Policy & Strategy for Digital Preservation

Presented by:Gary CoxRecords Manager

Before you start your Policy you should work out

• How does your organisation approach polices?

Before you start your Policy you should work out

• How does your organisation approach polices?

• Who should be involved?

Before you start your Policy you should work out

• How does your organisation approach polices?

• Who should be involved?• What already exists?

Before you start your Policy you should work out

• How does your organisation approach polices?

• Who should be involved?• What already exists?• What is the intention of your policy?

What should be in your Policy?

• The link between digital & physical information

What should be in your Policy?

• The link between digital & physical information

• Do you need to keep everything?

What should be in your Policy?

• The link between digital & physical information

• Do you need to keep everything?• If you are scanning can you destroy the

paper?

What should be in your Policy?

• The link between digital & physical information

• Do you need to keep everything?• If you are scanning can you destroy the

paper?• What is the legislation?

What should be in your Policy?

• The link between digital & physical information

• Do you need to keep everything?• If you are scanning can you destroy the

paper?• What is the legislation?• Who is responsible?

KEEP IT SIMPLE!!!!!

Who cares about your policy?

How do you get people to care?

• Your stakeholder involvement

How do you get people to care?

• Your stakeholder involvement• The level of approval

How do you get people to care?

• Your stakeholder involvement• The level of approval• The quality of the implementation & ongoing

support

How do you get people to care?

• Your stakeholder involvement• The level of approval• The quality of the implementation & ongoing

support• Compliance monitoring & reporting

What about the future?

• How often to you want/need to review it?

What about the future?

• How often to you want/need to review it?• Who is keeping up to date with changes?

What about the future?

• How often to you want/need to review it?• Who is keeping up to date with changes?• How will you keep the momentum going?

How does your policy protect privacy?

• Who is responsible for digital security in your organisation?

How does your policy protect privacy?

• Who is responsible for digital security in your organisation?

• How is digital security monitored?

How does your policy protect privacy?

• Who is responsible for digital security in your organisation?

• How is digital security monitored?• How easy is it for a mistake to be made?

How does your policy protect privacy?

• Who is responsible for digital security in your organisation?

• How is digital security monitored?• How easy is it for a mistake to be made?• What are the consequences of a breach?

Any Questions

Contact Details:

Gary CoxPhone: 0405680053Email: gazlala@bigpond.net.au