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GASP Exhibitor Prospectus

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Prospectus for companies interested in exhibiting and sponsorship at the 2nd Annual meeting of the Georgia Society of Sleep Professionals
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About GASP The Georgia Association of Sleep Professionals is the leader in Georgia for setting standards and promoting excellence in sleep, medicine care, education, research, and public health by promoting awareness and advocating for sleep professionals across the state. Purpose The Georgia Association of Sleep Professionals serves its members and advances the field of sleep medicine care by: establishing an authoritative body to represent the concerns of Sleep Medicine professionals regarding statewide legislative actions and/or business practices that conflict with AASM/AAST standards. Also, GASP sets the standards of practice for our nationally recognized medi- cal specialty in the state of Georgia, in addition to providing a forum for Sleep medicine professionals to foster relationships with one another in order to benefit continued learning and professional development. Ultimately, GASP provides a comprehensive forum of communication exchange for Sleep Medicine profession- als in Georgia, while also providing marketing opportunities for Sleep Medicine professionals in Georgia. GASP Annual Meeng & Expo Updates in Sleep Medicine: Clinical, Technical, and Facility Saturday, April 30, 2011 Atlanta Marrio Buckhead Hotel & Conference Center 3405 Lenox Road Northeast Atlanta, GA 30326
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Page 1: GASP Exhibitor Prospectus

About GASPThe Georgia Association of Sleep Professionals is the leader in Georgia for setting standards and promoting excellence in sleep, medicine care, education, research, and public health by promoting awareness and advocating for sleep professionals across the state.

PurposeThe Georgia Association of Sleep Professionals serves its members and advances the field of sleep medicine care by: establishing an authoritative body to represent the concerns of Sleep Medicine professionals regarding statewide legislative actions and/or business practices that conflict with AASM/AAST standards. Also, GASP sets the standards of practice for our nationally recognized medi-cal specialty in the state of Georgia, in addition to providing a forum for Sleep medicine professionals to foster relationships with one another in order to benefit continued learning and professional development. Ultimately, GASP provides a comprehensive forum of communication exchange for Sleep Medicine profession-als in Georgia, while also providing marketing opportunities for Sleep Medicine professionals in Georgia.

GASP Annual Meeting & ExpoUpdates in Sleep Medicine:

Clinical, Technical, and Facility

Saturday, April 30, 2011Atlanta Marriott BuckheadHotel & Conference Center 3405 Lenox Road Northeast

Atlanta, GA 30326

Page 2: GASP Exhibitor Prospectus

Annual Spring MeetingThe Annual Meeting of GASP is a one day program designed for sleep profession-als, physicians, and other health care providers. We strive to create a program that is educational and informative using both nationally renowned speakers as well as our own members.

There are scheduled exhibitor viewing times throughout the day and breakfast will be held in the exhibit hall. Attendees are also encouraged to stop by the exhibit hall during all breaks.

Hotel AccommodationsThe Atlanta Marriott Buckhead Hotel & Conference Center is offering a group room rate. Please mention “Georgia Association of Sleep Professionals” when booking your room. To book your hotel reservation at the resort please call 1-888-855-7741.

Group Room Rates:Run of the House - $109/night.

*Reservations must be made before April 9, 2011 in order to receive group rate.

For more information on the hotel please visit their website: http://www.marriott.com/hotels/travel/atlbc-atlanta-marriott-buckhead-hotel-and-conference-center/

Page 3: GASP Exhibitor Prospectus

Exhibitor Information

EXHIBIT HOURS

Saturday, April 30, 2011 from 7:00 AM - 6:00 PM. Breakfast and all breaks will be held in the exhibit area.

SET-UP & BREAK-DOWN

Exhibitor set-up is 6:15 AM on Saturday, April 30. Break-down for the event will be at 6:00 PM. Exhibitors will set up in Buckhead Pre-Function.

Only one table per exhibitor is allowed unless additional tables are purchased.

Load in is through the Garage elevators. If large trucks are delivering any equipment, exhibitors will need to contact Doug Blue directly at 404-848-7302 to discuss. All deliveries will be cleared and scheduled with Doug Blue. Power and Internet all must be ordered in advance and payment must be provided by vendor at time of request.

All load-ins/load-outs must be scheduled with the Doug Blue at least 2 weeks prior to the event date. All service providers are to bring their own equipment (dollies, carts, etc) to facilitate load-in. All service providers must break-down and load out immediately after the event concludes. Service provider staff should be on hand no later than 30 minutes prior to event conclusion.

You may break down your exhibit at anytime; however, all exhibits must be fully broken down by 6:00PM, Saturday,April 30, 2011. Due to strict rules and regulations all exhibit areas must be clean and free of debris beforedeparting. If you wish, you may neatly leave additional materials for attendees to take on their own.

SHIPPING

Please ship all of your deliveries to arrive the day of the event. If a delivery is required earlier, please discuss thatcircumstance with Doug Blue. Unload of deliveries will need to be done by the client’s representatives or the shipping company. If items will need to be shipped out after an event, client should have all the necessary forms needed to do so. Clients will be responsible for calling in all pick-ups.

Atlanta Marriott Buckhead Hotel & Conference Center3405 Lenox Road NEAtlanta, GA 30326

REGISTRATION

Register Now Online: http://www.gasleep.orgOR

Register by Phone at 770-613-0932.

Questions? Please contact Randi Michaelson at [email protected] or (770) 613-0932

Saturday, April, 30*6:15 AM - 7:00 AM7:00 AM - 6:00 PM7:00 AM - 8:00 AM8:00 AM - 6:00 PM10:00 AM - 10:30AM12:30 PM - 1:30 PM3:30 PM - 4:30 PM6:00 PM

*Times and dates are subject to change without notice.

Exhibitor Registration & Set-Up, Buckhead Pre-FunctionExhibitor Viewing, Buckhead Pre-FuntionContinental Breakfast, Buckhead Pre-FunctionGeneral Session, Buckhead BallroomBreak & Exhibitor Viewing, Buckhead Pre-FunctionLunchBreak & Exhibitor Viewing, Buckhead Pre-FunctionExhibitor Breakdown

AGENDA

Page 4: GASP Exhibitor Prospectus

Patron LevelsPlatinum Level $2,500• Company recognition as Platinum Patron by GASP President at the beginning of the meeting • One month online banner on the GASP website (Includes your company’s logo, clickable link to your company’s website and a short 75-words or less “About Us”)• Opportunity to have news or announcements posted on the GASP website in the Sponsor section• A/V Support - Your company name and logo will be displayed in the conference room on the overhead until the scientific meeting begins. (Logo to be removed at meeting start time in accordance with CME regulations• Company name and logo on GASP website noted as Platinum Patron with live link to your company website• 50-words or less company description in activity program• Company logo on patron signage throughout the activity• Company logo in activity program noted as a Platinum Patron• One full-page color advertisement in activity program (Only 4 available)• Complimentary registration for (5) company representatives• Exclusive top-placement in exhibit hall• Patron level ribbons on name badges• Two 6’ exhibit tables

Gold Level $2,000• One month online banner on the GASP website (Includes your company’s logo, clickable link to your company’s website and a short 75-words or less “About Us”)• Opportunity to have news or announcements posted on the GASP website in the Sponsor section• Company name and logo on GASP website noted as Gold Patron with live link to your company website• Company logo on patron signage throughout the activity• Company logo in activity program noted as a Gold Patron• One full-page black & white advertisement in activity program (Only 4 available)• 50-words or less company description in activity program• Complimentary registration for (4) company representatives• Priority placement in exhibit hall• Patron level ribbons on name badges• Two 6’ exhibit tables

Silver Level $1,500• Company name on GASP website noted as a Silver Patron• Company name on patron signage throughout the activity• Company name in activity program noted as a Silver Patron• One half - page black & white advertisement in the activity program• 50-words or less company description in activity program• Complimentary registration for (3) company representatives• Assigned placement in exhibit hall• Patron level ribbons on name badges• One 6’ exhibit table

Bronze Level * $1,000• Company name on GASP website noted as a Bronze Patron• Company name on patron signage throughout the activity• Company name in activity program noted as a Bronze Patron• Complimentary registration for (2) company representatives*• Assigned placement in exhibit hall• Patron level ribbons on name badges• One 6’ exhibit table

*Additional company representatives may not be purchased at this patron level

Page 5: GASP Exhibitor Prospectus

Exhibitor SupportFOOD & BEVERAGE STATIONSYour exhibit booth will be strategically placed next to your selected food or beverage station. This is a great opportunity to ensure that your sales representatives will be able to interact and establish relationships with physicians and speed up the buying process.

FOOD & BEVERAGE

Coffee/Tea* $1,000

Soft Drinks/Water $600

Snack Breaks $400

Conference Programs

Full Page* (5.5” x 8.5”) $200/ea.

Half-Page* (4.25” x 5.5”) $125/ea.

Quarter-Page* (4.25” x 2.75”) $75 /ea.

*Additional $125 for color (Limited availability)

Company Logo & Clickable Link

Home Page Banner (7.5” x 1”) $400/mo.

Single Page Banner (7.5” x 1”) $300/mo.

Company Spotlight

Home Page (3.5” x 4.5”) $500/mo.

Single Page (3.5” x 4.5”) $350/mo.

ONLINE MARKETINGOnline Banner*(7.5” x 1”) Your advertisement will be featured on our website. Includes a clickable link to your website. *Limited availability. Included in Platinum and Gold Levels.

Company SpotlightFeatures your logo, clickable link to your website, headshot of your local sales representative, contact information, and a short 50-words or less “About Us”.

PRINT MARKETINGConference Program AdvertisementYour advertisement will be featured in our meeting program and is handed out to all meeting attendees.

AUDIO/VISUAL & TECHNICAL SUPPORTWhen you support audio & visual, company signage (printed or electronic) will be on display for all attendees to see noting your support. (Logo to be removed at meeting start time in accordance with CME regulations)

AUDIO/VISUAL

A/V & Technical Support* $1,500*Included in Platinum Patron Level

Food & Beverage Station Perks: -- Ability to provide cocktail napkins with your company logo on them -- Ability to provide coffee mugs with your company logo on them (Available to Coffee/Tea Hosts only) -- Company signage will be provided at a station

USB DRIVESHave your company’s logo on a USB drive that is distributed out to all attendees. The USB drives will contain all speaker lectures from the meeting.

USB DRIVES

Logo on USB drive* $1,000*Only one available

*Only two available

Additional Representatives*Purchase additional representatives above what is noted in your patron level. (*Cannot be purchased at the Bronze Level)

Additional Exhibit TablesPurchase an additional exhibit table. Each level comes with one 6’ exhibit table.

ADDITIONAL FEES

Additional Rep* $200

Additional Table $500

Page 6: GASP Exhibitor Prospectus

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7Registration Form

CONTACT INFORMATION

___________________________________________________Company Name

___________________________________________________Main Contact Name

___________________________________________________City State Zip Code

___________________________________________________Email (req.)

___________________________________________________Phone # Fax #

CHOOSE A SUPPORT LEVEL Before March 30: After March 30:

CHOOSE AN ADD-ON OPTION Coffee/Tea - $1,000 Soft Drinks/Water - $600 Snack Breaks - $400

USB Drives - $1,000 A/V Support - $1,500

Platinum $2,500 Gold $2,000 Silver $1,500 Bronze* $1,000

Platinum $2,600 Gold $2,100 Silver $1,600 Bronze* $1,100

CHOOSE PRINT MARKETING

Full Page Black & White (5.5” x 8.5”) - $200 Half-Page Black & White (4.25” x 5.5”) - $125 Quarter-Page Black & White (4.25” x 2.75”) - $75 Add Color - $125

Conference Program Advertisement

Home Page Banner (7.5” x 1”) - $400/mo. Single Page Banner (7.5” x 1”) - $300/mo.

Online Company Logo & Clickable Link on Website:

Home Page (3.5” x 4.5”) - $500/mo. Single Page (3.5” x 4.5”) - $350/mo.

Online Company Spotlight/Editorial:

REGISTRATION TOTAL

Support Level Subtotal

Add-On Option Subtotal

Print Marketing Subtotal

Online Marketing Subtotal

TOTAL

6 CHOOSE ONLINE MARKETING

$_________

$_________

$_________

$_________

$_________

PAYMENT INFORMATION

Check (make payable to GASP)

AMEX MC

VISA Discover

_______________________________ Card Number

_______________________________ Exp. Date CID

_______________________________ Name as it appears on card

_______________________________ Billing Address

_______________________________ City

_______________________________ State Zip

9SUBMIT COMPLETED FORMS/PAYMENTSubmission Checklist:

Registration Form Contract Payment

Register Via:Online

www.gasleep.org

Fax (305) 422-3327

MailGASP

6143 Poplar Bluff CircleSte. 101

Norcross, GA 30092

EXHIBITOR ATTENDEES

_______________________ __________________________Main Attendee/Name Badge 1 Email

___________________________________________________Names of Additional Attendees:

___________________________________________________

2

Additional Rep - $200 each _________ $_______ Additional Table - $500 each _________ $_______

QTY TOTAL

*Above what is noted in patron level. Bronze level cannot purchase additional reps.

Page 7: GASP Exhibitor Prospectus

EXHIBITOR CONTRACT TERMSIf purchased, each company will have one (1) table for the Georgia Association of Sleep Professionals Annual Spring Meeting.Exhibitors are required to have a representative at their table at all times during exhibit hours. The number of sales representatives allowed to exhibit at the meeting is based upon the number assigned in patron level. Each additional representative is $200. Exhibitor set-up begins on Saturday, April 30, 2011 at 6:15 AM. You may break down your exhibit at anytime; however, all exhibits must be fully broken down by 6:00 PM, Saturday, April 30, 2011.All sound equipment must be regulated so that it does not disturb neighboring exhibits. Georgia Association of Sleep Professionals (GASP) reserves the right to determine at what point sound constitutes interference with others and must be discontinued. Due to regulations by the music industry regarding music at public meetings, conventions and shows, exhibitors may not play music during the trade show, either live or recorded.Exhibitors will not be permitted to assign, sublet or share with others any part of the space allotted to them.GASP authorizes exhibitors to make retail sales of tangible personal property or service subject to sales tax. The exhibitor shall be solely responsible for any local, state or federal tax liability resulting from this contract or other tax implication arising from activities while exhibiting at the meeting.Booths must be kept clean. The floor and display areas of the booth must be clear of debris. Exhibitors will be liable for any extra clean-up costs incurred due to displays, food machines and other means.Use of electrical current is confined to lighting or the operation of such equipment that is harmless, noiseless and does not release undesirable odors.Objectionable practices by exhibitors or official suppliers should be reported immediately to GASP management and not after the show is completed.No children under 16 years of age will be allowed in the exhibit area at any time, unless accompanied by an adult.It is agreed that GASP and the host facility shall not be liable for any damage to, or destruction of, any exhibit from any cause or for the theft or disappearance of any exhibit or any property contained in or about the exhibit booth area.The exhibitor agrees to indemnify and hold harmless GASP and the host facility or their employees or their representatives against any and all liabilities for damage, injury or loss to all persons and any and all claims arising out of acts or omissions of exhibitors, their employees or their representatives.GASP will only refund exhibitors who are pre-registered the cost of booth space and will not be held responsible or liable for charges or damages for any failure of performance due to acts of nature, labor disputes, and shortage of materials, governmental authority, or other circumstances beyond reasonable control of either party.Neither GASP nor The Marriott maintains insurance covering property brought onto or stored on the resort’s premises by exhibitors and it is the responsibility of the exhibitor to obtain or maintain such coverage at their own expense.Exhibitors will not offer educational/training programs within the show facility simultaneous to the GASP and related programs.This agreement includes a one-time list of pre-meeting and post-meeting attendees.

BOOTH CONSTRUCTIONAll electrical work and electrical wiring must be approved and installed in accordance with regulations established by the officials of the Fire Marshal’s Office.No construction will be allowed at the sides or above the booth that may obscure the view of any adjacent booths.All materials used for decorating must be flameproof.Construction and signs that are above 8 feet in height must be approved by the GASP.All applicable cities, county and state codes and ordinances must be complied with as well as those of the host facility.Nothing shall be posted on, tacked, nailed or otherwise affixed to columns, walls, floors or other parts of the buildings, furniture or equipment.In order to meet the set-up deadline, the GASP management reserves the right to order labor to set-up any exhibit that is not in the process of being erected by 7:00 AM Saturday, April 30, 2011. The cost for this labor will be paid by the exhibitor. All exhibits must be fully broken down by 6:00 PM, Saturday, April 30, 2011.The interpretation of all rules and regulations is the responsibility of the GASP Executive Committees or their designated representative. All decisions of said group or representatives are final.

REFUND POLICYCancellations for all registered exhibitors 30+ days prior to April 30, 2011 are eligible for 50% refund. Cancellation 29 days or less before April 30, 2011 are not eligible for a refund.

Signature: ___________________________________ Date: _________________________________

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By signing this document, I agree and adhere to all policies and regulations. I guarantee payment in full due to the amount indicated on the exhibitor registration form before or on the date of the meeting or I understand that my company will not be able to exhibit. If for any reason, the 2011 GASP Annual Meeting must be cancelled, management is not liable for any costs other than entry space fees that are already pre-paid. If the date or location must be changed for any reasons beyond management’s control, it is agreed that the booth fee is non-refundable as a date or location change will be provided. Should my company decide to cancel this agreement and not exhibit at the event, a 50% refund will be issued if cancelled 30+ days prior to April 30, 2011. Cancellations 29 days or less before April 30, 2011 are not eligible for a refund. Must allow 6-8 weeks for refund processing.

Page 8: GASP Exhibitor Prospectus

For More Information

Please ContactRandi Michaelson

Director of [email protected]

(404) 641- 4421

GASP Office6134 Poplar Bluff Circle

Suite 101Norcross, GA 30092


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