About GASP The Georgia Association of Sleep Professionals is the leader in Georgia for setting standards and promoting excellence in sleep, medicine care, education, research, and public health by promoting awareness and advo- cating for sleep professionals across the state. Purpose The Georgia Association of Sleep Professionals serves its members and advances the field of sleep medicine care by: establishing an authoritative body to represent the concerns of Sleep Medicine professionals regarding statewide legislative actions and/or business practices that conflict with AASM/AAST standards. Also, GASP sets the standards of practice for our nationally recognized medical specialty in the state of Georgia, in addition to providing a forum for Sleep medicine professionals to foster relationships with one another in order to benefit continued learning and professional development. Ultimately, GASP provides a comprehensive forum of com- munication exchange for Sleep Medicine professionals in Georgia, while also providing marketing opportunities for Sleep Medicine professionals in Georgia. GASP Annual Meeng & Expo Updates in Sleep Medicine: Clinical, Technical, and Facility Saturday, April 28, 2012 Atlanta Century Center 2000 Century Boulevard NE Atlanta, GA 30345
Transcript
About GASPThe Georgia Association of Sleep Professionals is the leader in Georgia for setting standards and promoting excellence in sleep, medicine care, education, research, and public health by promoting awareness and advo-cating for sleep professionals across the state.
PurposeThe Georgia Association of Sleep Professionals serves its members and advances the field of sleep medicine care by: establishing an authoritative body to represent the concerns of Sleep Medicine professionals regarding statewide legislative actions and/or business practices that conflict with AASM/AAST standards. Also, GASP sets the standards of practice for our nationally recognized medical specialty in the state of Georgia, in addition to providing a forum for Sleep medicine professionals to foster relationships with one another in order to benefit continued learning and professional development. Ultimately, GASP provides a comprehensive forum of com-munication exchange for Sleep Medicine professionals in Georgia, while also providing marketing opportunities for Sleep Medicine professionals in Georgia.
GASP Annual Meeting & ExpoUpdates in Sleep Medicine:
Clinical, Technical, and Facility
Saturday, April 28, 2012Atlanta Century Center
2000 Century Boulevard NE Atlanta, GA 30345
Annual Spring MeetingThe Annual Meeting of GASP is a one day program designed for sleep profession-als, physicians, and other health care providers. We strive to create a program that is educational and informative using both nationally renowned speakers as well as our own members.
There are scheduled exhibitor viewing times throughout the day and breakfast will be held in the exhibit hall. Attendees are also encouraged to stop by the exhibit hall during all breaks. Lunch for exhibitors with the attendees is included for those exhibitors that purchased bronze level and higher sponsorship packages.
Hotel AccommodationsThe Atlanta Marriott Century Center is offering a group room rate. Please mention “Georgia Association of Sleep Professionals” when booking your room. To book your reservation at the hotel please call 1-800-228-9290 or call the hotel directly at (404) 325-0000
Group Room Rates:Run of the House - $99/night.
*Reservations must be made before Friday, April 6, 2011 in order to receive group rate.
For more information on the hotel please visit their website: http://www.marriott.com/hotels/travel/atlne-atlanta-marriott-century-center/
Exhibitor Information
EXHIBIT HOURS
Saturday, April 38, 2012 from 7:00 AM - 6:00 PM. Breakfast and all breaks will be held in the exhibit area.
SET-UP & BREAK-DOWN
Exhibitor set-up is 6:15 AM on Saturday, April 30. Break-down for the event will be at 6:00 PM. Exhibitors will set up in Buckhead Pre-Function.
Only one table per exhibitor is allowed unless additional tables are purchased.
You may break down your exhibit at anytime; however, all exhibits must be fully broken down by 7:00PM, Saturday,April 28, 2012. Due to strict rules and regulations all exhibit areas must be clean and free of debris before departing. If you wish, you may neatly leave additional materials for attendees to take on their own.
SHIPPING
Please ship all of your deliveries to arrive the day of the event. If a delivery is required earlier, please discuss thatcircumstance with the hotel. Unload of deliveries will need to be done by the client’s representatives or the shipping company. If items will need to be shipped out after an event, client should have all the necessary forms needed to do so. Clients will be responsible for calling in all pick-ups.
Atlanta Marriott Century CenterAttn: Cathy Jones, Georgia Association of Sleep Professionals, April 28, 2012
Box # (i.e. Box 1 of 3)Exhibitor Materials/Exhibitor Company Name
2000 Century Boulevard NE Atlanta, GA 30345
REGISTRATION
Register Now Online: http://www.gasleep.orgOR
Fax the registration form to (305) 422-3327.
Questions? Please contact Cathy Jones at [email protected] or (770) 613-0932
Saturday, April, 28*6:00 AM - 7:00 AM7:00 AM - 8:00 AM7:45 AM - 10:30 AM10:00 AM - 10:30 AM10:30 AM - 12:30 PM12:30 PM - 1:30 PM1:30 PM - 3:30 PM3:30 PM - 4:00 PM4:00 PM - 6:30 PM6:00 PM
*Times and dates are subject to change without notice.
Patron LevelsPlatinum Level - $2,500• Company recognition by GASP President at the beginning of the meeting• One month online banner on the GASP website (Includes your company’s logo, clickable link to your company’s website and a short 75-words or less “About Us”)• Opportunity to have news or announcements posted on the GASP website in the Sponsor section• A/V Support - Your company name and logo will be displayed in the conference room on the overhead until the scientific meeting begins. (Logo to be removed at meeting start time in accordance with CME regulations)• 50-words or less company description in activity program• Company logo on GASP website noted as a Platinum Patron• Company logo on patron signage throughout the activity• Company logo in activity program noted as a Platinum Patron• One full-page color advertisement in activity program (Only 4 available)• Complimentary registration for (5) company representatives• LUNCH with the attendees for company representatives • Exclusive top-placement in exhibit hall• Patron level ribbons on name badges• Two 6’ exhibit tables
Gold Level - $2,000• One month online banner on the GASP website (Includes your company’s logo, clickable link to your company’s website and a short 75-words or less “About Us”)• Opportunity to have news or announcements posted on the GASP website in the Sponsor section• Company logo on GASP website noted as a Gold Patron• Company logo on patron signage throughout the activity• Company logo in activity program noted as a Gold Patron• One full-page black & white advertisement in activity program (Only 4 available)• 50-words or less company description in activity program• Complimentary registration for (4) company representatives• LUNCH with the attendees for company representative• Priority placement in exhibit hall• Patron level ribbons on name badges• Two 6’ exhibit tables
Silver Level - $1,500• Company logo on GASP website noted as a Silver Patron• Company logo on patron signage throughout the activity• Company logo in activity program noted as a Silver Patron• One half - page black & white advertisement in the activity program• 50-words or less company description in activity program• Complimentary registration for (3) company representatives• LUNCH with the attendees for company representatives• Assigned placement in exhibit hall• Patron level ribbons on name badges• One 6’ exhibit table
Bronze Level - $1,000• Company logo on GASP website noted as a Bronze Patron• Company logo on patron signage throughout the activity• Company logo in activity program noted as a Bronze Patron• Complimentary registration for (2) company representatives• LUNCH with the attendees for company representative• Assigned placement in exhibit hall• Patron level ribbons on name badges• One 6’ exhibit table
Exhibit Table Only - $800• Complimentary registration for (2) company representatives• Company name on meeting signage• Please note that lunch is NOT INCLUDED at this level of sponsorship
Patron Levels
Exhibitor SupportFOOD & BEVERAGE STATIONSYour exhibit booth will be strategically placed next to your selected food or beverage station. This is a great opportunity to ensure that your sales representatives will be able to interact and establish relationships with physicians and speed up the buying process.
FOOD & BEVERAGE
Coffee/Tea* $1,000
Soft Drinks/Water $600
Snack Breaks $400
Conference Programs
Full Page* (5.5” x 8.5”) $200/ea.
Half-Page* (4.25” x 5.5”) $125/ea.
Quarter-Page* (4.25” x 2.75”) $75 /ea.
*Additional $125 for color (Limited availability)
Company Logo & Clickable Link
Home Page Banner (7.5” x 1”) $400/mo.
Single Page Banner (7.5” x 1”) $300/mo.
Company Spotlight
Home Page (3.5” x 4.5”) $500/mo.
Single Page (3.5” x 4.5”) $350/mo.
ONLINE MARKETINGOnline Banner*(7.5” x 1”) Your advertisement will be featured on our website. Includes a clickable link to your website. *Limited availability. Included in Platinum and Gold Levels.
Company SpotlightFeatures your logo, clickable link to your website, headshot of your local sales representative, contact information, and a short 50-words or less “About Us”.
PRINT MARKETINGConference Program AdvertisementYour advertisement will be featured in our meeting program and is handed out to all meeting attendees.
AUDIO/VISUAL & TECHNICAL SUPPORTWhen you support audio & visual, company signage (printed or electronic) will be on display for all attendees to see noting your support. (Logo to be removed at meeting start time in accordance with CME regulations)
AUDIO/VISUAL
A/V & Technical Support* $1,500*Included in Platinum Patron Level
Food & Beverage Station Perks: -- Ability to provide cocktail napkins with your company logo on them -- Ability to provide coffee mugs with your company logo on them (Available to Coffee/Tea Hosts only) -- Company signage will be provided at a station
USB DRIVESHave your company’s logo on a USB drive that is distributed out to all attendees. The USB drives will contain all speaker lectures from the meeting.
USB DRIVES
Logo on USB drive* $1,000*Only one available
*Only two available
Additional RepresentativesPurchase additional representatives above what is noted in your patron level.
Additional Exhibit TablesPurchase an additional exhibit table. Each level comes with one 6’ exhibit table.
ADDITIONAL FEES
Additional Rep $200
Additional Table $500
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8
7Registration Form
CONTACT INFORMATION
___________________________________________________Company Name
___________________________________________________Main Contact Name
___________________________________________________City State Zip Code
Full Page Black & White (5.5” x 8.5”) - $200 Half-Page Black & White (4.25” x 5.5”) - $125 Quarter-Page Black & White (4.25” x 2.75”) - $75 Add Color - $125
Conference Program Advertisement
Home Page Banner (7.5” x 1”) - $400/mo. Single Page Banner (7.5” x 1”) - $300/mo.
Online Company Logo & Clickable Link on Website:
Home Page (3.5” x 4.5”) - $500/mo. Single Page (3.5” x 4.5”) - $350/mo.
Online Company Spotlight/Editorial:
REGISTRATION TOTAL
Support Level Subtotal
Add-On Option Subtotal
Print Marketing Subtotal
Online Marketing Subtotal
TOTAL
6 CHOOSE ONLINE MARKETING
$_________
$_________
$_________
$_________
$_________
PAYMENT INFORMATION
Check (make payable to GASP)
AMEX MC
VISA Discover
_______________________________ Card Number
_______________________________ Exp. Date CID
_______________________________ Name as it appears on card
Additional Rep - $200 each _________ $_______ Additional Table - $500 each _________ $_______
QTY TOTAL
*Above what is noted in patron level.
EXHIBITOR CONTRACT TERMSIf purchased, each company will have one (1) table for the Georgia Association of Sleep Professionals Annual Spring Meeting.Exhibitors are required to have a representative at their table at all times during exhibit hours. The number of sales representatives allowed to exhibit at the meeting is based upon the number assigned in patron level. Each additional representative is $200. Exhibitor set-up begins on Saturday, April 28, 2012 at 6:00 AM. You may break down your exhibit at anytime; however, all exhibits must be fully broken down by 7:00 PM, Saturday, April 28, 2012.All sound equipment must be regulated so that it does not disturb neighboring exhibits. Georgia Association of Sleep Professionals (GASP) reserves the right to determine at what point sound constitutes interference with others and must be discontinued. Due to regulations by the music industry regarding music at public meetings, conventions and shows, exhibitors may not play music during the trade show, either live or recorded.Exhibitors will not be permitted to assign, sublet or share with others any part of the space allotted to them.GASP authorizes exhibitors to make retail sales of tangible personal property or service subject to sales tax. The exhibitor shall be solely responsible for any local, state or federal tax liability resulting from this contract or other tax implication arising from activities while exhibiting at the meeting.Booths must be kept clean. The floor and display areas of the booth must be clear of debris. Exhibitors will be liable for any extra clean-up costs incurred due to displays, food machines and other means.Use of electrical current is confined to lighting or the operation of such equipment that is harmless, noiseless and does not release undesirable odors.Objectionable practices by exhibitors or official suppliers should be reported immediately to GASP management and not after the show is completed.No children under 16 years of age will be allowed in the exhibit area at any time, unless accompanied by an adult.It is agreed that GASP and the host facility shall not be liable for any damage to, or destruction of, any exhibit from any cause or for the theft or disappearance of any exhibit or any property contained in or about the exhibit booth area.The exhibitor agrees to indemnify and hold harmless GASP and the host facility or their employees or their representatives against any and all liabilities for damage, injury or loss to all persons and any and all claims arising out of acts or omissions of exhibitors, their employees or their representatives.GASP will only refund exhibitors who are pre-registered the cost of booth space and will not be held responsible or liable for charges or damages for any failure of performance due to acts of nature, labor disputes, and shortage of materials, governmental authority, or other circumstances beyond reasonable control of either party.Neither GASP nor The Marriott maintains insurance covering property brought onto or stored on the resort’s premises by exhibitors and it is the responsibility of the exhibitor to obtain or maintain such coverage at their own expense.Exhibitors will not offer educational/training programs within the show facility simultaneous to the GASP and related programs.This agreement includes a one-time list of pre-meeting and post-meeting attendees.
BOOTH CONSTRUCTIONAll electrical work and electrical wiring must be approved and installed in accordance with regulations established by the officials of the Fire Marshal’s Office.No construction will be allowed at the sides or above the booth that may obscure the view of any adjacent booths.All materials used for decorating must be flameproof.Construction and signs that are above 8 feet in height must be approved by the GASP.All applicable cities, county and state codes and ordinances must be complied with as well as those of the host facility.Nothing shall be posted on, tacked, nailed or otherwise affixed to columns, walls, floors or other parts of the buildings, furniture or equipment.In order to meet the set-up deadline, the GASP management reserves the right to order labor to set-up any exhibit that is not in the process of being erected by 7:00 AM Saturday, April 28, 2012. The cost for this labor will be paid by the exhibitor. All exhibits must be fully broken down by 7:00 PM, Saturday, April 28, 2012.The interpretation of all rules and regulations is the responsibility of the GASP Executive Committees or their designated representative. All decisions of said group or representatives are final.
REFUND POLICYCancellations for all registered exhibitors 30+ days prior to April 28, 2012 are eligible for 50% refund. Cancellation 29 days or less before April 28, 2012 are not eligible for a refund.
By signing this document, I agree and adhere to all policies and regulations. I guarantee payment in full due to the amount indicated on the exhibitor registration form before or on the date of the meeting or I understand that my company will not be able to exhibit. If for any reason, the 2012 GASP Annual Meeting must be cancelled, management is not liable for any costs other than entry space fees that are already pre-paid. If the date or location must be changed for any reasons beyond management’s control, it is agreed that the booth fee is non-refundable as a date or location change will be provided. Should my company decide to cancel this agreement and not exhibit at the event, a 50% refund will be issued if cancelled 30+ days prior to April 28, 2012. Cancellations 29 days or less before April 28, 2012 are not eligible for a refund. Must allow 6-8 weeks for refund processing.
