June 10-13, 2010Hilton Head Marriott Resort & Spa at Hilton Head Island, SC

Georgia College of Emergency PhysiciansAnnual Summer Meeting

•Promoteyourcompany’snewproductsandservicesandreceiveimmediatefeedback•Interactwithphysiciansface-to-faceinanintimatemeetingspace

•DeveloprelationshipswithleadersininfluentialbusinessandmedicalcommunitiesoftheSoutheasttogeneratesalesleads

•Overcomeobjectionsandacceleratethebuyingprocess•Gainaninsighttoyourcompetitor’sdevelopments

Why Exhibit?

2

TheGeorgiaCollegeofEmergencyPhysiciansisachapteroftheAmericanCollegeofEmergencyPhysiciansandmadeupof700+EmergencyMedicinephysicians.TheAmericanCollegeofEmergencyPhysiciansisamedicalspecialtysocietythatwasformedin1968to

improveemergencycarebysettinghighstandardsforemergencymedicaleducationandpractice.Today,theCollegehasmorethan27,000+membersandistherecognizedleaderinemergencymedicine.

GCEPoperatesasanon-profitorganizationunderthelawsoftheStateofGeorgiaandpromotesthehigheststandardsofpatientcarethroughoutthestateofGeorgiathroughitsadvocacyandleadershipefforts.

About Us

Our Association

Annual Summer MeetingThismeetingwilltakeplaceonThursday,June10-Sunday,June13,2010attheHiltonHeadMarriottResort&SpainHiltonHeadIsland,SC(1HotelCircle,HiltonHeadIsland,SC,29928).Formoreinformationregardingtheresort,pleasecall(843)686-8400.

Resort AccomodationsGrouproomratesareavailable.Pleasemention‘GeorgiaCollegeofEmergencyPhysicians’whenbookingyourroom.Tobookyourhotelreservationattheresort,pleasecall(888)511-5086.

GROUPROOMRATESResortView-Single$205,Double$205OceanView-Single$229,Double$229OceanFront-Single$249,Double$249

Theresortfeaturesthefollowing:• 25championshiptenniscourrts• Threerestaurants,lounge,outdoorbarandroomservice• Indoorandoutdoorpoolsandjacuzzis• Wirelessinternetaccess• ComplimentaryshuttleservicethroughoutPalmettoDunes

ReservationsmustbemadebyMay10,2010inordertobeguaranteed.

3

Hilton Head Island, SCHiltonHeadIslandinSouthCarolinaisknownasthemostfamily-friendlydestinationintheworld.Offeringanassortmentofoutdoorexcursionsandalsonamedasoneof“Top10FamilyBeaches”inthecountry,theIslandisperfectforavacationorgetaway.

HiltonHeadfeaturesmorethan250+restaurantsonthe12milestripaswellas24Islandgolfcoursesthathavebeencarvedbygolf’smostpreeminentarchitect.Youmayalsowishtotraveldown50milesofpublicbikeandnaturetrailsorspendtimeshoppingatover200+uniquestoresandoutlets.

4

Exhibitor Information

*Agenda times and locations are subject to change.

Target MarketEmergencyPhysicians,RNs,PAs,EMTs,Paramedics,EmergencyDepartmentAdmin,Residents

By the Numbers90+emergencyphysiciansfromacrosstheStateofGeorgia

25+exhibitorsfromacrosstheUnitedStates

Set-Up & Break-DownTheExhibitHallwillbeopenforset-upfrom5:00-8:00PMonThursday,June10,2010.Ifyouareunabletosetupbetweenthesehours,youmustset-uponFridaymorning,June11,2010beginningat6:30AMandbereadytoexhibitpromptlyat7:30AM.Onlyonetableperexhibitorisallowedunlessadditionaltablesarepurchased.

Youmaybreakdownyourexhibitatanytime;however,allexhibitsmustbefullybrokendownby1:00PM,Saturday,June12,2010.Duetostrictrulesandregulationsallexhibitareasmustbecleanandfreeofdebrisbeforedeparting.Ifyouwish,youmayneatlyleaveadditionalmaterialsforattendeestotakeontheirown.

ShippingShipdeliveriesto: TheHiltonHeadMarriott Attn:NameofYourCompany Memo:HoldforGCEPJune10-12,2010 OneHotelCircle HiltonHeadIsland,SC29928

Load-inPleaseshipalldeliveriestoarrivenoearlierthan2dayspriortotheevent.AlldeliveriesmustbeclearedandscheduledwiththeEventServicesDepartment.Theresorttakesnoresponsibilityfordelivereditemsandcannotinventoryitemswhentheyarrive.Allserviceprovidersaretobringtheirownequipment(dollies,carts,etc)tofacilitateload-in.Resortstaffwillnotbeavailabletoassistwithloadinorloadout.Unloadofdeliveriesneedtobedonebytheclient’srepresentativesortheshippingcompany.Companiesareresponsibleforalloftheirshippingfees.

Load-OutIfitemsneedtobeshippedoutafterthemeeting,representativesmayleavetheirdeliveriesintheexhibitorroom;however,allshippingmaterialsmustbelabeled.Representativesshouldhaveallthenecessaryformsneededtoshipoutpackagesastheywillnotbeprovided.

Thursday, June 10*5:00PM-8:00PM

Friday, June 11*7:30AM-8:30AM7:30AM-1:00PM8:00AM-1:00PM1:00PM6:00PM-7:30PM

Saturday, June 12*7:30AM-8:30AM7:30AM-1:00PM8:00AM-1:00PM1:00PM6:30PM-10:00PM

ExhibitorSet-up&Registration

ContinentalBreakfastExhibitorViewingGeneralSessionGolfTournamentCocktailReception (In Exhibit Hall)

ContinentalBreakfastExhibitorViewingGeneralSessionExhibitorBreak-downDinnerParty

AGENDA

MaryAnnEdens,MD,FACEPEmoryUniversitySchoolofMedicineAtlanta,GA

MattLyon,MD,FACEPMedicalCollegeofGeorgiaAugusta,GA

DavidGoo,MD,PhDEmoryUniversitySchoolofMedicineAtlanta,GA

PhilipCoule,MD,FACEPMedicalCollegeofGeorgiaAugusta,GA

IanGreenwald,MD,FACEPEmoryUniversitySchoolofMedicineAtlanta,GA

EricOssman,MD,FACEPEmoryUniversitySchoolofMedicineAtlanta,GA

MelissaWhite,MDEmoryUniversitySchoolofMedicineAtlanta,GA

CarlMenckhoff,MD,FACEPMedicalCenterofLewisvilleLewisville,TX

PatCapes,MD,FACEPEmoryUniversitySchoolofMedicineAtlanta,GA

PatrickFlahertyGradyEmergencyMedicalServicesAtlanta,GA

JayKaplan,MD,FACEPStuderGroupandAmericaEmergencyPhysicianPartnersSanAnselmo,CA

ArtChang,MD,MSEmoryUniversitySchoolofMedicineAtlanta,GA

AlexIsakov,MD,MPHEmoryOfficeofCriticalEventPreparednessandResponse(CEPAR)Atlanta,GA

RobertCox,MD,FAAEM,FACEPHenryMedicalCenterMcDonough,GA

5

Faculty

Platinum Level

ONLINE ADVERTISING PRINT ADVERTISING

• Onemonthonlineas‘CompanySpotlight’ontheGCEPwebsite(Includesyourcompany’slogo,clickablelinktoyourcompany’swebsiteandashort75-wordsorless“AboutUs”

• OnemonthonlinearticlelistedontheGCEPwebsite(Content is subject to approval and based on a first-come, first-serve basis)

• CompanylogonotedasaPlatinumPatronwithclickablelinktoyourwebsiteontheGCEPwebsite

• Onefull-pagecoloradvertisementintheEPICmagazine

• Onehalf-pagecoloradvertisementas‘CompanySpotlight’intheEPICmagazine(Includes your company’s logo, website, a short 75-words or less “About Us” and information regarding your local sales representative featuring their headshot and contact information).

• CompanylogonotedasaPlatinumPatrononpatronsignagethroughouttheactivity

• CompanylogoinactivityprogramnotedasaPlatinumPatron

• Onefull-pagecoloradvertisementinactivityprogram(Only4available)

• 50-wordsorlesscompanydescriptioninactivityprogram

CONFERENCE MARKETING• Complimentaryregistrationfor(5)companyrepresentatives• Complimentaryticketsfor(4)representativesforthedinnerparty• Exclusivetop-placementinexhibithall• Patronlevelribbonsonnamebadges• One6’exhibittableand(2)chairs

EPIC Magazine

GCEP Conference & Program

ONLINE ADVERTISING PRINT ADVERTISING

• CompanylogonotedasaGoldPatronwithclickablelinktoyourwebsiteontheGCEPwebsite

• Onehalf-pagecoloradvertisementintheEPICmagazine

• CompanylogonotedasaGoldPatrononpatronsignagethroughouttheactivity

• CompanylogoinactivityprogramnotedasaGoldPatron

• Onehalf-pageblack/whiteadvertisementinactivityprogram(Only4available)

• 50-wordsorlesscompanydescriptioninactivityprogram

CONFERENCE MARKETING• Complimentaryregistrationfor(4)companyrepresentatives• Complimentaryticketsfor(3)representativesforthedinnerparty• Priorityplacementinexhibithall• Patronlevelribbonsonnamebadges• One6’exhibittableand(2)chairs

EPIC Magazine

GCEP Conference & Program

Patron Levels

Gold Level

This patron level features items listed below as well as the opportunity to purchase additional sales representative registrations and dinner tickets.

This patron level features items listed below as well as the opportunity to purchase additional sales representative registrations and dinner tickets.

6

Silver Level

ONLINE ADVERTISING PRINT ADVERTISING

• CompanynamenotedasaSilverPatronontheGCEPwebsite • Onequarter-pagecoloradvertisementintheEPICmagazine

• CompanynamenotedasaSiilverPatrononpatronsignagethroughouttheactivity

• CompanynameinactivityprogramnotedasaSilverPatron

• 50-wordsorlesscompanydescriptioninactivityprogram

CONFERENCE MARKETING• Complimentaryregistrationfor(3)companyrepresentatives• Complimentaryticketsfor(2)representativesforthedinnerparty• Assignedplacementinexhibithall• Patronlevelribbonsonnamebadges• One6’exhibittableand(2)chairs

EPIC Magazine

GCEP Conference & Program

ONLINE ADVERTISING PRINT ADVERTISING

• CompanynamenotedasaBronzePatronontheGCEPwebsite • CompanynamenotedasaBronzePatrononpatronsignagethroughouttheactivity

• CompanynameinactivityprogramnotedasaBronzePatron

CONFERENCE MARKETING• Complimentaryregistrationfor(2)companyrepresentatives• Complimentaryticketsfor(1)representativeforthedinnerparty• Assignedplacementinexhibithall• Patronlevelribbonsonnamebadges• One6’exhibittableand(2)chairs

Bronze Level

This patron level features items listed below as well as the opportunity to purchase additional sales representative registrations and dinner tickets.

This patron level features items listed below; however, additional sales representative registrations and dinner tickets may not be purchased at this patron level.

GCEP Program

FOOD & BEVERAGE STATIONSNEW! Standoutinthecrowdwithyourownfood&beveragestation.Yourexhibitboothwillbestrategicallyplacednexttoyourselectedfoodorbeveragestation.Thisisagreatoppotunitytoensurethatyoursalesrepresentativeswillbeabletointeractandestablishrelationshipswithphysciansandspeedupthebuyingprocess.

Food&BeverageStationPerks:--Abilitytoprovidecocktailnapkinswithyourcompanylogoonthem--Abilitytoprovidecoffeemugswithyourcompanylogoonthem(Available to Coffee/Tea Hosts only)--Abilitytoprovidecompanysignageatastation(Maximum: 8.5” x 11”)

AUDIO/VISUAL & TECHNICAL SUPPORTNEW! BeseenandheardwithAudio&Visual.Whenyousupportaudio&visual,companysignage(printedorelectronic)willbeondisplayforallattendeestoseenotingyoursupport.

*Only two available

BREAKFAST

Coffee/Tea*(All-day) $1,000

SoftDrinks/Water*(All-day) $600

AssortedPastries/FreshFruit(2) $400

Mid-MorningSnacks(2) $400

MISC.

CocktailReception(2) $1,250

CocktailHorsd’oeuvres(2) $500

DinnerParty(2) $5,000

Exhibitor Support

AUDIO/VISUAL

A/V&TechnicalSupport* $1,500

Thesepatronleveladd-onsareagreatwaytoensurethatyouseeandconversatewithmeetingattendees.Don’tgetlostinthecrowd!

8

9

Isyourcompanyrunningintobrickwallswithyouradvertising?Wecanhelpyoueffectivelygetyourmessageacrossandintotherighthands!

ONLINE MARKETINGCompany Logo & Clickable Link

HomePageBanner(7.5”x1”) $400/mo.

HomePageColumn(2”x1.5”) $400/mo.

SinglePageBanner(7.5”x1”) $300/mo.

SinglePageColumn(2”x1.5”) $200/mo.

Company Spotlight or Editorial

HomePage(3.5”x4.5”) $500/mo.

SinglePage(3.5”x4.5”) $350/mo.

Electronic Mail Campaign Logo & Clickable Link

CompanyLogo&Link $200

ONLINE MARKETINGOnline Banner*(7.5”x1”)NEW! Needtobethecenterofattention?Increaseyouronlinepresencewithanonlinebanner!Youradvertisementwillbefeaturedattopofourwebsite.Includesaclickablelinktoyourwebsite.

Online Column(2”x1.5”)NEW! Featuredonourwebsite,youradvertisementwillbeshuffledatrandomonoursidebar.Includesaclickablelinktoyourwebsite.

Company SpotlightNEW! Featuresyourlogo,clickablelinktoyourwebsite,headshotofyourlocalsalesrepresentative,contactinformation,andashort50-wordsorless“AboutUs”.

Company EditorialNEW!Featuresyourlogo,clickablelinktoyourwebsiteandarelevantinterestarticle.Editorialsaresubjecttoapproval.

Electronic Mail CampaignsNEW!Featuresyourlogoandaclickablelinktoyourwebsiteande-mailedtoall700+members.

*Limited Availability

Online Marketing

10

Conference Programs

FullPage*(5.5”x8.5”) $200/ea.

Half-Page*(4.25”x5.5”) $125/ea.

Quarter-Page*(4.25”x2.75”) $75/ea.*Additional $125 for color

EPIC MagazineThispublicationispublished4xayearandisdistributedtomorethan1,000+GCEPmembers.

Advertising RequirementsAllfilesshouldbesavedandsentinhigh-qualityresolution(300DPI)withallfontsandgraphicsembeddedaseitheran.EPSor.JPEGfileformat.

Mailing/Shipping InstructionsPleaseemailalladvertisements,logos,andpicturesto:PLUSone@PlusOneMedia.com

Questions regarding the EPIC should contact:Melissa ConnorManaging EditorEPIC Magazine(404) 325-0558Melissa@PlusOneMedia.com

Note: All content is subject to approval.

Print Marketing

Publication SPRINGSUMMERFALLWINTER

Deadline

Mar5,2010Jun4,2010Sept3,2010Dec3,2010

Distribution

Apr2,2010July2,2010Oct1,2010Jan7,2011

EPIC MagazineFull Color

AdSpecifications 2x

FullPage(7.5” x 10”) $1,090

Half-Page(7.5” x 5”) $540

Quarter-Page(3.75” x 5”) $350

GCEP Conference Program*Youradvertisementwillbefeaturedinourmeetingprogramandishandedouttoallmeetingattendees.

LimitedAvailabilityforcolor.

EPIC MagazineCompany Spotlight

Market your company and local sales representative to GCEP members!

Features:- Company Name- Company Logo- Company Description - Company Products you specialize in-Sales Representative’s Headshot (2” x 2 1/2”)-Sales Representative’s Contact Information (2” x 2”)

Description Cost

Half-Page(Non-Exhibitors) $500

Half-Page(Exhibitors) $400

The Magazine of theGeorgia College of

Emergency Physicians

EPICSPRING 2010

Legislating Healthcare• tort reform• trauma funding• medicare reimbursement• Georgia’s Supreme Court

decisionsGCEP MAGAZINE

COVER

ABC Company, Inc.

ABC Company, Inc.www.ABCcompany.com

About UsLorem ipsum dolor sit amet, consectetur adipisicing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Ut enim ad minim veniam, quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat. Duis aute irure dolor in reprehenderit in voluptate velit esse cillum dolore eu fugiat nulla pariatur. Excepteur sint occaecat cupidatat non proident, sunt in culpa qui officia deserunt mollit anim id est laborum.

Duis aute irure dolor in reprehenderit in voluptate velit esse cillum dolore eu fugiat nulla pariatur.

Our ProductsLorem ipsum, Dolor Sit, Amet

Janet SmithSales Representative

ABC Companyjanet@ABCcompany.com

Tel. 555-666-7777Cell. 555-666-8888

2 x 2 1/2”Sales Representative

Headshot

2 x 2”Contact Information

5 x 3 1/2”Company Information

5 x 1”Company Logo

COMPANY

SPOTLIGHT

____________________________________________________Company Name

___________________________________________Office Contact

_________________________________________________________________________________________________Address

____________________________________________________City, State, Zip

___________________________________________Phone (Required)

_________________________________________________________________________________________________Email Address (Required)

___________________________________________________Main Attendee/Name Badge 1 Cell Phone

___________________________________________E-mail Address

_______________________________,_______________________________,________________________________,Additional Name Badges - Please refer to your Patron Level Choice. (Maximum of 2 Total Unless Additional Representative Fees are Included or Purchased with Patron Levels. Excludes Bronze Level.)

_______________________________,_______________________________,________________________________.

Exhibitor Registration Form

EXHIBITOR ATTENDEES & ACTIVITIES

PATRON LEVELS

Platinum-$4,500Gold-$3,500Silver-$2,500Bronze*-$1,500

CONTACT INFORMATION

On or Before May 10, 2010

1

2

3

4

Georgia College of Emergency Physician’s (GCEP) Annual MeetingJune10-13,2010-TheHiltonHeadMarriottResort&Spa,HiltonHeadIsland,SC

After May 10, 2010Platinum-$4,600Gold-$3,600Silver-$2,600Bronze*-$1,600

AdditionalRepresentatives-$200each*

AdditionalTable(s)-$500each

AdultDinnerTickets-$100each

ChildrenDinnerTickets(Ages6-17)-$50each

WewillattendtheThursdayNightCocktailReception____NumberAttending

ADD-ONS

*Additional company representatives may not be purchased at the Bronze patron level

WewillattendtheSaturdayNightDinnerParty____NumberAttending(Tickets Must Be Purchased; however, additional tickets may NOT be purchased at the Bronze Patron Level.

Coffee/Tea-$1,000SoftDrinks/Water-$600Pastries/FreshFruit-$400

Mid-MorningSnacks-$400CocktailReception-$1,250CocktailHorsd’oeuvres-$500

Dinner-$5,000FOOD & BEVERAGE SUPPORT

5

ACTIVITIES

_______

_______

_______

_______

$__________

$__________

$__________

$__________

Quantity Total

11

*Additional tickets may not be purchased at the Bronze patron level

*Additional tickets may not be purchased at the Bronze patron level

12

METHOD OF PAYMENT

_____________________________________Name on Card (Required)

_____________________________________Billing Address (Required)

_____________________________________Billing City, State, Zip (Required)

_____________________________________Credit Card Number (Required)

_____________________________________Expiration Date (Required) CVV Code (Required)

• 6-foottablewithtablecloth(30”x6’)• Assignedboothspace• Carpetedexhibithall• 1-timelistofattendeespriortomeetingandafter• CompanynameonGCEPwebsite• Recognitioninmeetingprogramandsignage• Complimentaryregistrationfor(2)representatives• InvitationtotheGCEPCocktailReception• InvitationtotheGCEPDinnerParty

Section3Total-PatronLevel.....................................................................................................................................Section4Total-Food&BeverageSupport..........................................................................................................Section5Total-AdditionalFees..............................................................................................................................Section6Total-Print&OnlineMarketing............................................................................................................

9

RegistrationForm&Contract(Pages11-13)CompanyLogo--.AI,.EPS,orHigh-ResJPEG(300DPI)Email Logo to Amber@TheAssociationCompany.comCompanyDescription(ExcludesBronzePatrons)Shipping/ElectricalFormPayment

REGISTRATION CHECKLIST

1.Fax(305)422-33272.Phone(770)613-09323.Online http://www.gcep.org/4.Mail* GCEP 6134PoplarBluff,Suite101 Norcross,GA30092

*Please make checks payable to GCEP

WHAT DO I GET WITH REGISTRATION?

HOW CAN I REGISTER?

REGISTRATION TOTAL7 Package Add-On Description Total$__________$__________$__________$__________

TOTAL $__________

PRINT & ONLINE MARKETING/TECHNICAL SUPPORT ADD-ONS6FullPage(5.5”x8.5”)-$200Half-Page(4.25”x5.5”)-$125

Quarter-Page(4.25”x2.75”)-$75AddColor-$125

Conference Program Advertisement

HomePageBanner(7.5”x1”)-$500/mo.HomePageColumn(2”x1.5”)-$400/mo.

SinglePageBanner(7.5”x1”)-$300/mo.SinglePageColumn(2”x1.5”)-$200/mo.

Online Company Logo & Clickable Link on Website

HomePage(3.5”x4.5”)-$500/mo. SinglePage(3.5”x4.5”)-$350/mo.Online Company Spotlight/Editorial

CompanyLogo&Link-$200 A/V&TechnicalSupport-$1,500Electronic Mail Campaigns/Technical Support

COMPANY DESCRIPTION8 Descriptions must be 50-words or less and will be published in activity program for meeting attendees. (Excludes Bronze Patrons).

_________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

CASH$_________

CHECK#__________

FullPage-$1,0901/2Page-$5401/4Page-$350

Non-Exhibitor-$500Exhibitor-$400

EPIC MagazineColor Ad -2X Company Spotlight

Signature:___________________________________ Date:_________________________________

Contract

13

EXHIBITORCONTRACTTERMS1.Ifpurchased,eachcompanywillhaveone(1)tablefortheAnnualGeorgiaCollegeofEmergencyPhysiciansAnnualSpringMeeting.2.Exhibitorsarerequiredtohavearepresentativeattheirtableatalltimesduringexhibithours.3.Amaximumoftwo(2)salesrepresentativesareallowedtoexhibitatthemeetinguponpaymentunlessadditionalrepresentativesarenotedbasedonpatronlevel.Eachadditionalrepresentativeis$200.4.Allsoundequipmentmustberegulatedsothatitdoesnotdisturbneighboringexhibits.GeorgiaCollegeofEmergencyPhysicians(GCEP)reservestherighttodetermineatwhatpointsoundconstitutesinterferencewithothersandmustbediscontinued.Duetoregulationsbythemusicindustryregardingmusicatpublicmeetings,conventionsandshows,exhibitorsmaynotplaymusicduringthetradeshow,eitherliveorrecorded.5.Exhibitorswillnotbepermittedtoassign,subletorsharewithothersanypartofthespaceallottedtothem.6.GCEPauthorizesexhibitorstomakeretailsalesoftangiblepersonalpropertyorservicesubjecttosalestax.Theexhibitorshallbesolelyresponsibleforanylocal,stateorfederaltaxliabilityresultingfromthiscontractorothertaximplicationarisingfromactivitieswhileexhibitingatthemeeting.7.Boothsmustbekeptclean.Theflooranddisplayareasoftheboothmustbeclearofdebris.Exhibitorswillbeliableforanyextraclean-upcostsincurredduetodisplays,foodmachinesandothermeans.8.Useofelectricalcurrentisconfinedtolightingortheoperationofsuchequipmentthatisharmless,noiselessanddoesnotreleaseundesirableodors.9.ObjectionablepracticesbyexhibitorsorofficialsuppliersshouldbereportedimmediatelytoGCEPmanagementandnotaftertheshowiscompleted.10.Nochildrenunder16yearsofagewillbeallowedintheexhibitareaatanytime,unlessaccompaniedbyanadult.11.ItisagreedthatGCEPandthehostfacilityshallnotbeliableforanydamageto,ordestructionof,anyexhibitfromanycauseorforthetheftordisappearanceofanyexhibitoranypropertycontainedinorabouttheexhibitbootharea.12.TheexhibitoragreestoindemnifyandholdharmlessGCEPandthehostfacilityortheiremployeesortheirrepresentativesagainstanyandallliabilitiesfordamage,injuryorlosstoallpersonsandanyandallclaimsarisingoutofactsoromissionsofexhibitors,theiremployeesortheirrepresentatives.13.GCEPwillonlyrefundexhibitorswhoarepre-registeredthecostofboothspaceandwillnotbeheldresponsibleorliableforchargesordamagesforanyfailureofperformanceduetoactsofnature,labordisputes,andshortageofmaterials,governmentalauthority,orothercircumstancesbeyondreasonablecontrolofeitherparty.14.NeitherGCEPnorthevenuemaintainsinsurancecoveringpropertybroughtontoorstoredonthevenue’spremisesbyexhibitorsanditistheresponsibilityoftheexhibitortoobtainormaintainsuchcoverageattheirownexpense.15.Exhibitorswillnotoffereducational/trainingprogramswithintheshowfacilitysimultaneoustotheGCEPandrelatedprograms.16.Thisagreementincludesaone-timelistofpre-meetingandpost-meetingattendees.

BOOTHCONSTRUCTION17.AllelectricalworkandelectricalwiringmustbeapprovedandinstalledinaccordancewithregulationsestablishedbytheofficialsoftheFireMarshal’sOffice.18.Noconstructionwillbeallowedatthesidesorabovethebooththatmayobscuretheviewofanyadjacentbooths.19.Allmaterialsusedfordecoratingmustbeflameproof.20.Constructionandsignsthatareabove8feetinheightmustbeapprovedbytheGCEP.21.Allapplicablecities,countyandstatecodesandordinancesmustbecompliedwithaswellasthoseofthehostfacility.22.Nothingshallbepostedon,tacked,nailedorotherwiseaffixedtocolumns,walls,floorsorotherpartsofthebuildings,furnitureorequipment.23.Inordertomeettheset-updeadline,theGCEPmanagementreservestherighttoorderlabortoset-upanyexhibitthatisnotintheprocessofbeingerectedby7:30AMFriday,June11,2010.Thecostforthislaborwillbepaidbytheexhibitor.Allexhibitsmustbefullybrokendownby1:00PM,Saturday,June12,2010.24.TheinterpretationofallrulesandregulationsistheresponsibilityoftheGCEPExecutiveCommitteesortheirdesignatedrepresentative.25.Alldecisionsofsaidgrouporrepresentativesarefinal.

PAYMENTExhibitorsmustguaranteepaymentinfullduetotheamountselectedontheexhibitorregistrationformbeforeoronthedateofthemeetingorexhibitorswillnotbeabletoexhibitatthemeeting.

REFUNDPOLICYCancellationsforallregisteredexhibitors30+dayspriortothemeetingdateareeligiblefor50%refund.Cancellation29daysorlessbeforethemeetingdatearenoteligibleforarefund.

AGREEMENTAsanexhibitor,Iagreeandadheretoallpoliciesandregulations.Ifforanyreason,themeetingmustbecanceled,managementisnotliableforanycostsotherthanentryspacefeesthatarealreadypre-paid.Ifthedateorlocationmustbechangedforanyreasonsbeyondmanagement’scontrol,itisagreedthattheboothfeeisnon-refundableasadateorlocationchangewillbeprovided.Shouldmycompanydecidetocancelthisagreementandnotexhibitattheevent,a50%refundwillbeissuedifcancelled30+dayspriortothemeetingdate.Cancellations29daysorlessbeforethemeetingdatearenoteligibleforarefund.

Mustallow6-8weeksforrefundprocessing.

I would like to donate an item for the GEMPAC Silent Auction.

____________________________________________________Company Name

___________________________________________Contact Name

_________________________________________________________________________________________________Address

____________________________________________________City, State, Zip

___________________________________________Phone (Required)

_________________________________________________________________________________________________Email Address (Required)

CONTACT INFORMATION1

Georgia College of Emergency Physician’s (GCEP) Annual MeetingJune10-13,2010-TheHiltonHeadMarriottResort&Spa,HiltonHeadIsland,SC

GENERAL DONATION

2 I would like to donate money towards item(s) for the GEMPAC Silent Auction.

$250 $500 $750 $1000 OtherAmount $_________

AUCTION ITEM DONATION

3Item Name:_____________________________________________________________________________________

Item Description:_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Redeem Instructions:_______________________________________________________________________________________________________________________________________________________________________________

Expiration Date:___/____/____Estimated Retail Value: $_________

Georgia Emeregency Medicine PAC

GEMPACSilent Auction Form

AUCTION ITEM DELIVERY (PLEASE DELIVER BY MAY 10, 2010)

4 I will mail and/or ship my item to the GCEP office. I will bring my item to the GCEP Summer Meeting.Please include any additional information or materials such as a photo, brochure or menu. If your item is too large to deliver, please include on your item certificate the necessary information so that the winner can arrange direct delivery.

METHOD OF PAYMENT

_____________________________________Name on Card (Required)

_____________________________________Billing Address (Required)

_____________________________________Billing City, State, Zip (Required)

_____________________________________Credit Card Number (Required)

_____________________________________Expiration Date (Required) CVV Code (Required)

5

CASH$_________CHECK*#__________

GeorgiaCollegeofEmergencyPhysiciansisa501(c)6non-profitorganization.

YourmonetarydonationwillsupporttheGeorgiaCollegeofEmergencyPhysiciansPoliticalActionCommittee(GEMPAC)inadvancingemergencycareforitsmembers,patients,andspecialty.Throughouttheyear,GCEPrepresentsitsmembersattheCapitolandtargetsseveralareasoflegislativeeffortsinordertokeepemergencycaresafeandaccessible.ThroughyourdonationtoGEMPAC,youbecomeanimportantpartoftheseefforts.

Insubmittingthisform,youagreeandunderstandthatGEMPACwilldoallitcantoensuresuggestedstartingbidisreceived.Iftheitemisnotbiduponordoesnotreceiveproperstartingbidtheitemwillbeusedforfundraisingpurposesatalatertime.

Why Donate to GEMPAC?

Submit forms and items to: GEMPAC, 6134 POPLAR BLUFF CIRCLE, SUITE 101, NORCROSS, GA 30092, TEL. (770) 613-0932, FAX. (305) 422-3327

*Please make checks payable to GEMPAC

Electrical & Audio/Visual Form

SEND ORDERS AND PAYMENTS TO:HILTON HEAD MARRIOTT RESORT & SPA ATTENTION: CATERING DEPARTMENT

ONE HOTEL CIRCLE HILTON HEAD ISLAND, SC 29928

843-686-8479 FAX: 843-785-2432

ELECTRICAL AND AUDIO VISUAL EQUIPMENTDate of Order: Date Needed: Booth #: Name of Event or Exhibition: Company/Organization Name: Address: Phone No.: City, State, ZIP: Ordered by: Signature:

For guaranteed service, orders must be placed thirty (30) days in advance. All orders require one week advance notice.

Rates quoted below cover only Delivery of Services to the booth, and do not include connecting equipment or special wiring. All wiring and electrical work on exhibitors’ displays will be charged on a time-and-materials basis. Proper tagging of equipment to indicate voltage, phase, current, etc., are exhibitor’s responsibility. Add fifty (50%) percent for all floor orders. All clean lines will be fifty (50%) percent more than the below prices.

Note: 208V Single and Three Phase is hard wire only!! MARRIOTT WILL NOT BE RESPONSIBLE FOR DAMAGED EQUIPMENT

LABOR RATESMonday thru Friday 8AM to 4PM (except holidays) $ 50.00 per hour Monday thru Friday 4PM to 8AM $ 75.00 per hour Saturday, Sunday and holidays $ 75.00 per hour Special Connection: ____________________ TOTAL LABOR: $ ________________ ELECTRICAL MECHANICAL COST TOTAL COST TOTAL Basic Service: $ 50.00 Basic Service Example: Computer, TV, Track Lights, Etc.

SINGLE PHASE208V / 20 AMP $ 110.00 Extension Cord $ 15.00 208V / 30 AMP $ 150.00 Power Strip $ 15.00 208V / 40 AMP $ 180.00 Banners $ 40.00 208V / 60 AMP $ 250.00 High Lift Rental $ 100.00 208V / 80 AMP $ 350.00 Fork Lift Rental $ 100.00 208V / 100 AMP $ 500.00 208V / 200 AMP $ 900.00 Any special requirements will be

AUDIO VISUAL priced on an individual basis. 42” Plasma TV w/Stand $ 600.00 NOTE: An equipment release form 24” Flat Panel Screen $ 200.00 must be filled out for any equipment Laptop Computer $ 250.00 to be rented and/or used. Master Group Folio #: Credit Card #: Exp Date:

Georgia College of Emergency Physicians (GCEP)June 10, 2010

Hilton Head Marriott Resort & Spa One Hotel Circle, Hilton Head, SC 29928

843-686-8400

GROUP PACKAGE CHARGES

PACKAGE SIZE DELIVERY SHIPPING *STORAGE

Envelope $ 3 $ 2 $ 2

1 – 25 lbs. $ 7 $ 5 $ 5

26 – 50 lbs. $ 15 $ 10 $ 10

51 lbs. and over $ 25 & up $ 15 & up $ 15 & up

Golf clubs / display cases $ 35 $ 20 $ 20

Pallet, ½, under 36” $100 $ 75 $ 75

Pallet, full $150 $100 $100

Crate, under 150 lbs. $100 $ 75 $ 75

Crate, 150 lbs. or over $150 $100 $100

*Storage for group packages is complimentary for up to 72 hours. Storage charges apply following 72 hours.

Rev.1/2/08

Shipping Prices

INCOMING / OUTGOING PACKAGES:All packages that are shipped in and out of the hotel directly (not via a drayage company) MUST be accompanied by the following COMPLETE information. Boxes will not be delivered or shipped without this information. Hotel is not responsible for any box that is left at hotel without shipping information attached to it.

Recipient MUST complete the following to obtain in-hotel delivery:Recipient’s Name: _____________________________________________________________

Recipient’s Company: __________________________________________________________

Booth # & Name (or Room): GCEP ANNUAL CONFERENCE – JUN 10-13, 2010

Credit Card Number: ________________________________________ Exp. Date: _________

PKG. RECEIVED: ______________________________________ DATE: _______________ Guest Signature

Sender MUST complete the following to obtain shipping:Sender’s Name/Company/Booth #: _______________________________________________

Recipient’s Name: _____________________________________________________________

Recipient’s Company: __________________________________________________________

Full Address: ____________________________________________________________

_________________________________________________________________

_________________________________________________________________

Phone Number: _____________________________________________________________________

Courier Service Account Number: _______________________________________________________

___UPS ___Fed Ex ___DHL ___Truck Freight ___ Air Freight ___Other ______________

Freight Company’s Name / Phone: ______________________________________________________

Class of Service: ____ Next Day ____2nd Day ____Grnd ____ Sat Del. ____ Other_______________

* * * * * * * * * * * * For completion by Hotel Receiving Dept.:

Date Pkg. Received: ____________ Signed by: ____________ Storage Location: ________________

NAME ON PKG : ________________________________GROUP NAME: ________________________

WEIGHT / DESCRIPTION: _____________________________________________________________

HOTEL CONTACT (CATERING): _______________________________________________________

DELIVERY FEE: $ __________ SHIPPING FEE: $ ____________ STORAGE FEE: $ ___________

CHARGE TO: _______________________________________________________________________

Rev. 2/28/08

Shipping Form

Credit Card Authorization Form

Credit Card Authorization Form

Dear Valued Customer,

Thank you for selecting us to host your event. Please provide all the information requested below so that we may process the event charges. Please sign and date the form before submission. Please fax the completed form to Hilton Head Marriott Resort & Spa at 843-785-2432.

Cardholder Information

Name as it appears on the credit card:

Card type: Visa MC Amex Diners/CB Discover JCB

Account type: Individual (personal credit card)

Corporate Company Name:

Account number: Exp. date:

Address:(where statement is mailed)

City, State and Zip:

Phone number: Fax or alternate number:

Event Information

Event name:

Company (if applicable):

Phone number: Fax or alternate number:

Event date:

Event Charges

FunctionRoom rental:

Food and Beverage:

Audio Visual: Internet/Phone:

Exhibit Booth Charges:

Misc. Charges:

Specify:

Guest Rooms and Tax: (please attach a list of names and dates of stay) Guest Incidentals: (please attach a list of names and dates of stay)

I certify that all information is complete and accurate. I hereby authorize {HILTON HEAD MARRIOTT RESORT & SPA} to collect payment for all charges, including applicable service charges and taxes, as indicated in the Event Charges section of this form by processing a charge to the credit card listed above. I expect that charges will not exceed ________________ for the entire event. However, I understand that if I depart from the property without making prior payment arrangements for any additional charges that I may have incurred, then this credit card will be charged for the full amount of all charges.

I certify that I am the authorized signer of the credit card listed above. Cardholder name: (Printed)

Cardholder signature: Date:

For internal use:Account Name: ____________________________________ Event Dates: ___________________ Manager Initials: _________

Rev. 12-18-07-OBM

Please fax this form to (843) 785-2432

June 10-13, 2010

Georgia College of Emergency Physicians (GCEP)

GeorgiaCollegeofEmergencyPhysicians(GCEP)6134PoplarBluffCircle,Suite101,Norcross,GA30092

P.(770)613-0932|F.(305)422-3327www.gcep.org|www.twitter.com/GAemergency