GCISD Fall Planning 2020 - Board Meeting

July 31, 2020

COVID-19

US Cases: 4,496,737

Texas: 420,946 cases 6,569 deaths

250 Counties reporting cases: Dallas is 2nd and Tarrant is 4th

COVID-19

Currently in Tarrant County the community spread level is Substantial.

Percentage of Positive Cases in Tarrant County (7 day moving average) is currently 14.06%

Positive Cases in < 24 y/o is 23%

COVID-19

Tarrant County Statistics for 7/31/20:Grapevine: 468 cases and 14 deathsColleyville: 170 casesEuless: 665 cases 2 deaths

Dallas County Statistics for 7/31/20:49,976 cases and 671 deathsGraph shows % of Cases by age by Month(March=2%, July=12%)

Health Services

Guidelines and protocols have been established using CDC, TEA, and Tarrant County guidance:

COVID-Exposure-Process Map

Readmittance Criteria

GCISD Staff

● Return to work in GCISD

○ 60% of teachers prefer face to face instruction

○ 40% of teachers prefer to teach online from a district facility

● Workplace Accommodations status

● Substitutes

● FFCRA

Student Online Registration Monday Night Total

Instructional Model

Live Learning (Synchronous)

● Student Engagement○ Whole Class Instruction○ Small Group / Individual

Instruction○ Tutorials○ Open Office○ Clubs / Organizations

Independent Learning (Asynchronous)

● Student Engagement○ Interactive lessons, activities,

discussion boards and more in the LMS

○ Video Teachlets ○ Intentional teacher feedback

● GCISD course template ● Scope & sequence ● Student eLearning101 Course

Instructional Model

Live Learning (Synchronous) Teacher Professional Development

● Addressing new standards & content● Building relationships in an online

setting● Creating engaging, live learning

experiences ● Training on best practices for teachers

Independent Learning (Asynchronous) Teacher Professional Development

● eTeach101 course● How to design engaging &

effective independent learning experiences

● Continued Professional Development on best practices

Elementary and Middle School Sample Schedules

High School and CA Sample Schedules

Remote Instructional Model

Recording Live Instruction

○ Teacher recording live lessons ○ The ability to embed videos and information in the LMS ○ Training teachers on recording lessons and embedding in Canvas & Seesaw ○ The expectation for teachers will be to record lessons where teachers are presenting

new content. ○ Campuses working with technology to provide the training needed for staff to have

the skills needed to provide this live instruction in real time and during their independent learning time.

Remote Instructional Model

Elementary

● Student Progress Monitoring○ Beginning of Year Assessments○ Ongoing formative assessments

● Attendance○ Tracking of students that participate in live

teacher-led sessions○ Designated class for attendance○ Completion of assignments

● Grading ○ Pre-kindergarten through fourth grade will use

Standards Based Report Cards○ Fifth grade will continue with traditional

grading as noted in our policies

Secondary

● Student Progress Monitoring○ Beginning of Year Assessments○ Ongoing formative assessments

● Attendance○ Tracking of students that participate in live

teacher-led sessions○ Ensuring that students are engaged with the

content each day, rather than weekly like in the spring.

● Grading ○ Our grading practices will revert back to our

traditional practices pre-COVID○ Assessments and grading through Canvas

Informational Opportunities for Parents

Elementary

● Individual and small group sessions for parents and students

○ Meet the Teacher■ What to expect: schedules, class

activities, assessments■ How to support the learning:

connectivity, SeeSaw■ Student expectations

○ Registration○ Device check in and out○ Beginning of year assessments

Secondary

● Information Sessions○ Videos

■ What to expect: schedules, class activities, assessments

■ How to support the learning: connectivity, Canvas

○ Face to Face opportunities■ Focusing on the transition grades (6&9)■ Technology check in and out■ Registration ■ Drive throughs■ Making sure that every student has

heard about the expectations prior to the first day of instruction.

In-Person Learning and Procedures

● Student Expectations○ Masks, gaiters and/or shields

■ Breaks○ Social distancing○ Elementary, plexiglass dividers○ Assigned seating charts○ Student Handbook additions that outline

consequences for failure to adhere to safety guidelines.

■ Not wearing a mask■ Intentionally coughing on another

individual ■ Parent expectations to complete health

screening prior to sending student to school

● Scheduling○ Master schedules○ Teacher rosters○ May have remote experiences integrated into

the schedule based on staffing and specific student needs

● Lunch○ In the cafeteria○ Social distancing○ Assigned seating

● Recess, Transitions and other unstructured time

○ Procedures with student expectations for social distancing, masks, hand hygiene

○ Adjustments to arrival and dismissal procedures at the elementary

Student Services: Gifted/Talented Services

GT Services

GT LEAD (K-5)

● GT Specialists will provide GT LEAD Curriculum during independent and small group instruction times

● Work on schedules began this week

GT Courses (6-12)

● GT sections of Pre-AP & AP courses offered ● All students and teachers utilizing Canvas

courses● Instructional continuity between online and

in-person instruction

ASPIRE Academy

Elementary (1-5)

● ASPIRE teachers following same schedule as Glenhope ES

Middle School & High School

● All students utilizing Canvas courses● Campus principals working with teachers

regarding scheduling

Student Services: Dyslexia/Dysgraphia Services - Accommodations

Dyslexia/Dysgraphia Intervention - District literacy interventionists will provide both live and remote intervention

● Elementary - Intervention is scheduled during grade level intervention time (face to face vs. remote) or independent learning time (full remote) . This time is determined by campuses based on student need and grouping.

● Secondary - Intervention takes place during assigned dyslexia class period (all models of learning).● Important to ensure that intervention supplements classroom instruction and does not supplant

Student Services: Dyslexia/Dysgraphia Services - Accommodations

Materials - Individual student materials have been ordered and will be distributed to students (both face to face and remote).

Pre Assessment - These will be conducted with students in dyslexia/dysgraphia intervention at the beginning of the year to determine any areas needing to be shored up from spring learning.

Progress monitoring - Continue to be completed weekly with each student either face to face or remote.

Additional activities and resources - Available on SeeSaw (K-5)/Canvas (6-12)

Initial dyslexia assessment - We will continue to follow guidelines of special services as we did this summer for assessment.

Accommodations - Accommodations will be utilized for both face to face and remote learners in intervention and also their core classes per the student’s IEP or 504.

Student Services: Special Education Instruction & ServicesARD Committees will develop two learning plans for students: Face-to-Face and Remote Learning. This will allow for seamless transition from one plan to another, if needed.

Face-to-Face Learning Plan

Special Education Instruction & Related Services will be provided per ARD.

Staff & Safety: Staff in specialized programs (i.e. RISE, ECSE) will have special PPE available. Depending on enrollment and staff available, may need to combine classes across campuses.

Student Safety: For students who need additional teaching regarding wearing face coverings, social stories, visual supports have been developed.

Minimize transitions: Some services may still be provided via WebEx to minimize transitions and cross-contamination due to serving multiple campuses.

Student Services: Special Education Instruction & Services

Parent Selected Remote Learning Plan

Scheduled Live Instruction & Services

Independent Practice

Learning Packets (RISE, ECSE) available to facilitate learning for students

Some By-Appointment Services: (case by case)

● Direct PT/OT● Direct Speech Therapy for AAC Devices● Braille Instruction/O&M

Student Services: Special Education Instruction & Services

First day of Remote Instruction until Face-to-Face Learning is Available:

Students with disabilities will have the same opportunities to participate in campus orientation and scheduled beginning of year benchmarks.

Phase-In Special Education Services (**if District is unable to start f2f learning September 8, 2020)

Administratively Defined Student Criteria Parameters for ARD Consideration:

1. RISE students who didn’t make anticipated progress in remote learning, including students with AAC Devices for communication.

2. ECSE students who didn’t make anticipated progress in remote learning, including students with AAC Devices for communication.

3. SET/RESET/ABLE students who didn’t make anticipated progress in remote learning. 4. Direct PT/OT where physical manipulation is required and students didn’t make anticipated progress in remote

learning.5. Braille Instruction/ O&M Services

Maximum amount of time of 2 half days/ week in order to maximize social distancing and allow for safety precautions.

Social and Emotional Support for Students

● Digital request to see counselor● First 10 days of Circle Up● Staff trained on Character Strong● Staff trained in mental health awareness● Ongoing staff and student needs assessments and check ins● Guidance lessons● SE lessons embedded in core curriculum● Counselors will schedule times to meet with students in office● Virtual Q & A for parents● Home visits/welfare checks● Friends For Life, Hope Squad, Gaggle

Technology Device Handout

● 9th Grade Student Device exchange August 7th● 5th Grade Student Device exchange August 5th-6th● 4th Grade Student Device exchange first week of school● Kindergarten Student Devices deployed August 14th ● Pre K devices deployed August 14th

*All devices are cleaned and repaired before redistribution to other students

Mobile Student Internet Hotspots and Locations

District total Internet hotspots 625

● 140 available for distribution● 100 additional on order with (TEA connections program)

Usage is reviewed each month and contact made to any student whose hotspot shows zero usage.

District Outdoor Wifi

● 12 District Facilities located throughout GCISD with outdoor Wifi ● Partnerships with Grapevine and Colleyville for outdoor wireless access at various city locations● All locations listed on GCISD website

Classroom Technology

● Interactive Display project has been completed district wide ○ Utilizing the displays cameras will be added to specified classrooms to allow for live streaming as well as

recording of lessons . ○ Currently GCISD has on hand 500 cameras able to be mounted in classrooms.

■ 150 Already installed● Mobile camera units (50) are on hand for CTE or other classes needing more camera flexibility. ● Additional portable Interactive panels as well as repurposed projectors are on hand to transform any

space for instructional purposes.● Evaluation of classroom reinforced sound is underway for possible teacher microphones. Focus

starting in elementary grade level and foreign language classes

Software upgrades have occurred across many platforms this summer for added remote usage and abilities for online learning .

Technology Support

● GCISD contactless locker support system is being expanded to locations throughout the districts to allow for 24/7 device exchange.

● Curbside support will still be available however less frequent with the locker system in place.

● Expanded Help Desk call center has been established and support hours will be extended.

● Incoordination with Instructional Technology, more technical parent tech academy sessions will be conducted to help increase parents/guardians comfortability navigating student devices and software.

Transportation Services

● Parent decisions around the use of bus services will determine the number of students on routes.

● Although the District is implementing safety protocols and disinfecting, families will be encouraged to drop students off, carpool or walk with their student to school to reduce possible exposure on buses.

● We will require all of our drivers and students to wear masks while on the school bus. Due to the close proximity of students that ride buses, all students, except special education students, will be required to wear facial coverings at the bus stop and while on the bus.

● Fall Guide: Students that cannot wear a face covering may not ride the bus and will need alternate transportation to and from campus.

Transportation Services

● At this time, the department plans to offer all routes with the potential need to adjust the schedule at bus stops and the drop off times to allow for disinfecting between trips.

● All buses have been equipped with a hand sanitizer dispenser at the entry stairwell and drivers will direct students to use hand sanitizer as they enter and board the bus.

● All staff will be trained on new safety protocols.● Parents should review the information in the Fall Guide around

bus stops and bus service expectations with their students so they are familiar with them.

● Drivers will review safety procedures for the bus with students.● Temperatures will be taken of special services students before

loading.● Drivers will check the student roster as students board for

contact tracing purposes.

Transportation Services

● The Fall Guide includes expectations in the areas of:○ Bus Stop Expectations○ Boarding Bus Procedures○ Unloading Procedure

● Disinfecting Between Routes, Shuttles & Athletic/Fine Arts Trips○ This requires more time between routes even with less students

riding.○ Buses will disinfected multiple times during the day.○ TEA also recommends opening bus windows when possible to

allow outside air circulation in the bus.

● Time to Overcome Vacancies○ 6 route driver vacancies, 3 bus monitor vacancies (SPED), 7 sub

driver vacancies, 1 driver trainer and 1 mechanic vacancy○ 2 drivers training to take the written and driving tests and 2

monitors in training○ Fingerprinting delays and DPS delays

Transportation Services

● Shuttles between high schools: students will be able to drive themselves or use the shuttle

● Drivers and monitors will engage in professional development that also includes all new procedures and expectations

Facility Services

Enhanced Sanitation

● The most effective tool to combat any outbreak of viruses, including the coronavirus, is the electrostatic application of germicidal mist. The mist is a germicidal detergent designed for use in hospitals and health care settings.

● The district has purchased several misters per campus and other sites to treat every classroom and space in schools and for each bus driver. Other staff members also will be trained to use a mister (e.g. coaches, nurses, fine arts).

● If there is a suspected or confirmed case of COVID-19, our custodial staff will enter to clean and mist the areas with the germicidal mist.

● Vacuums have HEPA filters.● Common touch points will we disinfected several times throughout

the day. ● Hand sanitizer stations will be located at the campus vestibule.● Portable hand washing stations will be located at the main

entrance from playgrounds and athletics fields will have sanitizing stations.

Facility Services

● Teaching staff, students and other campus staff will have access to gloves, hand sanitizer and sanitizing wipes to disinfect shared items and commonly touched items in their spaces throughout the day. This is in addition to students taking breaks to wash hands in the restrooms. Classrooms with sinks will have soap and paper towels for additional hand washing.

● Restrooms will be disinfected three times during the school day by removing and disposing of trash, mopping floors and wiping all surfaces with disinfectant. Every evening this process will occur again and the restrooms will also be misted with the germicide.

● Restrooms have operable soap dispensers and all dispensers are filled with soap. ● Clear barriers are being stationed at reception areas.● Signage will be displayed at entrances, corridors, restrooms, and other places on

campus to remind students and staff of the safety protocols.

Facility Services

● Custodial personnel will wear gloves and face coverings at all times. They have been trained to focus on touchpoints, use of misting devices, and the need for increased disinfecting of restrooms and locker rooms. The campus day custodian will be focused on touchpoints and restrooms during the school day.

● Overcoming vacancies○ 18 custodial vacancies○ Temporary agency○ Schedule adjustments

Safety & Visitors

● Campuses will utilize virtual meeting options to limit campus visitors when possible.

● Visitors who enter the building will be required to wear a face covering.

● Visitors will be subject to the following guidelines:○ All visitors will be subject to screening by way of a symptom

screening form and checking temperature.○ Visitors and staff will maintain physical distancing for ARD and

other meetings in smaller conference areas.● Schools equipped with check-in kiosks will find hand sanitizer stations

to use before and after touching the kiosk screen.

Nutrition Services

Nutrition Services will serve students attending in-person and provide meals for students taking their courses remotely.

In person service:

● Social distancing markers are on the floor at the serving lines● Students will not self-serve; pre-packaged ● Food will be provided in disposable containers for grab-n-go● Parents are encouraged to pay online; students may give their PIN or ID

number (PIN pads removed)

As of July 31, 2020, guidelines from the Texas Department of Agriculture will allow the District to offer a week of meals (meal bundle) for pickup one day per week for students taking their courses remotely. During any period in which all students are learning in a full-time remote setting, the department will determine if meal delivery is possible.

● When GCISD begins to offer both in-person and remote learning for students, meal pickup will be every Wednesday from 4-6 p.m.

Nutrition Services

Meal bundles will be available through a curbside (drive-thru) pickup at Grapevine Middle School, Cross Timbers Middle School and Grapevine Elementary School starting August 17.

● Parents may pick up two days of meals on August 17. ● From August 19 and while fully remote, meal pickup will be 9-11 a.m. and 4-5:30

p.m. every Wednesday. ● Meal bundles will include five breakfast meals and five lunches. ● Baking instructions will be included so that families can prepare the meals at their

convenience. ● Students must be enrolled at a GCISD campus in pre-kindergarten through

twelfth-grade.● Any family may access whichever curbside location is most convenient for them. ● Due to the rules and requirements of the National School Lunch Program, staff

will need to record student ID numbers and will enter the student meals on a tablet. Students do not need to be in the vehicle at the time of meal pickup, but the parent/guardian must be prepared to provide an identification card, school schedule, or report card.

● Meal bundles are free for students that qualify for the federally funded free meal program. Bund may also be purchased.

Nutrition Services

Nutrition Services Staff● In addition to normal professional development,

nutrition services staff will undergo additional training on new safety and sanitation protocols.

● Our staff have been very successful through the summer maintaining a sterile environment and using PPE to keep everyone safe during outdoor curbside service

● Like all GCISD staff, nutrition staff will wear face coverings and face shields are also available.

343,346 curbside meals prepared and served

Classroom Personal Protection Equipment (PPE)● Face shields for staff● Face shields for students (upon request) ● Face shields for Fine Arts● Student and staff disposable & reusable masks● KN95 masks for teachers (upon request)● Neck gaiters for every secondary student● Hand sanitizer for every classroom● Disinfecting wipes for every classroom & office● Desk shields for every elementary student and

teacher● Standing hand sanitizer stands for common areas● Signage (6 ft markers, hand washing, etc.)● Misters● Acrylic barriers for open reception areas and

common areas● Thermometers Neck gaiters for secondary students

Desk shields for elementary students

Face masks for Fine Arts, Special Services,& Dyslexia

Signage

Extracurricular Activities

● Athletics○ Strength and Conditioning & Sports Skills-Programs will continue to prepare

for their seasons using all facilities while following TEA & UIL guidelines. ○ All Fall sports will be able to follow UIL calendar for their seasons and not

miss any practice or competition time. ○ Developing plans for daily dressing room use.

■ 50% occupancy, entry/exit procedures, sanitizing procedures.○ Developing plans for crowd limitations/safety guidelines at stadium and gym

events.

Extracurricular Activities

● HS Band & Drill Team will begin in person rehearsals as soon as possible utilizing both indoor and outdoor spaces.

● Will follow all current TEA/UIL guidelines for safety protocols.

● Practice procedures are already in place and ready to be utilized immediately, including arrival/dismissal, sanitizing, etc.

Stay Informed

The go-to place for news:

● Sign up at GCISD.net/gcisdupdate● Social media● www.gcisd.net/Fall2020