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Google Decommissioning Information for Staff bristol.ac.uk/google-apps
Google Decommissioning
Information for Staff
bristol.ac.uk/google-apps
Why are we moving from Google to Office 365?
The previous proliferation of different IT tools was confusing; each has a different user
interface, many of which are now outdated, there are difficulties when moving information
from one system to another, and there is no way to search across all the systems.
The combination of old, separate tools and a lack of agreed working practices were
creating barriers to both staff and students communicating and collaborating effectively.
The University strategy in 2016 recognised that we needed to overhaul our digital
infrastructure and culture to improve this.
Office 365 was considered the most complete suite of tools available as it integrates email
and calendar, document sharing, an individual filestore, instant messaging and audio/video
conferencing. Office 365 and Outlook are also used in many other UK universities,
including the majority of the Russell Group.
bristol.ac.uk/google-apps
Get ready for the move away from Google
If you currently use your University-provisioned Google Drive to store files and would like to
keep them after your account has been closed, you must move them to OneDrive (for your
individual files), an Office 365 group (for collaboration with others) or elsewhere before
December.
Instructions on how to do this can be found
on the Google Apps webpage.
bristol.ac.uk/google-apps
Exporting your data
Google Takeout allows you to export all your data from any Google application to a
downloadable archive file. Please see our instructions for more information.
Before you start we strongly recommend that you:
• use a laptop or desktop to download your files from Google Drive as you may lose data if you try to
do it on a mobile device.
• clean your Google Drive by deleting, removing or re-organising your files and folders.
• add to your My Drive (within Google) the files or folders in Shared with me that you want to keep
(see Find files shared with you for further information).
• pick a time to transfer your data when you don’t need to access your files for a short while.
bristol.ac.uk/google-apps
Data that you will need to move
DocsDrive
Copy your content to your University OneDrive or an Office 365 Group
(or elsewhere if not related to your University work)
SheetsForms Slides
bristol.ac.uk/google-apps
Other data that you can move with Takeout
Blogger
Your Blogger blogs, posts, pages,
comments, videos, and profile.
Books
The titles and authors of your purchased and
uploaded books, plus notes and bookmarks.
Chrome
Bookmarks, history and other
settings from Chrome.
bristol.ac.uk/google-apps
Data Shared for Research
Responses saved with your Google Account
from your participation in Google research
studies and projects.
Maps
Your location history, preferences, personal
places and starred places plus place reviews.
Keep
All notes and media attachments stored
in Google Keep.
Photos
Your photos and videos from your phone,
Google+, Blogger and Hangouts.
Hangouts
Your conversation history and attachments
from Hangouts.
Google Sites
The content and attachments of your sites
created in Classic Sites.
bristol.ac.uk/google-apps
Google Groups
All posts and memberships of Google
Groups that you own
bristol.ac.uk/google-apps
Google Scholar and YouTube
Google advises that you use a personal account for your Google Scholar Citations
profile, rather than a University account, so that you can keep your profile for as
long as you wish - for example, if you change institution.
Further advice on Google Scholar
If you have a YouTube channel associated with a UoB Google account, it will be
deleted when Google accounts are closed.
Further advice on YouTube
Google Play
Google Play should not have been used with your UoB account as all purchases will be lost.
Google Translate
Translate will still be available but any phrases that you have saved with your UoB account will be lost.
Non transferable data
Android devices
Your UoB account should not have been used to set up any Android device. The device will still function but you will
not be able to access the apps store or other applications without resetting your device with a new account.
bristol.ac.uk/google-apps
Check your account permissions
If you have clicked “Continue with Google” on any website or app, you will need
to review your account access before your account is closed.
bristol.ac.uk/google-apps
Check your account permissions
Your account page will list third-party
apps with account access and which
sites and apps you log into with your
account.
Be sure to create a new login
method for each site and app
before your account is closed.
bristol.ac.uk/google-apps
1) Check which passwords you
have saved with your UoB
account.
2) Export your passwords before
your account is closed.
Manage your saved passwords
bristol.ac.uk/google-apps
Further support
If you have checked the Google Apps webpage but still
have questions, please contact the Digital Bristol team.
bristol.ac.uk/google-apps
