Gem Testing Laboratory, Jaipur Tender No.: GJEPC-GTL/2019-20/01 (Revised: 13th November 2019) Page 1

GEM TESTING LABORATORY THE GEM & JEWELLERY EXPORT PROMOTION COUNCIL

2nd FLOOR, RAJASTHAN CHAMBER BHAWAN M.I. ROAD, JAIPUR 302003

Phone: 91-0141-2568221 Email: gtl@gjepcindia.com Fax: 91-0141-2567921 Website: www.gtljaipur.info

NOTICE FOR INVITATION OF TENDER FOR PROCUREMENT OF EDXRF (REVISED)

Tender No.: GJEPC-GTL/2019-20/01, dated 8th November, 2019

Sealed tenders (two bid system) are invited for procurement of EDXRF system as per technical

specifications given in Annexure 1. The acceptance of the tender shall be subject to fulfilment of

instructions and conditions mentioned in the tender document.

The Tender Document contains fifteen pages including this page and annexure.

Section A: Instruction to Bidders Section B: Conditions of Contract Section C: Key Technical Specifications and Bid Security Amount

Section D: Bid Format

Annexure 1

Last date of Receiving sealed Bids: 30th November 2019 by 2:00 PM

Technical Bids shall be opened on: 30th November 2019 at 4:00 PM

Financial Bids shall be opened on a later date (within 45 days from the date of opening of technical

bids) after completion of Evaluation of Technical Bids. Technically qualified bidders will be informed

accordingly.

Sd/-

DEPUTY DIRECTOR

Dated: 13-11-2019

Cost of Tender Document: Rs. 1000/-

Tender Document Serial No.

Signature with Seal

Gem Testing Laboratory, Jaipur Tender No.: GJEPC-GTL/2019-20/01 (Revised: 13th November 2019) Page 2

Section A: Instructions to Bidders

1. Tender is to be submitted to the Regional Director at the above mentioned address.

2. Tender Document Fees: Tender Document can be obtained by paying fee of Rs 1000/- (non-

refundable) in the form of cash/Demand Draft. If the same is downloaded from the website then the

tender document fees of Rs 1000/= (non-refundable) in form of cash/Demand Draft should be

deposited along with tender documents, failure to submit the same, offer of the bidder is liable to be

rejected. Tender fees should be submitted in cash or demand draft.

3. All demand drafts submitted should be drawn on reputed commercial bank in favour of the "Gem

Testing Laboratory" payable at Jaipur.

4. The Tender is to be submitted under "Two Bid" system, Viz. Two separate sealed covers each

should contain Technical Bid (except price) and other should contain commercial / price bid. Both the

bids are to be packed in one sealed cover.

5. Separate bids are to be submitted for each item in individual tender document.

6. Bid security amount (earnest money) as given in Section C is to be furnished with Technical Bid.

7. On the day of Tender opening only Technical Bid will be opened. Price / Financial bid will be opened

on a fixed later date for the successful technical bidders.

8. The cover containing quotation should be sealed and superscripted "Tender for procurement of

EDXRF for Gem Testing Laboratory" and posted or deposited in person to the office of Gem Testing

Laboratory, 2nd Floor, Rajasthan Chamber Bhawan, M.I. Road, Jaipur 302003, so as to reach not later

than 2.00 PM on 30th November 2019.

9. It is the responsibility of the bidders to see that their tenders reach the office of Gem Testing

Laboratory at the above address by due date and time. The fact of having posted an offer in time will

not bind the Gem Testing Laboratory for considering the tender.

10. An authorized representative of the Bidder may remain present at the time of opening of the

tenders.

11. The person signing the tender should, duly authenticate any errors or corrections in the tender.

Over writing should be avoided.

12. Validity of Tender: The offer should remain open for Six months from the date of opening of

tender and there should be clear mention in the Tender to that effect.

13. The Gem Testing Laboratory reserves the right to accept or reject any tender or the whole tender

process without assigning any reason whatsoever.

14. Any kind of canvassing in regard to the offer after submitting the tender will be treated as

disqualification.

15. Arbitration: In the event of any question, dispute or difference arising out of or in connection with

this contract, the same shall be settled amicably by mutual consultations. If such resolution is not

Gem Testing Laboratory, Jaipur Tender No.: GJEPC-GTL/2019-20/01 (Revised: 13th November 2019) Page 3

possible then the unresolved dispute or difference shall be referred to the sole arbitration by a person

appointed by Gem Testing Laboratory and shall be conducted at the Jurisdiction of Jaipur Court only.

Section B: Conditions of Contract

1. It should be specifically stated whether GST / VAT / Packing / Delivery Charges / Insurance charges,

etc are payable in addition to the price quoted, otherwise, the price quoted will be assumed to be all

inclusive and no separate tax or charges will be paid in the event of the offer being accepted.

2. Payments will be made in parts and such payment schedule will be finalised by Gem Testing

Laboratory, Jaipur based on the final negotiation meeting with the successful bidder, before release

and acceptance of the purchase order.

3. The earliest date by which delivery can be completed should be mentioned in the tender. Failure to

effect delivery by the stipulated date may render the bidders liable to pay liquidate damage at the

rates as prescribed by Gem Testing Laboratory, Jaipur.

4. The equipment/s will be inspected by a representative of the Gem Testing Laboratory, Jaipur at the

time of delivery / installation and unacceptable part/s will be subject to removal / replacement at the

risk, cost and responsibility of the supplying firm.

5. The equipment/s to be securely packed and delivered to the premises of Gem Testing Laboratory,

Jaipur.

6. Rectification of any defects noticed during the period of warranty period from the date of

installation shall be the responsibility of the supplying firm at their own cost and risk.

7. The Tender not received on "Two Bids" basis is liable to be rejected.

8. Complete payment will be made after satisfactory completion of the supply and installation and

shall be subject to the fulfilment of other terms & conditions of the Tender.

9. The schedules of delivery and installation as per purchase order should be strictly adhered to. In

case, there is delay either in delivery or successful installation, the firm will be liable to pay liquidated

damages @ 2% of the total value of the order per month or part of month during which the delivery

of such goods may be in arrears where delivery thereof is accepted after expiry of the aforesaid

period.

10. No interest is payable on the Bid security deposit amount.

12. The validity of the bank draft / guarantee submitted as the Bid security should be suitably

extended by the Bidder, if needed, beyond validity of the tender.

13. The Bid security will be returned to the bidders after completion of the tendering process.

14. In case of withdrawals or amendments or impairs or derogates or non-compliance of Tender

condition(s) of the offer in any respect within the validity period of the tender, the Bid security

amount is liable to be forfeited.

Gem Testing Laboratory, Jaipur Tender No.: GJEPC-GTL/2019-20/01 (Revised: 13th November 2019) Page 4

15. The Performance security deposit amount equivalent to 5% of the bill amount will be deducted

from the payment and returned to the supplier after satisfactory completion of warranty period as

per terms and conditions of the Tender and Purchase Order. Optionally, the successful bidder may

also submit Performance Bank Guarantee amounting to 5% of the total order value.

16. In case, the rates quoted in the Financial Bid submitted are in the foreign currency then it should

be in the freely convertible foreign currency. For the purpose of comparison of the quoted price with

the bidders who have quoted their price in INR, the rate of exchange shall be taken as the rate

prevailing on the date of opening of the financial bid.

17. The proposed equipment to be quoted with F.O.R / D.A.P Jaipur. Customs clearance and delivery

to Gem Testing Laboratory, Jaipur will be done by the successful bidder. Gem Testing Laboratory,

Jaipur will release payment towards applicable customs duty, associated taxes and Bill of Entry

charges separately.

18. Charges for customs duty and all required documents for clearing will be released on presentation

of original invoice, country of origin certificate from Chamber of Commerce and airway bill.

19. The successful bidder shall visit and inspect the site for preparing it for installation of the

equipment/s. A detailed plan / layout shall be submitted for civil work (if required), which includes air

conditioning, furniture, environment and safety compliances, etc.

20. Gem Testing Laboratory, Jaipur is not bound to accept the lowest bid since due weightage shall

be given to several factors besides the commercial bid and decision of the Gem Testing Laboratory,

Jaipur to that effect shall be final and binding.

21. All costs and expenses incurred by the Bidders in anyway associated with development,

preparation and submission of responses, including but not limited to attendance at meetings,

discussions, etc or providing any additional information, including demonstration of the proposed

equipment, as required by the Gem Testing Laboratory, Jaipur, will be borne entirely and exclusively

by the bidders.

22. Preference would be given to the bids submitted by Original Equipment Manufacturers or

Principles having direct operations in India.

23. If dealers participate, they need to submit an undertaking from the manufacturer towards

providing service as per the conditions given in the tender.

24. It will be the responsibility of the bidders to obtain all necessary export / import permissions

and/or clearances well in advance to meet out the delivery and installation schedule.

25. For vendors who submit their bids in foreign currency, payment will be made through ‘Letter of

Credit’ with Purchase Order, however, 90% payment of the order value shall be released on effecting

shipment of the item(s) and submission of airway bill, while the balance 10% on successful installation

of the equipment to the users’ satisfaction and submission of 5% Performance Security Deposit.

Gem Testing Laboratory, Jaipur Tender No.: GJEPC-GTL/2019-20/01 (Revised: 13th November 2019) Page 5

Section C: Key Technical Specifications and Earnest Money Deposit (Bid Security Amount)

S. No. Name of Instrument and Quantity

Specifications Bid Security Amount (in Rs.)

1. EDXRF System - 1no. Please see annexure 1 for detailed specifications and compliance statement

1,00,000

Note: Gem Testing Laboratory, Jaipur reserves the right to revise or relax the minimum technical

specifications as given in annexure 1 (if required), during technical evaluation and demonstration of

the offered equipment.

Gem Testing Laboratory, Jaipur Tender No.: GJEPC-GTL/2019-20/01 (Revised: 13th November 2019) Page 6

Section: D FORMAT FOR SUBMITTING TECHNICAL BID

(To be copied/ type written and submitted in sealed cover) GEM TESTING LABORATORY, JAIPUR

Tender No.: GJEPC-GTL/2019-20/01 Dated: 8th November, 2019

This form is to be submitted along with the compliance sheet (annexure 1) in a sealed cover.

Name of the item / instrument: Make (with Model quoted): If bid is submitted by Original Equipment Manufacturer / Principle office (yes / no):

General Information Form

S. No. Particulars Details

1. Date of application

2. Name of the bidder

3. Registered Address

4. Contact Address

5. Contact Phone (in case of any query)

6. Contact Email

7. TIN

8. PAN

9. GST No.

10. Bid Security Deposit Amount

11. Draft No. and Date

12. Issuing Bank (with Branch)

13. Validity of Draft

14. Whether agreed to abide by all terms & conditions of the Tender document (yes / no)

15. Attach certificate copies of last three installations of the quoted make or (immediately earlier generation)

___________________________ [Signature with date, name and designation] Duly authorised to sign Bid for and on behalf of Messrs___________________________ [Name & address of the manufacturer / supplier with Seal]

Delivery Period:

Gem Testing Laboratory, Jaipur Tender No.: GJEPC-GTL/2019-20/01 (Revised: 13th November 2019) Page 7

Section: D

BID SUBMISSION FORM

(To be copied or type written and submitted with Financial Bid)

To, Date__________ Gem Testing Laboratory The Gem & Jewellery Export Promotion Council 2nd Floor, Rajasthan Chamber Bhawan M.I. Road, Jaipur 302003 Ref:. Your Bidding Document No. GJEPC-GTL/2019-20/01; dated 8th November 2019 We, the undersigned have examined the above mentioned Bidding Document, including amendment /corrigendum No. __________, dated ________ (if any), the receipt of which is hereby confirmed. We now offer to supply and deliver____________________________________________________ _________________________________________________________________________________ (Description of goods and services) in conformity with your above referred document for the sum as shown in the price schedule(s), attached herewith and made part of this Bid. We further understand that you are not bound to accept the lowest or any Bid you may receive against your above-referred Bid Reference. We confirm that we do not stand deregistered/banned/blacklisted by any Government Authorities. We confirm that we fully agree to the terms and conditions specified in above mentioned Bidding Document, including amendment/ corrigendum if any. Our TIN, PAN and GST No. are as follows: TIN________________________ PAN_______________________ GST No.___________________________ ___________________________ [Signature with date, name and designation] Duly authorised to sign Bid for and on behalf of Messrs___________________________ [Name & address of the manufacturer / supplier with Seal]

Encl: Price Schedule

Gem Testing Laboratory, Jaipur Tender No.: GJEPC-GTL/2019-20/01 (Revised: 13th November 2019) Page 8

Section: D

GEM TESTING LABORATORY THE GEM & JEWELLERY EXPORT PROMOTION COUNCIL

2nd FLOOR, RAJASTHAN CHAMBER BHAWAN M.I. ROAD, JAIPUR 302003 (To be type written or copied)

Phone: 91-0141-2568221 Email: gtl@gjepcindia.com Fax: 91-0141-2567921 Website: www.gtljaipur.info

(Financial Bid to be submitted in sealed cover)

Price Schedule

Name of the item / instrument:

Make (with Model quoted):

Particulars Amount

Quoted price (excluding Import Duty, but inclusive of local taxes, insurance, shipping, etc.)

Approximate Import Duty with HS Code, and clearing charges

Local accessories / items

Any additional item

Total (landing cost at the premises of Gem Testing Laboratory, Jaipur)

Total in Indian Rupees (on the basis of conversion rates prevailing on the date of submission)

____________________________________

_____________________________________

[Signature with date, name and designation] Duly authorised to sign Bid for and on behalf of Messrs___________________________ [Name & address of the manufacturer / supplier with Seal]

Gem Testing Laboratory, Jaipur Tender No.: GJEPC-GTL/2019-20/01 (Revised: 13th November 2019) Page 9

GEM TESTING LABORATORY THE GEM & JEWELLERY EXPORT PROMOTION COUNCIL

2nd FLOOR, RAJASTHAN CHAMBER BHAWAN M.I. ROAD, JAIPUR 302003

Tender No.GJEPC-GTL/2019-20/01: ANNEXURE 1 (REVISED)

TECHNICAL SPECIFICATIONS FOR EDXRF

Key features: High-end bench top EDXRF system for performing non-destructive quantitative and qualitative elemental analyses of gemstones, in air and

vacuum atmosphere. The quoted EDXRF should be able to analyse elements from sodium (Na) through uranium (U) from % to low ppm levels in gemstones of

any shape, size or composition. Following are the desired minimum specifications.

Feature / Item Specification Compliance

(Yes / No)

Quoted item with part

no. (If any). Please mark

the item in submitted

brochure.

Deviation (if any) with

consequences on analyses

/ results

1. X-ray tube and voltage power supply

1.1. Type: Latest generation End-Window based technology. No

external Cooling should require.

1.2. Power: 50 Watt or more

1.3. Voltage: 50KV or more

1.4. Current: 2mA or more

1.5. Anode Tube: Pd/Ag/Rh

Gem Testing Laboratory, Jaipur Tender No.: GJEPC-GTL/2019-20/01 (Revised: 13th November 2019) Page 10

1.6. Primary Filter: Should be equipped with Minimum 8 positions

automated filter changer to enhance the detection of

elements

2. X-ray Generator 2.1. Power: 50 Watt or more

2.2. Voltage: 50KV or more having adjustable steps of 1 kV or

better

2.3. Current: 1- 2mA or more with adjustable steps of 0.02mA or

better

2.4. Stability: The generator should have stability of ±0.01%.

3. Detector 3.1. Type: High resolution Silicon Drift Detector (SDD)

3.2. Resolution: 200 Kcps or better while maintaining a typical

resolution of 140 eV FWHM at Mn K-alpha

3.3. Cooling: Peltier cooled, without any need for liquid Nitrogen or external water

3.4. Detector Window Thickness: 8 microns or better

3.5. Active Area: Large active area of 27 mm or better

4. X-Ray Beam Size /

Collimators

4.1. Multiple beam collimators / beam masks to be provided,

assisting analysis of multiple sample sizes:

- 1 mm

- 3 to 4 mm

- 15 to 25 mm

Gem Testing Laboratory, Jaipur Tender No.: GJEPC-GTL/2019-20/01 (Revised: 13th November 2019) Page 11

5. Gas Control

5.1. EDXRF system should allow analyses in air and vacuum.

5.2. Change over between air and vacuum modes should be

100% software controlled, depending on the pre-defined

applications / conditions.

6. Sample Introduction,

Handling and Imaging

6.1. System should be capable of accommodating solid samples

of variable sizes and shapes, having rough and polished

surfaces.

6.2. Sample holders must allow samples of 40 mm or more to be

analysed

6.3. System should have capability of extending samples

chamber to accommodate even larger samples of 100 mm

or more in height, and 300 mm or more in diameter

6.4. System should have software controlled minimum 10

position auto sampler / spinner, with minimum 10 sample

holders

6.5. System must have a HD camera for imaging samples and

focus the x-ray beam on desired position

7. Filter Assembly

7.1. Least sensitive to sample geometry variations

7.2. Requires no alignments or adjustments

7.3. Only one moving part in the sample chamber

7.4. Filters should be customized for specific applications

Gem Testing Laboratory, Jaipur Tender No.: GJEPC-GTL/2019-20/01 (Revised: 13th November 2019) Page 12

8. Software, System

Controller and

Operating System

8.1. Operational and Calibration software to be offered.

Software capable to apply corrections for line absorption,

background, heavy metal absorption and mass absorption

effect, data analysis, graphics, calibration curves, includes

facility for sample routine operation, re-standardization.

8.2. The software should have an auto referencing gain

correction built into it without the need to regularly run

setting up standard samples. The quoted software must be

having the facility to collect and process the data for small

area XRF analysis.

8.3. The XRF system must have built-in diagnostic software with

remote diagnostics facility

8.4. The system must support standardless quantitative analyses

and be quoted with software required to perform such

analyses

8.5. The software supplied for the operation of the equipment

shall be latest version

8.6. Software updates should be done free of cost

8.7. The software should support Application Programming

Interface (API) access to test data / results, without any

additional costs (if any)

Gem Testing Laboratory, Jaipur Tender No.: GJEPC-GTL/2019-20/01 (Revised: 13th November 2019) Page 13

9. Computer System 9.1. Latest generation, branded computer system to be

supplied with the quoted EDXRF system, with minimum

inclusions:

One hard disk drive (500 GB)

Microsoft® Windows 10 Pro (64-bit)

23" Widescreen Flat Panel Display, USB keyboard and mouse

1 x VGA and 2 x Display Port

2 x Ethernet 10/100/1000 LAN interface (RJ-45 connector)

1 serial

1 x USB 3.1 Gen 2 Type-C, 5 x USB 3.1 Gen 1 Type-A, 4 x USB 2.0 Type-A

9.2. Any other port / interface required to install the EDXRF

system or its associated software / accessory

9.3. Includes factory installation and configuration of

operating system and instrument software.

10. References 10.1. Vendor has to give at least 3 references in India where the quoted (or the immediate earlier generation) EDXRF system is working satisfactorily

10.2. At least 2 references world-wide with similar applications

in gemmological / mineralogical laboratory

10.3. Submit latest published articles / papers in gemmology mineralogy using the quoted (or the immediate earlier generation) system.

11. Training Schedule 11.1. Minimum three days’ on-site training immediately on completion of the installation and demonstration, making

Gem Testing Laboratory, Jaipur Tender No.: GJEPC-GTL/2019-20/01 (Revised: 13th November 2019) Page 14

the user fully aware about operation of the equipment to the satisfaction.

11.2. Bidder should provide online technical support as and when required, free-of-cost, even after initial training of three days

12. Installation and

Warranty

12.1. Installation to be done at the site of the Gem Testing

Laboratory, as mentioned in the issued Purchase Order,

‘free-of-cost’.

12.2. The system should be offered with three warranty options:

a. standard warranty;

b. extended warranty for three years;

c. extended warranty for five years

12.3. The above mentioned warranty periods must be applicable

on all instrument parts, accessories and utilities supplied by

the vendor, with no exceptions

13. AMC / CMC Vendor should be able to provide support for next 5 years

through AMC / CMC, after completion of initial period of

comprehensive warranty.

14. Safety System should comply with all safety measures for radiological

protection as per International guidelines. Vendors to provide a

certificate on x-ray radiation levels from the instrument at the

time of dispatch from factory.

Gem Testing Laboratory, Jaipur Tender No.: GJEPC-GTL/2019-20/01 (Revised: 13th November 2019) Page 15

15. Additional feature

to be quoted as option

Capability of the system to capture x-ray fluorescence and x-ray

transmission images

Note:

1. Technical evaluation will be based on:

a. Submitted compliance statement along with the supporting document for each parameter.

b. Demonstration of the quoted make / model (or the immediate earlier generation model), if required

2. Attach supporting documents such as brochures, declaration, etc. with the claimed specifications. The quoted items must be marked with consecutive item

nos. as per the technical-cum-compliance statement.

3. The Gem Testing Laboratory, Jaipur or the Gem& Jewellery Export Promotion Council reserves the right to relax any of the above mentioned specifications

in overall evaluation, without giving any reason whatsoever.