GeneralManager’sReport
October10,2018 Page1
Salesforce Transit Center ‐ On Tuesday, September 25th, AC Transit was notified by the Transbay Joint Powers Authority (TJPA), that two steel beams with a fissure (or crack) were discovered in the bus deck ceiling of the Salesforce Transit Center (STC). Out of an abundance of caution, the decision was made to divert our entire Transbay service from the Salesforce Transit Center back to the Temporary Transbay Terminal. Safety of our employees and riders is part of our core mission and of upmost importance. As a result, all AC Transit employees assigned to the Salesforce Transit Center are now relocated back to the Temporary Transbay Terminal. At this point it is unclear how long the Salesforce Transit Center will remain closed. Staff has taken measures to prepare for an extended operation out of the Temporary Terminal. The District remains engaged with TJPA and has staff attending scheduled meetings related to this event. More updates will be provided as new developments unfold.
Vehicle related incidents ‐ AC Transit continues to see incremental improvements related to Vehicle Incidents, a Key Performance Indicator (KPI) of the District’s Safety Performance. During the month of September, the vehicle incident rate per 100,000 miles improved approximately 31 percent as it dropped from 3.47 to 2.41. The Accident Reduction Committee (ARC) monitors accidents, performs root cause analysis and implements measures to reduce trends impacting the agency negatively. Recently, the ARC implemented lines of delination at several divisions. These lines are intended to reduce mirror hits as well as car side wiping. It teaches the operator to measure distance in tight quarters before they leave the Division yard each day.
Passenger related incidents ‐ On a system wide average the Passenger Fall Rate per 100,000 miles was at 1.62 and continues to perform below the District goal of 3.25 for the month of September. Operators have been more observant by waiting for passengers to pass the yellow limit line and take their seat, before the Operator departs the service stop. This heightened awareness has reduced passenger falls significantly.
Board of DirectorsOctober 10, 2018Agenda Item 9
SR 18-299
GeneralManager’sReport
October10,2018 Page2
Double deck buses – Our latest public transit innovation to efficiently accommodate more passengers has arrived. The District received 11 of 15 Double Deck buses from Alexander‐Dennis. With the increased space for passenger customer loads, the double deck buses can comfortably seat up to 80 passengers, which will help transport more passengers per loading to and from the Transbay Terminal. These buses are also fully equipped with the latest technology including our new computer aided dispatch/automated vehicle locator (CAD/AVL) system. All 15 buses are expected to arrive by November 2018 and are planned
to go in service the latter part of this year.
GeneralManager’sReport
October10,2018 Page3
California Air Resource Board Hearing, Innovative Clean Transit (ICT) Rule‐ On September 28, the California Air Resources Board (CARB) held a hearing on the proposed Innovative Clean Transit (ICT) rule. The public meeting was a procedural step necessary to clear the way for adoption of the proposed regulation in January 2019. At the hearing, Estee Sepulveda, External Affairs Representative, along with representatives from the California Transit Association (CTA), Monterey‐Salinas Transit, and Foothill Transit offered comments on behalf of CTA members. Comments generally showed appreciation for the progress made over the last year, but communicated continued concerns around the cost and operational impact of transitioning to a fully electrified transit bus fleet. The message was echoed by several transit agencies in attendance. Following public comment, a majority of CARB Board Members showed support for key requests on cost, performance benchmarks and funding availability in the proposed regulation. They directed staff to revisit these requests to better ensure that the proposed regulation does not harm transit operations as cleaner technologies are implemented. A revised proposal will most likely be released in late October to early November.
Oakland LGBTQ Pride Festival and Parade‐On Sunday, September 9, AC Transit participated in the Oakland Pride parade and festival. With a large contingent of AC Transit staff and the special edition “Ride with Pride” wrapped bus, AC Transit demonstrated its commitment to diversity and inclusion at this family friendly event. This year our contingent received a special visit from the Oakland A’s Stomper and Oakland Mayor Libby Schaaf In addition to the parade, staff from the G.O. and BRT Outreach Team were in the festival at an exhibitor booth. They shared information with thousands of visitors about our services and the new BRT platforms that will be built in Uptown Oakland.
GeneralManager’sReport
October10,2018 Page4
Executive Reporting
As of August 31, 2018
Contents
1. Budget Summary – Overview
2. Budget Summary – Chart
3. Positions Summary
4. Farebox Revenue and Ridership
5. Capital Improvement Program Summary
1
Budget Summary
Overview
Overall
o Overall the District is on track for expenses, with both Labor and Non‐Labor coming in below budget for August.
Total Labor
o Labor expenses overall are below the monthly budget projection, mostly due to timing of Health Plan expenses.
o Operator Regular Time is slightly above budget for the monthly and annual projection, and this is likely due to both
July and August having a higher number of weekdays than the average month.
o Operator Premium Time shows above budget in the monthly and annual projections, and staff expects to trend back
to budget as July and August had high levels of training related to the opening of the Salesforce Transit Center.
o Maintenance Overtime is over budget due to an increase in employee unavailability during the summer months
triggered by the vacation season. With school back in session and the vacation season ending, the department will
tighten up on overtime use to re‐balance the overtime budget.
o Salaried Overtime is over budget due to increased burden of the Salesforce Transit Center opening and running two
Operations Control Centers simultaneously due to the CAD/AVL project. Overtime due to CAD/AVL project will be
reimbursed from the project grant funds.
o Miscellaneous Wages and Fringe is below budget for the monthly projection and above for the annual projection.
This is due to timing of expenses within this category, and the annual projection is expected to trend toward budget
in the coming months.
o Health Plans expenses were below budget due to timing. July was over budget for this category.
o Pension expense is above budget due to timing of contribution payments.
Total Non‐Labor
o Total Non‐Labor expenses are below budget.
o Fuel and Lubricants is above budget mainly due to Gasoline, Lubricants, and Hydrogen Fuel expenses.
o Office Supplies and Miscellaneous Materials are both over budget due to timing of expenses. These expenses in these
categories are based on need and often jump up or down from month to month.
Parent Account & NameSingle Month
Budget
Single Month
Actuals
Single
Month
Budget
Used %
Annual
Budget
Actual
FYTD
Annual
Budget
Remaining
Budget
Used %
FYTD
Historical
Avg %
Used
FYTD
Projected
Annual
Budget
Used %Wages
Operators Regular Time 5,801,980 5,984,829 103% 69,623,762 11,669,444 57,954,318 17% 16% 102%
Operators Premium Time 1,352,921 1,545,004 114% 16,235,050 3,092,508 13,142,542 19% 14% 132%
Maintenance Regular Time 2,170,550 2,202,879 101% 26,046,599 4,308,158 21,738,442 17% 16% 100%
Maintenance Overtime 109,942 157,088 143% 1,319,308 304,515 1,014,793 23% 15% 149%
Salaried Regular Time 2,783,447 3,008,829 108% 33,401,364 5,715,141 27,686,223 17% 17% 103%
Salaried Overtime 48,923 191,016 390% 587,070 321,558 265,512 55% 14% 385%
Misc Wages & Fringe 5,646,062 5,091,106 90% 67,752,744 10,674,722 57,078,022 16% 14% 109%
Health Plans 4,439,039 2,529,680 57% 53,268,471 7,270,199 45,998,272 14% 18% 77%
Pension 4,535,468 5,337,175 118% 54,425,610 10,154,026 44,271,584 19% 15% 124%
Labor Total 26,888,332 26,047,607 97% 322,659,979 53,510,270 269,149,709 17% 16% 102%
Key Services
Professional and Technical Services 570,843 302,823 53% 6,850,113 443,885 6,406,228 6% 9% 69%
Security Services 1,037,833 1,002,352 97% 12,454,000 1,912,096 10,541,904 15% 15% 102%
Other Services 976,302 593,111 61% 11,715,624 1,042,507 10,673,117 9% 11% 84%
Vehicle Parts 1,101,482 1,116,152 101% 13,217,789 2,467,740 10,750,050 19% 19% 98%
Fuel & Lubricants 1,266,169 1,362,776 108% 15,194,032 2,975,278 12,218,753 20% 19% 101%
Other Maintenance 157,831 121,777 77% 1,893,976 254,759 1,639,216 13% 19% 70%
Office Supplies 54,115 72,428 134% 649,382 118,607 530,775 18% 21% 85%
Misc Materials 57,211 73,231 128% 686,526 174,071 512,455 25% 30% 86%
Utilities 328,737 261,741 80% 3,944,843 473,059 3,471,784 12% 16% 74%
Liability 1,264,381 1,219,505 96% 15,172,568 2,467,648 12,704,920 16% 22% 75%
Taxes 248,560 57,459 23% 2,982,717 126,684 2,856,033 4% 16% 26%
Purchased Transportation 2,704,663 2,415,326 89% 32,455,959 5,258,637 27,197,323 16% 16% 100%
Miscellaneous 199,724 (391,861) ‐196% 2,396,692 (549,917) 2,946,609 ‐23% ‐10% 238%
Non‐Labor Total 9,967,852 8,206,821 82% 119,614,221 17,165,055 102,449,166 14% 16% 88%
Grand Total 36,856,183 34,254,428 93% 442,274,200 70,675,325 371,598,875 16% 16% 100%
Single Month ‐ August 2018
Budget Summary (Budget vs Actuals as of August 31, 2018)
2
FYTD (% of year completed: 17%)
2% ‐ 9% over expected 10% or more over expected
Department Filled Vacant Total Position Type Filled Vacant Total
Operations ‐ Bus Operators 1301 52 1353 Bus Operator 1301 52 1353
Operations ‐ Non Operators 538 40 578 Maintenance 407 32 439
District Secretary 3 0 3 Salaried 361 29 390
Finance 83 8 91 Clerical 59 2 61
General Counsel 13 2 15 Total 2128 115 2243
General Manager 10 0 10
Human Resources 38 3 41
Innovation and Technology 37 0 37
EAMC 32 4 36
Planning & Engineering 41 2 43
Retirement 3 1 4
Safety, Security, & Training 29 3 32
Total 2128 115 2243
3
Positions Summary
Authorized Positions Authorized Positions
Positions data as of September 21, 2018
* Non‐Bus Operators include all permanent employees except for operators
91%
4%4%
1%
Operators
Filled Positions (1301/1353)
Vacant Positions (52/1353)
Operators on Long‐Term Leave(52)
Operator Trainees (21)93%
7%
Non‐Bus Operators*
Filled Positions (827/890)
Vacant Positions (63/890)
7%0%
9% 13%0%
7%0%
11%5%
25%
9%
0%
25%
50%
75%
100%
Non‐Operator Vacancies by Department
Vacant
Filled
81%
14%4%
1%0%
Employee Affiliation
ATU (1814)
AFSCME (304)
Unrepresented (93)
IBEW (32)
Intern (4)
Farebox
RevenueJul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun FYTD
FY
Projection
FY 2018‐19 4,067,467 4,885,056 8,952,522 53,715,134
FY 2017‐18 3,949,891 4,773,609 4,277,732 4,552,816 4,163,613 3,719,516 4,061,933 4,024,316 4,274,083 3,970,307 4,539,006 4,677,472 8,723,500 50,984,293
Y‐Y % 3.0% 2.3% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 2.6% 5.4%
NTD
RidershipJul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun FYTD
FY
Projection
FY 2018‐19 4,216,443 4,765,441 8,981,884 53,891,304
FY 2017‐18 4,008,950 4,527,444 4,602,036 4,850,192 4,245,110 4,032,364 4,066,966 4,109,487 4,461,008 4,410,075 4,366,351 4,178,738 8,536,394 51,858,721
Y‐Y % 5.2% 5.3% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 5.2% 3.9%
Notes:
1. Farebox revenue is for per‐boarding payments only; does not include EasyPass agreements or contract services (BART, City of Oakland, etc.)
2. FY 2018‐19 total ridership and farebox revenue projections are based on the average monthly ridership and farebox revenue applied to the rest of the fiscal year.
Farebox Revenue and Ridership
FY 2018‐19 vs. FY 2017‐18
4
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Farebox Revenue
FY 2017‐18 FY 2018‐19
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Ridership
FY 2017‐18 FY 2018‐19
Capital Improvement Program Summary
5
Actual/Projected Spending per FY ($1,000s) Projects Life‐to‐Date ($1,000s)
Category Total Budget
Prior FYs FY 2017 FY 2018 FY 2019 FY 2020+ Total Spent PO Spent + PO % Spent + PO
Corridor 19,965 1,108 450 2,316 13,981 2,120 19,975 6,365 4,547 10,913 55%
Environmental 3,405 187 37 ‐ 2,579 600 3,404 381 534 914 27%
Facilities 47,126 12,198 19,390 3,882 7,366 6,234 49,070 35,654 1,031 36,686 78%
IS 40,360 7,039 4,687 5,917 20,806 1,950 40,400 17,871 10,806 28,676 71%
Marketing 2,323 1,483 160 264 416 ‐ 2,323 1,956 216 2,172 94%
Other 40,216 37,462 2,579 7 296 10 40,354 40,206 ‐ 40,206 100%
Safety 1,324 94 29 151 1,050 ‐ 1,324 279 7 286 22%
Vehicles 183,123 48,197 22,744 55,226 43,794 6,500 176,462 126,594 34,868 161,463 88%
ZEBA 32,053 13,203 884 203 17,097 659 32,047 14,304 13,011 27,316 85%
BRT 202,164 57,442 20,634 37,073 73,369 49,329 237,848 126,522 64,519 191,041 94%
572,067 178,415 71,594 105,040 180,755 67,402 603,206 370,132 129,540 499,672 87%
Actual/Projected Spending per FY ($1,000s) Projects Life‐to‐Date ($1,000s)
Category Project Name Total Budget
Prior FYs FY 2017 FY 2018 FY 2019 FY 2020+ Total Spent PO Spent + PO
% Spent + PO
Corridor South County Corridor Line 97 6,732 50 2,452 2,120 4,230 ‐ 6,732 4,888 1,189 6,077 90%
Facilities D2 Storm Drains 1,895 193 1,648 1,605 54 ‐ 1,895 1,841 13 1,854 98%
Facilities D2‐Trans Bldg Roof Repl/Equip 651 81 498 474 71 ‐ 651 580 7 586 90%
Facilities GO‐Cust Serv Renovation 930 1 120 69 809 ‐ 930 181 88 269 29%
Facilities New Operator Restrooms 750 17 76 44 417 240 750 93 31 124 17%
Facilities GO Water Intrusion Repairs 1,360 ‐ 150 142 1,211 ‐ 1,360 164 42 205 15%
Facilities GO UST Replacement 600 ‐ ‐ ‐ 600 ‐ 600 27 487 515 86%
Facilities CMF Boiler Replacement 800 ‐ ‐ ‐ 800 ‐ 800 129 45 174 22%
Safety D6‐Badge Access & Security Cam 599 ‐ 0 ‐ 598 ‐ 599 0 ‐ 0 0%
Vehicles Roof A/C for Buses Retrofit 886 ‐ 686 686 201 ‐ 886 824 12 836 94%
Total 14,715 342 5,630 5,140 8,991 240 15,203 8,727 1,914 10,641 70%