NN---

- --- ------------------------� MINOR SUBDIVISION

Sl G RE ESENTATIVE t?rl .a1t:., /;;?).. NALiJf. tcBREWER N ARCHIVIST

I

___,,____ ___ _

LEAVE BLANK REQUEST FOR RECORDS DISPOSITl.ON AUTHORITY

JOB NO.

(See Instructions on reverse) NCl-142-85-12 TO: DATE RECEIVED GENERAL SERVICES ADMINISTRATION

NATIONAL ARCHIVES AND RECORDS SERVICE, WASHINGTON, DC 20408 7/25/85

1. FROM (Agency or establishment) NOTIFICATION TO AGENCY

TE ESSEE VALLEY AUTHORITY Jn accordance with the provisions of 44 U.S.C. 3303a2. MAJOR SUBDIVISION the disposal request. including amendments, is approved

except for items that may be marked "disposition not approved'' or ''withdrawn'' in column 10. If no records 3. are proposed for disposal, the signature of the Archivist is not required.

4. NAME OF PERSON WITH WHOM TO CONFER 5. TELEPHONE EXT. DATE

6. CERTIFICATE OF AGENCY REPRESENTATIVE

I hereby certify that I am authorized to act for this agency in matters pertaining to the disposal of the agency's records; that the records proposed for disposal in this Request of page(s) are not now needed for the business of this agency or will not be needed after the retention periods specified; and that written concurrence from the General Accounting Office, if required under the provisions of Title 8 of the GAO Manual for Guidance of Federal Agencies, is attached.

A. GAO concurrence: 0 is attached; or [!] is unnecessary. B. DATE D. TITLE

3-20-86

C. OF AGENCY

ASSISTA T TVA 7.

ITEM NO.

8. DESCRIPTION OF ITEM (With Inclusiue Dates or Retention Periods)

Records of Power Program Function (See Attached)

9. GAS OR SUPERSEDED

JOB CITATION

10. ACTION TAKEN

(NARSUSEONLY) _

STANDA'RD FORM 115 (REV. 8-83) Prescribed by GSA

FPMR (41 CFR) 101 11.4 115-108

http:DISPOSITl.ON

• •

Manager's

1

I. PRE-ARKS (Pre Automated Records Management System)

• Pre-ARKS refers to records created prior to January 1, 1979, in the Office of Power. The majority of the records are in hard copy but some are microfilmed . The following Pre-ARKS record series exist:

A. Power Files

The central files of the Department of Electricity (later to be called Office of Power) were established in 1934 and designated as the official file of the Authority. In 1938 the central files became known as the Power Manager's Files. During 1956 a review of this system was done. Growth trends and organizational requirements resulting from the reorganization in Power offices and the relocation of offices determined that some segments of the central files should be relocated as new file stations . Effective June 1, 1961, a decentralization of files took place. Official files were established in certain organizations where they could be of maiimum service.

o Official files were established in the Division of Power Systems Operations (See Item C), and the Division of Power Production (See Item D). Reference copies had been retained by these organizations and at the point of decentralization no material was relocated . Other file materials remained in Manager's Files as a general and informational file for the entire Office of Power .

• o The Power Manager's Files served as the official file for the Division of Power Marketing (See Item F), Division of Power Planning and Engineering (See Item 8), and Power Manager's Office, including all staffs. Then on January 1, 1972, the Division of Transmission Planning and Engineering (formerly the Division of Power Planning and Engineering) files which were located in Manager's Files were decentralized and became an official file.

o Power Research Staff Files (See Item E) were located in Manager's Files until April 1, 1976, when an official Branch file was established. This organization became the Division of Energy Demonstration and Technology in 1979.

o Energy Conservation and Rates (See Item G) was organized in the fall of 1978. Its records were kept in Manager's Files .

The Manager's Files was closed as of Kay 1985. These records date from 1934 through 1978. Approximately 1,068 cubic feet of records were stored, of which 850 cubic feet are in the Chattanooga Records Center and 218 cubic feet are stored in the Muscle Shoals Records Center . All records are coded using the alpha-numeric system. (See attachment 1)

Disposition: (1) Offer to NARA at the end of CY 2000.

• (2) File Manual - Offer to NARA at end of CY 2000 .

Planning Engineering

System Operations

B.

• 2 Division of Transmission and Files

• This division performed planning and engineering for the transmission and conununication systems reguired to deliver power to the customers . In 1972 Transmission Planning and Engineering (TP&E) began their own official file and in 1981 was renamed Transmission System Engineering and Construction. After being reorganized in 1984, it became Transmission System Engineering Project (TSEP) .

A total of 147 cubic feet of hard copy records are maintained by TSEP dated from 1934 through 1978 of which 18 cubic feet are stored in the Chattanooga Records Center . All records are coded using the alpha-numeric system. (See attachment 2).

Disposition: Destroy when no longer needed for administrative use .

C. Division of Power Files

Division of Power System Operations (PSO) operated the transmission and conununication system network to deliver power from sources of supply to delivery points serving power contractors . It determined system loading; performed dispatching; and provided relaying, protection, test, and maintenance services . It performed its field work through a district operating and maintenance organization.

• PSO maintains 199 cubic feet of hard copy records of which 4 cubic feet are stored in the Muscle Shoals Record Center. These records date from 1960 through 1978. All records are coded using the alpha-numeric system. (See attachment 3).

Disposition: Destroy when no longer needed for administrative use.

D. Division of Power Production Files

This division operated and maintained all TVA hydro-electric, fossil- and nuclear-fuel, and steam-electric generating plants and appurtenant facilities .

In 1979 Power Production split forming the Division of Nuclear Power and the Division of Fossil and Hydro . The correspondence files (See attachment 4) were separated with each division taking the records pertinent to their designated function. Kost of this correspondence was microfilmed with the remaining records being sent to the Chattanooga Records Center for storage .

•

Diwl•lop Power Production

Energ1

•• ot File•

.3

• (Continued)D. 1. .Nuclear Power·•aintaine 93 microfilm cartridges of recorcls.

Slsteen cubic feet of bard copy records are stored ln the Chattanooga Records Center. Tbeae records date from 1950 tbrougb 1978. All record• are coded using the alpha-numeric BJStem.

Disposition: a. Klcrofilm 1. Silver balide original. Permanent offer to

JIAIA at end ot CY 2000. Transfer to FIC iJDrDedlately upon approval ot uchedule.

2. Silver halide original - ftaintain in Agency. Transfer to NARA at end or CY 2000.

b. Paper records - otter to NAIA at end ot CY 2000. c. File Kanual - Offer ot NARA at end of CY 2000.

2. Fossil and Hydro •alntalns 112 mlcrofila cartridges of records Two hundred and si% ty-slz cubic feet of bard copy records are atored in tbe Chattanooga Records Center. These records date from 1933 through 1978. All ecords are coded using tbe alpha-numeric systea.

nlspoaltlon: a. ftlcrofilm

• 1. Silver halide original. Paraanent offer

to NARA at end ot CY 2000. Transfer to FRC innediatelJ upon approval or schedule.

2. Silver halide original - laintaln in AgencJTransfer to NAiA at end of CY 2000.

b. Paper reco rds - Otter to RAIA at end of CY 2000. c. File Kanual - Offer to .NARA at end of CY 2000.

This certifies that the records described on this form will be microfilmed in aecord.&nce with the standards set forth in 36 CPI Part 1230

Coordinates research activities for the Office of Pover. Keeps i nforaed of and evaluates new developments and lmprovBlllents ln methods and !actlitles rele•ant to the broad field ot electric power supply. Initiates research projects and formulates and recomaends policies to encourage and facilitate power research actl•ities. It assists in the management of •ajor ezperimental de•elopnental or demonstration projects •

B. Kesearcb Files

•

• Energy

•

Energy

4 '

E. Research Files (Continued)

The Power Manager's Files served this organization as an official

• file until 1976 when an official file (See attachment 5) was established for the staff. This staff became known as the Division of Energy Demonstration and Technology in 1979. In 1984 it was decided to close the files as the division had been using ARKS as an official file since 1979. All correspondence files were inventoried, boxed, and 266 cubic feet were transferred to the Chattanooga Records Center. All records are coded using the alpha-numeric system.

Disposition: 1. Offer to NARA at end of CY 2000. 2. File Manual - Offer to NARA at end of CY 2000.

F. Division of Power Utilization Files

•

Power Marketing became Power Utilization in 1975 (See Item A). The Division of Power Utilization markets TVA power in accordance with power program objectives. It initiates and carries out programs to encourage the efficient use of electricity at the lowest feasible cost and encourages use of power as a tool in the regional development. It develops and maintains systems and procedures for analysis of the power market and for forecasting the future power requirements and expected revenue from power sales in TVA service area. It initiates, negotiates, and administers all contracts relating to the sale, resale, and interchange of IVA power with power customers including distributors of TVA power, directly served industries, Federal agencies, and other IVA division using TVA power, and also with neighboring utilities; and arranges for and coordinates the participation of other Power divisions and offices of TVA and of outside agencies in matters affecting the marketing of power.

The Power Manager's Files served this organization as an official file.

G. Conservation and Rates Files

The Division of Conservation and Energy Management designs, develops, tests, demonstrates, evaluates, and provides training and education on a wide variety of conservation and energy management programs and activities for implementation through TVA, national, and State organizations to promote the efficient, effective use of electric energy and fuel resources by ultimate consumers . In the development and evaluation of major programs, working closely with other division and organizations to achieve improved power supply and system integrity through the efficient use of electric and economy loading.

The Power Manager's Files served this organization as an official file .

•

• •

ubmitted Mana ement

e

a d

t

i •.

I 5

II. ARKS (Automated Records Management System)

• official record system for the copies were microfilmed under the Documents by the Office of Power (POWER) to the Automated Records System (ARMS) are evaluated. microfilmed. and indexed into t central site computer. The permanent record may be stored on 16nun r 1 microfilm or 105nun microfiche and/or hard copy The microfilming be done randomly or as a unit (batch) depending on organizational re irements. The computerized index provides multiple access points o the location of the record on microfilm.

IVA's Office of Power has responsibility of providing an ample supply of reliable energy he lowest possible cost to over 2. 8 million consumers in parts of ven states. POWER records reflect the development of plans. policies. programs which are necessary to meet the current demands for power well as for the forecasting and plans for meeting future power needs · the 7-state Valley Region.

ARHS's records relate to the following programs for which POWER is responsible:

o ADMINISTRATION. personnel. information servi s. legal policies. health and safety. contracts. computer program development. training policies. and activities .

• o CONSERVATION & ENERGY MANAGEMENT. home insulation. he pump financing. low-income initiatives. Conunercial & Industr· 1 program. thermal storage. cycling programs. solar energy. buildings. solar water heaters. wood heaters. biomass. etc.

o ENERGY DEMONSTRATIONS & TECHNOLOGY. identification of research. development and demonstration programs/projects in environmental science and technology. fossil power generation. nuclear power generation. electric power transmission systems. efficient

•

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System Engineering,

RELATIONS,

uti

activiti

qua

/

• •

• Elefflopment of

to provide centralized materials management, engineering laboratory services, engineering and project review, storeroom operations and repair, and maintenance services in support of the TVA power system.

- Transmission planning, design, and construction of all new transmission lines, conununication facilities, substations, and related facilities of the TVA power system. Provisions for initial clearing of rights-of-way for new transmission lines and conununication facilities . Alterations and maintenance services to structures

d utilities throughout the power system.

o ENERGY USE AND DIST BUTOR formulation of policies and programs for the cont ctural distribution of TVA power and implementation of conservati and utility rate policies. Application of rates and development of ower supply arrangements while ensuring efficient use of electric ergy in power supply. Administration of all contracts relating to the sale, resale, purchase, and interchange of TVA power with powe customers, including distributors of IVA power, directly served indu ries, Federal agencies, and other IVA divisions and neighboring ities using TVA power.

o FINANCIAL MANAGEMENT, financial plan ·ng and budgeting for power programs, cost and accounting s, bonds, funds, rates, and• taxes.

o FUELS AND FUEL HANDLING - Fossil Fuels, coa receivingprocedures, limest e supply and demand, oil purchase program adequacy of fossil fuel resources, techno ogical studies of factors affecting costs f fuel production and transportation, prov1 ons necessary for compliance with air standards.

- Nuclear Fuels, nuclear fuel e design and supply activities, nuclear u it refueling, fuel cycle services, s h as conversion, enrichment, fabrication, transportation, and spent fuel storag .

- Uranium Concentrates, processing and pro curing uranium, uranium reserve acquisition, environmental evaluation reports and impact statements for mineral rights,

contractor activities .

•

• •

l t gene.

r,ating objective

1l.n(f

s

syst

eption

r·

tern

I

•

•

i

of all TVA hydro-electric. fossil-fuel and . .am electri . plants and appurtenant

facil ties. !he is safe. efficient. . environmerttilly· sound operations of the

. plants.

- Nuclear Power. operation and maintenance of TVA nuclear generating plants and appurtenant facilities. Ensuring that nuclear production activities comply with Nuclear Regulatory Commission operating license and established standards and requirements. Development of

rograms in the areas of quality assurance and pliance. health physics. emergency prepared

nes and protection. industrial safety. and train· g.

- Power S em O erations. operation and maintenance of the tra mission and communication system network to deli r power from sources of supply to delivery point serving power contractors. Determination of loading dispatching performance. provisio of relaying protection and field test. and mai enance services.

Office of Coal Gasification records began to accumulated in October 1979 in the Office of Power with the of the Fuel Cells Unit in the Division of Energy Demonstration and echnology. Records previous to October 1979 relating to the Coal Gasi 'cation were handled by the Division of Energy Demonstration and Technolo (See Item E in Pre ARKS). Beginning January 1. 1979 all material was ilmed under the ARKS system. Prior to January 1. 1979 all copies were ed in the division file of the Division of Energy Demonstration and echnology.

Because of retrieval convenience and oversize document format. certain voluminous records of long-term value and attachments to record are indexed in the computer but are not microfilmed as part of the sy and will be retained in hard copy.

Certain records. mostly quality assurance documents. created prior to January 1. 1979 documenting functions or programs of POWER are micro

•

•

an

ann

d

1.

8 • o POWER OPERATIONS (Continued)

• - Destroy in Agency when acceptable microfilm is

obtained. B. (Documents are arranged by chronologically on film;

film is arranged by roll number approximate annual accumulation 100 rolls/yr.) Copy Permanent. Transfer

a. ver original) quarterly to Federal Records Center, East Point, Georgia.

b. 1 dupl1 Offer to NARA at end of CY (silver licate) when 25 years old.

2. All other copie - Destroy in Agency when no longer needed for reference

C. Computer Output Kicrofich Index (Cumulative) 1. TVA copy - Destroy in A ncy when superseded. 2. NARA copy - Transfer late copy annually (when 25 years

old) to NARA w h related film. NARA will retain as f indin aid until superseded, then destroy.

D. Computerized Index (Cumulative) 1. TVA copy - Destroy in Agency when s erseded.

• 2. Record copy - Permanent. Transfer ally (when 25 years

old) from disc to magnet1 tape and send to NARA along with related fi

E. All manuals, procedural indexes, guides, documenta on any necessary information retrieval routines--Transf NARA the current version with related film. NARA to when superseded.

(This certifies that the records described on this form will microfilmed in accordance with the standards set forth in 41

•

• nr:·. Short Term Records

9

• Beginning January 1, 1984 certain records previously microfilmed in ARMS have been determined to have a short-term value to the agency as they do not document official functions or programs of Power. These records should be downgraded from permanent value to temporary and will not be microfilmed with a computerized index. (See Temporary List).

Disposition: Destroy when no longer needed for reference, not to exceed two years .

•

•

10

• TEMPORARY LIST OFFICE OF POWER

Documents Identified for Temporary Retention (Not to Exceed Two Years)

(Does Not Include Any Policy or Procedural Documentation)

1. Administration

a. Construction and Maintenance Damage Claim, Investigation and Release (form TVA 2079 or equivalent) and related correspondence.

b. Documents concerning visits and tours of TVA facilities (Includes Office of Power Current Visitors' Schedule, correspondence regarding Visitors' Slide Presentation).

c. Documents concerning requests for and approval of hospitality funds.

d. Documents concerning requests for and approval of expenditures of recognition award and/or safety award funds.

• e. Informational copies of speeches by non-POWER personnel, drafts

of all speeches (if final copy received) and Power Information Office speech reports.

f. Routine requests for and transmittals of adyertising and promotional materials, informational copies of brochures, pamphlets, reports, various types of printed publications available for widespread distribution, and correspondence regarding subscriptions to various publications.

g. Documents concerning vacancies, recruitment, terminations (excludes correspondence regarding outplacement assistance).

h. Documents concerning change of official duty station, employee work schedules (overtime requests), Power Information Staff duty roster.

1. Documents concerning gratuities, charities, United Fund campaign, Blood Assurance, u. s. Savings Bond drives, and similar campaigns.

Layoff Record-Trades and Labor Temporary Construction Hourly Employees (form TVA 3824L or equivalent).

j.

k. Documents concerning merit pay plan monitoring, within grade increases and lists of employees eligible for either.

1. Documents concerning appointment of job stewards, crew stewards, and other union representatives •

•

•

1. Administration (continued)

m. Retention Register forms.

n. Directory of distributors of TVA power and other documents concerning distributors' governing boards and personnel, and directories from outside organizations.

o. Correspondence concerning commendations and awards for outstanding job performance and participation in various programs.

p. Announcements and schedules of various training courses, seminars, workshops and conferences, and correspondence concerning par

forin.sticipation (includes Employee Training and Development TVA 7719, 7719A or equivalent).

q. Requests for and approval of audio visual materials, office furniture and equipment.

r. Common courtesy letters (routine correspondence expressing appreciation, gratitude, etc. )

• s. Questions and responses to Citizen Action Line, Knoxville 4000,

and Feedback (Information Office programs) •

t. Documents concerning dedications, open house ceremonies, and various promotional programs for the general public.

u. News clippings, news releases, excerpts from magazines, etc. and letters to the news media.

v. Approval of publications by Power Information Of fice.

w. Articles for and distribution of TVA employee publications, Power Dispatch, Inside TVA, System Wide, etc.

x. Surveys and questionnaires from outside utilities and companies submitted to TVA for completion (completed copies should be retained).

y. TVA Log-Items of interest to television news organizations •

•

a.

• 2. Contract Administration a. Spot coal contracts (includes contract, invitation to bid, all

correspondence and reports concerning spot coal).

b. Drafts of power contracts should be retained two. full years after execution of contract (excludes contracts with Federal customers and private utilities; original draft of these is permanent).

3. Financial Management

Cash Account Summary (form TVA 151A or equivalent).

b. Documents concerning changes in line location account numbers, changes to listing of operating location numbers and/or names of substations.

c. Documents concerning charges for engraving work.

d. Requests for and transmittals of information regarding ownership of TVA power bonds.

• e. Documents concerning agent officer funds and accounts • f. Documents concerning fiscal year closing of accounts.

g. Authorization for reimbursement of professional fees (form TVA 8280 or equivalent).

h. Monthly summary of energy transactions with interchange customers. (Power Accounting retains 25 years.)

•

f.

1

4. Manuals, Standards, Specifications and Reports

a. Informational copies of annual reports from outside companies• and organizations and various other reports which have no record value to the TVA power program (submitting organizations should be contacted regarding their need to retain any of these reports).

b. Requests for and transmittals of various TVA reports which are available for outside distribution.

c. TVA Paid Advertising Report.

d. Data for and distribution of TVA Handbook.

e. Inventory Report-Power Storeroom (form TVA 7240).

Report of Peak Loads-Median Conditions and Margin of capability over Peak Loads.

g. Inspection and Construction Status Report.

h. Daily Status Report-Boiler and Equipment Group.

i. Status Report-Major Electrical Work •

• 5. Lands, Buildings, Structures and Security a. Correspondence concerning requests and arrangements for office

space.

b. Correspondence concerning landscaping plans for TVA facilities.

c. Correspondence concerning fire drills in. various buildings •

•

(only) • 6. Power Planning, Construction Transmittals construction

and Operation

a. of schedule data on current and planned TVA projects.

b. Requests for and transmittals of drawings, charts and maps.

1. Transportation and Travel

a. Documents concerning travel arrangements, passports, visas, and motel/hotel reservations.

8. Committees, Organizations and Meetings

• a. Agenda, schedules and routine correspondence concerning meetings and conferences (excludes minutes and summaries). b. TVA Board agenda and list of action items (does not include list

of items formally approved by Board).

c. Routine correspondence concerning appointments to various committees and professional groups •

•

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1 5

IV.RECORDS SCHEDULE OF THE OFFICE OF ENGINEERING DES IGN Ai.'ID CONSTRUCTION , THE NUCLEAR SAFETY REVIEW STAFF , AND THE

OFFICE OF QUALITY ASSURANCE

TABLE OF RECORD SERIES

Item

Number Record Series

Chi e f Engineer /Office Manager ' s Records

2 OEDC , NSRS , and OQA Engineerin g , Con struction , and Administrative Records , 1933 to date

3 Engineering Report F i le ( Engineering Proj ects Historie s )

4 De sign and Construction Drawings

5 Photographs Documenting Construction of Proj ects

6 Nuc lear P lant Preoperational Test Fu l l-Length Rod Contro l

•

Timing Trac ings

7 Grievance Case Records

8 Geo logic Drawings

1

9 Measuring and Test Equipment Calibration Record

1 0 Construction ( Temporary ) Equipment Records

1 1 Highway and Rai l road Drawings

12 Con struction Records Not Covered By Other Items

13 Origina l s ( Paper Copy ) o f EN DES Calculations and CEB Reports

1 4 Supp l ier Qual ity As surance Program Manua l s

1 5 Quality Assurance Aud its Support Documentation

1 6 Budget Support Documentation

1 7 Support Documentation for Cost Estimates and Special Cost Stud ies

•

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SCHEDI D"IGN 1 6

RECORDS OF THE OFF ICE OF ENGINEERING AND CONSTRUCTION ,

THE NUCLEAR SAFETY REVIEW STAFF , AND THE

OFFICE OF QUALITY ASSURANCE

• TABLE OF RECORD SERIES

Item

Numb er Record Series

1 8 Supp l ier Rad iographs

1 9 Si te - Originated Radiographs

20 Vacancy Posi tion Announcement Records

2 1 Equipment Operat ing Manual s for Measuring Devices Used by Geo logy and Geotechnic a l Engineer ing Group of CEB

2 2 Training , Orienta t ion, and Pub l ic Re lation Ma teria l s

2 3 Inspec tion and Te s t ing Co s t and Manhours Documentat ion

24 Nonrecord and Temporary Ma teria l

2 5 EN DES General Ac tivi ties Pho tographs

• 26 Three-Dimens i onal De s i gn Mode l s 27 Apprentice Training Records

28 ADP Records and Re lated Documentat ion

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LIST OF APPENDICES

OFFICE OF ENGINEERING DES IGN AND CONSTRUCTION ; RESPONS IBILITIES

1 7

• APPENDIX A - ORGANIZATION AND APPENDIX B - MANAGEMENT AND ENGINEERING DATA SYSTEMS BRANCH

APPENDIX C - SUPPLEMENTAL DESCRIPTION OF RECORD SERIES FOR ITEMS 1 THROUGH 4

APPENDIX D - PROCEDURES

APPENDIX E - NUCLEAR SAFETY REVIEW STAFF ; OFFICE OF THE GENERAL MANAGER

APPENDIX F - PREVIOUSLY APPROVED SCHEDULES SUPERSEDED BY THIS SCHEDULE

APPENDIX G - OEDC ADP SYSTEMS

APPENDIX H - OFFICE OF QUALITY ASSURANCE ; OFFICE OF THE GENERAL MANAGER

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STAFF , QUALITY

• 1 8

• THE NUCLEAR SAFETY REVIEW AND THE OFFICE OF ASSURANCE AND SUCCES SOR UNITS RE CORDS SCHEDULE FOR THE OFFICE OF ENGINEERING DES IGN AND CONSTRUCTION

PREFACE

1 . The major ity of rec ord s cre a ted am re c e ived b y the Offi c e o f Eng ineer ing Des ign and Construc t ion documen t the des ign and c onstr uc t ion o f eng ineering rks and permanen t str uc ture s au thor iz ed to b e b u i l t in the overa ll TVA program. This inc ludes admi n is tra t ive c or re spond ence and re p or ts required to ac c omp lish th ese ob j ec t iv e s .

2 . The re c ord s of t h e Nuc lear Safety Rev iew Sta f f , Offi ce o f t h e Genera l Manager , are describ ed in app end ix E o f this s ch edu le .

3 . The fo llowing abbreviat ions will b e used throughou t th is sch edu le :

CONST - D iv is ion o f Construc t ion

EN DES - D ivis ion of Eng ineer ing De s ign

NARA - Na t iona l Arch ives and Rec or d s Adminis tra t ion

MEDS - Managemen t and Eng ineer ing Data Sys t em Branch

NSRA - Nuc lear Safety Rev iew Staff , Offi ce o f the Genera l Manager • oc - Offi ce o f Constr uc t ion

OE - Off i ce of Eng ineer ing

OEDC - Office o f Eng ineering De s ign and Construc t ion

OQA - Offi ce o f Qua lity Assura nc e , Office o f the Genera l Manager

4 . Rec or d ser ies no t current ly a p ar t of the sch edu le w il l b e added as they are iden t i fi ed and new items will be approved by the Rec or d s Administra t ion Sec t ion .

5 . After approva l of this sch edu le , MEDS w il l no t allow or ganiz a t ions ou t s ide OEDC to inpu t the ir rec or d s into the Computer Ind exed Syst em w ithou t pr ior coor d ina t ion w ith NARA.

6 . Micro fi lming w i l l be done in ac cordanc e w ith the Fed era l Pr operty Manag emen t Regulat ions , 41 CFR 10 1 -1 1 . 5 .

7 . De t a iled descrip t ions of items 1 through 4 are inc luded in app end ix C .

• 8 . Qua l i t y As sura nc e ( QA) documen tat ion has b een addre s s ed from the

c on ten t and func t ion o f the rec or d s ra ther than inc luding an it em in the sch edu le for QA rec ord s .

-1 - Rl 20 30 . 1 0

1 9 • PREFACE ( Cont inued )

• 9 . Pre v ious ly approved sch edu le s ( TVA Rec ord s Contr o l Au thor izat ions ) for

OEDC wh ich c over rec ord s d e s c r ib ed in this sch edu le will be sup e rsed ed b y th is sch edu l e . ( See append ix F . ) Rec ord s Contr o l Author iz a t ions app roved for ag ency -wide d is po s i t ion will no t be sup e rsed ed by th is s ch edu l e .

10 . In th is sch edu l e , "proj ec t " is u sed to des igna te a p ower p lant , f lood c ontr o l fac ility, highway , ra i lroa d , bridg e , or any other fac i l i ty wh ich has b een des igned and /or construe ted b 'y TVA and wh i ch is und er TVA's c ontr o l . For nuc lear p lant s , "li fe o f projec t " means unt i l the p lant is d ec ommis s ioned ( i . e . d is mant led ) . For any other type of projec t , "li fe o f p rojec t " means unt i l the projec t c eases to exis t , is d is mant led , or TVA no longer ma inta ins c ontr ol o f the fac i li ty , r oa d , ra ilroad , br idg e , etc .

1 1 . Persona l fi les are no t "re c ord s " within the definit ion o f 44 USC 3 30 1 ( Fed era l Rec ord s D is posal Ac t of 1 943 ) . There fore , papers , re ference mate rials , etc . which are the p ersona l property of emp loyee s are no t inc luded in th is s ch edu le .

• 1 2 . As d e fined in 4 1 CFR 10 1 -1 1 .405-2 , a "permanen t" rec ord is any re c ord

that has b een dete rmined by NARA to have su ffi c ien t value to warra nt it s pre se rvat ion by the Nat iona l Arch ives and Rec ord s Administra t ion. Th is p re servat ion w i l l c ont inue a fte r the Tennessee Va l l ey Au thor ity ceases to exis t as an agency .

13 . A "tempora ry" rec ord is any re c ord that has been dete rmined no t to warra nt "permanen t " pre servat ion by NARA. Most " l i fe of projec t" rec or d s ( se e 7 ab ove ) are "temporary " rec ord s b y th is d efinit ion ( 4 1 CFR 10 1 -1 1 .406 -2 ) .

14 . In th is sch edu le "c omp let ion o f c onstrue t ion" re fers to th e comp l e t ion o f p r imary construc t ion ac t ivit ies for a g iven projec t . For c ap i t a l projec t s such a s nuc lear p lant s , dam and l ock construc t ion , and add it ions and improvemen t s to ex is t ing fac i li t ie s , this u ld c or re spond to the c losure of ac count s . For non-c ap ita l projec t s , c omp let ion o f c onstruc t ion wou ld normally c or re spond to withd rawa l o f the work for ce s .

15 . The re ten t ion p er iod s st ated in th is sch edu le will no t app ly to re c or d s nec e s s ary to re so lve li t igat ion that is ou t stand ing a t the t ime d estruc t ion o f the rec ord s uld norma l ly be re quired . Rec ord s re quired to re so lve unsett l ed l i t igat ion will b e re tained unt i l c lo s e o f l i t igation.

1 6 . The rec ord s of the Offi ce o f Qua l i ty Assura nc e , Offi ce o f the Genera l Manager, are des c r ibed in App end ix H o f this sch edu le .

• 1 7 . Rec ord s on deferred nuc lear p lant s may need a larger re tent ion p e r iod

du e to th eir na ture . Fu ture items in the sch edu le w i l l re f lec t d ee is ions mad e on those impac ted .

-2- Rl 20 30 . 1 0

Paper

• I . DES CRIPTION

• 20 ITEM 1 - CHIEF ENGINEE R/OFFICE MANAGER' S RECORDS ( 1 933 - 1 984 )

Chie f Engineer/Office Manager ' s Rec ords inc lude the admini s trat ive dec is ion-making and policy-making rec ord s created within OEDC , program rec ord s crea ted and rece ived at the o ffice leve l , and genera l housekeep ing and administrative rec ord s .

( These rec ord s are descr ibed more ful ly in append ix A and append ix c, i tem 1 . )

I I . RETENTION PERIOD

A. records

1 . Rec ord s dated 1 933 through 1 9 80 excep t 1 936-1 943 rec ord s on micro f i lm ( see B . l ) - Permanen t . O f fer to NARA when schedule approved . Rec ord s are fi led a lphabe tica l ly by sub j ec t or pro j ec t . Vo lume is approxima te ly 1 00 cub ic fee t to ta l . No fur ther accumu lation expec ted .

2 . Rec ord s dated 1 981 through June 1 9 84 Permanent . O f fer to NARA a fter schedule approved . Annua l accumu lation is approxima te ly 1 00 cub ic fee t . •

-

B . Micr o f i lm

1 . Ch ie f Engineer ' s fi le dated 1 936 through 1 943 ( 1 1 1 r o l l s o f micro fi lm for wh ich no paper rec ord s now exist) - Permanent . Of fer to NAR!\ . when schedule approved .

2 . Ch ie f Eng ineer/Office Manager ' s fi le dated 1 9 33 to 1 980 .

a . Secur ity copy - In Na tiona l Und erground Storag e , B oyer s , Penns lyvania - Permanent . Of fer t o NARA when no longer needed for re ferenc e . Sec ond secur ity copy stored in the Technic a l In forma t ion Center. De s troy when no longer needed for re ferenc e .

b . A l l o ther copies - De s troy a s nonrec ord when no longer needed for re ferenc e •

• 1 Rl 2030 . 1 0

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Find ing

2 1

• ( Cont inued ) C. Aid s

ITEM 1 - CHIE F E NGINEER/OFFICE MANAGER' S RE CORDS ( 1 9 3 3 - 1 984)

1 . Fo lder lab e l ind ex for Office Manager ' s fi le 1 9 33 through 1 980 - Of fer to NARA w ith paper rec ord s .

2 . Computef Ji.enera ted ind ex for Office Mana ger ' s fi le 1 98 1 to 1 9 4 - Offer to NARA annual ly w i th paper ,..rec ords •

•

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2 2

• INTRODUCTION S inc e Sep temb e r 1 , 1 976 , the rec or d s in this series h ave b een

nte red into the var ious fi les of the Computer Ind exed Syst em o MEDS . O ld er re c or d s in the ser ie s have p r imar i ly been mic ofi lmed as par t of th e MEDS Manually Ind exed Syst em. See app e C, item 2 , and append ix B for more infor ma t ion.

t ion period for item 2 follows the descrip t ion of rec ords the serie s .

I I . I N ITEM 2

A. Adminis tr a t i records o f lon -term va lue and

•

dup li c ate cop i of TVA-w ide and non-OEDC o ffice and d iv is ion admin is a t ive rec ord s . Examp le s : policy s t a temen t s , or ganiz at ion ch anges ; managemen t p lanning and progra documen t s inc luding technical pape rs , sp eech es , and ar t ic le prep ared b y OEDC p ersonne l ; ac c ount ing recor d s inc l ing audi t s , cost ana lyses and re por t s , genera l overt ime pproval re que s t s , e tc . ; budg e t rec ord s ; c os t est ima te s ; c o trac t s with c ount ie s , s t a t e s , a nd munic ipali t ie s ; personne re c or d s no t re la t ing to ind iv idu als such as recor d s on npower , overtime, re t iremen t , tra ining , emp loyee c duc t , Equal Emp loyment Oppor tunity , etc . ; rec ord s re la t in to rou t ine secur ity ma tters such as th eft s , bui ld ing sec r ity , vis itor ' s badg e s , etc . ; s a fety and health re c or such as th e TVA Occupat iona l Hea l th and Sa fe ty Prag m, TVA s a fe ty program and re p or t s , sa fety rep or t s a nd r re spond ence to arxi from OSHA, rec or d s of b omb thre a t s ; i c sa fety programs such as wa ter s a fety, fire p r o tec t i , bui ld ing au dit s , insp ec t ions , emergency plans , s a fe ty truc t ions , eyewear arxi foo twe ar , safety mee t ings , e t c . ; g en ra l adminis tr a t ive re c ords inc luding Board ac t ions a agend a s for Board Mee t ing s , request s for o ffice spac e , spac a l tera t ions , offi ce equipmen t , sup p li e s , and furn i tur • request s for appr oval to attend inte rna l TVA mee t ings a mee t ings ou t s id e TVA ; for ma l tr a ining and pr ofe s s iona l ac t ivit ies ; monthly progre s s items repor t s ; Qual i ty As sura nc e au dit s , arxi r ight-o f-way tr a ns fe r documen t s for

•

2-1 Rl 20 30 . 10

procedures Qua l i ty Program Reguirement s De s ign , Pro curement ,

( PRM); Qua l i ty Plants; Qua l i ty

Manager ' s

spe

ocedu re s ,

fU

Offi

deve lopment data ,

2 3

ITEM 2 - DE SCRIPTION ( Cont inued )

• in item 1 o f this s chedu le . ) B . OEDC inc luding A s s urance

Manua l for and Cons truc t ion Interd ivis iona l As surance Procedure Manua l for Nuc lear Power As surance Procedures Manua l for the Office ;

iv is ion-lev e l proc edure s , such as eng inee ring p ocedu re s , adminis tra t ive instruc t ions , construc t ion

i fi c ations , des ign guides and st andards , des ign crit ia documen t s , QA program procedu re s , OQA procedu re s , nuc lea services c onst ruc t ion pr ocedu re s , qual i ty c ontr ol instruc " ons , QA tra ining program p lan, construc t ion eng ineeri proc edure s , and re c e iv ing , storage , preven t ive ma intena nc e aai inspec tion instruc t ions ( RSPMI ' s ) ; aai labora tory a cons truc t ion s ite proc edure s , such as c onstrue t ion p inspec t ion and te st ing instruc t ions , qu lity c ontr o l proc edu re s , and st aniard opera ting procedu

( OEDC procedu re s fu l ly desc rib ed in append ix D . )

• C . Architec tural-En ineer in c ontrac t s a nd ac company ing

agre emen t s , s t a tus repor t and invo ic e s , inc luding c op ie s of c or re spond enc e re ted to c onsul tant s ' mee t ings , .persona l se rvices eng inee ring func t ions .

D . Site ex lorat ions and enera t in c inc luding planning and site evaluat ions ( adva ages d is advantages of each site und er c ons for fu ture sites ; g enera l information on ure si te s ; site invest igat ions of so ils and found a t ion r ks ; c ore dri l l ho l e s , da ta and log s ; g eolog ic logs ; pre l i " na ry p lans for des ign, construc t ion, and cost c omp aris o s be tween · a ltarna t iv e g enera t ing plant s i te s ; a m summa ·e s pre pared for u s e in rec ommend a t ions to the e of Pol.'er on p re c is e loc ation of fac i l i t i e s .

E . Res earch and inc luding background a ta , studies a m evaluations . Examp les inc lude studies of sno w me l t ing on roadway bridges ; t e s t s on dis c onne c t ing swi tches und er lab ora tory ice cond it ions ; s tudie s of f la sh tempera ture --prob ab i li ty of f lame in contr o l c ab le s a nd smal l 6 00-V powe r c ab le s ; a nd prog rams to

taller s t acks •

• 2-2 Rl 20 30 . 1 0

(Record cepies ef fiml sttulies e!!S reperts ere pt:Jblished

comp i led by

Engineer ing des ign records ,

c alcul

pro j e c t long-term

2 4

G.

I .

ITEM 2 - DE SCRIPTION ( Cont inued )

• aBI ma intained in th e engine ering repor ts fi l e . Th ey are more fu l ly described in item 3 o f th is sch edu le , former NARA NC- 14 2-75-4 ) .

Documentat ion commit tees and task forces on techn ic al and program are as , inc luding c or respond enc e ,

inu tes , agenda , and fina l re por ts on subj ec ts such as f e pro tec t ion and preven t ion, s ite invest igat ions , c oa l

standard iz a t ion o f procuremen t spec i fi c at ions , assuranc e , env ironmen tal educ ation, e tc .

des i n and cons truc t ion records re c e ived in connec t ion with planning and

spec i fi c proj ec ts , inc luding projec t s and suppor t ing papers; documen ts re l ated to

licenses or p rm i ts for fac i l i t ies; pre opera t iona l t ests; post -mod i fi c at n tests; nonc ri t ical sys t ems test s; fi e ld ch ang e re quests; d evi a t ion re quests; nonc onformanc e re por ts; engine er g ch ange notices; d es ign phi losophy improvement request ; d es ign ch ange re quests; c ost and est imat ing studies; udies aBi analyses o f projec ts; studies and repor ts pe ta in ing to th e dam sa fety program; and re loc at ion of exis t g struc ture such as h ighways , ra ilroads , and br idges •

• H. ·nc luding arch itec tura l des ign re c ords; e lec tr ic al de ign re c ords; mech anical des ign re c ords; c ivil des ign a ana lys is re c ords; d es ign c omputa t ions; d es ign calculation and ana lyses; d es ign spec i fi c at ions; s truc tual s t ee l a br idge des ign rec ords; and cod es, s t a ndards , and o ther doc men ts re ferenced or used as a bas is in th e des ign and co truc t ion of pro j ec ts.

( See item 1 3 for evaluat ion of or ig ina l p c op i es o f E N DES c alcu l a t ions and e C iv i l Eng ine er g Suppor t Bra nch 's CEE repor ts , and non-nuc lear t ions . )

Cons truc t ion records o f va lue no t o therw is e inc luded in th is item, such as c e r t i fi t ion and tra ining re c ords for pl nt emp loyees; dredg ing rep r ts; s t ar tup rec ords; we ld da ta shee ts ani repor ts; exc t ion rec ords; p i le dr iving rec ords; repor ts of NRC inspec ·on v is its; for c e re por ts; environmen tal moni tor ing s t a t io rec ords; pro j ec t integrity rec ords; re ac tor v ess e l ins t a l lat ion documen tat ion; dri l l ing re c ords; grou t ing documen ta t ion; s tress re lieving ch ar ts on st eam gen e ra t ing equipmen t , turbogenera tors , and pr inc ipal piping; c alibra t ion re c ords for measur ing ani test equipmen t;

• 2-3 Rl 20 30 . 10

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equi

2 5 • ITEM 2 - DE SCRIPTION ( Cont inued )

• repairs and ma intena nc e ; rec ord s re la t ing to p ermanent material used during c onstruc t ion inc luding equipmen t trans fer re c ord s , inst a l lat ion re c ords , test re su l t s and re p or t s ; ver i fi c at ion re c ords ; ch eckli s t s or logs documen t ing th at ma te rial is ac cep tab l e ; inspec t ion and examina t ion re c ord s ; produc t ion est ima te s ; fina l c lass i fi c at ion of ac count s ; wareh ous e annual inven tory re por t s ; da i ly , week ly , monthly and annual progre s s

epor t s .

J. Con rete records inc luding concre te re por t s a s docu ntary evidence o f c oncre te integrity ; a na ly s is o f c oncre e form distr ibut ion and func t ion ; a na lysis of c oncre t aggre gate s ; c oncre te mix compre s s ive test strength ; e p or t s of c oncre te opera t ions ; c oncre te re search re ord s ; c onc re te spec i fi c at ions ; c oncre te cy l ind er da t shee t s ; s h i ft c oncre te re por t s dQcumen t ing amount of c one e te p oured on each shi ft; monthly c oncre te est ima te s ; and ana ly s is o f c oncra te aggregate.

•

K. and or contr o l records inc luding manu fac tur ' s da ta shee t s and equipmen t test ing da ta ; TVA insp c t ion repor t s of manu fac turing p lant inspec t ions ; p lan surveys c ons id ered to be QA audit s of ma nu fac turing p ant s ; re su l t s of test s on equipmen t ; s pec i fic ations ; est re por t s and re la ted corre spond enc e ; documen tatio veri fying th at vend or s h ave met c ontrac tua l QA re quiremen ; t e st re por t s on we ld ing and o ther we ld ing documen tat ion s equenc e contr o l ch ar t s ; c oncre te and so ils labora tory te s shee t s a nd tabulat ions ; c oncre te test spec im c oncre te te st s pec imen da ta ; s o i l in est igations ; rock test ing informat ion ; c e rti fi c ations o struc ture s , fea ture s , systems , and ment ; and qua li ty con trol re c ord s on condu it , c ab le s , c ab l insulat ion , and c ab le tr ays .

L . Procurement documents or contract records on ( a) permanen t materia l , or ( b ) cons truc t ion te orary equipment u s ed in meeting QA re quiremen t s for nu p lants ( e . g . c alibra t ion and te st ing equ ipmen t ) , inc luding re quis it ion s , price sch edu le s , contrac t s , rec e ip t s , inspec t ion repor t s , re p ly memorandums , addend a , rec e iving repor ts , ind efinite quant ity te rm c ontrac t s , shipp ing ticke t s , interprojec t trans fer ord er memoranda , vendor letters and spec i fi c at ion s , re quest s for d elivery , rec onmend a t ions for award o f c ontrac t , and

• 2-4 Rl 20 30 . 1 0

Manager,

Qua l ity (()QA) ,

i

managemen

A. Paper Copies

th e of

MED

appendix B for wee information-. -------------'-

2 6

ITEM 2 - DE SCRIPTION (Cont inued )

• records re lat ing to des ign, construct ion ,

operat ion , and support of nucl ear plant s including invest igations of nuc l ear incident s or accident s ; p er iod ic review s a nd inspect ions ; ard nonconformance reports mad e by th e Nuc lear Regulatory Commis s ion (NRC ) .

(The NSRS is more fu l ly describ ed in append ix E. )

As surance Off ice of the Genera l na er records ident ifying qua lity prob l ems a nd it iat ing, recommend ing, or provid ing so lut ions ;

ve ·fy ing implementation of so lut ions , d etermining th e ad eq acy of fac i lit ies ard equipment to carry out approved proce res .and instruct ions ; is suing special instruct ions ard exe t ing respons ib i lit ies ; notifying respons ib l e

of unsat isfactory wrk or unapproved pract ices ard stoppi unsat isfactory wrk or contr o l l ing further process ing, elivery, inst a l lation, or operat ion of nonconforming · tems or services .

(OQA is more fu l describ ed in append ix F . )

I I I . RE TENTION PE RIOD FOR RE RD S DESCRIBED IN ITEM 2

• 1 . Record s input into Computer Ind exed Syst em or

the microfi lmed portion the Manua l ly Ind exed Syst em of MEDS - Destroy wh en ac eptab l e mi crofi lm copy is obta ined .

Note : In rare cas es , the or ina l record s will b e returned to th e submitt ·ng organiz at ion to b e used as a working fi l In th es e cas es , the or ig ina l record s wi l l e destroyed as nonrecord wh en no longer ne See app end ix B for mre informat i

2 . Dup licate pap er cop ies of fi lmed recor d s - Destroy as non record wh en no longer need ed for re fe nee, normal ly not to exceed 6 months .

3 . I l legib l e document s - Maintain in fo lders b y numb er or rol l numb er. Destroy wh en related fi lm d estroy ed . S ee append ix B for more informat ion .

4 . Vendor manuals sub j ect to re vis ion - Reta in for refi lmi ng unt i l no longer sub j ect to ch ange. S ee

• 2-5 Rl 20 30 . 10

• •

f i lm ·ng.

Exception

Find ing

B .

2 7

ITEM 2 - RETENTION (Cont inued )

• the OE DC record s manager - Destroy wh en no longer required for ref erence, not to exceed end of life of proj ect .

6 . Non-nuc lear inspection and test ing record s d enot ing contract requirement s of the manufacturer, such as s p ecifi cat ions and inspect ion test requirement s -Destroy after 10 year s .

1 . cord copy stored in Nat iona l Und erground Storage, Bo ers , Pennsy lvania - Destroy 7 5 years from date of

ted record s in th e Manual ly Ind exed e destroyed at end of life of proj ect .

2 . Al l other copie nonre cord wh en no longer need ed for

• C . Aids 1 . Computer-output-mi crofi ind exes for th e OEDC

Genera l F i le of th e Compu r Ind exed Sy st em.

(a) Copy in Nat iona l Und ergr nd Storage - Destroy when rel ated microf i lm d es

(b ) Al l oth er cop ies - Destroy as wh en no longer need ed for reference.

2 . Ind ex es to Manual ly Ind exed Syst em

(a) Paper ind ex - Destroy wh en no longer for updat ing th e mi crofich e ind ex .

(b) Microfich e ind exes

(1 ) Record copy in MEDS Serv ice Center when sup ersed ed or re lated records which ever is later.

( 2 ) Al l oth er copies - Destroy as nonrecord wh en anger ne or ref erence •

• 2-6 Rl 20 30 . 10

3. Index tu eumpatet Indexed System Patge, correct, or

mnn"t:-A.l:::_f'! l

2 8

ITEM 2 - RETENTION (Continued )

• upda te as neces s ary or when supersed e:i ; purge when re la ted recor d s d es tr oyed .

No te: See also b ase mass storage inc lude:i in item B . 3 . a . Suppor t programs

(NCl -14 2-7 7-8 )

•

• 2-7 Rl 20 30 . 1 0

P aper

copies

Find ing

2 9

•

DESCRIPTION

The eng ineering report fi le mainta ined by the P l anning , eport s , and Informa tion Staff inc ludes technic a l reports

c er ing the planning , de s ign, and cons truc t ion o f TVA p lants and roj ec t s ; reports of spec ial technical pro j ec ts ; and

ing reports from non-TVA sourc e s , some of wh ich A. 1 904 to date .

in append ix C, item 3 . )

I I .

A. records anent. Offer to NARA when micro fi lm veri fied . ( NC-142-7 5 -4 )

B . Micro f i lm

1 . Secur ity copy - S tored i Nat iona l Und erground S torage - Permanent . Offe to NARA when no longer needed for re ferenc e . Secon secur ity copy s tored in the Technical Informa tion Cente no longer needed for re fe renc e . ( NC

• 2 . All othe cop ies - De stroy when no for re ferenc e . C . aid - TVA 1 27 1 , Report F i le Card .

1 . Paper copy - Permanent. Offer to NARA when micro fi lm veri fied .

2 . Mic ro f i lm cop ies - De s troy when re la ted fi lm

( See NC-142-75-4)

•

Rl 2030 . 1 0 3 -1

Originals

3 0

4 -1

•

• ITEM 4 DE SIGN AND CONSTRUCTION DRAWINGS -I. DESCRIPTION

The des ign and construc t ion draw ing s inc lude ske tche s and manu fac ture rs drawings as described in append ix C, i tem 4 .

I I . RETENT ION PERIOD

A. ( linen, my lar, ve llum, e tc . )

1 . Draw ing s su itab le for micro f i lming .

2 . Approved vendor draw ing sl suitab le for mic ro f i lming .

3 . As-cons truc ted draw ing s suitab le for micro f i lming .

Note : Orig ina l marked reproduc ib le s for nuc lear p lant s are mainta ined by Of f ice of Power at the plant site and are no t evaluated or schedu led by OEDC . As-cons truc ted orig ina ls for o ther proj ec t s are ma inta ined in the Technical Informat ion Cente r.

Afte r acceptab le micro f i lm i s ob tained, des troy when

• no longer needed for re ferenc e , norma l ly no t to exceed l i fe of proj ec t . 4 . Draw ing s no t su itab le for micro f i lming due t o spec ial

f o rma t, i l leg ib i lity, co lor-c od ing , etc .

No te : Draw ing s unsuitab le for micro f i lming that are quality assurance rec ord s must be stored in approved fac i l i t ie s for the l i fe o f the p ro j ec t .

a . Draw ing s se lec ted by TVA and NARA for trans fer to arch ive s - Permanent. Offer to NARA when no longer needed for re ferenc e , norma l ly at end of li fe of projec t . F ina l se lec t ion to be made at time o f trans fer.

b . Other draw ing s - De s troy in agency when no longer required for re ferenc e or for i s s uanc e of rev is ed d rawing s , norma l ly not to exceed l i fe o f pro j ec t .

I Approved vendor draw ing s are those marked "A" ( Approved ) , "AU" ( Accep ted for Use) , or "IO" ( Information Only) •

• Rl 2030 . 1 0

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• -ITEM 4 DE SIGN AND CONSTRUCTION DRAWINGS ( Cont inued )

5 . Nonac c ount and genera l pro j ec t drawing s issued be fore aperture card sys tem wa s estab l i shed . These draw ing s we re no t back fitted into the aperture card sys tem because they conc ern minor pro j ec t s without cap i t a l account s . The se draw ing s are located in the Technic a l Informa tion Cente r .

De s troy when no longer needed for re fe renc e , no t to exceed l i fe of pro j ec t .

B . Micro f i lm

1 . Drawing s , as ou t l ined by Append ix C, I tem 4 .

a . Rec ord copy mounted on ape rture card s and fi led in Technic a l Informat i on Cente r.

( 1 ) Draw ing s se lec ted by TVA and NARA for trans fer to arch ive s - Permanent. Offer to NARA when no longer needed for re fe renc e , norma l ly a t end of li fe of p ro j ec t . F ina l s e lec t ion to be made at time of trans fe r .

• ( 2 ) Other draw ing s - De s troy i n agency when no

long er needed for re fe renc e , norma l ly at end of l i fe of pro j ec t .

b . Secur ity copy stored i n Nat i ona l Unde rground S torage - De stroy when no longer needed for re ferenc e , norma l ly at end l i fe of proj ec t . Sec ond secur i ty copy stored the Technic al In format i on Cente r. De stroy when no longer needed for re fe renc e .

c . All other copies - De stroy as nonrecord when no l onger needed for re fe renc e .

2 . S i te orig ina ted draw ing s inc lud ing nonacc ount and gene ra l proj ec t drawing s ( draw ing s of minor pro j ec t s w i thout cap i ta l account s) mic ro fi lmed on 1 6 -mm or 3 5 -mm fi lm be fore aperture card sy stem was e s tab l i shed .

De s troy when no longer requi red for re fe renc e , not to exceed l i fe of pro j ec t .

c . P r ints (made from micro f i lm o r orig ina ls)

De st roy as nonrecord when no longer needed for re fe renc e •

•

of in

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D . Drawing Lis t s , Logs , and Finding Aids

3 2

4-3

ITEM 4 - DES IGN AND CONSTRUCTION DRAWINGS ( Con tinued )

• *Permanent . Tran s fer to NARA wi th re lated drawings .

No te : For compu terized aid s , see also item 28 •

•

•

Rl 2030 . 1 0

I'IIl:M 5 - PROTOGR..\P-RS QOCUMENTING THE CONSTRUCTION OP PROJEC'f'S w .ti....d w

pr i: wi

3 3

• (; 17 616

•

A c ompreh ens ive pho to graphic re c or d s pr ogram is ma inta ined c onstruc t ion proj ec t . The coverage rec or d s deta i l o f c onstruc t ion unt i l t h e projec t is

Norma ly pho to graphers in EN DES take b lack and wh ite pho to g phs eve·ry 2 months us ing large forma t ( 8 " x 10 " )

Th e fi lm is d eveloped b y th e Pho to graphic it of the Eng ine er ing Services Bra nch of

ior to Oc tob er 1 98 1 , pho to graphic gr oup s in Ch attano oga nd Musc le Shoa ls re a l s o used . ) Th e or ig ina l neg a ·ves are stored and mainta ined in th e Technical Infor t ion Center ( TIC) . De scrip t ive

ly th e name of the equipmen t or s tr uc ture and the e l a t ive or ien tation of c amera viewpo int--is inc lu ed on the negative and a number is ass igned b y th e pho to rapher. In re c ent year s th e numb er c ons is t s of the pro j ec d es igna t ion numb er as a pre fix , the letter "P" ind ic at i "pr ogre s s , " arrl a series of chrono logic al numb ers beg · nning with "l" arrl cont inuing unt i l the projec t is c omp l ted . The numb ering sch eme s o f c onstruc t ion progre s s pho to g aphs of ear l ier pr o j ec t s may vary from th is forma t .

Th e TIC re c e ives th e or ig ina l ne a t ive and se t s o f c ontac t pr int s . Each month th e TIC a s s e l e s seven se t s of the late st pr int s a rrl routes th e "p ic t e b ooks " through th e var ious or ganiz at ions in EN DES and e Office o f th e Genera l Manager. Anyone need ing a 1 t c an no te th e pho to graph numb er and p l ac e an ord er h the TIC. When the pho to graphs are re turned and 2 5 0 0 ar they are re c or d ed on 1 6 -mm micro fi lm and e contac t pr int s are destr oyed . The 1 6 --mm fi lm c ar tr 0 dges are loc ated in the VSMF are a o f the MEDS Service en ter . S e t s of print s are a l s o rou ted to th e Planning , Rep r t s, a rrl Informa tion Sta f f to b e used in pr oduc ing th e t hnic al re por t for th e pr o j ec t , and to th e pr o j ec t s ite var ious re por t s inc lu ding th e fina l c onstruc t ion r A c omputer pr intout of c onstr uc t ion pr ogre s s pho to g is avai lab le in th e TIC enab l ing th e user to find a pho to graph b y sub j ec t . This pr into u t is arra nged b y pro j ec t and b y pho to graph number with in a projec t . A br ief descr ip t ion o f the pho to graph and the da te taken

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acceptab I

techn

3 4

• Re tent ion Period 1 . Negat ive s - Arranged chrono logica l ly . Can be

retrieved by Pro j ec t .

a . Rec ords of pro j ec t s of h i s toric sign i f i cance -Pe rmanen t . Trans fer to NARA 100 years from proj ect becoming opera t iona l or end of pro j ec t or when no longer needed for Adminis trat ive us e ; whichever is soone r . Fina l select ion is to be made by TVA/NARA at the t ime of trans fer .

b . her proj ects - De s troy when no longer needed for erence , norma l ly no t to exceed l i fe of proj e c t .

2 . P r ints

a. Print s ·stributed to TIC - De s troy when mi cro f i lm ob tained .

b . Other cop ie - De stroy when no longer needed for re ferenc e , no to exceed 1 year after is suanc e o f fina l al repor t . ( One comp l e t e s e t may be trans ferred om the site to the P l anning ,

• Repor t s , and Info tion S taff at the c l o s e of c ons truc t i on . Thi s is for the convenience of the S ta f f in producing t e fina l technical report and doe s no t a l ter the ma · mum re ten t i on period . )

3 . Micro fi lm

a . F i lm dated 1 9 3 3 to 1 980 - Offer one s e t to NA.."IU\ upon approva l

b . F i lm dated 1 9 8 1 and cont inuing Offer one set to NARA when film is 5

c . Al l other cop i e s - De stroy i n agenc when no l onger needed for adminis trat ive purp s e .

4 . Finding Ai ds

a. Find ing aids re lat i ng to photographi c nega · ve s and microfi lm reta ined under l . a , 3 . a , and 3 . b . Permanent . Offer one copy to NARA a t the sam as items which they de s c r ibe .

b . Al l other copies - De s troy when re la ted rec ords

•

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••

Des cr iption

b ering

c at e s I

proj e

3 5

• Co lor transparenc ies are mad e b y OE pho to graphers usua l ly

t the same time as the large forma t , blac k and white struc t ion progre ss pho to graphs . The tr ansparenc ies /

neg ive s are developed and mounted on ape rture b oard s . Th e sys t em o f ten para l lels the b lack an:l wh ite sys tem : the projec t d es igna t ion numb e r is th e p re fix ; "TC S " ind · color tr ansparency ; a ch rono logic al numb er fol lows . there is an id en t i fying t i t l e , it is h arrl lettered .

The re c ord the s l id es is sen t to th e Technical Informa t ion Cen te r TIC) ; addit iona l c op ie s are normal ly s en t to the technica re por t wr iter at th e projec t s it e .

B . Re tent ion Period

1 . Transparency in d copy mid -1 9 60s - da te)

•

a. Rec ord s d ocumen t ing t s selec ted und er crite ria in Item S - I-B-1 -a . Permanent . Tra ns fe r to NARA 10 0 y ears from proje bec oming operat iona l or end o f pro j ec t or wh no longer need e:i for Adminis tra t ive use ; wh ich eve Fina l s e lec t ion is to be mad e b y t ime of t h e trans fe r.

b . Oth er proj ec t s. De stroy wh en no longe r re ferenc e , norma l ly no t to exceed li fe

2 . Other c opies no t re tained in TIC. De stroy at op t i in agency . ( Norma l ly no t to · exceed 1 year aft e r

. '· ..., JI • • •• ; • , • (·

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De scr ipt ion

chnical

5-I-B-1 -a

3 6

• A. The se photographs of cons truc tion in progress ar e taken

t the discretion of site per s onne l , usua l ly by the CONST t repor ts wri ter . They are mounted as s l ides and

used for spec ial presentations and various repor t s . s ides are no t number ed .

The reco copy o f the s e s l ides is maintained in the Technica l format i on Center ( TIC ) . The s i te ' s copy i s

the TIC a t the complet ion o f c ons truc tion. tha t it has a comp lete set and then

destroys the dup cate s .

B . Re tent ion Period

1 . Transparency in

•

a. Rec ords documentin rojects selec ted under criter ia in Permanent . Trans fer to NARA 100 year s from pr ' ec t becoming oper a t i onal or end o f pro j ec t or whe no longer needed for Adminis trative use ; whiche r is sooner . Final s e lection is to be made by /NARA at the t ime o f the trans fer •

b . Other proj ec ts . De s troy needed for re ference , norma l ly not of proj ec t .

2 . Other copies not retained in TIC . Trans fer to Technica l Informa tion Center at comp l e tion of

. cons truc tion . Des troy when no longer needed for

•

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-L FULL-i!!IPfGTH

3 7 ITEM 6 - NUCLEA•LANT PREOPERATIONA TEST ROD CONTROL T IMING

TRACINGS

• I . DESCRIPTION The s e o s c i l lograph trac ings are photocopies of the preop tests run by the Divis ion of Nuc l ear Power , Office of Powe r . A dup licate copy is sent to the Nuc lear Engineering Branch , EN DES , where it is re tained for re ference us e only . The trac ings are ro lled into tubular ro l l s (18" x ·14411 ) and are identified alpha-numer ically by rod and test numb er .

I I . RETENTION PERIOD

Trans fer to Knoxv i l l e Records Center when 1 cubic foot has accumulated .

Des troy 10 years after creation of rec ord •

•

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Sa lary Po l i cy

Apprent ices

3 8

ITEM 7 - GRIEVANCE CASE RE CORDS

• I . DE SCRIPT ION

Emp l oyee grievanc e s l th at h ave b een se tt led at th e b ra nch or d iv is ion lev e l or equivalen t .

Managemen t Services Staff has EN DE S rec ord copy .

Pe rs onne l and Labor Re l a t ions Staff ho lds CONST rec ord copy .

Pe rsonne l and EEO Sec t ion maintains re c ord copy for OEDC Manager ' s Offi c e .

T i t le 2 9 , Cod e of Fed era l Regula t ions , re quire s re c or d s c onc ern ing appren t ic e s to b e mainta ined for 5 years .

I I . RE TE NTION PERIOD

A. and Trades and Labor

1 . Rec ord copy - De stroy 3 years a fte r g r ievanc e is sett led .

2 . Al l o ther c op ie s - Destroy wh en no longer need ed for adminis tra t ive purpos e s , no t to exceed 3 years •• B .

1 . Rec ord copy - De stroy 5 years a fter gr ievance is s e t t led .

2 . Al 1 o ther c op ie s - Destroy wh en no longe r need ed for administra t ive purpos e s , no t to exceed 5 years .

lDoe s no t inc lude EEO c omp laint s •

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3 9 e ITEM 8 - GEOLOGIC DRAWINGS

I . DESCRIPTION• Geo logic drawings are produced by the Geo l ogy and Geo technical Eng ineer ing Group , Civ i l Engineer ing Support Branch , EN DES , and by the Single ton Materials Labora tory , Cons truc tion Services Branch , Construc tion . The se drawing s are pro c e s s ed in the same way as the de s ign and construc t ion drawings eva luated in item 4 of this schedul e . They are micro fi lmed on 35-mm fi lm wh ich is mounted on aperture card s ; the rec ord copy o f the aper ture card s is in the Technical Informat ion Center . The geo logic drawing s may also be inc luded in the geo logic dril l hole reports which are fi lmed as part of the OEDC Genera l File de scrib ed in item 2 .

The aperture card s in the Technic a l Informa t ion Center are filed by pro j ec t in manua l fi l ing equipment ; the cards are filed in a separa te sub s ec tion behind the des ign and c ons truc tion drawings for the pro j ec t . The number ing system for geo logic drawings inc lude s a code de signa tion "GE" for the geo logic group . An examp le of the numbering sys tem is : 67 GE 822Kl020 .

67 - Pro j ec t De signa tion Code

GE - Di s c ip line /Group Code

• 822 - Sub j ec t Descript ion K - Size

1020 - Sequentia l Number

Approximate ly 8 , 000 geo logic drawings were s tored in the Technical Informat ion Center as of July , 198 2 . Neg ligib le annual accumulat ion wa s ant ic ipated .

There are five ba sic ca tegor ie s of geologic drawings as described be low :

1 . Geo logic logs of drill holes - rec ord s of a l l c ore or geophysica lly logged manmade dr i l l holes at a spec i fic s i te location . Geo logic logs are the graphic de script ion o f what is seen visua l ly and /or gathered elec tronic a l ly at the ho le site . E lec tronic interpre tat ion of the ho le can inc lude ca liper ( ho le diame ter ) , sonic ( velocity of ma teria l ) , gamma ( natura l rad ia tion of the materia l ) , and gamma ray ( induc ed rad ia tion of the mater ia l ) , sondes . Th is da ta is used to provide a geo logic evaluat ion o f s i te suitab il i ty for construc t ion . Graphic l ogs are also c rea ted from written logs based on visual interpretat ion •

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Or igina ls

Aperture

Reproduc t ion Negat ives

4 0

ITEM 8 - GE OLOGIC DRAWINGS ( Cont inued )

• 2 . Contour drawings - c omputer genera ted drawing of key fea ture s for a spec i fi c site . The drawings are b ased on e levat ion and are used in the ec onomic evaluat ion of c onstruc t ion s ite found a t ion.

3 . Ge ologic maps - id en t i fy rock types a s s o c i ated with th e struc tura l feature s a t a given s ite . Bui lt from a top ographic map base ; these maps genera l ly inc lude th e s it e and a 5 to 2 5 -mi le surr ound ing rad ius .

4 . Geologic sec t ions - c ross -sec t ion comp i la t ions of the geologic logs for a g iven s i te . Sec t ions are used for inte rpre tat ion of struc tura l and geologic fea ture s a nd the ir re lat ionsh ip to a sp ec i fi e construe t ion s ite .

5 . Layou t drawings - c omp i la t ion o f ge olog ic logs . Provide a genera l p lan v iew of the to ta l log are a .

I I . RE TE NTION PERIOD

A. -aperture card )

Cards

De stroy when ac cep tab l e mi c ro fi lm copy ( for and re produc tion negative are ob tained .

• B .

1 . Rec ord copy stored in Technic al Informa t ion Center, and security c opy in Na t iona l Und erground Stora ge -De stroy when TVA no longer ma intains c ontr o l o f s i te .

2 . Other c op ies - De stroy wh en no longer need ed for re ferenc e .

- De stroy when no long er need ed for re produc tion p urpos e s •

C .

•

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EQUIPMENT

4 1

ITEM 9 -

• MEASURING AND TE ST CALIBRATION RECORD

I . DE SCRIPTION

The measuring and te st equipmen t used at c onstruc t ion s ites must be rec al ib ra ted regularly . The instrumen t s used to c alibra te th is test equipmen t must thems e lves b e re c alibra ted at least once a year . The re c alibra t ion of th e calibra t ion equipmen t is re c orded in logs which are re tained for 2 year s . Th ese rec ord s are princ ipally genera ted b y th e Sing leton Ma teria l s Eng ineering Labora tory .

I I . RE TE NT ION PERIOD

Ma inta in in or ig ina t ing office in 2 hour fire -ra ted fi ling equipment for 1 year . Trans fe r annually to inac t ive fire -ra ted storage for 1 year .

De stroy wh en 2 years old •

•

•

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EQUIPMENT

4 2

• ITEM 10 - CONSTRUCTION _ ( TEMPORARY) RECORDS I . DE SCRIPTION

Tii is se ries inc ludes re c ords on cons truc t ion equipmen t oth er than calibra t ion and te st ing instrumen t s . It inc ludes valuat ion da t a , id en t i fi c at ion numb e r li s t s , and trans fe r informat ion .

Rec or d s re la t ing to Bellefonte Nuc lear Plant and earlier nuc lear p lant s a nd mos t nonnuc l ear proj ec t s are in manual fi l e s . Compute riz ed fi les are maintained for Har t sv i l l e Nuc lear Plant and later nuc lear plant s a nd se l ec ted nonnuc lear proj ec t s. An his tor ical floppy dis c may be d eveloped at a later da t e . It will b e ad d ed to the sch edu le when developed .

I I . RETE NT ION PE RIOD

A . Ma nual fi les ( re c or d s re la ting to Be l l e fonte and ear l i e r nuc lear p lant s a nd mo s t nonnuc lear proj ec t s) .

1 . Pro j ec t fi le - De stroy wh en no longer ne ed ed or w ithin 1 year after c omplet ion of c ons truc t ion, whichever is shor te r •

• 2 . Typ e o f equipmen t fi le As equipmen t is re t ired , -d estroy re lated re c ord s . If equipmen t is s o ld , d estroy re c or d s 1 year after s a l e .

3 . Numerical fi le

a . Paper c opy - Destroy after ac ceptab le mi cro fi lm ob ta ined .

b . Mic rofi lm - Destroy 6 0 years from da te o f fi lming .

B . Compute riz ed fi les ( re c ords for Har t sv i l l e and later nuc lear p lant s and se lec ted nonnuc lear proj ec t s) .

1 . Paper pr intout s - Destroy wh en no l onger ne ed e:i for re ferenc e .

-2 . Dis c storage ( re c ord copy ) As equipmen t is re t ired , purge re la ted re c ord s . I f equipmen t is s o ld , purge re c ords 1 year after s a l e .

No te : Se e a l so item 2 8 , sec t ion I II . B . 3 . b , a nd append ix G , sys t em Z l 8 •

• 10 -1 Rl 20 30 . 1 1

4 3

I. DE SCRIPTION • ITEM 1 1

•

- HIGHWAY AND RAILROAD DRAWINGS

Th e highway and ra i lroad drawings inc lude p lan and pro fi l e drawings , r ight-o f-way str ip maps , and struc ture s d rawings ( box culver t s , pipe culve r t s , br idge s , e t c . ) . Cer tain c ategor ies of these re c ord s , as no ted b e l ow, are mi crofi lmed in the same manner as the des ign and construc t ion drawings eva luated in item 4 of this s ch edu l e . The fi lm is mounted on aperture card s which are stored in the drawing fi le in th e Technical Informat ion Center.

Approx imate ly 30 , 00 0 highway and ra i lroad ape r ture card s are stored in the Technical Informat ion Center. Negligib l e annual ac cumulat ion is current ly ant ic ipated . The card s for pro j ec t s prior to the B e l lefonte Nuc lear Plant are fi led in manual fi l ing equipmen t in a separa te sub s ec t ion b eh ind the d es ign and construe t ion drawings for the projec t . The ape r ture card s for Be l l e fonte and later projec t s a re inte rfi led with o ther types of drawings in the Ac c e s s M fi l ing equipmen t . ( See append ix c, item 4 , for fur ther d escrip t ion o f the Ac cess M arra ngemen t . ) The numbe ring sys t ems for th e highway and ra ilroad drawings are describ ed in append ix C , item 4 •

Mos t h ighway and ra i lroad drawings are o f road s no t within the b oundaries o f the fed era l re s e rvat ions . These road s 1 are turned ove r to the governmen t , ra i lroa d , e tc . , or igina l ly c ontr o l l ing them after TVA c onstruc t ion or rec onstr uc t ion is c omp le ted . The drawing or igina l s are tra ns fe rred to th e owne rs with the r oads in these cas e s . If TVA re tains owne rship o f a roa d , the drawing or ig ina l s are gene ra l ly stored in the Techn i c al Informa t ion Center.

I I . RETENTION PERIOD

A. Highway , ra i lroad , and b r idge drawings , except c ross s ec tion shee t s .

• lTh e te rm road wi l l b e used to re fer to b o th roads a nd ra i lroads i n this item. 1 1 -1 Rl 20 30 . 1 1

4 4

• I TEM 1 1 - HIGHWAY AND RAILROAD DRAWINGS ( Cont inued )

1 . If the road l is turned over to a governmen t ,

ra i lroad , company , e tc . :

a . Or ig ina l drawing - After ob t aining suitab le micro fi lm , trans fer or ig ina l s to the governmen t , rai lroa d , company , e t c . , ac quir ing the road .

b . Microfi lm

( 1 ) Rec ord copy stored in Technic al Informat ion Cen ter and security c opy in Nat iona l Und erground S torage - Destroy wh en road h as been aband oned .

( 2 ) Oth er c opies - De stroy wh en no longer required for re ference .

2 . I f the road is re ta ined b y TVA :

a . Orig ina l drawing - Destroy wh en road h as b e en aban:l oned .

b . Micro fi lm

• ( 1 ) Rec ord copy stored in Technic al Informat ion Center and security c opy in Nat iona l Und erground Storage - Destroy when r oa d h as b e en aband oned .

( 2 ) Other c op ie s - Destroy when no longer required for re ference .

lrh e te rm r oad wil l b e used to re fer to b o th road s a n:l ra i lroads in th is item •

•

1 1 -2 Rl 20 30 . 1 1

4 5 •

• I TEM 1 1 - HIGHWAY AND RAILROAD DRAWINGS ( Cont inued )

B . Cro s s -Sec t ion Sheet s

1 . If the road is turned over to a governmen t , ra i lroad , c ompany , e t c . :

a . Or ig ina l drawing - Tra ns fer or igina l s to the gove rnmen t , ra ilroad , e tc . , ac quir ing the roa d . Do no t mi cro fi lm.

2 . I f the road is re tained b y TVA :

a . Or ig ina l drawing - De stroy 5 years a fter c omp le t ion of roa d . Do no t mi crofi lm .

C . Pre liminary papers , inc luding location studi e s , pre limina ry l i ne shee t s , and pre limina ry profi le shee t s.

De stroy at c lose o f roa d construc t ion •

•

•

1 1 -3 Rl 20 30 . 1 1

Description

4 6e e ITEM 1 2 - CONSTRUCTION RECORDS NOT COVERED BY OTHER ITEMS ON THIS

• SCHEDULE

I . CONSTRUCTION WORKING RECORDS

A.

Cons truc tion records of shor t-term value no t otherwi s e s cheduled which ar e no t inpu t into one of the MEDS records systems .

Examp les of the se records are : engineering calculations for temporary feature s ; requi s i t ions , c ontrac ts , reque sts for de livery , bi l l s of lad ing , packing l i s t s , shipping tickets , trans fer orders , and other sh ipp ing papers on temporary cons truc tion equipment and ma teria l ; documentation o f temporary fea tures ; routine contro l records inc luding s tatus logs , us age logs , e tc ; c onc rete de livery tickets ; field notebooks , logs , and diaries that do no t document the struc tura l in tegr i ty o f the proj ec t ; c onc rete rec ords no t required for li fe o f p l ant ; logic diagrams used to plot paths of c ons truc t ion and ac tivit ies ; drawings and ske tche s solely for s i te us e ( al l official drawings wi l l be inc luded in the aperture card sys tem in the Technical Information Center ; s ee item 4 ) ; and general c orrespondence and transmi t tal s .

B • Re tention Period

• Des troy when no longer needed for referenc e . Except ion : I f any lit igation is out s t anding one year a fter completion of c ons truc t ion , records required to re so lve the di spute wi l l be re tained unt i l c lo s e of l i tigation .

II . FIELD NOTEBOOKS AND DIARIES DOCUMENTING STRUCTURAL INTEGRITY OF THE PROJECT

A. Descrint ion

Field no tebooks , field books , fi e ld engineer ' s diary , resident engineer ' s diary , field engineer ' s log book , e tc are da ily logs kept by an engineer or uni t ons i t e . Thi s i tem schedu les on ly tho s e logs document ing the s truc tura l int egrity of a pro j ec t . The s e logs wi l l be required by inve s t igators in the event a struc ture fai l s . Spec i fic examp les are fi e ld no tebooks on conc rete pours , earthfi l l , grout ing , struc tura l stee l , e tc . ( Note : Field books and logs that do not document the struc tura l integrity of the pro j ec t are de sc ribed in Sect ion I above . )

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De s cr ipt ion

Descript ion

4 7

CONSTRUCTION RECORDS NOT COVE RED BY OTHER ITEMS ON THIS SCHEDULE ( Cont inued )

B . Re tent ion Per iod

• I TEM 1 2 -

Destroy at end o f li fe o f projec t .

I I I . DOCUMENTATION OF FEATURE S CONS TRUCTED BY NON-TVA WORK FORCES

A.

Documentat ion of instal la tion and construc t ion work done by private contrac tors ( non-for c e ac count -wo rk ) is re quired for a shor t period of t ime after the close o f con s true t ion whi le a d etermina t ion is mad e wh ether l i t igat ion ove r poor quali ty wo rk wi l l be nec e s s ary . Th is documen tat ion is c onta ined in logs , d i aries , no tebook s , logic diagrams , e t c .

- De stroy when no longer re ferenc e , no t to exceed 2 years a fter

• 2 . I f l i t igat ion re sul t s - Destroy at c lo s e o f lit igat ion.

B . Re tent ion Per iod

1 . If no li t igat ion re sul t s ne ed ed for c omplet ion o f c onstruc t ion.

IV . MISCELLANEOUS S ITE RE CORDS TRANSFERRED TO THE ORGANIZATION THAT WILL OPERATE THE FACILITY

A.

Construc t ion site re c ords no t s pec i fi ed e l s ewh ere th at are trans fe rred at the close of c onstruc t ion to the or ganiz at ion opera t ing th e fac i l i ty ( usually th e O ffi c e o f Power) . These re c ords wi l l b e sch edu led b y th e opera t ing or ganiz a t ion. Shor t-term re ferenc e cop ies , i f any , re tained b y OEDC are nonrecord and are covered in s ec t ion 1 of this item or in item 24 , par t IX of this s ch edu l e .

B . Re tent ion Per iod

Sinc e phys ic al owne rship of these re c ords is tr ans ferred to ano ther TVA or ganiz at ion , OEDC d is po s i t ion sch edu l e s are no t re quired •

•

1 2-2 R1 20 30 . 1 1

BRANCH, DES ,

Reports

Reports

• EN AND ORIGINAL CALCULATIONS FROM ALL EN DES

ORGANI ZATIONS

I . DESCRIPTION

ITEM 1 3 - ORIGI ( PAPER) CEB REPORTS FROM THE L ENGINEERING SUPPOR: B

Engineering ca lculat ions are created during the de s ign proce s s to ver i fy correc tne s s of de sign. A typical calculation documents the assump tions made for the de sign, l i s t s the sources o f de s ign information , records the mathematical c omputat ion s made , pre sents support ing graphic s , and l i s t s the conc lusions reached . Common type s of ca lculations inc lude pip ing stress analys e s , ana lys es of s truc tura l st rength part icularly in the case of se ismi c event s , mod e l s of b ehavior o f e lec tric a l systems , and pre s s ure drop calculations for fluid sys tems . Non-nuc lear calcu lations may be mi cro fi lmed or stored at the discre t ion o f the OEDC records manager .

CEB are prepared by the Civil Engineering Support Branch . They summarize the assump t ions and background re ference s for a group of c alculations prepared dur ing a given civil engineer ing analy t ical task . The reports genera l ly document work done to mee t nuc lear regula tory or o ther requirements .

The or igina l

• CEB and EN DES calcula tions are

mi cro fi lmed as part of item 1 ( Section H) , OEDC Engineer ing , Construc tion , and Adminis tra tive Rec ord s . The or igina l s are re tained af ter mic ro fi lming in order to revise and re film them as nec e s s ary . The paper or igina l s are stored by pro j e c t i n the MEDS Service Center o r in the or ig ina t ing organizat ion at the op tion o f the or igina t ing organization .

II . RETENTION PERIOD

De st roy when no longer required for re ference , no t to exceed end of life of pro j ec t •

• 1 3-1 Rl 2030 . 1 1

QUALITY

--

4 9

• ITEM 14 - SUPPLIER ASS URANCE PROGRAM MANUALS I . DE SCRIPTION

Manua l s d escrib ing a suppli ers qua l i ty as sura nce program must be reviewed and ac cepted b y TVA qua l i ty as sura nc e personne l as par t of the contrac tura l re quiremen t s for purch ase s involv ing m.ic lear power p l ant s . These manuals d esc rib e the procedu re s , such as te st s a nd inspec t ions , by wh ich the supplier contr ols am as sure s the qua l i ty of this produc t . Contr o l led cop ies are is sued to TVA ; these cop ies are upda ted am revised as the vend or s quality as sura nce program ch anges . ANS I N45 . 2 . 9-1 9 74 a s s igned to these manuals a re t ent ion period o f 2 years a fter the st ar t of c onnne rc i a l opera t ion of the app l i c ab l e nuc lear fac i lity.

I I . RETENTION PE RIOD

Revis e as ne ed ed . De stroy 2 years a f ter s t ar t of c onnne rc ial opera t ion of app l ic able nuc lear p lant . Do no t micro fi lm •

•

•

14-1 Rl 20 30 . 1 1

QUALITY

5 0

1

This se ries inc ludes s igni fi c ant background mate rial and suppor ting documentat ion cre a ted in th e course of a quali ty as surance aud i t . Th ese material s may inc lude no te s , tape rec or d ings , dra f t s , e t c .

The re c ord copy of the formal QA audit repor t is evaluated in item 1 - OEDC Eng ine ering , Construc t ion , and Adminis tra t ive Rec ord s .

I I . RETE NT ION PE RIOD

De st r oy at op t ion no t to exceed 6 years from st ar t of c omme rc ial opera t ion of app l i c ab l e fac i l i ty •

•

1 QA au dit s -we re th e re spons ib ility of the Office o f Qual i ty As surance from Novemb er 1 98 2 to Oc tob er 1 984 •

• ITEM 1 5 - ASSURANCE AUDITS S UPPORT DOCUMENTATION I . DE SCRIPTION

•

15 -1 Rl 20 30 . 1 1

5 1

• ITEM 1 6 -

I. DE SCRIPTION

BUDGET SUPPORT DOCUMENTATION

This se ries inc ludes th e suppor t documen t s such as no te s and calculat ions c re a ted in th e course of develop ing th e annua l budg e t . Th e rec ord copy of the ac tual b udg et is s ch edu led und er item 2 - OEDC Engineering , Construc t ion, and Adminis tra t ive Rec ord s .

Th e Cost Plann ing and Contr o l Staff develops and d is t r ibutes the budget for the OEDC Manager ' s Office and for CONST . , Planning and Budget Branch develops th e EN DES budget, but it is d istr ibuted by th e Cost Planning and Contr ol Staff .

Th ese suppor t documen t s must b e re tained for an ex tend ed period o f t ime in ord er to me e t th e fo l lowing need s :

1 . To answe r inquir ies by the Board or by Congre s s iona l ove rs igh t c onnni t tees c onc e rn ing c o st s and cost overruns .

2 . To documen t or ig ina l delivery and paymen t sch edu l e s in c ase of l i t igation.

a id s 3 . To supply his tor ic al c o st da ta to u t i l i t ie s as

• in

ant ic ip a t ing c ost s and c ash f low •

4 . To supply informa t ion requested b y th e Office o f Managemen t and Budget a nd th e Genera l Ac c ount ing Offi c e .

I I . RETENT ION PE RIOD

Destroy in agency wh en no longer need ed for re ferenc e , no t to exceed 30 years . Shou ld be trans fe rred to inac t iv e storage wh en frequency o f re ferenc e use dec line s . Tra ns fe r doe s no t alter max imum re ten t ion of 30 years . No t au thor iz ed to b e trans fe rred to FRC •

•

1 6 -1 Rl 20 30 . 1 1

5 2

A.

ITEM 1 7 SUPPORT DOCUMENTATION FOR COST ESTIMATES AND SPECIAL COST-

• STUDIES

I. DESCRIPTION

The se document s inc lude valuab le no tes , calculations , c ompu tation shee ts , computer pr intouts , ske tche s , related correspondence , and other background material for cost e s t imates and spec ial cost studie s . Mo s t fina l c o s t e s t imates are issued by the OEDC Co st P lanning and Control S taff after receiving inpu t from organizat ions in the divis ions . For spec ialized type s of cost estimates , such as tho s e for communication equipment and certain swi tchyard i tems , organizat i ons in the divis ions may prepare the final cost es t imate s . The rec ord copies of the fina l c o s t e s t imates a s we l l a s the official inpu t from the divis ions are eva lua t