GEORGETOWN COUNTY WATER AND SEWER DISTRICT BOARD … · 2 days ago · The agenda was publicly...

GEORGETOWN COUNTY WATER AND SEWER DISTRICT

BOARD OF DIRECTORS MEETING THURSDAY, OCTOBER 8, 2020 - 2:00 PM

ONLINE ZOOM CONFERENCE ZOOM MEETING ID #: 814 1539 4176

PASSCODE: 613069 AUDIO ONLY: (929) 205-6099

AGENDA

I. CALL TO ORDER AND PROOF OF QUORUM (2:00 PM)

II. READING AND APPROVAL OF MINUTES (2:00 PM – 2:05 PM)

1. Minutes from September 10, 2020

III. OLD BUSINESS (2:05 PM – 2:15 PM)

1. Discussion of District Bylaw Amendments

2. Petition for Water on Apache Road

IV. NEW BUSINESS (2:15 PM – 2:40 PM)

1. Petition for Sewer on Blockade and True Blue Drive

2. Customer Adjustment Request – Windley

3. FY2021 Vehicle Replacements

4. Pawleys Island WWTP Belt-Filter Rehabilitation

5. Belt-Filter Press Control Panel – Bid Results

6. Lease Agreement Between the District and T-Mobile South LLC

7. Temporary Personnel

V. PROJECT PLANNING AND REVIEW (2:40 PM – 2:50 PM)

1. Capital Improvement Projects: Status Report

2. Developer Projects: Status Report

VI. EXECUTIVE DIRECTOR’S REPORT (2:50 PM – 3:00 PM)

1. August 2020 Financial Report

2. Quarterly and FYD HR Report

VII. ADJOURN (3:00 PM)

GEORGETOWN COUNTY WATER AND SEWER DISTRICT BOARD OF DIRECTORS – REGULAR MEETING

THURSDAY, SEPTEMBER 10, 2020 2:00 PM VIRTUAL ZOOM MEETING

Board Members Present: Staff Present: William J. Schwartzkopf, Chairman Raymond Gagnon, Executive Director Richard Heath, Vice Chairman Tommie Kennedy, Assistant Executive Director Alice Barron, Secretary John Buck, Finance/Administration Services Director Sean Flynn, Assistant Secretary LaDain Port, Finance Manager Michael Yip, Operations Director Amanda Kirchmeyer, Engineering Manager Dorothy Small, HR Manager Kendall Joy, Executive Assistant/HR Generalist Others Present: Charles Swenson I. CALL TO ORDER AND PROOF OF QUORUM The Georgetown County Water and Sewer District Board of Directors virtually met on an online Zoom conference due to the current CDC limitations regarding Coronavirus (COVID-19) on Thursday, September 10, 2020. The agenda was publicly posted in the District offices and was emailed to the Coastal Observer, the Georgetown Times, and the Sun News. A quorum was verified and the meeting was called into session by order of Chairman William J. Schwartzkopf at promptly 2:00 PM. II. READING AND APPROVAL OF MINUTES The minutes of the Board Meeting held on August 13, 2020 were submitted for approval. There were no additions or corrections. Chairman William J. Schwartzkopf accepted a motion from Secretary Alice Barron, duly seconded by Vice Chairman Richard Heath, to approve the minutes of August 13, 2020. The motion was approved unanimously.

IV. REQUEST TO SPEAK TO THE BOARD – ROBERT SEWARD

Residential Customer Robert Seward requested to speak to the Board regarding two meter misreads over a period of two years at his home in Pawleys Island. Finance/Administration Services Director John Buck spoke on behalf of Mr. Seward due to his inability to attend the Board meeting. Mr. Buck explained the misread was likely due to scratches on the surface of the meter which has since then been replaced to prevent future misreads. He noted there are metrics in place that track large decrease and increases in water usage, but does not catch fluctuations lower than 10,000 gallons. He further noted the

District’s misread rate is 1.6 misreads of every 1,000 customers. Vice Chairman Richard Heath expressed concern regarding the service received when Mr. Seward called to report the issue. Mr. Buck explained that when a customer states they have an abnormally high bill, the Customer Service department asks a series of questions prior to issuing a service request. Chairman William J. Schwartzkopf suggested that Customer Service receive training to ensure they are being sympathetic to customer complaints. Mr. Schwartzkopf further suggested the District send an apology letter to Mr. Seward. V. NEW BUSINESS

1. A Resolution to Amend District Bylaws to Define a Quorum

Executive Director Raymond Gagnon read the Resolution and approached the Board with a request to amend the District’s Bylaws to include the definition of a quorum. Mr. Gagnon noted that Article VIII defined a quorum as the majority of the qualified (appointed) members and was inadvertently removed during the last revision in 2010. He further noted the District has had two Board member seats vacant for over a year and has created hardship for the District and its members. To avoid the inability to establish a quorum due to these vacancies in future meetings, staff recommended the Board to amend the bylaws to define a quorum as the majority of the qualified (appointed) members as stated prior to the last revision. Vice Chairman Richard Heath noted the bylaws should include the ability to meet virtually due to the current CDC limitations. Mr. Gagnon suggested to approve the amended bylaws and allow staff to make additional modifications for further review by the Board. Chairman William J. Schwartzkopf accepted a motion from Vice Chairman Richard Heath, duly seconded by Secretary Alice Barron, to approve the amended bylaws to define a quorum of the Board as the majority of the qualified members. The motion carried unanimously.

2. HTC Managed Services Agreement Finance/Administration Services Director John Buck proposed to the Board a

consolidated managed services agreement with Horry Telephone Cooperative (HTC). Mr. Buck explained that in 2015 the District’s primary information technology network was installed to include routers, switches, servers and a fire wall to which HTC continues to provide minimal server and firewall monitoring. As an alternative to replacing the network and renewing expiring license fees, HTC proposed a comprehensive managed service agreement for the Pawleys Island, Georgetown and Sandy Island offices. He explained the agreement would provide for the replacement of aging hardware including servers, necessary software and license updates and 24 hour monitoring of covered equipment over a three year term. He further explained that normal wear and tear of the equipment would be covered but damage caused by lighting, deliberate acts, etc. would not. He noted the upgraded equipment and increased monitoring would reduce system downtime, enhance security by maintaining up to date software and smooth out IT capital purchases. He further noted the cost to implement the HTC managed services includes installation costs of $7,878.00 and a monthly fee of $3,705.00, for a total of $44,460.00 annually. The existing managed service agreements would expire and offset the monthly fees making the proposals budget neutral for the fiscal year. Vice

Chairman Richard Heath asked if a response time is outlined in the agreement with HTC, to which Mr. Buck noted HTC normally responds within 3-4 hours but is unsure if stated in the agreement. Vice Chairman Richard Heath asked how often the servers are backed up by HTC. Mr. Buck explained that HTC is contracted to perform offsite backups each night and the District performs onsite backups weekly with longer retention times. After brief discussion, Chairman William J. Schwartzkopf accepted a motion from Vice Chairman Richard Heath, duly seconded by Vice Secretary Sean Flynn, to approve the managed services agreement with Horry Telephone Cooperative for a total of $44,460.00. The motion passed unanimously.

3. Vanderbilt Blvd. Emergency Sewer Repair Assistant Executive Director Tommie Kennedy notified the Board of an emergency

sewer repair performed on Vanderbilt Boulevard in Pawleys Island on August 27, 2020. Mr. Kennedy explained the plumber onsite attempted to determine why the sewer line for the recently connected house was not operating properly, but dug a large hole that caused the entire sewer service to be exposed and disconnected from the main sewer line. In accordance with the Emergency Procurement Policy, the Executive Director can issue an emergency declaration when public health and safety are at risk and allows staff to award contracts without public advertising due to the immediacy of the issue. He noted the repair was declared an emergency when staff discovered that two homes were affected and no longer receiving sewer service. He further noted that excavation was discontinued immediately after he arrived and assessed the damage. Due to the depth and water level in the hole, the plumber was not able to reconnect service and the District would have to hire a company with the proper equipment to make the repair. In keeping with policy staff requested quotes from four contractors whom possess the skills and equipment to make the repair and RH Moore was awarded as the lowest responsive bidder for a total of $33,270.00. He noted due to the emergency and declaration by the Executive Director, the repair has already been completed. Mr. Kennedy informed the plumber they would be financially responsible for all costs incurred during this repair. This was for information only.

4. Portable Generator Purchase

Operations Director Michael Yip approached the Board with a request to purchase a 125 KW multi-voltage standby generator with sound attenuated enclosure from Blanchard Power Systems for a total of $71,069.29. Mr. Yip noted the generator would be placed at critical locations throughout the District to use in emergency situations. He further noted the generator would have a two year warranty and meet the required specifications to run the District’s water and wastewater system. He explained that Blanchard Power Systems is a supplier through Sourcewell, formally National Joint Powers Alliance (NJPA) Heavy Equipment Procurement Program, and is in compliance with the District’s procurement requirements. After brief discussion, Chairman William J. Schwartzkopf accepted a motion from Assistant Secretary Sean Flynn, duly seconded by Secretary Alice Barron, to approve the purchase of a standby generator from Blanchard Power System for a total of $71,069.29. The motion was unanimously approved.

5. Filter Media Replacement – Bid Results

Operations Director Michael Yip notified the Board that staff has discovered inconsistencies with the proposal submitted by the lowest responsive bidder for the Filter Media Replacement and must be postponed until a later date.

6. FY 2020 Garden City Water Rehab – Bid Results

Engineering Manager Amanda Kirchmeyer approached the Board with the FY 2020 Water Rehab project as a continuation of the District’s efforts to reduce the number of water line breaks, improve water quality, and improve the ability to isolate lines. Ms. Kirchmeyer explained the project would include relocating approximately 250 water service taps and meters in Garden City along South Waccamaw Drive, Dolphin Street, Pompano Drive, and Oyster Cove Court. She noted the project would also include installing approximately 600 linear feet of 4” PVC main line and abandoning the existing 4” AC main. The request for bids was advertised in compliance with District procurement policy, posted on SCBO, the District’s website, and directly solicited to seven contractors. She noted that only one bid had been received by Green Wall Construction for a total of $427,792.58. Ms. Kirchmeyer requested a $20,000.00 contingency to prevent project delays in the case of small change orders. She further noted a second bid was submitted but arrived late and was deemed unresponsive. Staff has compared the bid result to similar submittals in the past and has deemed it consistent and competitive. After brief discussion, Chairman William J. Schwartzkopf accepted a motion from Assistant Secretary Sean Flynn, duly seconded by Secretary Alice Barron, to approve the bid award to Green Wall Construction for the FY 2020 Garden City Water Rehab project for a total of $427,792.58 with a contingency of $20,000.00 for a cost not to exceed $447,792.58. The motion carried unanimously.

7. FY 2021 Fire Hydrant Replacement – Bid Results

Engineering Manager Amanda Kirchmeyer approached the Board with the FY 2021 Fire

Hydrant Replacement project as a continuation of the District’s fire hydrant replacement program. Ms. Kirchmeyer explained the project would include six fire hydrant replacements and two hydrants that need to be raised throughout Georgetown County. She noted the hydrants are in need of replacement but are still operational. The request for bids was advertised in compliance with District procurement policy and posted on the District’s website. She noted that only one bid had been received by Green Wave Contracting Inc. for a total of $43,100.00. She further noted a second bid was submitted but arrived late and was deemed unresponsive. Staff has compared the bid result to similar submittals in the past and has deemed it consistent and competitive. After brief discussion, Chairman William J. Schwartzkopf accepted a motion from Vice Chairman Richard Heath, duly seconded by Secretary Alice Barron, to approve the bid award to Green Wave Contracting for the FY 2021 Fire Hydrant Replacement project for a total of $43,100.00. The motion passed unanimously.

8. Litchfield Water/Sewer Bridge Crossing Replacement – Bid Results

Engineering Manager Amanda Kirchmeyer approached the Board with the Litchfield Water and Sewer Bridge Crossing Replacement project located on Litchfield Drive in Pawleys Island. Ms. Kirchmeyer explained the project would consist of replacing approximately 200 LF of 6” force main and 200 LF of 8” water main due to deterioration over time caused by the exposure to salt water. The request for bids was advertised in compliance with District procurement policy and posted on the District’s website. She noted that two bids had been received and Associates Roofing and Construction was the lowest responsive bidder of $242,350.00. She further noted the lowest bid was over the budgeted amount of $200,000.00 but is confident the difference could be compensated in other DECAP projects. Chairman William J. Schwartzkopf asked if services would be interrupted during the replacement. Ms. Kirchmeyer explained the force main would be rerouted to an HDPE pipe on the shoulder off the road to continue to service the pump station and the water main would be isolated and interconnected to Litchfield by the Sea so water could continue to be provided to the area. She further explained that ductile pipe would be used again with inspections of the pipe periodically. If during inspection deterioration is noted, the pipe could be coated extending the longevity of the pipe. After brief discussion, Chairman William J. Schwartzkopf accepted a motion from Vice Chairman Richard Heath, duly seconded by Assistant Secretary Sean Flynn, to increase the budget for the Litchfield Water and Sewer Bridge Crossing Replacement project to $242,350.00 and approve the bid award to Associates Roofing and Construction Inc. for a total of $242,350.00. The motion was approved unanimously.

9. Pump Station 208 FM Analysis – Engineering Proposals Engineering Manager Amanda Kirchmeyer informed the Board of a request for

proposals to perform the FY2021 Force Main Analysis on nine of the main pump stations that transfer wastewater due to how they manifold and overlap before reaching Pump Station 208. The request for proposals were send to the District’s pre-qualified engineering firms. Ms. Kirchmeyer noted four proposals had been received and evaluated by District staff on responsiveness and cost. Staff recommended to award the lowest responsive bidder WK Dickson for the proposed total not to exceed $29,400.00. William J. Schwartzkopf accepted a motion from Vice Chairman Richard Heath, duly seconded by Secretary Alice Barron, to award the Pump Station 208 FM Analysis contract to WK Dickson for a total not to exceed $29,400.00. The motion was unanimously approved.

Executive Director Raymond Gagnon requested the Board to approve the Murrells Inlet

Water Tank Engineering Amendment as an addition to the Agenda. William J. Schwartzkopf accepted a motion from Vice Chairman Richard Heath, duly seconded by Secretary Alice Barron, to approve the Murrells Inlet Water Tank Engineering Amendment as an addition to the Agenda. The motion carried unanimously.

10. Murrells Inlet Water Tank Engineering Amendment Engineering Manager Amanda Kirchmeyer informed the Board of an amendment

request to the engineering services performed by Hazen and Sawyer on the Murrells Inlet Water Tank project to cover additional services required for geotechnical work at the site. Ms.

Kirchmeyer explained that additional geotechnical engineering was not included in the scope of the project but is needed to provide further soil data to remedy issues with foundation piles installed by a subcontractor. She further explained that additional services by a geotechnical engineer would increase the current contract amount of $113,340.00 by $15,000.00 to the new total of $128,340.00. She noted that general contractor Caldwell Tanks is aware of their financial responsibility if they or one of their subcontractors are deemed to be related to these issues and would reimburse the District for the additional costs incurred. After long discussion, William J. Schwartzkopf accepted a motion from Vice Chairman Richard Heath, duly seconded by Assistant Secretary Sean Flynn, to approve the engineering amendment with Hazen and Sawyer for $15,000.00 for additional geotechnical work at the Murrells Inlet water tank site.

V. PROJECT PLANNING AND REVIEW

1. Capital Improvement Projects: Status Report

Engineering Manager Amanda Kirchmeyer updated the Board on various Capital

Improvement Projects. Murrells Inlet Water Tank (FY20)

This project would include the modeling, design, and permitting of a water storage tank for the Murrells Inlet service area. Staff has begun putting together a request for proposals. The request has been sent to our prequalified engineering firms. Staff has signed the task order for execution and a project kickoff meeting was held. The Preliminary Engineering Report (PER) for the 500,000 gallon tank has been submitted for review with DHEC. The County has agreed to a long term lease on the tank site. Comments on the 60% of drawings for the water line improvements have been sent back to engineer. The District has received the County Land Agreement. Staff has received the tank drawings and specifications. We have received the DHEC Construction Permit and SC DOT Permit. DHEC SRF is reviewing the bids and contract. A pre-construction meeting was held. Contractors have been issued the Notice to Proceed. Construction on both the tank site and water mains have started. The line work along Pond Road has received operational approval. Most of the main line and Old Kings Hwy has been installed and the Contractor is installing the road bores. Tank construction is still paused at the moment.

Carter’s Crossroads Water Improvement (FY20) This project consists of installing approximately 17,500 linear feet of water main along Choppee Rd, Schoolhouse Dr., Dennis Dr., and surrounding areas to provide water service to 44 residents. The PER for this project has been submitted in an application for a Community Development Block Grant (CDBG). Notice of grant award is estimated for the end of June. CDBG grant has been approved. Design drawings are approximately 95% complete. S&ME has completing the wetland delineation for the environmental review and it has been submitted to USACE. The District received the DHEC construction permit. The COG has submitted the Environmental Review to Department of Commerce for their approval. Staff is also working on bidding documents. Bids were received on August 6th. A Pre-Construction meeting was held on October 23rd. The District has received

operational approval from DHEC and is now tying in LMI customers to the water main. All construction has been completed. Staff is working on close out documents and final payments to the contractor. The final change order for the project was approved. Staff will begin the close out process on the grant.

Pump Station 304 Bypass/Re-Route (FY20) This project is to reduce the load on the sewer system along the Highway 17 Business corridor in Murrells Inlet. Staff will be selecting a route based on recommendations from Highfill Engineering’s analysis of the system in 2015. Requests for Proposals (RFPs) will then be issued to the pre-qualified engineering firms for the design of the selected route. Engineering was awarded to Highfill Engineering. Staff held a kickoff meeting October 24th and design has begun. Staff has started conversation with property owners about easement acquisition. Staff is expecting 60% drawings to review by March 15th. Staff has reviewed drawings and met with the engineers on April 3rd. The section under the proposed bike path is complete. We have received the DHEC Construction Permit and OCRM certification. After meeting, we are able to get an easement from Santee Cooper. Staff also received SCDOT encroachment, but still waiting on stormwater permitting. Staff is working with the Waccamaw Regional COG to submit an application for an EDA grant. The grant application has been submitted. Staff has received and reviewed Bidding Documents and waiting on an EDA funding decision before going out to bid. No change.

Garden City Water Rehab (FY20) This year’s water rehabilitation project will consist of relocating approximately 150 water taps on South Waccamaw, Dolphin, and Pompano Drive in Garden City. The project will also relocate two fire hydrants and abandon the 4” AC line to improve water quality. Staff is working on construction drawings and plan to go out to bid at the end of August. Staff is actively working on the drawings and plan to come to the Board in December or January with bid results. Drawings have been completed. Staff is working on the Bidding Documents. This project will be postponed and will go out to bid in July/August in order to avoid conflict with customers during summer months. Bids are due by September 2nd. Update in separate memo.

Fire Hydrant Replacement/Renewal (FY21) Staff has revised the list of hydrants that are in need of repair or replacement based on staff and fire department inspections and recommendations. The most critical on the list, as determined by the fire departments and staff, were sent out for bid on August 4th and bids will be due by September 1st. Update in separate memo.

PS 290 Basin Improvements (FY20) Basin improvements for this area will include the recommendations from WK Dickson’s report on the PS 290 Basin Analysis. Staff will make the final determination based off the engineer’s recommendations. Design on additional storage will begin once Garden City project is finished with design. Design was awarded to AECOM. Staff had kickoff meeting and engineer has begun field work. Staff has received 60% drawings. After reviewing the engineer’s estimate, staff looked at above ground storage as an alternative. Bids for above ground storage were sent out and sealed bids are due by August 27th. Only one bid was received. Staff has decided to go out for a rebid on the project.

Force Main Analysis – Debordieu (FY20)

This project is the study of the Debordieu force mains. This area has had issues with pump stations alarming. Request for Proposals were sent out in February and are due back March 26th. Weston and Sampson held a project kickoff meeting and will begin field work soon. The engineers have completed their field work and working on the modeling of the system. Staff has received a report of the existing conditions and waiting on the recommendations from the Engineers.

Brick Chimney Road Paving Project The District has received plans from Georgetown County to widen and pave Brick Chimney Road from 51 to 521. District water lines will have to be relocated at the two intersections. Staff has submitted cost estimates to the County. Staff is working on drawings to submit to the County for realignment to be included in their bid. A pre-bid with the county is scheduled for July 14th. Bids are due to the County on August 20th. Bids were received and they will go to County Council for approval.

Raw Water Intake Solution – Design (FY20) There is a need for alternative water source supplies for the Waccamaw Neck Water Treatment Plant. The District sent out Requests for Proposals to four of the pre-qualified engineering firms to provide a permanent solution to supply a constant raw water flow to the Plant. Proposals from our prequalified engineering firms are due in March. The contract for design has been awarded to WK Dickson. The engineer held a kick off meeting with staff. Staff met with the Engineering staff on July 15th. The Engineer will be focusing on Willbrook Canal Site for design. No update.

FY 2020 CIPP Lining (FY20) This year’s lining project will focus mostly on Litchfield Plantation and North Litchfield, where staff has experienced issued with the gravity system. The materials used in these areas are AC pipe and Truss pipe. Bidding Documents have been published and are due January 30th. The pre-construction conference was held on April 2nd. Insituform has started working in Litchfield Plantation. The Contractor has completed the main lines and will be mobilizing to work on the sewer service laterals. Lateral lining has been completed and staff is reviewing CCTV before final payment.

Issac Drive Water Improvement Project (FY21) This is a Community Development Block Grant (CDBG) for water mains and services to

approximately 45 low to moderate income families (LMI) along Isaac Drive / Frank Cribb Road area in Pleasant Hill. The application for the grant was submitted and we are waiting on a response from commerce. No change.

Litchfield Water and Sewer Bridge Crossing Replacement (FY21) This is a replacement project of approximately 200 LF of 6” force main and 200 LF of 8” water main that crosses the bridge on Litchfield Drive in Pawleys Island. The main lines have deteriorated over time due to the salt water it is exposed to on the bridge. Bids were sent out by Staff and are due by September 1st. Update in separate memo.

Force Main Analysis – PS # 208 (FY21) This project is the study of 9 pump stations and their corresponding force mains that pump to Station # 208 which is located near the intersection of Litchfield Drive and Ocean Highway. This area has had a larger amount of growth and is a concern for Maintenance staff with the increase in flows. Requests for Proposals were sent out and are due back by September 1st. Update in separate memo.

This is for information only.

2. Developer Projects: Status Report

Assistant Director Tommie Kennedy updated the Board on various developer projects.

1. The Bluffs at Inlet Harbour

Located in Garden City at the southern tip of the peninsula. This project consists of 6 single-family lots. Project has been submitted to DHEC for construction approval. Construction Approval has been issued. We have told the developer that the District will not provide a sign off to DHEC until we have the deed language requested. Construction has begun. Forfeit to the District $0 Refund from District $0

2. Wachesaw Grove Located on the south side of Wachesaw Rd. before the traffic circle, this project consists of 10 single-family lots. Staff has received a preliminary sketch of the project and issued a preliminary approval. No change. Forfeit to the District $3,718 Refund from District $0

3. Wesley Road RV Park Located on Wesley Road just south of Pendergrass Avenue, this project consists of a RV park with 12 sites for non-permanent campers. Staff has issued preliminary approval for this project. Staff has issued preliminary approval for the project. Forfeit to the District $0 Refund from the District $0

4. Waterleaf Phase II Located between Wesley Road and Old Kings Highway and adjacent to Waterleaf Phase I, this project consists of 143 multifamily townhomes. This project has received preliminary approval and an invoice was sent out for fees. Forfeit to the District $0 Refund from District $0

5. Melton Avenue Subdivision Located in Melton Avenue beside the Murrells Inlet Garden City Fire Department office on Business 17 in Murrells Inlet, this project consists of 6 Single-family lots. Staff has received a preliminary sketch of the project. Construction has begun. Forfeit to the District $0 Refund from District $0

6. Pond Road Tract Located on Pond Rd. in Murrells Inlet, this project consists of 20 single-family homes. Staff has received a Letter of Intent to Develop and a preliminary sketch of the project. Operational approval has been given. This project will be removed next month.

Forfeit to the District $0 Refund from District $0

7. Indigo Trace Located on Harbor Reef Drive in Pawleys Island, this project consists of 5 residential duplex building or 10 units. Staff has issued preliminary approval. DHEC construction permits issued. Waiting on a preconstruction conference.

Forfeit to the District $3,539 Refund from District $0 8. Kings River Road Townhomes

Located on Kings River Rd. in front of Litchfield Plantation in Pawleys Island, this project consists of 41 multi-family units. Staff has received a preliminary sketch of the project. No approvals have been given. DHEC construction permits received. Construction has begun.

Forfeit to the District $0 Refund from District $0 9. The Porches at Waverly

Located on Waverly Road in Pawleys Island, this phase consists of 13 single-family lots. Staff has issued preliminary approval for this project. The District approved cost sharing to install the gravity deeper if possible. Developer is revising gravity installation to save trees. Construction has begun.

Forfeit to the District $0 Refund from District $0 10. Northgate (Grimes Property Georgetown)

This project is located on Hwy 701 in Georgetown across from the Walmart. The project consists of 4 commercial lots. One lot is proposed to be a carwash and the remaining lots are for future use. The development will also tie GKCU into the District’s sewer system. Construction has begun.

Forfeit to the District $0 Refund from District $0 TOTAL RESIDENTIAL EQUIVALENT UNITS: 268 UNITS IN WACCAMAW NECK: 261 UNITS IN WEST GEORGETOWN: 7 If all of the projects on this list expire the developers would forfeit $7,257.00 and the District would be required to refund $0. The individual forfeiture and refund amounts are shown under each project. This is for information only. VI. EXECUTIVE DIRECTOR’S REPORT

1. July 2020 Financial Report Finance/Administration Services Director John Buck pointed out various items of interest in the July 2020 financial report. Mr. Buck noted that differences in revenue from July

2019 are mostly caused reduced irrigation usage due to higher rainfall in July, 2020. The July 2020 financial report is attached and made a part of these minutes. Executive Director Raymond Gagnon addressed the Financial Plan and Rate Study presentation held on September 3, 2020 to the Board for review. Committee members Chairman William J. Schwartzkopf, Vice Chairman Richard Heath and Secretary Alice Barron agreed to hold another meeting to discuss financial details with District staff. Mr. Gagnon explained the process of adopting changes to the budget and rate structure. VII. ADJOURN There being no further business, Chairman William J. Schwartzkopf accepted a motion from Vice Chairman Richard Heath, duly seconded by Secretary Alice Barron, to adjourn the meeting at approximately 3:00 PM. The motion was unanimously approved. Alice Barron, Secretary William J. Schwartzkopf, Chairman

PERIOD1

PAY PERIODS2

MONTH Y-T-D

OPERATING REVENUES 1,491,329.63$ 1,491,329.63$

OPERATING EXPENSES 1,344,535.91 1,344,535.91------------------- --------------------- GAIN (LOSS) 146,793.72$ 146,793.72$

TOTAL REVENUES 1,753,040.10$ 1,753,040.10$

TOTAL EXPENSES 1,529,933.76 1,529,933.76

GAIN (LOSS) 223,106.34$ 223,106.34$

AS OF 7-31-20

GEORGETOWN COUNTY WATER & SEWER DISTRICT

REVENUES and EXPENSES

1 08/24/20

MONTH LAST YEAR Y-T-D LAST YEAR % CHANGEWATER FUND

Water Volume Charge 474,546.80 535,830.83 474,546.80 535,830.83 -11.44%Water Service Connection 18,152.00 32,102.00 18,152.00 32,102.00 -43.46%Meter Placement Charge 1,392.00 812.00 1,392.00 812.00 71.43%Backflow Inspection Charge 5,810.97 5,336.03 5,810.97 5,336.03 8.90%Water DECAP Charge 81,141.00 67,267.66 81,141.00 67,267.66 20.62%Other Operating Reimb. 9,439.00 5,513.00 9,439.00 5,513.00 71.21%

590,481.77 646,861.52 590,481.77 646,861.52 -8.72%WASTEWATER FUND

Sewer Volume Charge 553,031.31 567,057.69 553,031.31 567,057.69 -2.47%Sewer Service Connection 0.00 0.00 0.00 0.00 0.00%Sewer Tap / Step Unit 16,685.13 20,082.89 16,685.13 20,082.89 -16.92%Sewer Service Inspection 2,744.00 3,034.00 2,744.00 3,034.00 -9.56%Sewer Reconnect 0.00 0.00 0.00 0.00 0.00%Sewer DECAP Charge 138,205.25 110,074.72 138,205.25 110,074.72 25.56%Other Operating Reimb. 4,335.04 4,634.94 4,335.04 4,634.94 -6.47%

715,000.73 704,884.24 715,000.73 704,884.24 1.44%BILLING & COLLECTION

Customer Charge 157,349.95 154,177.63 157,349.95 154,177.63 2.06%Service Charge 15,608.00 13,881.00 15,608.00 13,881.00 12.44%Reconnect Charge 4,720.00 10,728.00 4,720.00 10,728.00 -56.00%Late Payment Processing 6,013.19 7,055.54 6,013.19 7,055.54 -14.77%Returned Check Fees 390.00 1,260.00 390.00 1,260.00 -69.05%

184,081.14 187,102.17 184,081.14 187,102.17 -1.61%GENERAL ADMINISTRATION

Interest Income 4,745.86 39,500.78 4,745.86 39,500.78 -87.99%Discounts Earned 22.31 49.23 22.31 49.23 -54.68%Finance Charge 0.00 0.00 0.00 0.00 0.00%Credit Card Fees 2,367.32 2,073.61 2,367.32 2,073.61 14.16%Credit Card Charges (7,131.07) (6,607.81) (7,131.07) (6,607.81) 7.92%Miscellaneous Income 283.57 11.00 283.57 11.00 2477.91%

287.99 35,026.81 287.99 35,026.81 -99.18%ENGINEERING

Engineering Income 1,478.00 600.00 1,478.00 600.00 146.33%

TOTAL OPERATING REVENUES 1,491,329.63 1,574,474.74 1,491,329.63 1,574,474.74 -5.28%

GEORGETOWN COUNTY WATER & SEWER DISTRICTREVENUE COMPARISON - CURRENT YEAR TO PRIOR YEAR

AS OF 7-31-20

2 08/24/20

MONTH LAST YEAR Y-T-D LAST YEAR % CHANGERESTRICTED INCOME

Availability Charge - Water 121,711.50 119,668.60 121,711.50 119,668.60 1.71%Availability Charge - Sewer 110,668.13 107,774.59 110,668.13 107,774.59 2.68%Water & Sewer Assessments 10,827.26 7,615.30 10,827.26 7,615.30 42.18%Interest Income 279.52 2,090.12 279.52 2,090.12 -86.63%Demand Charge - Water 8,588.70 3,607.65 8,588.70 3,607.65 138.07%Demand Charge - Sewer 9,635.36 5,461.61 9,635.36 5,461.61 76.42%

261,710.47 246,217.87 261,710.47 246,217.87 6.29%

TOTAL REVENUES 1,753,040.10 1,820,692.61 1,753,040.10 1,820,692.61 -3.72%

3 08/24/20

MONTH LAST YEAR Y-T-D LAST YEAR % CHANGEPERSONNEL SERVICES

Salaries & Wages - Regular * 313,838.37 308,727.67 313,838.37 308,727.67 1.66%Salaries & Wages - Overtime 7,564.87 14,729.71 7,564.87 14,729.71 -48.64%FICA Tax Expense 23,980.35 24,113.93 23,980.35 24,113.93 -0.55%Health Insurance 109,236.72 111,438.20 109,236.72 111,438.20 -1.98%Retirement 49,796.67 46,681.97 49,796.67 46,681.97 6.67%Workman's Compensation 0.00 0.00 0.00 0.00 0.00%Other Payroll Expenses 9,346.90 8,981.90 9,346.90 8,981.90 4.06%

TOTAL PERSONNEL SERVICES 513,763.88 514,673.38 513,763.88 514,673.38 -0.18%

CONTRACTUAL SERVICESRents & Leases - Vehicles 553.85 553.84 553.85 553.84 0.00%Rents & Leases - Other Equip. 2,635.42 10,411.39 2,635.42 10,411.39 -74.69%Utilities 117,159.00 139,104.93 117,159.00 139,104.93 -15.78%Sewer Service Charges 17,747.08 40,385.77 17,747.08 40,385.77 -56.06%Telephone & Commun. Lines 12,389.55 9,531.13 12,389.55 9,531.13 29.99%Insurance - Operations 18,233.42 14,109.14 18,233.42 14,109.14 29.23%Professional Services - Legal 0.00 0.00 0.00 0.00 0.00%Professional Services - Consultants 2,788.53 0.00 2,788.53 0.00 n/aProfessional Services - Other 4,166.63 3,446.50 4,166.63 3,446.50 20.89%Employee Uniforms 849.48 340.00 849.48 340.00 149.85%Service & Maint. Contracts 120,860.19 127,377.17 120,860.19 127,377.17 -5.12%

TOTAL CONTRACTUAL SERVICES 297,383.15 345,259.87 297,383.15 345,259.87 -13.87%

SUPPLIES and MATERIALSOperating Supplies & Material 13,011.30 7,060.15 13,011.30 7,060.15 84.29%Water Purchased for Resale 42,762.97 42,405.90 42,762.97 42,405.90 0.84%Auto Supplies 9,436.88 12,693.58 9,436.88 12,693.58 -25.66%Printing & Office Supplies 6,050.41 3,719.16 6,050.41 3,719.16 62.68%Lab Treatment Supplies & Mat. 66,248.31 41,037.72 66,248.31 41,037.72 61.43%

TOTAL SUPPLIES and MATERIALS 137,509.87 106,916.51 137,509.87 106,916.51 28.61%

MAINTENANCE and REPAIRMaint & Repair-Bldgs & Ground 14,675.98 856.00 14,675.98 856.00 1614.48%Maint & Repair-Facilities 66,592.07 67,495.74 66,592.07 67,495.74 -1.34%Maint & Repair-Equipment 3,507.40 3,377.98 3,507.40 3,377.98 3.83%Maint & Repair-Vehicles 6,802.60 2,250.18 6,802.60 2,250.18 202.31%

TOTAL MAINTENANCE and REPAIR 91,578.05 73,979.90 91,578.05 73,979.90 23.79%

This Month Last Year * # of Employees 78 79

GEORGETOWN COUNTY WATER & SEWER DISTRICTEXPENSE COMPARISON - CURRENT YEAR TO PRIOR YEAR

AS OF 7-31-20

4 08/24/20

MONTH LAST YEAR Y-T-D LAST YEAR % CHANGEBUSINESS and TRAVEL EXPENSE

Travel Expense 0.00 0.00 0.00 0.00 0.00%Private Vehicle Expense 114.44 210.61 114.44 210.61 -45.66%Postage & Delivery 181.34 29.97 181.34 29.97 505.07%Employee Training 8,260.83 8,602.12 8,260.83 8,602.12 -3.97%Memberships & Meetings 8,236.80 5,834.80 8,236.80 5,834.80 41.17%Board Member Per Diem 495.00 410.00 495.00 410.00 20.73%Prof. Books & Periodicals 0.00 879.97 0.00 879.97 0.00%Public Information 353.14 11.61 353.14 11.61 2941.69%Miscellaneous Expenses 3,512.29 69.00 3,512.29 69.00 4990.28%

TOTAL BUSINESS and TRAVEL EXP 21,153.84 16,048.08 21,153.84 16,048.08 31.82%

CAPITAL OUTLAYLand & Land Improvements 0.00 0.00 0.00 0.00 0.00%Bldg. & Fixed Equipment 0.00 0.00 0.00 0.00 0.00%Automotive Equipment 41,200.00 0.00 41,200.00 0.00 n/aOperational & Constr. Equip. 285.11 785.41 285.11 785.41 -63.70%Furniture & Fixtures 1,269.88 0.00 1,269.88 0.00 n/aConstruction Material 20,880.93 25,822.77 20,880.93 25,822.77 -19.14%District Labor Capitalized 0.00 (3,794.00) 0.00 (3,794.00) n/a

TOTAL CAPITAL OUTLAY 63,635.92 22,814.18 63,635.92 22,814.18 178.93%

MISCELLANEOUSContingency 0.00 0.00 0.00 0.00 0.00%Deprec. & Capital Replacement 219,346.25 177,342.38 219,346.25 177,342.38 23.69%Bad Debts 164.95 0.00 164.95 0.00 n/aMiscellaneous Other 0.00 (8,630.75) 0.00 (8,630.75) n/a

TOTAL MISCELLANEOUS 219,511.20 168,711.63 219,511.20 168,711.63 30.11%

TOTAL OPERATING EXPENSES 1,344,535.91 1,248,403.55 1,344,535.91 1,248,403.55 7.70%

DEBT SERVICEBond & Interest Payments 185,397.85 198,839.26 185,397.85 198,839.26 -6.76%Cushion Fund Contributions 0.00 0.00 0.00 0.00 0.00%

TOTAL DEBT SERVICE 185,397.85 198,839.26 185,397.85 198,839.26 -6.76%

TOTAL EXPENSES 1,529,933.76 1,447,242.81 1,529,933.76 1,447,242.81 5.71%

5 08/24/20

ACTUAL YTD BUDGET YTD VARIANCE % VARIANCEWATER FUND

Water Volume Charge 474,546.80 368,333.33 106,213.47 28.84%Water Service Connection 18,152.00 19,166.67 (1,014.67) -5.29%Meter Placement Charge 1,392.00 500.00 892.00 178.40%Backflow Inspection Charge 5,810.97 5,500.00 310.97 5.65%Water DECAP Charge 81,141.00 80,672.50 468.50 0.58%Other Operating Reimb. 9,439.00 7,083.33 2,355.67 33.26%

590,481.77 481,255.83 109,225.94 22.70%WASTEWATER FUND

Sewer Volume Charge 553,031.31 426,666.67 126,364.64 29.62%Sewer Service Connection 0.00 0.00 0.00 0.00%Sewer Tap / Step Unit 16,685.13 6,250.00 10,435.13 166.96%Sewer Service Inspection 2,744.00 2,083.33 660.67 31.71%Sewer Reconnect 0.00 0.00 (0.00) 0.00%Sewer DECAP Charge 138,205.25 140,456.25 (2,251.00) -1.60%Other Operating Reimb. 4,335.04 4,166.67 168.37 4.04%

715,000.73 579,622.92 135,377.81 23.36%BILLING & COLLECTION

Customer Charge 157,349.95 157,250.00 99.95 0.06%Service Charge 15,608.00 11,250.00 4,358.00 38.74%Reconnect Charge 4,720.00 10,000.00 (5,280.00) -52.80%Late Payment Processing 6,013.19 6,666.67 (653.48) -9.80%Returned Check Fees 390.00 750.00 (360.00) -48.00%

184,081.14 185,916.67 (1,835.53) -0.99%GENERAL ADMINISTRATION

Interest Income 4,745.86 16,666.67 (11,920.81) -71.52%Discounts Earned 22.31 100.00 (77.69) -77.69%Finance Charge 0.00 41.67 (41.67) n/aCredit Card Fees 2,367.32 1,833.33 533.99 29.13%Credit Card Charges (7,131.07) (7,083.33) (47.74) 0.67%Miscellaneous Income 283.57 3,500.00 (3,216.43) -91.90%

287.99 15,058.33 (14,770.34) -98.09%ENGINEERING

Engineering Income 1,478.00 6,666.67 (5,188.67) -77.83%

TOTAL OPERATING REVENUES 1,491,329.63 1,268,520.42 222,809.21 17.56%

BUDGETED TO ACTUAL REVENUEGEORGETOWN COUNTY WATER & SEWER DISTRICT

FOR PERIOD ENDING 7-31-20

6 08/24/20

ACTUAL YTD BUDGET YTD VARIANCE % VARIANCERESTRICTED INCOME

Availability Charge - Water 121,711.50 121,008.75 702.75 0.58%Availability Charge - Sewer 110,668.13 101,582.50 9,085.63 8.94%Water & Sewer Assessments 10,827.26 33,333.33 (22,506.07) -67.52%Interest Income 279.52 833.33 (553.81) -66.46%Demand Charge - Water 8,588.70 8,333.33 255.37 3.06%Demand Charge - Sewer 9,635.36 9,166.67 468.69 5.11%

261,710.47 274,257.92 (12,547.45) -4.58%

TOTAL REVENUES 1,753,040.10 1,542,778.33 210,261.77 13.63%

7 08/24/20

ACTUAL YTD BUDGET YTD VARIANCE % VARIANCEPERSONNEL SERVICES

Salaries & Wages - Regular 313,838.37 317,834.38 3,996.01 1.26%Salaries & Wages - Overtime 7,564.87 9,384.62 1,819.75 19.39%FICA Tax Expense 23,980.35 24,702.54 722.19 2.92%Health Insurance 109,236.72 66,535.42 (42,701.30) -64.18%Retirement 49,796.67 54,437.77 4,641.10 8.53%Workman's Compensation 0.00 6,916.67 6,916.67 n/aOther Payroll Expenses 9,346.90 12,052.67 2,705.77 22.45%

TOTAL PERSONNEL SERVICES 513,763.88 491,864.06 (21,899.82) -4.45%

CONTRACTUAL SERVICESRents & Leases - Vehicles 553.85 600.00 46.15 7.69%Rents & Leases - Other Equip. 2,635.42 4,070.17 1,434.75 35.25%Utilities 117,159.00 120,830.33 3,671.33 3.04%Sewer Service Charges 17,747.08 48,685.83 30,938.75 63.55%Telephone & Commun. Lines 12,389.55 10,298.33 (2,091.22) -20.31%Insurance - Operations 18,233.42 18,276.67 43.25 0.24%Professional Services - Legal 0.00 833.33 833.33 n/aProfessional Services - Consultants 2,788.53 0.00 (2,788.53) n/aProfessional Services - Other 4,166.63 6,389.42 2,222.79 34.79%Employee Uniforms 849.48 1,334.58 485.10 36.35%Service & Maint. Contracts 120,860.19 64,364.25 (56,495.94) -87.78%

TOTAL CONTRACTUAL SERVICES 297,383.15 275,682.92 (21,700.23) -7.87%

SUPPLIES and MATERIALSOperating Supplies & Material 13,011.30 13,451.83 440.53 3.27%Water Purchased for Resale 42,762.97 32,485.33 (10,277.64) -31.64%Auto Supplies 9,436.88 11,996.08 2,559.20 21.33%Printing & Office Supplies 6,050.41 4,620.58 (1,429.83) -30.94%Lab Treatment Supplies & Mat. 66,248.31 46,687.25 (19,561.06) -41.90%

TOTAL SUPPLIES and MATERIALS 137,509.87 109,241.08 (28,268.79) -25.88%

MAINTENANCE and REPAIRMaint & Repair-Bldgs & Ground 14,675.98 4,591.67 (10,084.31) -219.62%Maint & Repair-Facilities 66,592.07 81,832.92 15,240.85 18.62%Maint & Repair-Equipment 3,507.40 9,757.08 6,249.68 64.05%Maint & Repair-Vehicles 6,802.60 10,899.33 4,096.73 37.59%

TOTAL MAINTENANCE and REPAIR 91,578.05 107,081.00 15,502.95 14.48%


GEORGETOWN COUNTY WATER & SEWER DISTRICTBUDGETED TO ACTUAL EXPENSES

8 08/24/20

ACTUAL YTD BUDGET YTD VARIANCE % VARIANCEBUSINESS and TRAVEL EXPENSE

Travel Expense 0.00 1,858.33 1,858.33 n/aPrivate Vehicle Expense 114.44 543.83 429.39 78.96%Postage & Delivery 181.34 9,052.08 8,870.74 98.00%Employee Training 8,260.83 3,870.83 (4,390.00) -113.41%Memberships & Meetings 8,236.80 2,962.08 (5,274.72) -178.07%Board Member Per Diem 495.00 833.33 338.33 40.60%Prof. Books & Periodicals 0.00 183.33 183.33 n/aPublic Information 353.14 666.67 313.53 47.03%Miscellaneous Expenses 3,512.29 2,210.83 (1,301.46) -58.87%

TOTAL BUSINESS and TRAVEL EXPENSE 21,153.84 22,181.33 1,027.49 4.63%

CAPITAL OUTLAYLand & Land Improvements 0.00 0.00 0.00 0.00%Bldg. & Fixed Equipment 0.00 0.00 0.00 0.00%Automotive Equipment 41,200.00 25,000.00 (16,200.00) -64.80%Operational & Constr. Equip. 285.11 5,395.83 5,110.72 94.72%Furniture & Fixtures 1,269.88 2,533.33 1,263.45 49.87%Construction Material 20,880.93 14,583.33 (6,297.60) -43.18%District Labor Capitalized 0.00 0.00 0.00 0.00%

TOTAL CAPITAL OUTLAY 63,635.92 47,512.50 (16,123.42) -33.94%

MISCELLANEOUSContingency 0.00 29,166.67 29,166.67 n/aDeprec. & Capital Replacement 219,346.25 221,128.75 1,782.50 0.81%Bad Debts 164.95 416.67 251.72 60.41%Miscellaneous Other 0.00 0.00 0.00 0.00%

TOTAL MISCELLANEOUS 219,511.20 250,712.08 31,200.88 12.44%

TOTAL OPERATING EXPENSES 1,344,535.91 1,304,274.97 (40,260.94) -3.09%

DEBT SERVICEBond & Interest Payments 185,397.85 204,640.08 19,242.23 9.40%Cushion Fund Contributions 0.00 0.00 0.00 0.00%

TOTAL DEBT SERVICE 185,397.85 204,640.08 19,242.23 9.40%

TOTAL EXPENSES 1,529,933.76 1,508,915.06 (21,018.70) -1.39%

9 08/24/20

6-30-20 7-31-20NON-RESTRICTED ACCOUNTS

Operation & Maintenance Account 4,771,212.21 4,654,131.25Customer Deposits 546,580.44 555,976.66Cash on Hand 2,100.00 2,100.00

5,319,892.65 5,212,207.91

RESTRICTED ACCOUNTSPlantersville Sewer Assessments 37,093.14 41,265.61South Causeway Sewer Assessments 314,222.87 315,641.15North Causeway Sewer Assessments 117,608.95 117,637.38Brock Road Sewer Assessments 5,061.22 5,062.44Pleasant Hill Water Assessments 408,010.53 410,451.06Beaumont Drive Water Assessments 71,065.19 71,082.37Cherokee Drive Water Assessments 63,803.65 66,801.24Commanche Assessments 12,176.03 12,178.97Pawleys S. Comm. Sewer Assessments 36,515.90 36,524.73M.L. King Sewer Assessments 79,875.55 79,894.862015 Refund Bond & Int. Redempt. Fund 400,000.24 511,376.381989 & 98 Refund Bond & Int. Redemp. 86,699.79 115,599.722011A SRF Bond & Int. Redemp. Fund 50,412.69 96,624.302011B SRF Bond & Int. Redemp. Fund 27,862.34 53,402.71Economic Dev. Grant Matching Funds 500,000.00 500,000.00FmHA Bond Cushion Funds 150,084.00 150,084.00Depreciation & Capital Replacement 3,907,652.38 3,799,369.12Contingency Fund 870,000.33 870,000.33Reservation Fees 6,747.00 8,091.00Good Neighbor Contributions 59,526.32 55,489.23Harmony Community Impact Fees 31,360.00 31,360.00Water Impact Fees 3,691,006.37 3,291,699.42 *Sewer Impact Fees 4,397,586.29 4,414,063.15 *

15,324,370.78 15,053,699.17

CONSTRUCTION ACCOUNTSNo Active Projects 0.00 0.00

0.00 0.00

TOTAL CASH and SHORT TERM INVESTMENTS 20,644,263.43 20,265,907.08

CURRENT YR. LAST YEAR*IMPACT FEES COLLECTED JULY '20 FY2021 Y-T-D FY2020 Y-T-D

Water Impact Fees 25,116.00 25,116.00 32,380.00Sewer Impact Fees 15,410.00 15,410.00 13,270.00

40,526.00 40,526.00 45,650.00

TOTAL NON-RESTRICTED

GEORGETOWN COUNTY WATER & SEWER DISTRICTCASH and SHORT TERM INVESTMENTS

TOTAL RESTRICTED

10 08/24/20

# CUSTOMERS GTN. W.N. G.C. TOTAL

BEG. of YEAR 6,597 17,124 634 24,355 JULY 6,618 17,165 632 24,415 AUGUST - - - - SEPTEMBER - - - - OCTOBER - - - - NOVEMBER - - - - DECEMBER - - - - JANUARY - - - - FEBRUARY - - - - MARCH - - - - APRIL - - - - MAY - - - - JUNE - - - -

# R.E.U.

WATER GTN. W.N. G.C. TOTAL

BEG. of YEAR 5,570 28,419 1,079 35,068 JULY 5,591 28,426 1,077 35,094 AUGUST - - - - SEPTEMBER - - - - OCTOBER - - - - NOVEMBER - - - - DECEMBER - - - - JANUARY - - - - FEBRUARY - - - - MARCH - - - - APRIL - - - - MAY - - - - JUNE - - - -

WASTEWATER GTN. W.N. TOTAL

BEG. of YEAR 5,439 22,267 27,706 JULY 5,455 22,287 27,742 AUGUST - - - SEPTEMBER - - - OCTOBER - - - NOVEMBER - - - DECEMBER - - - JANUARY - - - FEBRUARY - - - MARCH - - - APRIL - - - MAY - - - JUNE - - -

F/Y 2021 CUSTOMERS and R.E.U.s

11 08/24/20

BANK ACCOUNTS

11,061,693.51 LGIP 0.5020%7,211,320.84 TD Bank 0.30%2,519,139.25 TD Bank Investments 1.37% to 1.62%

20,792,153.60

BANK of NEW YORK - MELLON TRUST CO.

96,624.30 2011A SRF B&I Redemption53,402.71 2011B SRF B&I Redemption

0.00

150,027.01

$20,942,180.61 TOTAL INVESTMENTS and INTEREST BEARING ACCOUNTS

JULY 2020 INVESTMENTS

12 08/24/20

JULY 2020 BALANCE $55,489.23

CUSTOMER DISBURSEMENTSCONTRIBUTIONS TO CUSTOMERS

F/Y 1992 559.00 0.00F/Y 1993 828.00 77.03F/Y 1994 1,500.96 345.91F/Y 1995 1,818.23 870.73F/Y 1996 3,560.00 553.28F/Y 1997 5,634.00 2,145.89F/Y 1998 8,120.00 5,211.32F/Y 1999 8,827.50 4,630.83F/Y 2000 11,324.13 13,054.26F/Y 2001 11,745.16 7,085.01F/Y 2002 10,846.32 17,157.74F/Y 2003 10,547.00 8,317.78F/Y 2004 10,782.00 11,001.00F/Y 2005 10,738.50 12,577.95F/Y 2006 10,246.00 13,948.67F/Y 2007 11,343.00 17,095.99F/Y 2008 10,917.00 12,830.61F/Y 2009 20,453.00 13,291.20F/Y 2010 12,788.00 18,447.40F/Y 2011 13,889.50 11,934.16F/Y 2012 15,370.82 7,783.46F/Y 2013 13,974.00 4,037.73F/Y 2014 15,339.95 8,612.84F/Y 2015 13,610.00 8,549.12F/Y 2016 12,974.00 9,146.18F/Y 2017 12,405.00 6,517.17F/Y 2018 11,718.00 5,779.72F/Y 2019 10,764.00 6,048.17F/Y 2020 11,158.00 12,333.66

REFERRALS/F/Y 2021 APPROVED

JULY 781.00 4,831.50 25 / 37AUGUST 0.00 0.00SEPTEMBER 0.00 0.00OCTOBER 0.00 0.00NOVEMBER 0.00 0.00DECEMBER 0.00 0.00JANUARY 0.00 0.00FEBRUARY 0.00 0.00MARCH 0.00 0.00APRIL 0.00 0.00MAY 0.00 0.00JUNE 0.00 0.00

F/Y '21 Y-T-D 781.00 4,831.50

GOOD NEIGHBOR CONTRIBUTIONS

13 08/24/20

Revenue Variances - Favorable

Last Year Variance

Actual YTD Budget YTD (Actual) (Budget to Actual)

Water Volume Charge 474,546.80 368,333.33 535,830.83 106,213.47

Sewer Volume Charge 553,031.31 426,666.67 567,057.69 126,364.64

Water Volume Charges are down 11.4% compared to last year and Sewer Volume Charges are down 2.5% compared

to last year on much lower usage for irrigation.

Revenue Variances - Unfavorable

Last Year Variance


Reconnect Charges 4,720.00 10,000.00 10,728.00 (5,280.00)

Reconnection fees were suspended in March in response to a request from the Governor because of customer

financial difficulties caused by the coronavirus. Service disconnections resumed in mid-July.

Last Year Variance


Interest Income 4,745.86 16,666.67 39,500.78 (11,920.81)

The interest income budget for FY2020 was based on an interest rate of 2.0%. For FY2021, the anticipated rate

was budgeted at a rate of 1.25% because of falling rates. Rates are currently 0.30% to 0.50%.

Variance Analysis

July-20

14 08/24/20

Variance Analysis

July-20

Expense Variances - Unfavorable

Last Year Variance


Health Insurance 109,236.72 66,535.42 111,438.20 (42,701.30)

The variance includes a deposit of $47,197 paid in July that will be applied to the June 2021 health insurance bill.

Last Year Variance


Service and Maint. Contracts 120,860.19 64,364.25 127,377.17 (56,495.94)

The variance includes annual license fees for DHEC and USGS of $87,850. The variance will improve as these

one-time expenses are spread out through the year.

Last Year Variance


Water Purchased for Resale 42,762.97 32,485.33 42,405.90 (10,277.64)

This variance will moderate as seasonal use decreases.

Last Year Variance


Lab Treatment Supplies and Materials 66,248.31 46,687.25 41,037.72 (19,561.06)

The District purchases water treatment chemicals by the truckload, each costing ~$6,000 per load. For this July,

loads were purchased at both the beginning and and end of the month, creating a timing difference.

Expense Variances - Favorable

Last Year Variance


Salaries & Wages 313,838.37 317,834.38 308,727.67 3,996.01

The Salaries & Wages account is under budget due to vacancies.

Last Year Variance


Sewer Service Charges 17,747.08 48,685.83 40,385.77 30,938.75

The City of Georgetown did not bill for June until August. The actual for the month are the charges from Grand

Strand for Garden City.

Number of Cut-offs in July 122

District Terminated Accounts 0

Cut-offs resumed in mid-July (245 in July 2019)

15 08/24/20

ADJUSTMENT STATISTICS227 119 165 166 119 122 184 176 176 219 196 224

18,231.86$ 13,486.60$ 16,416.40$ 20,595.37$ 12,266.09$ 8,921.41$ 27,014.94$ 24,632.33$ 18,980.58$ 19,725.93$ 27,890.32$ 26,213.82$

ADJUSTMENT

TYPE JULY '20 JUNE '20 MAY '20 APRIL '20 MARCH '20 FEB. '20 JAN. '20 DEC. '19 NOV. '19 OCT. '19 SEPT. '19 AUGUST '19

SEWER DEMAND - - - - - - - 7.28 112.70 - - -

# of Adjustments - - - - - - - 1 3 - - -

Average per Adjustment - - - - - - - 7.28 37.57 - - -

WATER DEMAND - - - - - - - - 325.38 - - -

# of Adjustments - - - - - - - - 4 - - -

Average per Adjustment - - - - - - - - 81.35 - - -

BACKFLOW ADMIN. FEE 11.07 - - 1.23 - 1.23 - - 7.39 - 6.17 -

# of Adjustments 1 - - 1 - 1 - - 1 - 1 -

Average per Adjustment 11.07 - - 1.23 - 1.23 - - 7.39 - 6.17 -

CUSTOMER CHARGE 65.00 188.73 - 6.50 - 6.50 99.05 - - 13.00 19.50 19.50

# of Adjustments 2 1 - 1 - 1 2 - - 1 1 1

Average per Adjustment 32.50 188.73 - 6.50 - 6.50 49.53 - - 13.00 19.50 19.50

IRRIGATION USE 1,543.26 336.53 221.17 86.75 - 42.96 64.30 933.91 2,241.60 5,623.25 6,323.83 2,236.92

# of Adjustments 5 3 1 3 - 1 3 2 7 10 7 5

Average per Adjustment 308.65 112.18 221.17 28.92 - 42.96 21.43 466.96 320.23 562.33 903.40 447.38

SEWER AVAILABILITY 91.68 - - 1,599.09 15.28 22.92 138.93 - 932.40 15.28 76.03 55.78

# of Adjustments 2 - - 2 1 2 2 - 3 2 2 3

Average per Adjustment 45.84 - - 799.55 15.28 11.46 69.47 - 310.80 7.64 38.02 18.59

SEWER VOLUME CHARGE 11,816.34 11,285.46 12,327.98 12,355.26 7,873.55 6,111.44 15,871.29 18,417.29 10,043.00 9,816.86 16,523.89 16,237.44

# of Adjustments 115 68 79 73 49 54 80 82 78 95 89 110

Average per Adjustment 102.75 165.96 156.05 169.25 160.68 113.17 198.39 224.60 128.76 103.34 185.66 147.61

WATER AVAILABILITY 231.75 - - 1,228.71 16.17 5.39 86.24 - 921.53 10.78 31.62 20.48

# of Adjustments 3 - - 2 1 1 1 - 4 2 2 2

Average per Adjustment 77.25 - - 614.36 16.17 5.39 86.24 - 230.38 5.39 15.81 10.24

WATER VOLUME CHARGE 4,252.82 1,335.42 2,464.93 3,008.49 3,300.83 1,058.38 7,897.09 3,975.63 4,327.65 3,395.98 3,611.82 3,905.33

# of Adjustments 78 28 54 67 53 52 81 67 68 86 59 78


PENALTY 127.09 340.46 254.88 53.28 91.81 38.54 185.35 107.30 68.93 145.69 278.99 131.84

# of Adjustments 19 19 29 12 9 8 12 20 8 22 29 18


METER TAMPERING - - - - 400.00 - - - - - - -

# of Adjustments - - - - 1 - - - - - - -

Average per Adjustment - - - - 400.00 - - - - - - -

INSTALLMENT PAYMENTS 92.85 - 1,147.44 2,140.06 408.45 1,634.05 2,672.69 1,190.92 - 705.09 1,018.47 3,606.53

# of Adjustments 2 - 2 3 4 2 3 4 - 1 6 7

Average per Adjustment 46.43 - 573.72 713.35 102.11 817.03 890.90 297.73 - 705.09 169.75 515.22

RECONNECT FEES - - - 116.00 160.00 - - - - - - -

# of Adjustments - - - 2 1 - - - - - - -

Average per Adjustment - - - 58.00 160.00 - - - - - - -

16 08/24/20

TO:

FROM:

DATE:

SUBJECT:

BOARD OF DIRECTORS

RAYMOND E. GAGNON, PE EXECUTIVE DIRECTOR

October 8, 2020

Amending District Bylaws

The Georgetown County Water and Sewer District Board of Directors has directed staff to update the District Bylaws. The attached changes (in red as underline is added language, and strike out is deleted).

Article II, Section 1 allows the District to serve the few existing customers in Horry and Williamsburg Counties.

Article IV, Section 3 changes Board compensation to include the Supplemental Benefit Plan instead of the cafeteria plan that is no longer offered.

Article V, Section 9 modernizes methods of payment and money transfers to better reflect current practices and increases signature limits.

Article XI, Section 2 allows the Chairman to cancel the regular scheduled monthly meeting.

Article VII, Section 4 deletes a redundant statement.

Article VIII, Section 2 adds to attend meetings virtually.

Fiscal Impact: None

Recommendation: For Discussion only.

MEMO

Page 1 of 15 GCWSD BYLAWS

BYLAWS OF

GEORGETOWN COUNTY WATER AND SEWER DISTRICT

GEORGETOWN COUNTY

ARTICLE I

Name and Location

Section 1. The name of this body corporate and politic is the Georgetown County Water and Sewer District (hereinafter called the "District") as created pursuant to Act No. 733 of the Acts of the General Assembly of the State of South Carolina for the year 1967 (hereinafter called the "Act").

Section 2. The principal office of the District shall be located in the County of Georgetown, State of South Carolina, but the District may maintain offices and places of business at such other places within or without the County as the District may determine.

ARTICLE II Principal Functions

Section 1. It shall be the principal function of the District to acquire supplies of fresh water, capable of being used for industrial and domestic purposes, and to distribute such water, in the manner provided for pursuant to the provisions of the Act, as may be subsequently amended, for industrial and domestic use within its service area or with authorization in other areas outside the District’s service area and to build, acquire, construct, operate and maintain within its service area or with authorization in other areas outside the District’s service area such sewage treatment and collection facilities as shall, in the opinion of the District, be deemed necessary.

ARTICLE III Composition of Board of Directors

Section 1. Pursuant to the provisions of the Act as amended by Georgetown County Council, the District shall be composed of seven (7) members, who shall be resident electors of the County of Georgetown, State of South Carolina, and who shall be appointed by the Governor, upon the recommendation of a majority of the resident members of the Georgetown County Legislative Delegation. All members of the District Board shall hold office until their successors shall have been appointed and shall have been qualified. All officers of the BoardDistrict shall hold office until their successors shall have been duly nominated and elected in keeping with these By-Laws.

1.1 Election of Board Chairman

The Chairman of the Board of Directors shall be elected in odd numbered years not later than June 30th for a term of two (2) years by a majority vote of the seven (7) members of the District Board . The term of office shall begin with the District's fiscal year, beginning July 1, and end two (2) years hence at the close of the District's fiscal year, June 30.


1.2 Election of Vice Chairman

The Vice -Chairman of the Board of Directors shall be elected in odd numbered years not later than June 30th for a two (2) year term by a majority vote of the seven (7) members of the District Board. The term of office shall begin with the District's fiscal year beginning July 1, and end two (2) years hence at the close of the District's fiscal year, June 30.

1.3 Election of Secretary

The Secretary of the Board of Directors shall be elected in odd numbered years not later than June 30th for a two (2) year term by a majority vote of the seven (7) members of the District Board. The term of office shall begin with the District's fiscal year beginning July 1, and end two (2) years hence at the close of the District's fiscal year, June 30.

1.4 Election of Assistant Secretary or Assistant Secretaries

The Assistant Secretary or Assistant Secretaries of the Board of Directors shall be elected in odd numbered years not later than June 30th for a term of two (2) years by a majority vote of the seven (7) members of the District Board. The term of office shall begin with the District's fiscal year beginning July 1, and end two (2) years hence at the close of the District's fiscal year, June 30.

1.5 Employment of an Executive Director

The Board of Directors shall employ an Executive Director and fix his compensation. The Executive Director shall be employed solely on the basis of his executive and administrative qualifications. No Board Member shall be employed as Executive Director of the District. The term of employment of the Executive Director shall be at the pleasure of the Board of Directors and shall be entitled to such compensation for his services as the board may determine. The Board may, at its discretion, employ the Executive Director on a personnel contract basis and for a definite term.

ARTICLE IV Board Member Compensation

Section 1. Notwithstanding any provision of law, the members of the Board of Directors may, by Resolution, fix or change the compensation or other benefits including insurance benefits for the members of the Board of Directors. Compensation shall not exceed the amounts authorized for mileage for members of state boards, committees and commissions. Insurance benefits shall not exceed those provided for District employees and per diem shall not exceed the amount authorized for members of state boards, committees, and commissions. Reimbursable expenses actually incurred while on official business may not exceed the amounts authorized for members of state boards, committees, and commissions.

Section 2. Restrictions in place by the Georgetown County Water and Sewer District's health insurance provider prevent the District from directly covering members of the Board of Directors with the District's health insurance coverage. The District will directly remunerate members of the Board of Directors an amount equal to the cost of health insurance the District provides its employees.

Section 3. The Georgetown County Water and Sewer District's Supplemental Benefit Plan cafeteria plan provides an amount set by the Board of Directors to assist employees in defraying the cost of family health insurance coverage and other allowable benefits. The plan does not allow for participation by members of the Board of Directors because they are not considered to be employees of the District. Since the commissioners are entitled to such benefits in keeping with state law (SC Code 6-11-91), the District will directly remunerate


members of the Board of Directors an amount equal to the benefit provided for employees participating in the Supplemental Benefit Plan cafeteria plan.

ARTICLE V Duties of Officers

Section 1. The Board Chairman shall preside over all meetings of the Board of Directors; call special meetings of the Board of Directors; perform all acts and duties usually performed by a presiding officer; sign all papers of the District as he/she may be authorized or directed to sign by the Board of Directors, including any and all warrants, contracts and other instruments on behalf of the District. The Board Chairman shall ensure compliance by the District of all provisions of the Act creating the District together with the assistance of the other members of the District and such employees and servants as may be required; and represent the District, either personally or through his duly appointed representative, at such meetings as may be required by other Federal, State, County, or Municipal agencies or groups pursuing similar objectives and interests to those of the District. However, in the cause of death, resignation or disability of the Board Chairman, the Board of Directors, by majority vote of its members, may declare the office vacant and elect his/her successor.

Section 2. In the absence of the Board Chairman, the Vice Chairman shall perform the duties of the Board Chairman; provided, however, that in case of death, resignation or disability of the Board Chairman or Vice Chairman, the Board of Directors, by majority vote of its members, may declare the office vacant and elect his/her successor.

Section 3. With the assistance of a designated clerk to the Board of Directors, the Secretary shall keep a complete record of all meetings of the District. The Secretary shall sign and attest all contracts and written instruments pertaining to the District as the Secretary may be authorized or directed to do so by the Board of Directors. In the absence of the Secretary and the Assistant Secretary, the Vice Chairman shall perform the duties of the Secretary. In the absence of the Board Chairman and the Vice Chairman, the Secretary shall perform the duties of Board Chairman. However, in the case of death, resignation, or disability of the Secretary, the Board of Directors, by majority vote of its members, may declare the office vacant and elect his/her successor.

Section 4. In the absence of the Secretary, the Assistant Secretary or Assistant Secretaries shall perform the duties of the Secretary and shall be empowered to operate without further certification; provided, however, that in case of death, resignation or disability of the Secretary, the Board of Directors, by majority vote of its members, may declare the office vacant and elect his successor.

Section 5. The Executive Director shall be the chief executive officer and head of the administrative branch of the District. He/she shall be responsible only to the Board of Directors for the proper administration of all affairs of the District and to that end, subject to the provisions of this article, he/she shall:

a) Serve as chief administrative officer of the District;

b) Execute the policies, directives, and legislative actions of the Board;

c) Direct and coordinate operational departments and administrative activities of the

District;

d) Appoint, and when necessary for the good of the District, remove any employee of the District and fix the salaries of such employees, except or otherwise provided for by legislative action of the Board by the adoption of a Compensation and Pay Plan and except


as he/she may authorize the head of a department or office to appoint and remove subordinates in such department or office;

e) Prepare the budget annually, submit it to the Board of Directors for their approval and be

responsible for its administration after adoption;

f) Prepare and submit to the Board of Directors at the end of each fiscal year a complete annual report on the finances and administrative activities of the District for the preceding year and make such other financial and/or fiscal reports from time to time as may be required by the Board-of-Directors; and

g) Keep the Board of Directors advised of the financial condition and future needs of the

District and make such recommendations as may seem to him/her desirable and to make such other reports as the Board may require concerning the operations of the various departments and officers.

Section 6. If the Board determines to remove the Executive Director, he/she shall be given a written statement of the reasons alleged for the proposed removal and the right to a hearing thereon at a public meeting of the Board. Within five (5) days after the notice of removal is delivered to the Executive Director he/she may file with the Board a written reply not later than five (5) days before the hearing. The removal shall be stayed pending a decision at the public hearing. The removal of the Executive Director shall be in keeping with any and all terms and conditions of the Executive Director's Personnel Services Contract.

Section 7. Except for the purpose of inquiries and official investigations, neither the Board nor its members shall give direct orders or instruction to any District employee, either publicly or privately. The Board shall not remove any administrative officer or employee without the prior approval of the Executive Director or any of his/her subordinates who are empowered to appoint, unless by a favorable vote of five members of the Board.

Section 8. Any District officer, member, or employee who has a substantial financial interest in any business which contracts with the District for sale or lease of land, material, supplies, equipment or services or who personally engages in such matters shall make known that interest and refrain from voting upon or otherwise participating in his/her capacity as a District Officer or employee in matters related thereto.

Section 9. The Board of Directors periodically shall appoint three Board members and three two staff members with authorization to sign checks, and vouchers, and approve wire transfers of the District. The designees are the Board Chairman, the Vice Chairman, the Secretary, the Executive Director, the Assistant Executive Director, and the Operations Director. Only one authorized signature shall be required for checks less than five thousand dollars ($5,000.00). Any two authorized signatures shall be required for checks in excess of five thousand dollars ($5,000.00) and less than fifty thousand dollarstwenty-five thousand dollars ($50,000.0025,000.00). However, two authorized signatures, one of which must be a Board member, are required for checks of fifty twenty-five thousand dollars ($50,000.0025,000.00) and above. All wire transfers must be approved by at least one Board Member. A bank signature card will be updated and re-submitted to the issuing bank each time an authorized Board member leaves the Board, or an authorized staff person leaves employment with the District.


ARTICLE VI Powers. Duties, and Legislative Procedures of District

Section 1. The District shall have such powers and duties as provided pursuant to the provisions of the Act creating the District including and consistent with, however, such powers and duties as may be either modified or altered by amendment by the General Assembly of the State of South Carolina to the Act creating the District or applicable general acts of the General Assembly.

Section 2. The BoardDistrict, after public notice, shall meet at least once each month but may meet more frequently in accordance with a schedule prescribed by the District and made public. All meetings shall be conducted in accordance with the general law of the State of South Carolina affecting meetings of public bodies. Special meetings may be called by the Board Chairman or a majority of the members after twenty-four (24) hours notice. Board meetings may be cancelled by the Chair if he/she determines it is unnecessary or unsafe to meet.

Section 3. The Board shall take legislative action by Resolution which may be introduced by any member. With the exception of emergency Resolutions, all Resolutions shall be read at one public meeting of the Board. All proceedings of the Board shall be recorded and all Resolutions adopted by the Board shall be compiled, indexed, codified, and made available to public inspection at the central offices of the District. The Clerk to the Board shall maintain a permanent record of all Resolutions adopted and shall furnish a copy of such record to the Clerk of Court of Georgetown County for filing in that office.

Section 4. taken to:

Public hearings, upon giving reasonable public notice, shall be held before final action is

(a) Adopt annual operational and capital budgets;

(b) To levy assessments; and (c) To adopt or amend a schedule of rates and charges.

Not less than fifteen (15) days notice of the time and place of such hearing shall be published in at least one newspaper of general circulation in the county.

To meet public emergencies affecting life, health, safety or the property of the people, the District may adopt emergency Resolutions, but such Resolutions shall not levy assessments, or impose or change a service rate. Every emergency Resolution shall be designated as such and shall contain a declaration that an emergency exists and describe the emergency. An emergency Resolution is effective immediately upon its enactment without regard to any reading, public hearing, publication requirements, or public notice requirements. Emergency Resolutions shall expire automatically as of the sixty-first day following the date of enactment.

Section 5.

5.1

Procedures of Appeals Hearings.

Procedures at Hearings

5.1.1 Application of These Procedures These procedures shall apply to all appeals or claims that have a cash value of $5,000 or greater or at any time at the discretion of the Board of Directors.


5.1.2 Authorization of Representatives At the hearing, any person may appear or be represented by authorized agents or attorneys. Such agents or attorneys shall present competent evidence of extent of their authorization.

5.1.3 Witnesses to Testify Under Oath

All witnesses to material facts shall testify under oath, to be administered by the Chair.

5.1.4 Order of Presenting Evidence

5.1.4.1 The Chair, or such persons as he/she may direct, will describe the nature of the case, and evidence available to the Board is presented, including staff reports.

5.1.4.2 The appellant will outline the nature of the request and present

supporting evidence.

5.1.4.3 Appointed staff or counsel for the District may cross-examine.

5.1.4.4 Board members may examine witnesses for appellant's side.

5.1.4.5 Appointed staff or counsel for the District may present evidence.

5.1.4.6 Appellant may cross-examine.

5.1.4.7 Appointed staff or counsel for the District may present evidence.


5.1.4.9 Board members examine District witnesses, including staff reports.


5.1.4.11 Rebuttal by appellant.

5.1.4.12 Rebuttal by District appointed staff or counsel for the District.

5.1.5 Evidence The Board shall not be bound by strict rules of evidence, not limited to consideration of such evidence as would be admissible in a court of law, but it may exclude irrelevant, immaterial, incomplete, or unduly repetitious testimony or evidence. The Chair shall rule on all questions relating to the admissibility of evidence, but may be overruled by a majority vote of the Board Members present.

5.1.6 Conduct during Appeals Hearings: Interrogations

During the hearing, each side shall proceed without interruption by the other. All arguments and pleadings shall be addressed to the Chair. There shall be no questioning or arguments between individuals in the audience.


The Chair or Board Members, counsel for the Board, appellant, witnesses, or any person speaking from the audience, to ascertain all pertinent facts. The Chair or Board Members may call for pertinent facts from the staff, or make appropriate comments related to the case. Debates or arguments with those in the audience will be avoided.

5.2 Findings and Decisions

After conclusion of the appeals hearing on the case, the Board shall examine the evidence before it in relation to findings required, and make its decision.

5.2.1 Timing of Decisions

With due consideration to the length of the agenda, the nature of the case, the complexity of the evidence, and the findings required, the Chair may elect, subject to being overruled by a majority vote of the Board Members present:

a) To proceed immediately to a determination and decision or conclusion of the

appeals hearing in the particular case, or

b) To defer a determination and decision until later in the meeting, or c) To defer a determination and decision until a later specified special or regular

Board meeting.

5.2.2 Findings and Decisions 5.2.2.1 If a simple majority of the Board Members present at the hearing concur in a

finding of error in any decision, order, requirement, or determination of the District, the decision shall be favorable to the appellant. Such decision by the Board shall specify the decision, order, requirement, or determination that should have been made. The decision of the Board shall be binding and the action reversed.

5.2.2.2 If a simple majority of the Board Members present at the hearing

substantiates that no error in any decision, order, requirement, or determination on the part of the District occurred, then such decision, requirements, or determinations made by the District shall be binding.

5.2.3 Form and Procedure for Decisions All such decisions of the Board shall be made at a public meeting by motion, made and seconded, and at the election of the Chair, by roll call vote. The motion shall be in the form of findings of fact and shall state the reasons for the findings by the Board.

5.3 Notification of Decisions

Notice of the Board's decision shall be given to the appellant and to all other interested parties who have requested such notice, by the Clerk to the Board, as soon as reasonably possible, after the decision is reached, but within 45 days.


5.4 Records of Appeals

5.4.1 Content of Records The decision of the Board shall be shown in the record of the case. Such record shall indicate the reasons for the determination, with a summary of the evidence introduced, and the findings of fact made by the Board.

5.4.1.1 Cases Involving Appeals Based Upon Errors in Determination, Decisions,

Application of Requirements

Records of cases in which appeals resulted in decisions either to affirm or to reverse decisions of the District shall indicate supporting reasoning and, in the case of reversal, shall specify the decision, order, requirement, or determination that applies.

5.4.1.2 Special Exceptions, Variances

Where a special exception or variance is granted, the record shall state, in detail, facts supporting the Board's findings. In like manner, when a special exception or variance is denied, the reasons, therefore, shall be indicated in detail.

5.4.2 Records to be Entered into the Minutes of the Board of Directors Meetings

All records of appeal shall be entered into the minutes of the Board of Directors Meetings.

5.5 Requests to Withdraw or Amend Appeals; to Defer or Continue Hearings

5.5.1 Withdrawal

On written request from the appellant or authorized agent, an appeal may be withdrawn at any time prior to the Board making a decision in the case.

5.5.2 Amendment

Appellants, or their authorized agents may amend an appeal request in any lawful manner on written request, delivered to the District, not less than ten (10) days prior to the scheduled hearing date. All amendments must be in form and manner prescribed by the Board.

5.5.3 Deferrals and Continuances

On its own motion, or an approval of requests by appellants or authorized agents, the Board may defer the hearing or provide for later continuance of appeals on which hearings have begun. Such deferrals or continuances shall be permitted only for good cause, stated in the motion.

5.6 Re-Hearings (shall not apply to assessment appeals; see S.C. Code 6-11-1230, and assessment

appeals resolution.)


5.6.1 Application for Re-Hearing

Application for re-hearings shall be filed with the Clerk to the Board. Evidence in support of the application shall initially be limited to that necessary to enable the Board to determine whether there has been a substantial change in the facts, evidence, or conditions.

5.6.2 Determination by the Board

Within 45 days of acceptance of the application by the Clerk to the Board, the Board shall make a determination on the application for re-hearings. The application shall be denied by the Board if it finds, from the record, that there has been no substantial change in the facts, evidence, or conditions in the appeal. If the Board finds that there has been a change, the applicant shall be authorized to submit a new appeal.

5.7 Amending or Waiving Rules

5.7.1 These appeals may be amended by a majority vote of all Members of the Board. An

amendment may be proposed at any regular meeting of the Board.

5.7.2 Waiving or Suspending Rules

A rule of procedure may be suspended or waived at any meeting by unanimous vote of the Board Members present.

Section 6. The Georgetown County Water and Sewer District finds that it is vital in a democratic society that the District's business be performed in an open and public manner so that the citizens and users of the District's services shall be advised of the performance of District officials and of the decisions that are rendered in public action and in the formation of public policy. Toward this end the provisions of this policy are to be construed so as to make it possible for citizens to learn fully of the activities of the District. This policy is intended to facilitate access to documents which were created or obtained by the Georgetown County Water and Sewer District (the District) and are within the possession and control of the District. These materials are restricted only as set forth in the Freedom of Information Act (FOIA) Section 304-10, Code of Laws of South Carolina, 1976.

6.1 Delegation of Authority

The Assistant Executive Director is charged with the responsibility of ensuring compliance with this policy and the FOIA. All FOIA requests shall first be received by the Assistant Executive Director. The Assistant Executive Director will forward to the Board Members, upon receipt, copies of all FOIA requests. The Assistant Executive Director will determine, based upon staff time, the department or person to be assigned responsibility for those items located in the general files of the District. The Assistant Executive Director, unless directed by the Georgetown County Water and Sewer District's Board of Directors, shall have authority to determine which documents are releasable in keeping with the exemption provision of the FOIA Act. The Assistant Executive Director shall be authorized to seek legal advice regarding Freedom of Information Act requests, if he determines such advice is necessary.


6.2 Exemptions/Denials All exemptions from disclosure and denials shall be referred to the Georgetown County Water and Sewer District Board of Directors and the District's legal counsel. All referrals to the Board of Directors addressing exemptions or denials shall be accompanied by a memo which shall provide the following information:

6.2.1 Identify the nature of the denied information;

6.2.2 Cite an appropriate FOIA/Privacy Act exemption or legal basis for the denial. (Section 40-

4-40, Code of Laws of South Carolina, 1976.)

6.3 Request for Records 6.3.1 All FOIA requests will be date stamped upon their receipt by the District.

6.3.2 Requests must be reasonably specific. If the request is considered unduly

burdensome, the District may contact the requester to discuss the request and attempt to reduce it to manageable proportion. However, a request considered unduly burdensome will not be denied for that reason.

6.3.3 The Assistant Executive Director, or appropriate official, so designated by the

Assistant Executive Director shall, within the period of time as required by the Freedom of Information Act (FOIA), as amended June 12, 1998, upon the receipt or request of any FOIA request, notify the person making the request of its determination and the reasons thereof.

6.4 Fees and Charges

Fees will be charged on a per page basis in keeping with prevailing rates of other units of local government, including Municipalities, Counties, and Special Purpose Districts, and as established by Resolution of the Board of Directors, Schedule G-23 of the Rates and Charges Resolution, as adopted, from time to time, by the Board of Directors. Labor will be billed per hour, at the District's personnel cost, inclusive of all indirect cost, for each staff position involved in searching, retrieving, and duplicating of requested documents.

6.5 Payment of Fees and Charges

6.5.1 Payment in full will be made by requesters not later than the time of delivery of the applicable documents. Payments shall be made by check, draft, or money order payable to the Georgetown County Water and Sewer District. Payments may be made in cash at the time service is provided.

6.5.2 Where the estimated fees and charges exceed $25.00, the District shall require an

advance payment of an amount up to the full estimated charges before any of the requested materials are reproduced.

Section 7. Any person aggrieved by an administrative determination of the Board of Directors, or committee, officer, or employee of the District, or agent acting on its behalf, may have such determination reviewed as provided in this Resolution.

7.1 Determinations Reviewable

The following determinations are reviewable under this Resolution:


7.1.1 The grant or denial in whole, or in part, after application of an initial permit, license, right, privilege, or authority.

7.1.2 The suspension, revocation, or nonrenewal of an existing permit, license, right,

privilege, or authority.

7.1.3 The denial of a grant of money or other thing of value under a policy, rule, regulation, or Resolution prescribing conditions of eligibility for such grant.

7.1.4 The imposition of a penalty or sanction upon any person except a District employee

or officer, other than by the court.

7.1.5 An interpretation of a District policy, regulation, rule, or Resolution by a District authority, but not the policy, rule, regulation, or Resolution itself.

7.2 Determinations Not Subject to Review

The following determinations are not reviewable under this Resolution:

7.2.1 A Georgetown County Water and Sewer legislative enactment. A legislative enactment is a resolution, rule or regulation adopted by motion of the Board of Directors.

7.2.2 A State of South Carolina legislative enactment. A legislative enactment by the South

Carolina General Assembly, or a rule or regulation promulgated by a state agency.

7.2.3 Any action subject to administrative or judicial review procedures under state statutes.

7.2.4 The denial of a tort or contract claim for money required to be filed with the District

under South Carolina statutes.

7.2.5 Judgments and orders of a court.

7.3 District Authority Defined "District authority" includes the Board of Directors, committee, officer, employee, or agent of the District making a determination under §7.0, and every person, or committee of the District appointed to make an independent review under this Resolution.

7.4 Persons Aggrieved

A person aggrieved includes any customer of the district; individual, partnership, corporation, association, public or private organization; whose rights, duties or privileges are adversely affected by a determination of a District authority. No officer, employee, or agent of the District, who is aggrieved, may initiate review under this resolution.


7.5 Reducing Determination to Writing If a determination subject to this Resolution is made orally or, if in writing, does not state the reasons therefore, the District authority making such determination shall, upon written request of any person aggrieved by such determination made within ten (10) days of notice of such determination, reduce the determination and the reasons, therefore, to writing, and mail or deliver such determination and reasons to the person making the request. The determination shall be dated, and shall advise such person of his right to have such determination reviewed, that such review may be obtained within thirty (30) days, and the officer or person to whom a request for review shall be addressed.

7.6 Request for Review of Determination

Any person aggrieved may have a written determination reviewed, by written request, mailed or delivered to the District authority which made such determination within thirty (30) days of notice to such person of such determination. The request for review shall state the grounds upon which the person aggrieved contends that the determination should be modified or reversed. A request for review shall be made to the officer, employee, agent, committee, or body who made the determination.

7.7 Review of Determination

7.7.1 Initial Determination. If a request for review is made under §7.6, the determination to

be reviewed shall be termed an initial determination.

7.7.2 Who shall make review. A review under this Section may be made by the officer, employee, agent, or committee who made the initial determination. However, an independent review of such determination by another person or committee of the District, appointed by the Executive Director, shall be provided.

7.7.3 When to make review. The District authority shall review the initial determination

within fifteen (15) days of receipt of a request for review. The time for review may be extended by agreement with the person aggrieved.

7.7.4 Right to present evidence and argument. The person aggrieved may file, with his

request for review, or within the time agreed with the District authority, written evidence, and argument in support of his position with respect to the initial determination.

7.7.5 Decision on review. The District authority may affirm, reverse, or modify the initial

determination and shall mail or deliver, to that person aggrieved, a copy of the District authority’s decision on review, which shall state the reasons for such decision. The decision shall advise the person aggrieved of his right to appeal the decision, that appeal may be taken within thirty (30) days, and the officer or person with whom notice of appeal shall be filed.

7.8 Administrative Appeal

7.8.1 From initial determination or decision on review:

7.8.1.1 If the person aggrieved had a hearing substantially in compliance with §7.9

when the initial determination was made, he may elect to follow §§7.5


through §7.7, but is not entitled to a further hearing under §7.9 unless granted by the District authority.

7.8.1.2 If the person aggrieved did not have a hearing substantially in compliance

with §7.9 when the initial determination was made, he shall follow §§7.5 through 7.7 and may appeal under this Section from the decision made under §7.7.

7.8.2 Time within which appeal may be taken under this Section. Appeal from a decision on

review under §7.7 may be taken within thirty (30) days of notice of such decision.

7.8.3 How appeal may be taken. An appeal under this Section may be taken by filing with, or mailing to the officer or persons designated in the District authority's decision on review, written notice of appeal.

7.9 Hearing on Administrative Appeal

7.9.1 Time of hearing.

The District shall provide the appellant a hearing on an appeal under §7.8 within fifteen (15) days of receipt of the notice of appeal and shall serve the appellant with notice of such hearing by mail or personal service at least ten (10) days before such hearing. The officer or person, with whom a notice of appeal is filed, shall immediately notify the Executive Director, who shall, forthwith, advise the Chairman of the Board of Directors of such appeal.

7.9.2 Conduct of hearing.

At the hearing, the appellant and the District authority may be represented by counsel, and may present evidence, and call and examine witnesses and cross- examine witnesses of the other party. Such witnesses shall be sworn by the person conducting the hearing. The Chairman of the Board of Directors shall appoint, without confirmation, an impartial decision maker, who may be an officer, employee, Board Member, or Board committee of the District, or the entire Board of Directors, who did not participate in making or reviewing the initial determination, who shall make the decision on administrative appeal. The hearing may, however, be conducted by an impartial person or committee designated by the Chairman of the Board, and report to the decision maker.

7.9.3 Record of hearing.

The person conducting the hearing or a person employed for that purpose shall take notes of the testimony and shall mark and preserve all exhibits. The person conducting the hearing may, and upon request of the appellant shall, cause the proceedings to be taken by a District employee appointed as a stenographer, or by a recording device.

7.9.4 For all Administrative Appeals with a value of $5,000 and greater, shall be conducted

in keeping with Article VI, Section 5 of the District's By-Laws.

7.10 Final Determination

7.10.1 Within twenty (20) days of completion of the hearing conducted under §7.9 and the filing of briefs, if any, the decision maker shall mail or deliver to the appellant its


written determination stating the reasons therefore. Such determination shall be a final determination.

7.10.2 A determination following a hearing substantially meeting the requirements of §7.9

or a decision on review under §7.7, following such hearing, shall be a final determination, judicial review of which may be obtained under §7.11, as applicable.

7.11 Judicial Review

7.11.1 Any party to a proceeding resulting in a final determination may seek review thereof

by applying to the appropriate judicial authority in keeping with the rules and regulations established therefore.

7.11.2 The record of the proceedings shall be transcribed at the expense of the person seeking

judicial review. A transcript shall be supplied to anyone requesting the same, at his expense.

ARTICLE VII

Fiscal Year End Audit

Section 1. The fiscal year of the District shall begin on the first day of July of each year and shall end on the thirtieth day of June next following and the fiscal year shall constitute the budget year of the District.

Section 2. The Board of Directors shall adopt annually, prior to the beginning of the fiscal year, operating and capital budgets for the operation of the District and shall in such budgets identify the sources of anticipated revenue necessary to meet the financial requirements of the budgets adopted. The Board shall further provide for the levy and collection of assessments, fees, or service charges to meet all budget requirements.

The Board may make supplemental appropriations which shall specify the source of funds for such appropriations. The procedure for approval of supplemental appropriations shall be the same as that prescribed for enactment of Resolutions.

Section 3. The Board shall provide for an independent annual audit of all financial records and transactions of the District. Such audits shall be made by a certified public accountant or firm of such accountants who have no personal interest, direct or indirect, in the fiscal affairs of the District or any of its officers. The Board may, without requiring competitive bids, designate such accountant or firm annually or for a period not exceeding thee (3) years. The report of the audit shall be made available for public inspection.

Section 4. The act of the majority of the members of the District present at a meeting at which a quorum is present shall be the act of the District.


ARTICLE VIII Quorum

Section 1. The majority of the number of duly qualified members of the District shall constitute a quorum for the transaction of business at any scheduled meeting or special meeting of the District, but if less than a majority is present at any such meeting, a majority of the members present may adjourn the meeting without further notice. Section 2: Attendance at scheduled or special meetings can be in person, by phone or other virtual presence that allows members to communicate. Section 32. The act of the majority of the members of the District present at a meeting at which a quorum is present shall be the act of the District.

ARTICLE IX Amendments

Section 1. These By-Laws may be modified, altered, amended, increased or diminished by affirmative vote of a majority of the members of the entire Board-of-Directors at any properly constituted meeting, provided that in the case of special meetings such action is specified in the notice given therefore.


Certification

I, Alice Barron, Secretary of the Board of Directors of the Georgetown County Water and Sewer District, a body politic and corporate existing under the Laws of the State of South Carolina, hereby certify that the attached is a true copy of the By-Laws, together with all amendments thereto, as of the 10th day of September, 2020, which have been duly adopted.

____________________________________________

William J. Schwartzkopf, Board Chairman ____________________________________________ Richard Heath, Vice- Chairman

____________________________________________

Alice Barron, Secretary ____________________________________________ ATTEST: Sean Flynn, Assistant Secretary _____________________________________________ ____________________________________________ Alice Barron, Secretary Arthur Lachicotte, Member

TO: BOARD OF DIRECTORS FROM: TOMMIE H. KENNEDY, PE ASSISTANT EXECUTIVE DIRECTOR DATE: SEPTEMBER 29, 2020 SUBJECT: PETITION FOR WATER ON APACHE ROAD The Board approved in July for staff to design and permit the Apache Road water line extension. While designing and permitting staff also calculated a more accurate cost estimate, which is $13,000 more than the original estimate. This increase is due to the paving requirements for the driveways that have to be cut. Because this will be an assessment project staff sent out letters and a new vote card to the community so that they can cast a new vote based on the new estimate. The results of the vote will be presented at the November Board meeting. RECOMMENDATION: This is for information only.

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TO: BOARD OF DIRECTORS FROM: TOMMIE H. KENNEDY, PE ASSISTANT EXECUTIVE DIRECTOR DATE: SEPTEMBER 29, 2020 SUBJECT: PETITION FOR SEWER ON BLOCKADE & TRUE BLUE DRIVE The District has recently received a petition for sewer service from homeowners on Blockade Drive and True Blue Drive in the Pawleys Island Community. Blockade Drive and True Blue Drive are located east of Hwy 17 on and near the Pawleys Island Creek. The petition appears to have 9 unique addresses representing 9 different homes. The estimated length of the gravity sewer extension is 1,580 feet on Blockade Drive and True Blue Drive. Staff is calculating an estimated cost and will present it to the petitioners so that they can determine if they want to move forward. The petitioners are aware that if this project was to move forward it would be an assessment project whereby they would be responsible for all of the project costs. RECOMMENDATION: This is for information only.

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Pawleys Island Sewer Petition

You created this PDF from an application that is not licensed to print to novaPDF printer (http://www.novapdf.com)

______________________________________________________________________

TO: BOARD OF DIRECTORS FROM: JOHN F. BUCK, CPA

FINANCE/ADMINISTRATIVE SERVICES DIRECTOR DATE: SEPTEMBER 29, 2020 SUBJECT: CUSTOMER ADJUSTMENT REQUEST ______________________________________________________________________

A residential customer, Deion Windley, is requesting an adjustment due to a service line leak at his residence located in Pawleys Island on Ocean Highway. The repairs were made by Barry Rogers Plumbing. The receipt for the repairs and an adjustment form requesting the adjustment from the renter is attached. This account is a water and sewer account. The requested adjustment is for water excess and sewer volume charges for 837,600 gallons billed during a two month period. All water that went through the meter will be billed at the lowest rate tier. The billing adjustment policy allows for an adjustment “In the event a leak occurs on the user’s side of the meter box, the user must assume full responsibility for repair and replacement as needed. The District’s user regulations state that upon applying for service, the user must maintain and/or reinstall, as needed all appurtenant lines, connections, fittings, etc., beyond the check valve and gate valve. When such leaks do occur, and at the discretion of the District, billing adjustments may be made.” In the event that the water was not returned to the sewer collection system, the policy states, “Upon determination that water used did not return to the sewer system, the sewer portion of the user's bill including sewer volume charges may be adjusted. In addition, all water excess use charges may be adjusted”. FISCAL IMPACT: The fiscal impact would be a reduction of $1,584.20 in water excess use charges and $5,082.59 in sewer volume charges for the months of August and September 2020, along with the removal of the late penalty of $96.92. The account balance after the adjustment will be $1,737.93. RECOMMENDATION: Staff recommends the Board of Directors grant the adjustment request for Mr. Windley’s account (34506040.00 88) totaling $6,763.71 for the water excess and sewer volume charges.

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s:\finance\john buck\board & managers meeting\memo to board - fy 2021 vehicle replacements - f-350 - 10-08-20.docx

TO: BOARD OF DIRECTORS FROM: JOHN F. BUCK, CPA

FINANCIAL/ADMINISTRATION SERVICES DIRECTOR DATE: OCTOBER 2, 2020 SUBJECT: FY2021 VEHICLE REPLACEMENTS

The FY2021 budget contains $200,000 for the replacement of District vehicles reaching the end of their useful life. After evaluating the District’s existing fleet based on mileage, condition, reliability and cost; staff proposes replacing one (1) F-350 service body class vehicle. The F-350 vehicles have a much longer order lead time and require the installation of the service body. The F-350 being replaced is a 2016 F-350 with 102,168 miles. By the expected delivery date of the replacement truck in April or May 2021, the 2016 F-350 is projected to have 119,000 miles on the odometer. The proposed replacement vehicle is a 2021 Ford F-350 with a crane body and new crane. Staff is requesting the addition of the crane to more efficiently and safely maintain the grinders and step units. The Maintenance Department uses two F-350s to maintain the grinders and step units. The other F-350 in service has a crane. The cranes are expected to last at least two replacement cycles and are transferred to the new replacement trucks before the old truck is sold for salvage. The total cost of the replacement F-350 with crane and crane body is $66,165. The budget remaining after the purchase is $133,835. The vehicle, body and crane will be purchased through the State Procurement system. FISCAL IMPACT: The total purchase cost for the vehicle recommended is $66,165 and is budgeted in account 853. The remaining budget after the purchases will be $133,835. The vehicle replaced will be sold on GovDeals in accordance with District policy. The estimated salvage value for the surplus vehicle is $9,000. RECOMMENDATION: Staff recommends the approval of the purchase of the proposed replacement vehicle at a cost not to exceed $66,165.

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TO: BOARD OF DIRECTORS FROM: MICHAEL YIP, OPERATIONS DIRECTOR DATE: September 29, 2020 SUBJECT: LEASE AGREEMENT BETWEEN THE DISTRICT AND T-MOBILE SOUTH LLC T-Mobile South LLC would like to enter into a lease agreement with the District for a portion of the tower and land referred to as the Airport Elevated Storage Tank space located on 932 Aviation Blvd. in Georgetown. A cellular antenna will be placed on a portion of the tower and the land space will be used to install an equipment building. An important factor to have the cell antenna in this particular location is to provide a larger digital capacity for T-Mobile South LLC. Placement on an existing structure will be financially beneficial to them. In the accompanying agreement, T-Mobile South LLC and the District agree on an initial term of (5) years at a total annual rental of $37,200.00 to be paid in equal monthly installments of $3,100.00. This agreement will be extended for an additional five (5) terms of five (5) years each with a 3% increase per term. Fiscal Impact: The annual revenue of the lease agreement total $37,200.00. Recommendation: Staff recommends the Board approve the Airport Elevated Storage Tank Lease Agreement between The District and T-Mobile South LLC.

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SITE LEASE AGREEMENT

This SITE LEASE AGREEMENT (this “Lease”) is effective the date of the last signature on this Lease (the “Effective Date”) by and between Georgetown County Water and Sewer District, a(n) corporation (“Landlord”) and T-Mobile South LLC a Delaware limited liability company (“Tenant”).

Landlord and Tenant agree to the following:

1. Property Description. Landlord is the owner of the real property located at Beechcraft Lane Georgetown, SC 29442, as further described on Exhibit A (the “Property”). The Property includes the premises which is comprised of approximately two hundred (200) square feet plus any additional portions of the Property which Tenant may require for the use and operation of its facilities as generally described on Exhibit B (the “Premises”). Tenant reserves the right to update the description of the Premises on Exhibit B to reflect any modifications or changes.

2. Option– Section Intentionally Removed 3. Landlord Cooperation. After the Lease is executed and during the Term (as defined below),

Landlord shall cooperate with Tenant’s due diligence activities, which shall include, but not be limited to, access to the Property for inspections, testing, permitting related to the Permitted Uses (as defined below). Landlord authorizes Tenant to sign, file, submit and obtain all zoning, land use and other applications for permits, licenses and approvals required for the Permitted Uses from all applicable governmental and quasi-governmental entities (collectively, the “Governmental Approvals”), and to the fullest extent necessary, Landlord grants Tenant and its agents power of attorney to take all such actions on behalf of and in the name of Landlord. Landlord’s cooperation shall include the prompt execution and delivery of any documents necessary to obtain and maintain Government Approvals or utility services. Additionally, Landlord shall not take any actions which are in conflict with or interfere with Tenant’s Governmental Approvals.

4. Antenna Facilities and Permitted Uses. Tenant leases the Premises for its equipment, personal property and improvements associated with Tenant’s wireless communications business (the “Antenna Facilities”). The Premises may be used for the construction, installation, operation, maintenance, repair, addition, modification, upgrading, removal or replacement of any and all Antenna Facilities (the “Permitted Uses”) for no fee or additional consideration. The Antenna Facilities shall remain the exclusive property of Tenant and shall not be considered fixtures. Tenant, at its expense, may use any and all reasonable means as Tenant deems necessary to control, secure or restrict access to the Antenna Facilities. Landlord hereby waives any and all lien rights it may have concerning the Antenna Facilities. Notwithstanding anything to the contrary in the Lease, (a) if any portion of the Antenna Facilities will be installed on a tower owned by Landlord (“Tower”), Landlord warrants that the Tower has structural capacity to support Tenant’s equipment as shown on Exhibit B, (b) Tenant shall have the right to install the equipment shown on Exhibit B at any time during the Term without any increase in Rent, and (c) during the Term, Landlord shall reserve space and loading capacity on the Tower for Tenant’s equipment shown on Exhibit B. If necessary to maintain service, Tenant shall have the right to locate a cell-on-wheels, or other temporary antenna facility on the Property. Landlord shall cooperate with the placement of the temporary facility at a mutually acceptable location.

5. Lease Term.

a) The Initial Term of the Lease shall be five (5) years commencing on the earlier of November 1, 2020, or the date of Tenant’s start of construction (the “Commencement Date”), and ending on the day

Site Number: 8MB0887A

immediately preceding the fifth (5th) anniversary of the Commencement Date (the “Initial Term”). The Initial Term, together with any Renewal Terms and Extended Periods are referred to collectively as the “Term.”

b) The Initial Term shall automatically renew for five (5) successive renewal terms of five (5) years each (each a "Renewal Term"), provided, however, that Tenant may elect not to renew by providing notice prior to the expiration of the then current Term.

c) Upon the expiration of the final Renewal Term, Tenant shall have the right to continue to occupy the Premises and the Term shall automatically extend for up to nine (9) successive one (1) year periods (each, an “Extended Period”). Landlord may terminate the renewal of any Extended Period by delivery of notice at least six (6) months prior to the end of the then current Extended Period. Tenant may terminate any Extended Period at any time by delivery of notice to Landlord.

6. Rent/Other Charges.

a) Upon the Commencement Date, Tenant shall pay Landlord rent in the amount of Three Thousand One Hundred dollars ($3,100) per moth (the “Rent”). Tenant shall deliver Rent to Landlord at the address specified in Section 15, or by electronic payment. The first Rent payment shall be due within thirty (30) days after the Commencement Date. Subsequent Rent shall be payable by the fifth day of each month.

b) The Rent for each successive Renewal Term shall be an amount equal to One Hundred Three percent (103%) of the Rent for the immediately preceding Term. The Rent for each Extended Period shall be an amount equal to one hundred three percent (103%) of the Rent for the immediately preceding Year.

c) Rent for any partial month shall be prorated on a per day basis, based on the number of days

in the month in question. Landlord shall cooperate with Tenant regarding the use of any electronic rent payment systems or the provision of any associated documentation. Tenant may condition payment of Rent and any other sums payable under this Lease upon Tenant’s receipt of a duly completed IRS form W-9, or similar governmental form.

d) Any charges payable under this Lease other than Rent shall be billed by Landlord to Tenant within twelve (12) months from the date the charges were incurred or due; otherwise the charges shall be deemed time-barred and forever waived and released by Landlord.

7. Interference. Tenant shall not interfere with the radio frequency communications of Landlord or any of Landlord’s existing tenants as of the Commencement Date. After the Commencement Date, Landlord shall not install, or permit any third party to install, any equipment or structures that interfere with or restrict the operations of Tenant. Any such interference shall be deemed a material breach of this Lease by Landlord and Landlord shall remove the cause of the interference within forty-eight (48) hours of notice. Tenant shall have the right to exercise all legal and equitable rights and remedies to end the interference.

8. Utility Services.

a) Tenant shall have the right to connect to, maintain, repair, upgrade, remove or replace existing utility related equipment and shall have the right to install new utility related equipment, including a generator , optical fiber facilities, and alternative energy related equipment, to service its Antenna Facilities, or cell-on-wheels on the Property (collectively, the “Utility Facilities”).


b) Tenant shall be responsible for all utilities charges for electricity, or any other utility service used by Tenant on the Premises. Tenant may install separate meters for Tenant’s utility usage. If Tenant is unable to obtain Commercial Utility Service to site, Tenant may terminate the lease without penalty.

9. Access and Easements.

a) Landlord shall furnish, at no additional charge to Tenant, unimpeded and secure access to the Premises on a 24-hours-a-day, 7-days-a-week basis to Tenant and Tenant’s employees, agents, contractors and other designees. Prior to entry, Tenant must notify Landlord by calling 843-344-1972 to access ground equipment; to climb Water Tank, Tenant must notify Landlord by calling and by e-mailing [email protected] 48 hours in advance. In an emergency Tenant may call 843-546-8408 for immediate access.

b) Landlord grants Tenant, at no additional Rent or charge, easements on, over, under and across the Property for ingress, egress, communications, power and other utilities, construction, demolition and access to the Premises and any Utility Facilities (collectively, the “Easements”). Landlord shall not modify, interrupt or interfere with any communications, electricity, or other utility equipment and easements serving the Property, except with the prior written approval of Tenant.

10. Termination. Tenant may terminate this Lease without further liability, upon thirty (30) days prior written notice to Landlord, for any of the following reasons: (i) changes in local or state laws or regulations which adversely affect Tenant’s ability to operate; (ii) a Federal Communications Commission (“FCC”) ruling or regulation that is beyond the control of Tenant; (iii) technical or economic reasons; or (iv) if Tenant is unable to obtain any Governmental Approval required for the construction or operation of Tenant’s Antenna Facilities. Upon ninety (90) days prior written notice to Landlord, Tenant may terminate this Lease for any or no reason.

11. Casualty and Condemnation. If the Premises or Antenna Facilities are damaged or destroyed by wind, fire or other casualty, Tenant shall be entitled to negotiate, compromise, receive and retain all proceeds of Tenant’s insurance and other claims and Tenant may terminate the Lease by written notice to Landlord. If the Premises, any Easements or Antenna Facilities are taken or condemned by power of eminent domain or other governmental taking, then: (a) Tenant shall be entitled to negotiate, compromise, receive and retain all awards attributable to (i) the Antenna Facilities, (ii) Tenant’s leasehold interest in the Property, (iii) any moving or relocation benefit available to Tenant and (iv) any other award available to Tenant that is not attributable to Landlord’s title to or interest in the Property. If the Antenna Facilities are not operational due to casualty or condemnation, Tenant shall have the right to abate the Rent for that period time. In addition, Tenant may terminate the Lease by written notice to Landlord.

12. Default and Right to Cure. A party shall be deemed in default under this Lease if it fails to make any payment, or to perform any obligation required of it within any applicable time period specified and does not commence curing such breach within thirty (30) days after receipt of written notice of such breach from the non-defaulting party (“Default”). This Lease, or Tenant’s rights of possession shall not be terminated due to any Tenant Default unless: (a) the Default is material; (b) Landlord shall have given Tenant not less than thirty (30) days prior written notice, after the expiration of the cure period described above, and Tenant fails to cure or commence the cure of such Default within the second thirty (30) day notice period; and (c) Landlord lacks any other adequate legal or equitable right or remedy.

13. Taxes. Landlord shall pay when due all real estate taxes and assessments for the Property, including the Premises. Notwithstanding the foregoing, Tenant shall reimburse Landlord for any personal property tax paid for by Landlord which is solely and directly attributable to the presence or installation of Tenant’s Antenna Facilities during the Term. Landlord shall provide prompt and timely notice of any tax or assessment for which

mailto:[email protected]


Tenant is liable. Tenant shall have the right to challenge any tax or assessment and Landlord shall cooperate with Tenant regarding such challenge.

14. Insurance and Subrogation and Indemnification.

a) During the Term, Tenant and Landlord each shall maintain Commercial General Liability Insurance in amounts of One Million and no/100 Dollars ($1,000,000.00) per occurrence and Two Million and no/100 Dollars ($2,000,000.00) aggregate. Each party may satisfy this requirement by obtaining the appropriate endorsement to any master insurance policy such party may maintain. Tenant and Landlord shall each maintain “all risk” or “special causes of loss” property insurance on a replacement cost basis for their respectively owned real or personal property. Landlord shall be included as an additional insured on any policy or endorsement used by the Tenant to satisfy the terms of this paragraph.

b) Tenant agrees to indemnify and hold harmless the Landlord from and against any and all

administrative and judicial actions and rulings, claims, causes of action, demands and liabilities, including reasonable attorneys’ fees, to the extent caused by or arising out of: (i) any negligent acts or omissions or willful misconduct in the operations or activities on the Property by the indemnifying party or the employees, agents, contractors, licensees, tenants or subtenants of the indemnifying party, (ii) any spill or other release of any Hazardous Substances (as defined below) on the Property by the indemnifying party or the employees, agents, contractors, licensees, tenants or subtenants of the indemnifying party, or (iii) any breach of any obligation of the indemnifying party under this Lease. The indemnifying party’s obligations under this subsection are contingent upon its receiving prompt written notice of any event giving rise to an obligation to indemnify the other party.

c) Tenant shall not be responsible or liable to Landlord or any third party for any claims, damages, costs, expenses, including liens, fines, penalties or other enforcement actions, attributable to any pre-existing violations of applicable laws, codes, ordinances or other regulations relating to the Property (collectively, “Pre-Existing Violations”). To the extent Tenant is or may be required to cure such Pre-Existing Violations in order to obtain any Governmental Approvals for its Permitted Uses of the Premises, however, Tenant shall have the right, but not the obligation, to cure such Pre-Existing Violations and deduct the curative costs from Rent payable under this Lease.

d) The provisions of subsections (b) and (c) above shall survive the expiration or termination of this Lease.

15. Notices. All notices, requests, demands and other communications shall be in writing and shall be effective three (3) business days after deposit in the U.S. mail, certified, return receipt requested or upon receipt if personally delivered or sent via a nationally recognized courier to the addresses set forth below. Landlord or Tenant may from time to time designate any other address for this purpose by providing written notice to the other party.

If to Tenant, to: T-Mobile USA, Inc. 12920 SE 38th Street Bellevue, WA 98006 Attn: Lease Compliance/8MB0887

If to Landlord, to: Georgetown County Water and Sewer District 4145 Highmarket Street Georgetown SC 29440 843-344-1972


Per the W-9 Form Rent is to be paid to: Georgetown County Water and Sewer District 4145 Highmarket Street Georgetown SC 29440

16. Quiet Enjoyment, Title and Authority. Landlord covenants and warrants that: (a) Landlord has full

right, power and authority to execute and perform this Lease and to grant Tenant the leasehold interest and Easements contemplated under this Lease; (b) Landlord has good and unencumbered title to the Property, free and clear of any liens or Mortgages (defined below) which will interfere with Tenant’s Permitted Uses and any rights under this Lease; (c) the execution and performance of this Lease shall not violate any laws, ordinances, covenants, or the provisions of any Mortgage, lease, or other agreement binding on Landlord; (d) Tenant’s use and quiet enjoyment of the Premises will not be disturbed; and (e) Landlord will be responsible, at its sole cost and expense, for maintaining all portions of the Property in good order and condition and in compliance with all applicable laws, including without limitation, the roof, any support structure owned by Landlord, HVAC, plumbing, elevators, landscaping and common areas.

17. Environmental Laws. Landlord and Tenant shall comply with all federal, state and local laws in connection with any substances brought onto the Property that are identified by any law, ordinance or regulation as hazardous, toxic or dangerous (collectively, the “Hazardous Substances”). Tenant agrees to be responsible for all losses or damage caused by any Hazardous Substances that it may bring onto the Property and will indemnify Landlord for all such losses or damages. Landlord agrees to be responsible for all losses or damage caused by any Hazardous Substances on or entering the Property, except those brought onto the Property by Tenant, and will indemnify Tenant for all such losses or damages including the cost of any investigation or remediation, or other actions required to comply with applicable law. Landlord represents that it has no knowledge of any Hazardous Substances on the Property.

18. Assignment.

a) Tenant shall have the right to assign, sublease or otherwise transfer this Lease, upon written notice to Landlord. Upon an assignment or transfer, Tenant shall be relieved of all liabilities and obligations and Landlord shall look solely to the transferee for performance under this Lease. Upon receipt of a written request from Tenant, Landlord shall promptly execute an estoppel certificate.

b) Landlord shall have the right to assign and transfer this Lease only to a successor owner of the Property. Only upon Tenant’s receipt of written verification of a sale, or transfer of the Property shall Landlord be relieved of all liabilities and obligations and Tenant shall look solely to the new landlord for performance under this Lease. Until Tenant receives required information and documents, Tenant shall not be responsible for any failure to make payments under this Lease and reserves the right to hold payments due under this Lease. Landlord shall not attempt to assign, or otherwise transfer this Lease separate from a transfer of ownership of the Property (the “Severance Transaction”), without the prior written consent of Tenant, which consent may be withheld or conditioned in Tenant’s sole discretion. If Tenant consents to a Severance Transaction, Landlord and its successors and assigns shall remain jointly and severally responsible for the performance of all duties and obligations of the Landlord under this Lease.

19. Relocation. Landlord must provide Tenant at least six (6) months written notice of any repairs, maintenance or other work (the “Work”) during the Term of the Lease which would require the temporary relocation of the Antenna Facilities. Landlord agrees that the Work will not interfere with or alter the quality of


the services provided by the Antenna Facilities. Tenant shall be responsible for all expenses incurred by Tenant required to accommodate the Work.

20. Marking and Lighting Requirements. If any tower or other support structure for Tenant’s Antenna Facilities is owned by Landlord, Landlord acknowledges that Landlord shall be responsible for compliance with all marking and lighting requirements of the Federal Aviation Administration and the FCC. Landlord shall indemnify and hold Tenant harmless from any fines or other liabilities caused by Landlord's failure to comply with these requirements.

21. Miscellaneous.

a) The prevailing party in any litigation or other legal proceedings arising under this Lease (including any appeals and any insolvency actions) shall be entitled to reimbursement from the non-prevailing party for reasonable attorneys’ fees and expenses.

b) This Lease constitutes the entire agreement and understanding of the parties, and supersedes all offers, negotiations and other agreements with respect to the subject matter and Property. Any amendments to this Lease must be in writing and executed by both parties.

c) Landlord agrees to cooperate with Tenant in executing any documents which Tenant deems necessary to insure and protect Tenant’s rights in, or use of, the Premises. Landlord shall execute and deliver: (i) a Memorandum of Lease in substantially the form attached as Exhibit C; and (ii) if the Property is encumbered by a deed, mortgage or other security interest (each, a “Mortgage”), a subordination, non-disturbance and attornment agreement using Tenant’s form.

d) This Lease shall be construed in accordance with the laws of the state or territory in which the Property is located, without regard to the principles of conflicts of law.

e) If any term of this Lease is found to be void or invalid, the remaining terms of this Lease shall continue in full force and effect. Any questions of particular interpretation shall be interpreted as to their fair meaning.

f) Each party hereby represents and warrants to the other that this Lease has been duly authorized, executed and delivered by it, and that no consent or approval is required by any lender or other person or entity in connection with the execution or performance of this Lease.

g) If either party is represented by any broker or any other leasing agent, such party is responsible for all commission fee or other payment to such agent.

h) This Lease and the interests granted herein shall run with the land, and shall be binding upon and inure to the benefit of the parties, their respective successors, personal representatives and assigns.

i) This Lease may be executed in any number of counterparts, each of which shall be deemed an original, but all of which together shall constitute a single instrument. Signed facsimile and electronic copies of this Lease shall legally bind the parties to the same extent as original documents.

(Signatures on following page)


LANDLORD: Georgetown County Water and Sewer District By:

Printed Name: Raymond E Gagnon

Title: Executive Director / CEO

Date:

TENANT: T-Mobile South LLC

By:

Printed Name:

Title:

Date: _____________________________________ ___________________________________ T-Mobile Legal Approval


EXHIBIT A Legal Description

Property address of Beechcraft Lane, Georgetown, SC 29442

Assessor’s tax parcel number of 01-0445-022-01-00

The Property is legally described as follows:

[See attached]

Site Number: 8MB0887A B-1 Site Lease – version 5.8.17

EXHIBIT B

Subject to the terms and conditions of this Lease, the location of the Premises is generally described and depicted as shown below or in the immediately following attachment(s). However, it is expressly agreed and understood by and between the Landlord and Tenant that the exact and precise location of the Tenant’s Antenna Facilities are subject to review and approval by the planning and/or zoning Boards having jurisdiction over the Property. Notwithstanding anything to the contrary, the specific number and type of equipment described in the Exhibit is for illustrative purposes only and in no way limits Tenant’s ability to alter, replace, add to, expand, enhance, modify, supplement, replace, refurbish, relocate or upgrade any such equipment within the Premises. [See attached]

Site Number: 8MB0887A C-1 Site Lease - version 5.8.17

EXHIBIT C

Memorandum of

Lease

[CONFIRM HEADING/MARGINS/FORMAT CONFORM TO STATE AND LOCAL REQUIREMENTS] After Recording, Mail To: APN: 01-0455-022-01-00 Loan No.

MEMORANDUM OF LEASE

A Site Lease Agreement (the “Lease”) by and between Georgetown County Water and Sewer District, a(n) corporation (“Landlord”) and T-Mobile South LLC, a Delaware limited liability company (“Tenant”) was made regarding a portion of the following property (as more particularly described in the Lease, the “Premises”):

See Attached Exhibit A incorporated herein for all purposes. Without limiting the terms and conditions of the Lease, Landlord and Tenant hereby acknowledge the following:

1. Capitalized terms used, but not otherwise defined herein, shall have the meanings ascribed to such terms in the Lease.

2. Tenant shall have the right to extend the Lease for five (5) additional and successive five(5)-year terms which may be extended for up to nine (9) additional and successive one-year periods.

3. This memorandum is not a complete summary of the Lease. It is being executed and recorded solely to give public record notice of the existence of the Lease with respect to the Premises. Provisions in this memorandum shall not be used in interpreting the Lease provisions and in the event of conflict between this memorandum and the said unrecorded Lease, the unrecorded Lease shall control.

4. This memorandum may be signed in any number of counterparts, each of which shall be an original, with the same effect as if the signatures thereto were upon the same instrument.

IN WITNESS WHEREOF, the parties hereto have respectively executed this memorandum effective as of the date of the last party to sign.

Site Number: 8MB0887A Site Lease - version 5.8.17 C-2

LANDLORD: Georgetown County Water and Sewer District By: _______________________________________

Printed Name:

Title:

Date:

TENANT: T-Mobile South LLC

By:

Printed Name:

Title:

Date: _____________________________________


[Notary block for Landlord]

[Landlord Notary block for a Corporation, Partnership ,or Limited Liability Company] STATE OF ____________________ ) ) ss. COUNTY OF __________________ ) This instrument was acknowledged before me on ________________________ by ____________________________, [title] ___________________________ of ____________________________ a ___________________________ [type of entity], on behalf of said _______________________________ [name of entity]. Dated: ________________________

Notary Public Print Name My commission expires

(Use this space for notary stamp/seal)


[Landlord Notary block for an Individual] STATE OF __________________ ) ) ss. COUNTY OF ________________ ) This instrument was acknowledged before me on __________ by ________________________ , an individual. Dated: ________________________




[Notary block for Tenant] STATE OF ____________________ ) ) ss. COUNTY OF __________________ ) I certify that I know or have satisfactory evidence that _____________________________________ is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he was authorized to execute the instrument and acknowledged it as the ___________________________________________ of T-Mobile South LLC a Delaware limited liability company, to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. Dated: ________________________




Memorandum of Lease - Exhibit A Legal Description

The Property is legally described as follows:

Exhibit A-1

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SITE PLAN

SITE PLAN

NOTES:

TMO ID: 8MB0887A

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249192

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TOWER ENGINEERING PROFESSIONALS

OFFICE: (919) 661-6351

www.tepgroup.net

326 TRYON ROADRALEIGH, NC 27603-3530

LEASE EXHIBIT

GLB JKW

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LEGEND

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COMPOUND DETAIL

COMPOUND

DETAIL

NOTES:

TMO ID: 8MB0887A

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OFFICE: (919) 661-6351

www.tepgroup.net


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OFFICE: (919) 661-6351

www.tepgroup.net


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WATER TANK

ELEVATION

TOWER ELEVATION

NOTES:

TMO ID: 8MB0887A

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OFFICE: (919) 661-6351

www.tepgroup.net


LEASE EXHIBIT

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ANTENNA PLAN

ANTENNA PLAN

NOTES:

ANTENNA/CABLE SCHEDULE:

67D85998C_1xAIR+1DP+1QP+1OP SITE CONFIGURATION

SECTOR

MANUFACTURER

(MODEL #)

MOUNTING

HEIGHT

FEEDLINE

SIZE

POS.

FEEDLINE

LENGTH

AZIMUTH

(TN)

MECH.

TILT

RRU

[MODEL #]

TMO ID: 8MB0887A

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OFFICE: (919) 661-6351

www.tepgroup.net


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ANTENNA &

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ANTENNA & CABLE SCHEDULE

NOTES:

TO: BOARD OF DIRECTORS FROM: DOROTHY SMALL, HR MANAGER DATE: SEPTEMBER 30, 2020 SUBJECT: TEMPORARY PERSONNEL In professional and technical positions, finding and keeping employees is a constant struggle. Historically, Plant Operators have been one of the most difficult positions to fill with qualified employees. The District will again be faced with a temporary operator shortage in the Water Department as staff has been made aware of an employee’s intention to retire on April 1, 2021. To best prepare for this vacancy, we are requesting the authorization to hire a temporary Operator or Operator Trainee for a maximum of 22 weeks once we receive written notification of the retirement. The temporary position would be discontinued once the current Operator is officially retired and the temporary employee would become permanent. This request requires Board authorization as the Executive Director has approval to fill 80 positions, and as we are currently fully staffed, a temporary employee will put us over the allowed number of employees. Fiscal Impact: Up to a maximum of $27,000 for a Water Operator or $24,900

for a Water Operator Trainee position. The funding would be transferred from Contingency.

Recommendation: Staff recommends that the Board approve one (1) Temporary

Water Operator/Water Operator Trainee position for a period of up to 22 weeks with funding coming from Contingency.

MEMO

DBS

TO: BOARD OF DIRECTORS

FROM: AMANDA KIRCHMEYER ENGINEERING MANAGER

DATE: SEPTEMBER 29, 2020

AJK

SUBJECT: CAPITAL IMPROVEMENT PROJECTS STATUS REPORT

Murrells Inlet Water Tank (FY20) This project would include the modeling, design, and permitting of a water storage tank for the Murrells Inlet service area. Staff has begun putting together a request for proposals. The request has been sent to our prequalified engineering firms. Staff has signed the task order for execution and a project kickoff meeting was held. The Preliminary Engineering Report (PER) for the 500,000 gallon tank has been submitted for review with DHEC. We have received the DHEC Construction Permit, and SCDOT Permit. DHEC SRF is reviewing the bids and contract. A pre‐construction meeting was held. Contractors have been issued the Notice to Proceed. Construction on both the tank site and water mains has started. The line work along Pond Road has received operational approval. The line along Old Kings Hwy has been completed. Bac‐T and pressure testing has been completed and staff is working on submitting for operational approval.

Carter’s Crossroads Water Improvement (FY20) This project consists of installing approximately 17,500 linear feet of water main along Choppee Rd, Schoolhouse Dr., Dennis Dr., and surrounding areas to provide water service to 44 residents. The PER for this project has been submitted in an application for a Community Development Block Grant (CDBG). Notice of grant award is estimated for the end of June. CDBG grant has been approved. Design drawings are approximately 95% complete. S&ME has completing the wetland delineation for the environmental review and it has been submitted to USACE. The District has received the DHEC construction permit. The COG has submitted the Environmental Review to Department of Commerce for their approval. Staff is also working on the bidding documents. Bids have been sent out. A pre‐bid meeting was held on July 16th. Bids were received on August 6th. A Pre‐Construction meeting was held on October 23rd. The District has received operational approval from DHEC and is now tying in LMI customers to the

MEMO

water main. All construction has been completed. Staff is working on close out documents and final payments to the contractor. The final change order for the project was approved and the final payment was issued. Staff is working with the COG to close out the project. This will be removed from the list next month.

Pump Station 304 Bypass / Re‐Route (FY20) This project is to reduce the load on the sewer system along the Highway 17 Business corridor in Murrells Inlet. Staff will be selecting a route based on recommendations from Highfill Engineering’s analysis of the system in 2015. Requests for Proposals (RFPs) will then be issued to the pre‐qualified engineering firms for the design of the selected route. Engineering was awarded to Highfill Engineering. Staff held a kickoff meeting October 24th and design has begun. We have received the DHEC Construction Permit and OCRM certification. After meeting, we are able to get an easement from Santee Cooper. Staff also received SCDOT encroachment, but still waiting on stormwater permitting. Staff is working with the Waccamaw Regional COG to submit an application for an EDA grant. The grant application has been submitted. Staff has received and reviewed Bidding Documents and waiting on an EDA funding decision before going out to bid. No change.

Garden City Water Rehab FY 2020 This year’s water rehabilitation project will consist of relocating approximately 150 water taps on South Waccamaw, Dolphin, and Pompano Drive in Garden City. The Project will also relocate two fire hydrants and abandon the 4” AC line to improve water quality. Staff is working on construction drawings and plan to go out to bid at the end of August. Staff is actively working on the drawings and plan to come to the Board in January with bid results. Drawings have been completed. Staff is working on the Bidding Documents. This project will be postponed and will go out to bid in July/August in order to avoid conflict with customers during the summer months. Bids are due by September 2nd. Contract documents were received from the contractor. A pre‐ construction will be scheduled in the next few weeks.

Fire Hydrant Replacement/Renewal FY2021 Staff has revised the list of hydrants that are in need of repair or replacement based on staff and fire department inspections and recommendations. The most critical on the list, as determined by the fire departments and staff, were sent out for bid on August 4th and bids will be due by September 1st. Contract documents have been signed and the work should begin the first week of October.

PS 290 Basin Improvements (FY20) Basin improvements for this area will include the recommendations from WK Dickson’s report on the PS 290 Basin Analysis. Staff will make the final determination based off the engineer’s recommendations. Design on additional storage will begin once Garden City project is finished with design. Design was awarded to AECOM. Staff had a kickoff meeting and the engineer has beginning field work. Staff received 60% drawings. After reviewing the engineer’s estimate, staff looked at above ground storage as an

alternative. Bids for above ground storage were sent out and sealed bids are due by August 27th. This project has been send out again and are due back by October 28th.

Force Main Analysis – Debordieu(FY20) This project is the study of the Debordieu force mains. This area has had issues with pump stations alarming. Requests for Proposals were sent out in February and are due back March 26th. Weston and Sampson held a project kickoff meeting and will begin field work soon. The engineers have completed their field work and working on the modeling of the system. Staff has received a report of the existing conditions and waiting on the recommendations from the Engineers. No Change.

Brick Chimney Road Paving Project. The District has received plans from Georgetown County to widen and pave Brick Chimney Road from 51 to 521. District water lines will have to be relocated at the two intersections. Staff has submitted cost estimates to the County. Staff is working on drawings to submit to the County for realignment to be included in their bid. A pre‐bid with the county is scheduled for July 14th. Bids are due to the County on August 20th. Bids were received and went to County Council for approval. No Change.

Raw Water Intake Solution – Design(FY20)

There is a need for alternative water source supplies for the Waccamaw Neck Water Treatment Plant. The District sent out Requests for Proposals to four of the pre‐ qualified engineering firms to provide a permanent solution to supply a constant raw water flow to the Plant. Proposals from our prequalified engineering firms are due in March. The contract for design has been awarded to WK Dickson. The engineer held a kick off meeting with staff. Staff met with the Engineering staff on July 15th. The Engineer will be focusing on the Wilbrook Canal Site for design. Engineer is in the design phase.

FY 2020 CIPP Lining (FY20) This year’s lining project will focus mostly on Litchfield Plantation and North Litchfield, where staff has experienced issues with the gravity system. The materials used in these areas are AC pipe and Truss pipe. Bidding Documents have been published and are due January 30th. The pre‐construction conference was held on April 2nd. Insituform has started working in Litchfield Plantation. The contractor has completed the main lines and will be mobilizing to work on the sewer service laterals. Laterals lining has been completed and staff is reviewing CCTV before final payment. This will be removed from the list next month.

Isaac Drive Water Improvement Project(FY21) This is a Community Development Block Grant (CDBG) for water mains and services to approximately 45 low to moderate income families (LMI) along Isaac Drive / Frank Cribb Road area in Pleasant Hill. The application for the grant was submitted and we are waiting on a response from commerce. The CDBG grant for this project was approved.

Litchfield Water and Sewer Bridge Crossing Replacement (FY21) This is a replacement project of approximately 200 LF of 6” force main and 200 LF of 8” water main that crosses the bridge on Litchfield Drive in Pawleys Island. The main lines have deteriorated over time due to the salt water it is exposed to on the bridge. Bids were sent out by Staff and are due by September 1st. Staff has received contract and bonding information. Work will be starting soon.

Force Main Analysis – PS #208(FY21) This project is the study of 9 pump stations and their corresponding force mains that pump to Station #208 which is located near the intersection of Litchfield Drive and Ocean Highway. This area has had a larger amount of growth and is a concern for Maintenance staff with the increase in flows. Requests for Proposals were sent out and are due back by September 1st. Staff has had a meeting with the Engineer as well as performed draw down tests for analysis information.

RECOMMENDATION: This is for information only.

FY2021 DECAP BUDGET

Project Name: FY21 Approved

Budget: Bid Price Contingency FY21 Actual Cost: Variance:

CCTV Sewer Inspection $ 100,000.00 $ 100,000.00 Sewer Main Replacement

FY21 CIPP $ 1,200,000.00 $ 1,200,000.00 Water Main Rehab

FY21 Garden City $ 600,000.00 $ 600,000.00 Fire Hydrant Replacement $ 50,000.00 $ 43,100.00

$ 242,350.00 $ 43,100.00 $ 6,900.00

Litchfield Bridge Water and Sewer $ 200,000.00 $ 242,350.00 $ (42,350.00) Vertical Turbine Pump Rehab $ 140,000.00 $ 140,000.00 Well / ASR Rehab ‐ Pawleys Old Shop $ 125,000.00 $ 125,000.00 Sandy Island Clearwell Coating $ 50,000.00 $ 50,000.00 Sandy Island Filter Media Replacement $ 225,000.00 $ 241,085.00 $ 241,085.00 $ (16,085.00) Sandy Island Isolation Valve Replacement $ 60,000.00 $ 60,000.00 Sandy Island Flocculator Replacement $ 60,000.00 $ 60,000.00 Sandy Island Flouride Batching System $ 50,000.00 $ 50,000.00 Manhole/Wetwell Rehab $ 175,000.00 $ 175,000.00 Pump Station Rehab $ 130,000.00 $ 34,397.00 $ 34,397.00 $ 95,603.00 Pump Station Panels $ 65,000.00 $ 58,800.00 $ 58,800.00 $ 6,200.00 Pump Station Rehab ‐ Litchfield Plantation $ 120,000.00 $ 120,000.00 Airport Tank Painting $ 150,000.00 $ 150,000.00 Launder Rings Coating ‐ MI WWTP $ 35,000.00 $ 35,000.00 SCADA Upgrade ‐ Phase II $ 175,000.00 $ 175,000.00 MI WWTP Brush Rotor Replacement $ 65,000.00 $ 65,000.00 MI ‐ Clarifier Rehab and Drive Replacement $ 180,000.00 $ 180,000.00 PI WWTP ‐ Air Line Repair $ 50,000.00 $ 50,000.00 PI WWTP ‐ High Effeciency Blowers $ 500,000.00 $ 500,000.00 PI WWTP ‐ Influent Line Replacement $ 150,000.00 $ 150,000.00 PI WWTP ‐ Sludge Conveyor $ 200,000.00 $ 200,000.00 PI WWTP ‐ Sludge Press Rehab $ 275,000.00 $ 257,940.00 $ 6,121.00 $ 264,061.00 $ 10,939.00 Meter Replacement Program $ 50,000.00 $ 50,000.00

Total: $ 5,080,000.00 $ 877,672.00 $ 6,121.00 $ 883,793.00 $ 4,196,207.00

Variance includes contingency amounts

Updated 9/29/2020

TO: BOARD OF DIRECTORS FROM: TOMMIE H. KENNEDY, PE ASSISTANT EXECUTIVE DIRECTOR DATE: SEPTEMBER 29, 2020 SUBJECT: DEVELOPER PROJECTS STATUS REPORT

1. The Bluffs at Inlet Harbour Located in Garden City at the southern tip of the peninsula. This project consists of 6 Single-family lots. Project has been submitted to DHEC for construction approval. Construction Approval has been issued. We have told the developer that the District will not provide a sign off to DHEC until we have the deed language requested. Construction has begun.


2. Wachesaw Grove Located on the south side of Wachesaw Rd before the traffic circle, this project consists of 10 single-family lots. Staff has received a preliminary sketch of the project and issued a preliminary approval. No change

Forfeit to the District $3,718 Refund from District $0

3. Wesley Road RV Park Located on Wesley Road Just south of Pendergrass Avenue, this project consists of a RV park with 12 sites for non-permanent campers. Construction approval has been issued by DHEC and the District.

Forfeit to the District $4,166 Refund from District $24,192

MEMO

THK

4. Waterleaf Phase II Located between Wesley Road and Old Kings Highway and adjacent to Waterleaf Phase I, this project consists of 143 multifamily townhomes. This project has received SCDHEC approval and an invoice was sent out for remaining fees.


5. Melton Avenue Subdivision Located on Melton Avenue beside the Murrells Inlet Garden City Fire Department office on Business 17 in Murrells Inlet, this project consists of 6 Single-family lots. Staff has received a preliminary sketch of the project. Construction has begun


6. Indigo Trace Located on Harbor Reef Drive in Pawleys Island, this project consists of 5 residential duplex building or 10 units. Staff has issued preliminary approval. DHEC construction permits expire March 2022. Waiting on a preconstruction conference.


7. Kings River Road Townhomes Located on Kings River Rd. in front of Litchfield Plantation, in Pawleys Island, this project consists of 41 multi-family units. Staff has received a preliminary sketch of the project. No approvals have been given. DHEC construction permits received. Construction has begun.


8. The Porches at Waverly Located on Waverly Road in Pawleys Island, this phase consists of 13 single-family lots. Staff has issued preliminary approval for this project. The District approved cost sharing to install the gravity deeper if possible. Developer is revising gravity installation to save trees. Construction has begun.


9. Northgate (Grimes Property Georgetown) The project is located on Hwy 701 in Georgetown across from the Walmart. The project consists of 4 commercial lots. One lot is proposed to be a carwash and the remaining lots are for future use. This development will also tie GKCU into the District’s sewer system. Construction has begun.

Forfeit to the District $0 Refund from District $0 TOTAL RESIDENTIAL EQUIVALENT UNITS: 243 UNITS IN WACCAMAW NECK: 236 UNITS IN WEST GEORGETOWN: 7 FISCAL IMPACT: If all of the projects on this list expire the developers

would forfeit $46,720.00 and the District would be required to refund $24,192. The individual forfeiture and refund amounts are shown under each project.

RECOMMENDATION: This is for information only.

WACCAMAW NECK NORTH

#5

#1

#2

#4

#3

WACCAMAW NECK SOUTH

#7

#8

#6

NORTH GEORGETOWN

#9

PERIOD

2

PAY PERIODS

4

MONTH Y-T-D

OPERATING REVENUES 1,504,161.79$ 2,995,491.42$

OPERATING EXPENSES 1,260,142.86 2,604,678.77------------------- ---------------------

GAIN (LOSS) 244,018.93$ 390,812.65$

TOTAL REVENUES 1,761,402.11$ 3,514,442.21$

TOTAL EXPENSES 1,450,142.72 2,980,076.48

GAIN (LOSS) 311,259.39$ 534,365.73$

AS OF 8-31-20


REVENUES and EXPENSES

1 09/29/20

MONTH LAST YEAR Y-T-D LAST YEAR % CHANGE

WATER FUND

Water Volume Charge 474,413.23 541,690.07 948,960.03 1,077,520.90 -11.93%

Water Service Connection 27,038.00 18,440.00 45,190.00 50,542.00 -10.59%

Meter Placement Charge 2,668.00 812.00 4,060.00 1,624.00 150.00%

Backflow Inspection Charge 5,856.63 5,432.88 11,667.60 10,768.91 8.35%

Water DECAP Charge 81,539.60 67,962.47 162,680.60 135,230.13 20.30%

Other Operating Reimb. 6,991.00 7,260.00 16,430.00 12,773.00 28.63%

598,506.46 641,597.42 1,188,988.23 1,288,458.94 -7.72%

WASTEWATER FUND

Sewer Volume Charge 542,355.04 573,727.13 1,095,386.35 1,140,784.82 -3.98%

Sewer Service Connection 0.00 0.00 0.00 0.00 0.00%

Sewer Tap / Step Unit 22,568.00 221.28 39,253.13 20,304.17 93.33%

Sewer Service Inspection 4,018.00 1,664.00 6,762.00 4,698.00 43.93%

Sewer Reconnect 0.00 0.00 0.00 0.00 0.00%

Sewer DECAP Charge 138,503.58 109,988.24 276,708.83 220,062.96 25.74%

Other Operating Reimb. 3,783.00 3,783.00 8,118.04 8,417.94 -3.56%

711,227.62 689,383.65 1,426,228.35 1,394,267.89 2.29%

BILLING & COLLECTION

Customer Charge 157,636.14 154,108.65 314,986.09 308,286.28 2.17%

Service Charge 17,178.00 11,942.50 32,786.00 25,823.50 26.96%

Reconnect Charge 9,672.00 10,468.00 14,392.00 21,196.00 -32.10%

Late Payment Processing 6,351.52 6,476.18 12,364.71 13,531.72 -8.62%

Returned Check Fees 450.00 750.00 840.00 2,010.00 -58.21%

191,287.66 183,745.33 375,368.80 370,847.50 1.22%

GENERAL ADMINISTRATION

Interest Income 3,796.97 32,271.12 8,542.83 71,771.90 -88.10%

Discounts Earned 36.04 79.68 58.35 128.91 -54.74%

Finance Charge 0.00 0.00 0.00 0.00 0.00%

Credit Card Fees 2,147.51 2,175.19 4,514.83 4,248.80 6.26%

Credit Card Charges (8,389.47) (7,576.02) (15,520.54) (14,183.83) 9.42%

Miscellaneous Income 20.00 642.24 303.57 653.24 -53.53%

(2,388.95) 27,592.21 (2,100.96) 62,619.02 -103.36%

ENGINEERING

Engineering Income 5,529.00 0.00 7,007.00 600.00 1067.83%

TOTAL OPERATING REVENUES 1,504,161.79 1,542,318.61 2,995,491.42 3,116,793.35 -3.89%


REVENUE COMPARISON - CURRENT YEAR TO PRIOR YEAR

AS OF 8-31-20

2 09/29/20


RESTRICTED INCOME

Availability Charge - Water 122,309.40 120,861.09 244,020.90 240,529.69 1.45%

Availability Charge - Sewer 110,883.90 107,698.33 221,552.03 215,472.92 2.82%

Water & Sewer Assessments 5,956.43 19,555.68 16,783.69 27,170.98 -38.23%

Interest Income 226.88 1,802.64 506.40 3,892.76 -86.99%

Demand Charge - Water 8,429.20 6,293.63 17,017.90 9,901.28 71.88%

Demand Charge - Sewer 9,434.51 5,469.66 19,069.87 10,931.27 74.45%

257,240.32 261,681.03 518,950.79 507,898.90 2.18%

TOTAL REVENUES 1,761,402.11 1,803,999.64 3,514,442.21 3,624,692.25 -3.04%

3 09/29/20


PERSONNEL SERVICES

Salaries & Wages - Regular * 312,761.44 295,240.26 626,599.81 603,967.93 3.75%

Salaries & Wages - Overtime 12,144.45 8,379.49 19,709.32 23,109.20 -14.71%

FICA Tax Expense 24,294.25 22,602.30 48,274.60 46,716.23 3.34%

Health Insurance 61,273.56 60,646.09 170,510.28 172,084.29 -0.91%

Retirement 50,335.01 43,796.86 100,131.68 90,478.83 10.67%

Workman's Compensation 20,973.00 21,848.75 20,973.00 21,848.75 -4.01%

Other Payroll Expenses 9,528.84 8,841.90 18,875.74 17,823.80 5.90%

TOTAL PERSONNEL SERVICES 491,310.55 461,355.65 1,005,074.43 976,029.03 2.98%

CONTRACTUAL SERVICES

Rents & Leases - Vehicles 553.86 553.84 1,107.71 1,107.68 0.00%

Rents & Leases - Other Equip. 9,812.39 2,598.61 12,447.81 13,010.00 -4.32%

Utilities 124,977.18 112,218.73 242,136.18 251,323.66 -3.66%

Sewer Service Charges 58,219.69 46,301.90 75,966.77 86,687.67 -12.37%

Telephone & Commun. Lines 7,285.49 10,916.94 19,675.04 20,448.07 -3.78%

Insurance - Operations 18,017.09 4,229.37 36,250.51 18,338.51 97.67%

Professional Services - Legal 0.00 0.00 0.00 0.00 0.00%

Professional Services - Consultants 0.00 0.00 2,788.53 0.00 n/a

Professional Services - Other 1,616.50 1,394.00 5,783.13 4,840.50 19.47%

Employee Uniforms 891.74 2,574.21 1,741.22 2,914.21 -40.25%

Service & Maint. Contracts 44,978.80 35,896.91 165,838.99 163,274.08 1.57%

TOTAL CONTRACTUAL SERVICES 266,352.74 216,684.51 563,735.89 561,944.38 0.32%

SUPPLIES and MATERIALS

Operating Supplies & Material 16,481.94 13,291.06 29,493.24 20,351.21 44.92%

Water Purchased for Resale 48,080.46 48,328.26 90,843.43 90,734.16 0.12%

Auto Supplies 8,811.36 19,662.54 18,248.24 32,356.12 -43.60%

Printing & Office Supplies 4,243.29 4,604.60 10,293.70 8,323.76 23.67%

Lab Treatment Supplies & Mat. 62,681.16 18,029.58 128,929.47 59,067.30 118.28%

TOTAL SUPPLIES and MATERIALS 140,298.21 103,916.04 277,808.08 210,832.55 31.77%

MAINTENANCE and REPAIR

Maint & Repair-Bldgs & Ground 3,670.69 26,990.46 18,346.67 27,846.46 -34.11%

Maint & Repair-Facilities 113,873.20 95,535.28 180,465.27 163,031.02 10.69%

Maint & Repair-Equipment 12,933.68 4,553.70 16,441.08 7,931.68 107.28%

Maint & Repair-Vehicles (8,123.20) 16,179.96 (1,320.60) 18,430.14 -107.17%

TOTAL MAINTENANCE and REPAIR 122,354.37 143,259.40 213,932.42 217,239.30 -1.52%

This Month Last Year

* # of Employees 78 77


EXPENSE COMPARISON - CURRENT YEAR TO PRIOR YEAR

AS OF 8-31-20

4 09/29/20


BUSINESS and TRAVEL EXPENSE

Travel Expense 0.00 100.00 0.00 100.00 n/a

Private Vehicle Expense 162.01 347.14 276.45 557.75 -50.43%

Postage & Delivery 627.30 1,246.74 808.64 1,276.71 -36.66%

Employee Training 185.00 1,518.50 8,445.83 10,120.62 -16.55%

Memberships & Meetings 5,849.00 2,936.37 14,085.80 8,771.17 60.59%

Board Member Per Diem 690.00 360.00 1,185.00 770.00 53.90%

Prof. Books & Periodicals 0.00 0.00 0.00 879.97 n/a

Public Information 1,120.28 1,573.83 1,473.42 1,585.44 -7.07%

Miscellaneous Expenses 313.15 1,173.70 3,825.44 1,242.70 207.83%

TOTAL BUSINESS and TRAVEL EXP 8,946.74 9,256.28 30,100.58 25,304.36 18.95%

CAPITAL OUTLAY

Land & Land Improvements 0.00 0.00 0.00 0.00 0.00%

Bldg. & Fixed Equipment 0.00 0.00 0.00 0.00 0.00%

Automotive Equipment 0.00 0.00 41,200.00 0.00 n/a

Operational & Constr. Equip. 1,500.54 4,388.59 1,785.65 5,174.00 -65.49%

Furniture & Fixtures 0.00 0.00 1,269.88 0.00 n/a

Construction Material 39,492.66 19,075.83 60,373.59 44,898.60 34.47%

District Labor Capitalized 0.00 0.00 0.00 (3,794.00) n/a

TOTAL CAPITAL OUTLAY 40,993.20 23,464.42 104,629.12 46,278.60 126.09%

MISCELLANEOUS

Contingency 0.00 0.00 0.00 0.00 0.00%

Deprec. & Capital Replacement 220,043.18 177,950.71 439,389.43 355,293.09 23.67%

Bad Debts 0.00 283.06 164.95 283.06 -41.73%

Miscellaneous Other (30,156.13) 615.75 (30,156.13) (8,015.00) 276%

TOTAL MISCELLANEOUS 189,887.05 178,849.52 409,398.25 347,561.15 17.79%

TOTAL OPERATING EXPENSES 1,260,142.86 1,136,785.82 2,604,678.77 2,385,189.37 9.20%

DEBT SERVICE

Bond & Interest Payments 189,999.86 198,839.21 375,397.71 397,678.47 -5.60%

Cushion Fund Contributions 0.00 0.00 0.00 0.00 0.00%

TOTAL DEBT SERVICE 189,999.86 198,839.21 375,397.71 397,678.47 -5.60%

TOTAL EXPENSES 1,450,142.72 1,335,625.03 2,980,076.48 2,782,867.84 7.09%

5 09/29/20

ACTUAL YTD BUDGET YTD VARIANCE % VARIANCE

WATER FUND

Water Volume Charge 948,960.03 736,666.67 212,293.36 28.82%

Water Service Connection 45,190.00 38,333.33 6,856.67 17.89%

Meter Placement Charge 4,060.00 1,000.00 3,060.00 306.00%

Backflow Inspection Charge 11,667.60 11,000.00 667.60 6.07%

Water DECAP Charge 162,680.60 161,345.00 1,335.60 0.83%

Other Operating Reimb. 16,430.00 14,166.67 2,263.33 15.98%

1,188,988.23 962,511.67 226,476.56 23.53%

WASTEWATER FUND

Sewer Volume Charge 1,095,386.35 853,333.33 242,053.02 28.37%

Sewer Service Connection 0.00 0.00 0.00 0.00%

Sewer Tap / Step Unit 39,253.13 12,500.00 26,753.13 214.03%

Sewer Service Inspection 6,762.00 4,166.67 2,595.33 62.29%

Sewer Reconnect 0.00 0.00 (0.00) 0.00%

Sewer DECAP Charge 276,708.83 280,912.50 (4,203.67) -1.50%

Other Operating Reimb. 8,118.04 8,333.33 (215.29) -2.58%

1,426,228.35 1,159,245.83 266,982.52 23.03%

BILLING & COLLECTION

Customer Charge 314,986.09 314,500.00 486.09 0.15%

Service Charge 32,786.00 22,500.00 10,286.00 45.72%

Reconnect Charge 14,392.00 20,000.00 (5,608.00) -28.04%

Late Payment Processing 12,364.71 13,333.33 (968.62) -7.26%

Returned Check Fees 840.00 1,500.00 (660.00) -44.00%

375,368.80 371,833.33 3,535.47 0.95%

GENERAL ADMINISTRATION

Interest Income 8,542.83 33,333.33 (24,790.50) -74.37%

Discounts Earned 58.35 200.00 (141.65) -70.83%

Finance Charge 0.00 83.33 (83.33) n/a

Credit Card Fees 4,514.83 3,666.67 848.16 23.13%

Credit Card Charges (15,520.54) (14,166.67) (1,353.87) 9.56%

Miscellaneous Income 303.57 7,000.00 (6,696.43) -95.66%

(2,100.96) 30,116.67 (32,217.63) -106.98%

ENGINEERING

Engineering Income 7,007.00 13,333.33 (6,326.33) -47.45%

TOTAL OPERATING REVENUES 2,995,491.42 2,537,040.83 458,450.59 18.07%

BUDGETED TO ACTUAL REVENUE



6 09/29/20


RESTRICTED INCOME

Availability Charge - Water 244,020.90 242,017.50 2,003.40 0.83%

Availability Charge - Sewer 221,552.03 203,165.00 18,387.03 9.05%

Water & Sewer Assessments 16,783.69 66,666.67 (49,882.98) -74.82%

Interest Income 506.40 1,666.67 (1,160.27) -69.62%

Demand Charge - Water 17,017.90 16,666.67 351.23 2.11%

Demand Charge - Sewer 19,069.87 18,333.33 736.54 4.02%

518,950.79 548,515.83 (29,565.04) -5.39%

TOTAL REVENUES 3,514,442.21 3,085,556.67 428,885.54 13.90%

7 09/29/20


PERSONNEL SERVICES

Salaries & Wages - Regular 626,599.81 635,668.77 9,068.96 1.43%

Salaries & Wages - Overtime 19,709.32 18,769.23 (940.09) -5.01%

FICA Tax Expense 48,274.60 49,405.08 1,130.48 2.29%

Health Insurance 170,510.28 133,070.83 (37,439.45) -28.13%

Retirement 100,131.68 108,875.54 8,743.86 8.03%

Workman's Compensation 20,973.00 13,833.33 (7,139.67) -51.61%

Other Payroll Expenses 18,875.74 24,105.33 5,229.59 21.69%

TOTAL PERSONNEL SERVICES 1,005,074.43 983,728.12 (21,346.31) -2.17%

CONTRACTUAL SERVICES

Rents & Leases - Vehicles 1,107.71 1,200.00 92.29 7.69%

Rents & Leases - Other Equip. 12,447.81 8,140.33 (4,307.48) -52.92%

Utilities 242,136.18 241,660.67 (475.51) -0.20%

Sewer Service Charges 75,966.77 97,371.67 21,404.90 21.98%

Telephone & Commun. Lines 19,675.04 20,596.67 921.63 4.47%

Insurance - Operations 36,250.51 36,553.33 302.82 0.83%

Professional Services - Legal 0.00 1,666.67 1,666.67 100.00%

Professional Services - Consultants 2,788.53 0.00 (2,788.53) n/a

Professional Services - Other 5,783.13 12,778.83 6,995.70 54.74%

Employee Uniforms 1,741.22 2,669.17 927.95 34.77%

Service & Maint. Contracts 165,838.99 128,728.50 (37,110.49) -28.83%

TOTAL CONTRACTUAL SERVICES 563,735.89 551,365.83 (12,370.06) -2.24%

SUPPLIES and MATERIALS

Operating Supplies & Material 29,493.24 26,903.67 (2,589.57) -9.63%

Water Purchased for Resale 90,843.43 64,970.67 (25,872.76) -39.82%

Auto Supplies 18,248.24 23,992.17 5,743.93 23.94%

Printing & Office Supplies 10,293.70 9,241.17 (1,052.53) -11.39%

Lab Treatment Supplies & Mat. 128,929.47 93,374.50 (35,554.97) -38.08%

TOTAL SUPPLIES and MATERIALS 277,808.08 218,482.17 (59,325.91) -27.15%

MAINTENANCE and REPAIR

Maint & Repair-Bldgs & Ground 18,346.67 9,183.33 (9,163.34) -99.78%

Maint & Repair-Facilities 180,465.27 163,665.83 (16,799.44) -10.26%

Maint & Repair-Equipment 16,441.08 19,514.17 3,073.09 15.75%

Maint & Repair-Vehicles (1,320.60) 21,798.67 23,119.27 106.06%

TOTAL MAINTENANCE and REPAIR 213,932.42 214,162.00 229.58 0.11%



BUDGETED TO ACTUAL EXPENSES

8 09/29/20


BUSINESS and TRAVEL EXPENSE

Travel Expense 0.00 3,716.67 3,716.67 100.00%

Private Vehicle Expense 276.45 1,087.67 811.22 74.58%

Postage & Delivery 808.64 18,104.17 17,295.53 95.53%

Employee Training 8,445.83 7,741.67 (704.16) -9.10%

Memberships & Meetings 14,085.80 5,924.17 (8,161.63) -137.77%

Board Member Per Diem 1,185.00 1,666.67 481.67 28.90%

Prof. Books & Periodicals 0.00 366.67 366.67 100.00%

Public Information 1,473.42 1,333.33 (140.09) -10.51%

Miscellaneous Expenses 3,825.44 4,421.67 596.23 13.48%

TOTAL BUSINESS and TRAVEL EXPENSE 30,100.58 44,362.67 14,262.09 32.15%

CAPITAL OUTLAY

Land & Land Improvements 0.00 0.00 0.00 0.00%

Bldg. & Fixed Equipment 0.00 0.00 0.00 0.00%

Automotive Equipment 41,200.00 50,000.00 8,800.00 17.60%

Operational & Constr. Equip. 1,785.65 10,791.67 9,006.02 83.45%

Furniture & Fixtures 1,269.88 5,066.67 3,796.79 74.94%

Construction Material 60,373.59 29,166.67 (31,206.92) -107.00%

District Labor Capitalized 0.00 0.00 0.00 0.00%

TOTAL CAPITAL OUTLAY 104,629.12 95,025.00 (9,604.12) -10.11%

MISCELLANEOUS

Contingency 0.00 58,333.33 58,333.33 100.00%

Deprec. & Capital Replacement 439,389.43 442,257.50 2,868.07 0.65%

Bad Debts 164.95 833.33 668.38 80.21%

Miscellaneous Other (30,156.13) 0.00 30,156.13 n/a

TOTAL MISCELLANEOUS 409,398.25 501,424.17 92,025.92 18.35%

TOTAL OPERATING EXPENSES 2,604,678.77 2,608,549.95 3,871.18 0.15%

DEBT SERVICE

Bond & Interest Payments 375,397.71 409,280.17 33,882.46 8.28%

Cushion Fund Contributions 0.00 0.00 0.00 0.00%

TOTAL DEBT SERVICE 375,397.71 409,280.17 33,882.46 8.28%

TOTAL EXPENSES 2,980,076.48 3,017,830.12 37,753.64 1.25%

9 09/29/20

7-31-20 8-31-20NON-RESTRICTED ACCOUNTS

Operation & Maintenance Account 4,654,131.25 4,803,740.69Customer Deposits 555,976.66 564,655.53Cash on Hand 2,100.00 2,100.00

5,212,207.91 5,370,496.22

RESTRICTED ACCOUNTSPlantersville Sewer Assessments 41,265.61 45,490.64South Causeway Sewer Assessments 315,641.15 315,702.75North Causeway Sewer Assessments 117,637.38 117,660.34Brock Road Sewer Assessments 5,062.44 5,063.43Pleasant Hill Water Assessments 410,451.06 412,003.84Beaumont Drive Water Assessments 71,082.37 71,096.24Cherokee Drive Water Assessments 66,801.24 67,082.22Commanche Assessments 12,178.97 12,181.35Pawleys S. Comm. Sewer Assessments 36,524.73 36,531.86M.L. King Sewer Assessments 79,894.86 79,910.452015 Refund Bond & Int. Redempt. Fund 511,376.38 622,753.201989 & 98 Refund Bond & Int. Redemp. 115,599.72 144,499.592011A SRF Bond & Int. Redemp. Fund 96,624.30 117,629.582011B SRF Bond & Int. Redemp. Fund 53,402.71 65,011.97Economic Dev. Grant Matching Funds 500,000.00 500,000.00FmHA Bond Cushion Funds 150,084.00 150,084.00Depreciation & Capital Replacement 3,799,369.12 3,972,712.30Contingency Fund 870,000.33 870,000.33Reservation Fees 8,091.00 42,363.00Good Neighbor Contributions 55,489.23 52,674.86Harmony Community Impact Fees 31,360.00 31,360.00Water Impact Fees 3,291,699.42 3,254,744.15 *Sewer Impact Fees 4,414,063.15 4,428,882.29 *

15,053,699.17 15,415,438.39

CONSTRUCTION ACCOUNTSNo Active Projects 0.00 0.00

0.00 0.00

TOTAL CASH and SHORT TERM INVESTMENTS 20,265,907.08 20,785,934.61

CURRENT YR. LAST YEAR*IMPACT FEES COLLECTED AUGUST '20 FY2021 Y-T-D FY2020 Y-T-D

Water Impact Fees 32,070.00 57,186.00 113,530.00Sewer Impact Fees 13,955.00 29,365.00 66,122.00

46,025.00 86,551.00 179,652.00

TOTAL NON-RESTRICTED

GEORGETOWN COUNTY WATER & SEWER DISTRICTCASH and SHORT TERM INVESTMENTS

TOTAL RESTRICTED

10 09/29/20

# CUSTOMERS GTN. W.N. G.C. TOTALBEG. of YEAR 6,597 17,124 634 24,355 JULY 6,618 17,165 632 24,415 AUGUST 6,630 17,186 629 24,445 SEPTEMBER - - - - OCTOBER - - - - NOVEMBER - - - - DECEMBER - - - - JANUARY - - - - FEBRUARY - - - - MARCH - - - - APRIL - - - - MAY - - - - JUNE - - - -

# R.E.U. WATER GTN. W.N. G.C. TOTAL

BEG. of YEAR 5,570 28,419 1,079 35,068 JULY 5,591 28,426 1,077 35,094 AUGUST 5,590 28,542 1,088 35,220 SEPTEMBER - - - - OCTOBER - - - - NOVEMBER - - - - DECEMBER - - - - JANUARY - - - - FEBRUARY - - - - MARCH - - - - APRIL - - - - MAY - - - - JUNE - - - -

WASTEWATER GTN. W.N. TOTALBEG. of YEAR 5,439 22,267 27,706 JULY 5,455 22,287 27,742 AUGUST 5,456 22,349 27,805 SEPTEMBER - - - OCTOBER - - - NOVEMBER - - - DECEMBER - - - JANUARY - - - FEBRUARY - - - MARCH - - - APRIL - - - MAY - - - JUNE - - -

F/Y 2021 CUSTOMERS and R.E.U.s

11 09/29/20

BANK ACCOUNTS

13,565,239.37 LGIP 0.3402%7,057,821.32 TD Bank 0.30%

0.00 TD Bank Investments

20,623,060.69

BANK of NEW YORK - MELLON TRUST CO.

117,629.58 2011A SRF B&I Redemption65,011.97 2011B SRF B&I Redemption

0.00

182,641.55

$20,805,702.24 TOTAL INVESTMENTS and INTEREST BEARING ACCOUNTS

AUGUST 2020 INVESTMENTS

12 09/29/20

AUGUST 2020 BALANCE $52,674.86

CUSTOMER DISBURSEMENTSCONTRIBUTIONS TO CUSTOMERS

F/Y 1992 559.00 0.00F/Y 1993 828.00 77.03F/Y 1994 1,500.96 345.91F/Y 1995 1,818.23 870.73F/Y 1996 3,560.00 553.28F/Y 1997 5,634.00 2,145.89F/Y 1998 8,120.00 5,211.32F/Y 1999 8,827.50 4,630.83F/Y 2000 11,324.13 13,054.26F/Y 2001 11,745.16 7,085.01F/Y 2002 10,846.32 17,157.74F/Y 2003 10,547.00 8,317.78F/Y 2004 10,782.00 11,001.00F/Y 2005 10,738.50 12,577.95F/Y 2006 10,246.00 13,948.67F/Y 2007 11,343.00 17,095.99F/Y 2008 10,917.00 12,830.61F/Y 2009 20,453.00 13,291.20F/Y 2010 12,788.00 18,447.40F/Y 2011 13,889.50 11,934.16F/Y 2012 15,370.82 7,783.46F/Y 2013 13,974.00 4,037.73F/Y 2014 15,339.95 8,612.84F/Y 2015 13,610.00 8,549.12F/Y 2016 12,974.00 9,146.18F/Y 2017 12,405.00 6,517.17F/Y 2018 11,718.00 5,779.72F/Y 2019 10,764.00 6,048.17F/Y 2020 11,158.00 12,333.66

REFERRALS/F/Y 2021 APPROVED

JULY 781.00 4,831.50 25 / 37AUGUST 746.00 3,570.65 15 / 24SEPTEMBER 0.00 0.00OCTOBER 0.00 0.00NOVEMBER 0.00 0.00DECEMBER 0.00 0.00JANUARY 0.00 0.00FEBRUARY 0.00 0.00MARCH 0.00 0.00APRIL 0.00 0.00MAY 0.00 0.00JUNE 0.00 0.00

F/Y '21 Y-T-D 1,527.00 8,402.15

GOOD NEIGHBOR CONTRIBUTIONS

13 09/29/20

Revenue Variances - FavorableLast Year Variance


Water Volume Charge 948,960.03 736,666.67 1,077,520.90 212,293.36

Sewer Volume Charge 1,095,386.35 853,333.33 1,140,784.82 242,053.02

Water Volume Charges are down 11.9% compared to last year and Sewer Volume Charges are down 4.0%

compared to last year on much lower usage for irrigation and reduced tourism.

Revenue Variances - Unfavorable

Last Year Variance


Reconnect Charges 14,392.00 20,000.00 21,196.00 (5,608.00)

Reconnection fees were suspended in March in response to a request from the Governor due to

coronavirus. Service disconnections resumed in mid-July. August revenue was within budgeted expectations.

Last Year Variance


Interest Income 8,542.83 33,333.33 71,771.90 (24,790.50)

The interest income budget for FY2020 was based on an interest rate of 2.0%. For FY2021, the anticipated rate

was budgeted at a rate of 1.25% because of falling rates. Rates are currently 0.30% to 0.35%.

Variance AnalysisAugust-20

14 09/29/20

Variance AnalysisAugust-20

Expense Variances - Unfavorable

Last Year Variance


Health Insurance 170,510.28 133,070.83 172,084.29 (37,439.45)

The variance includes a deposit of $47,197 paid in July that will be applied to the June 2021 health insurance bill.

Last Year Variance


Service and Maint. Contracts 165,838.99 128,728.50 163,274.08 (37,110.49)

The variance includes annual license fees for DHEC and USGS of $87,850. The variance will improve as these

one-time expenses are spread out through the year.

Last Year Variance


Water Purchased for Resale 90,843.43 64,970.67 90,734.16 (25,872.76)

This variance will moderate as seasonal use decreases. The variance decreased from ($34,465) in July.

Last Year Variance


Lab Treatment Supplies and Materials 128,929.47 93,374.50 59,067.30 (35,554.97)

The variance improved from ($53,641) in July and is expected to continue to improve as seasonal usage decreases.

Expense Variances - Favorable

Last Year Variance


Salaries & Wages 626,599.81 635,668.77 603,967.93 9,068.96

The Salaries & Wages account is under budget due to vacancies.

Last Year Variance


Sewer Service Charges 75,966.77 97,371.67 86,687.67 21,404.90

The City of Georgetown has only billed for one month to date. The September bill for July was $48,158.

Number of Cut-offs in July 195District Terminated Accounts 20

15 09/29/20

ADJUSTMENT STATISTICS139 227 119 165 166 119 122 184 176 176 219 196

19,828.19$ 18,231.86$ 13,486.60$ 16,416.40$ 20,595.37$ 12,266.09$ 8,921.41$ 27,014.94$ 24,632.33$ 18,980.58$ 19,725.93$ 27,890.32$

ADJUSTMENT

TYPE AUGUST '20 JULY '20 JUNE '20 MAY '20 APRIL '20 MARCH '20 FEB. '20 JAN. '20 DEC. '19 NOV. '19 OCT. '19 SEPT. '19

SEWER DEMAND 96.20 - - - - - - - 7.28 112.70 - -

# of Adjustments 2 - - - - - - - 1 3 - -

Average per Adjustment 48.10 - - - - - - - 7.28 37.57 - -

WATER DEMAND 76.56 - - - - - - - - 325.38 - -

# of Adjustments 2 - - - - - - - - 4 - -

Average per Adjustment 38.28 - - - - - - - - 81.35 - -

BACKFLOW ADMIN. FEE - 11.07 - - 1.23 - 1.23 - - 7.39 - 6.17

# of Adjustments - 1 - - 1 - 1 - - 1 - 1

Average per Adjustment - 11.07 - - 1.23 - 1.23 - - 7.39 - 6.17

CUSTOMER CHARGE - 65.00 188.73 - 6.50 - 6.50 99.05 - - 13.00 19.50

# of Adjustments - 2 1 - 1 - 1 2 - - 1 1

Average per Adjustment - 32.50 188.73 - 6.50 - 6.50 49.53 - - 13.00 19.50

IRRIGATION USE 185.36 1,543.26 336.53 221.17 86.75 - 42.96 64.30 933.91 2,241.60 5,623.25 6,323.83

# of Adjustments 3 5 3 1 3 - 1 3 2 7 10 7

Average per Adjustment 61.79 308.65 112.18 221.17 28.92 - 42.96 21.43 466.96 320.23 562.33 903.40

SEWER AVAILABILITY 140.56 91.68 - - 1,599.09 15.28 22.92 138.93 - 932.40 15.28 76.03

# of Adjustments 2 2 - - 2 1 2 2 - 3 2 2

Average per Adjustment 70.28 45.84 - - 799.55 15.28 11.46 69.47 - 310.80 7.64 38.02

SEWER VOLUME CHARGE 7,215.48 11,816.34 11,285.46 12,327.98 12,355.26 7,873.55 6,111.44 15,871.29 18,417.29 10,043.00 9,816.86 16,523.89

# of Adjustments 97 115 68 79 73 49 54 80 82 78 95 89


WATER AVAILABILITY 63.25 231.75 - - 1,228.71 16.17 5.39 86.24 - 921.53 10.78 31.62

# of Adjustments 1 3 - - 2 1 1 1 - 4 2 2

Average per Adjustment 63.25 77.25 - - 614.36 16.17 5.39 86.24 - 230.38 5.39 15.81

WATER VOLUME CHARGE 1,058.06 4,252.82 1,335.42 2,464.93 3,008.49 3,300.83 1,058.38 7,897.09 3,975.63 4,327.65 3,395.98 3,611.82

# of Adjustments 18 78 28 54 67 53 52 81 67 68 86 59


PENALTY 101.68 127.09 340.46 254.88 53.28 91.81 38.54 185.35 107.30 68.93 145.69 278.99

# of Adjustments 11 19 19 29 12 9 8 12 20 8 22 29


METER TAMPERING - - - - - 400.00 - - - - - -

# of Adjustments - - - - - 1 - - - - - -

Average per Adjustment - - - - - 400.00 - - - - - -

INSTALLMENT PAYMENTS 10,891.04 92.85 - 1,147.44 2,140.06 408.45 1,634.05 2,672.69 1,190.92 - 705.09 1,018.47

# of Adjustments 3 2 - 2 3 4 2 3 4 - 1 6

Average per Adjustment 3,630.35 46.43 - 573.72 713.35 102.11 817.03 890.90 297.73 - 705.09 169.75

RECONNECT FEES - - - - 116.00 160.00 - - - - - -

# of Adjustments - - - - 2 1 - - - - - -

Average per Adjustment - - - - 58.00 160.00 - - - - - -

16 09/29/20

TO: BOARD OF DIRECTORS

FROM: DOROTHY SMALL, HR MANAGER DATE: SEPTEMBER 30, 2020 SUBJECT: QUARTERLY AND FYD HUMAN RESOURCE EVENTS

ARRIVALS

QUARTER FISCAL YTD

(1) Associate Maintenance Technician (1) Water Operator Trainee (1) IT Manager

(1) Associate Maintenance Technician (1) Water Operator Trainee (1) IT Manager

DEPARTURES

QUARTER FISCAL YTD (1) IT Manager (1) Relocation

NO CURRENT VACANCIES PROMOTIONS AND TRANSFERS

QUARTER FISCAL YTD (2) Level Promotions (2) Level Promotions

LICENSES AND CERTIFICATIONS OBTAINED

QUARTER FISCAL YTD (2) Additional Environmental Licenses

(2) Additional Environmental Licenses

MEMO

DBS

CUSTOMER KUDOS (Written, Phone, Email, or Personal) QUARTER FISCAL YTD

(11) Construction Department (11) Construction Department (13) Maintenance Department (13) Maintenance Department (8) Customer Service (8) Customer Service (4) Engineering (4) Engineering TOTAL - 36 TOTAL - 36

INTERNAL KUDOS

• 16 YTD

WORKERS COMP QUARTER FISCAL YTD

(0) Reportable Accidents (0) Reportable Accidents AWARDS/RECOGNITION

Date post:	10-Oct-2020
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