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GEORGIA COMMUNITY ACTION ASSOCIATION STRATEGIC PLANNING RETREAT AND BOARD
MEETING
September 22-24,2010
Peachtree City, Georgia
Jimmie Samuel, President
Welcome
DOING MORE WITH LESS
MONEY, STAFF & CAPACITY
Will Non-Profits CAAs Be Able to Meet Rising Demands?
Source Data: Georgia Center for Non-Profits – www.gcn.org
GCAA STRATEGIC
PLANNING AND BOARD MEETING
September 22-24,2010
Peachtree City, Georgia
Welcome
Source: Georgia Center for Non-Profits
64 % OF NONPROFITS SURVEYED INDICATE
SIGNIFICANT INCREASES IN
DEMAND31% note dramatic (+30%)
increases
Source: Georgia Center for Non-Profits- Survey of Non-Profit Financial Health
What are the primary reasons for diminished capacity to meet demands?
1. Funding Cuts2. Increased Costs3. Management Capacity4. Lack of Space5. Lack of Volunteers
LEADERSHIP AND INFRASTRUCTURE
Source: Georgia Center for Non-Profits- Survey of Non-Profit Financial Health
SHIFT IN SERVICE DEMANDS
“We are seeing more middle class people and families”
E.D. of a Savannah area Food Bank
“Our former donors are now our clients – they come to us to keep the lights on and pay the rent.”
E.D. of an emergency assistance program
NONPROFIT FINANCIAL HEALTH 24% indicated that the
organization had more than 6 months reserves;
55.2% had less than 3 months and
19% had no reserves at all.
The number of agencies reporting no existing reserves increased by 5%; those with 3 months decreased by 3.5%, and those with 6 months reserves decreased by 4%.
Not a small nonprofit issue
GCN Survey - N=255 agencies
For those respondents with annual budgets exceeding $5M, 62.5 % had less than 3 months of liquid reserves contrasted with56.2% for groups with less than $2M annual budgets.
NON-PROFIT FINANCIAL HEALTH68.2% of Respondents had Government
Contracts
Increasing ISSUES:
Protracted Reimbursements Cash Flow Problems & Temporary
Insolvency Zero notice contract cancellations Renegotiated contract rates on-the-fly
Source: Georgia Center for Non-Profits- Survey of Non-Profit Financial Health
MANAGEMENT RESPONSE
Cutting Staff
Cutting Operational Costs
Source: Georgia Center for Non-Profits- Survey of Non-Profit Financial Health
STAFFING LEVELS
11.6 % will Shorten work weeks or lower hours
20.5% will Hold vacant positions 6.3% will Shift FTE’s to Part Time to save
on benefits costs 31% reported staff layoffs in Q1
compared to 27% reporting layoffs in Q4 2008
n=112
Source: Georgia Center for Non-Profits- Survey of Non-Profit Financial Health
STAFFING LEVELS
11.6 % will Shorten work weeks or lower hours
20.5% will Hold vacant positions 6.3% will Shift FTE’s to Part Time to save
on benefits costsn=112
Source: Georgia Center for Non-Profits- Survey of Non-Profit Financial Health
MANAGEMENT RESPONSECollaboration & Other Unnatural Acts28.9% would consider a merger if they had
resources to manage it. 50% would combine advocacy efforts or
marketing efforts with other groups 44% would consider consolidating their
back office or outsourcing it
Source: Georgia Center for Non-Profits- Survey of Non-Profit Financial Health
MANAGEMENT RESPONSECutting Programs & Tightening
Constraints 44.3% will increase constraints to limit
demand compared to 37.5% in Q4 44% will close some programs to shift
support to core initiatives or to cut costs compared to 30.8% in Q4
Increased Fundraising & Marketing Activity
WHAT ELSE ARE NONPROFITS CUTTING? Direct Program Expenses (food,performance
productions, animal care) Conferences & Travel Supplies & Equipment Print & Mail 63% will keep compensation levels even 67% will keep benefits intact 58% will not or will only slightly reduce
professional development
Source: Georgia Center for Non-Profits- Survey of Non-Profit Financial Health
2009 OPTIMISM IMPROVED OVER Q4
7% Fewer felt they would realize significant revenue declines and 6% more felt the impact would be slight
30% felt government contracts would remain stable
21% Expect to start a capital campaign (compared to 10% in Q4)
40% Plan to deliver events as usual24% Expect to start a new event63% Expect to hold salaries & benefits at current
levels22.1% Expect to expand programs54% Expect to hold programs at current levels
Source: Georgia Center for Non-Profits- Survey of Non-Profit Financial Health
MEETING THE DEMANDSurvey Question: If you are meeting the
demand, what made the difference?
1. Careful Planning and Financial Controls
2. Increase or Improved Development Activity
3. Active Board Involvement
Source: Georgia Center for Non-Profits- Survey of Non-Profit Financial Health
FORM 6 DISCUSSION GROUPS
GROUP DISCUSSIONS/ISSUES
•ARRA Implementation• Technology and Reporting
Enhancements• Peer to Peer (Self Regulation)• Legislative Education• Resource Development• Marketing and Communication
FACILITATOR/GROUP INSTRUCTIONS
1:30 pm – 3:00 pm
FRAME THE ISSUES Select a Recorder, Time Keeper and
Reporter Discuss the Topic List the Issues/Problems
GROUP INSTRUCTIONS
3:30 pm - 4:45 pmESTABLISH GOALS/OBJECTIVES
Describe the Desired Future – “What Do You Envision”?
List three (3) Possible Solutions for Each Issue/Problem Identified
ARRA IMPLEMENTATIONDiscussion Starters:• Grantee Performance (WAP/CSBG)• Program Evaluation• Risk Mitigation and Management• Others
TECHNOLOGY ENHANCEMENTSDiscussion Starters:
• EZT Centralization• ARRA/CSBG Reporting• IT Personnel• Others
PEER TO PEER…SELF REGULATIONDiscussion Starters: Application Process Mentoring Confidentiality Others
LEGISLATIVE EDUCATIONDiscussion Starters: Legislative Agenda Governmental Affairs Interns Others
FUNDRAISING AND RESOURCE DEVELOPMENTDiscussion Starters:
Federal Grants Life Cycle Membership Dues Fund Raising Ideas Others
MARKETING AND COMMUNICATION
Discussion Starters:
• CAA Best Practices • Poverty Reduction Messaging• Communications Plans• Others