Georgia Tech Library Electronic Reserves:

Processing and Workflow

Presented By:

Felecia Henderson

Outline

• Components of Electronic Reserves

• Reserves Processing Time & Statistics

• Tips for Producing the Best ScannedImage

• Course Reserves

Components of Electronic Reserves

Georgia Tech Library Electronic Reserves:

- 9th year of operation

- provides access to an extensive variety of material

- available 24/7

- supports limitless

simultaneous users

Components of Electronic Reserves

Our system is a home grown system utilizing an Access database and Voyager Circulation and Cataloging modules.

The look and feel of Georgia Tech’s E-Reserves is completely customized!

Components of Electronic Reserves

Incoming submissions are scanned on a Fujitsu scanner at 300 dpi and updated throughout the day.

Components of Electronic Reserves

E- Reserves consists of class notes, homework solutions, exams, journal articles and book chapters

Additions/removals made upon faculty’s request

Components of Electronic Reserves

Course material for Electronic Reserves may be submitted electronically or in print format.

Items in print format are scanned and saved as PDF documents.

Items in electronic format are copied to a scan directory and downloaded directly to the web.

No hard copies are available at the Circulation Desk.

Components of Electronic Reserves

Our system is an integrated system in which different components talk and work together.

Reserves Processing Time & Statistics

Current Academic Year

Books:• 750 Book Submissions• 452 Permanent Reserves

Scanned items:• 2,444 Scanned Articles• 527 Permanent Exams

Total items viewed 2002-2003:

• 650,000

Reserves Processing Time & Statistics

Materials received…

– by the last day of classes are available the first day

– the first week of the semester are processed within 3-5 days or less

– after the first week of classes are processed within 2 working days

Reserves Processing Time & Statistics

Renewals

Three weeks prior to the end of the semester, Reserve personnel send reminders to renew or remove current material on reserve

Tips for Producing the Best Scanned Image

• Print submissions should be clean, legible and on white 8 ½ x 11 paper

• Black ink for handwritten notes or homework solutions

• Single sided copies

• Copyrighted material

Course Reserves

Access is password protected

Course Reserves

Searching for Reserves…

Browse by College/School

or

Search by Dept/Course Number and/or Professor

Course Reserves

A professor’s web page consists of:

-course number-course name -instructor’s name -campus address

-email address-prof’s home page

-a list of scanned items

-URLs and/or -books

Course Reserves

Course Reserves

Course Reserves

• Our latest service to the Georgia Tech community is streaming media

• Conversion of audio and video tapes

Course Reserves

• New version of E-Reserves Database

• Considering migration to Docutek

End of Session 1