Getting in Step With Banner

                                                               

Agenda Banner Timeline What is Banner Finance? What do the New Accounts Numbers Look

Like? When do I use the New Account Numbers The Best Part Establish your Password on Banner Basic Navigation in Banner

                                                               

Banner Timeline

07/01/05 - Finance

01/01/06 - Human Resources/Payroll

Fall 2006 - Student

Spring 2007 - Alumni

                                                               

What is Banner Finance??

Accounts Payable Purchasing Fixed Assets General Accounting Inquiries & Reporting Non Student A/R (Departmental Receipts)

                                                               

What is FOAPAL? Chart of Accounts - describes the accounting

distribution The ‘key’ to Banner Finance Built in hierarchical levels Last level is data entry, 1-6 alphanumeric

characters Numeric F,O,A,P for ease of data entry All titles/descriptions 1-35 characters Designed to facilitate governmental reporting Budget Code is to be derived from the levels

                                                               

Hierarchical Levels Internal levels defined by Banner Some external levels defined by VU for

reporting Used for totals, subtotals and on-line

query Later levels roll up to predecessor levels Numbering scheme increases by level No duplicate numbers allowed No leading zeros

                                                               

Relationship FRS Plus to Banner FRS Plus (# characters) BANNER (#characters)

Campus Code (attribute) C Chart Code (1)

General/Subsidiary Ledger (6)

Account Number

F FUND (1-6)

Where money comes from (type)

Division (attribute)

School/Administrative Unit (attribute)

Department (attribute)

O ORGANIZATION (1-6)

Whose money

Object/Control code (4)

(Subcodes)

A ACCOUNT (1-6)

What is spent/receipted

Purpose Code (attribute) (3)

(Subheads)

P PROGRAM (1-6)

Why spent/receipted

N/A A ACTIVITY (1-6)

N/A L LOCATION (1-6)

N/A I INDEX (1-6) Data entry shortcut

                                                               

Required - Chart Code

One character alphanumeric ‘C’ for University and ‘F’ for Foundation

Numerous charts can be used

                                                               

Required - FUND

Identifies where the money comes from Retain current account titles Use Fund for General Ledger and

Operating 5 levels available, 3 levels used Data entry 5 digits

                                                               

Required – FUND (Cont’d)

Where Money

Comes From

Data Entry

Range

General Funds – Departmental 10000-19999

Auxiliary Funds 20000-29999

Restricted Funds 30000-39999

Loan Funds 40000-49999

Quasi-Endowment Funds 50000-59999

Endowment Funds 60000-69999

Agency Funds 80000-80999

Plant Funds 90000-98999

Bank Fund 99000-99999

                                                               

Required - ORGANIZATION

Identifies whose money, budgetary responsibility

Data from organization charts To be reviewed by Budget Office &Divisional

Budget Managers 8 levels available, 5 levels used Data entry 4 characters

                                                               

Required – ORGANIZATION (Cont’d)

Whose Money Data Entry Range

President 10xx - 1999

VP for Financial Services 20xx - 2999

Provost 30xx - 3999

Room To Grow 40xx - 4999

Revenue 50xx - 5999

VP for Statewide Services 70xx - 7999

                                                               

Required - ACCOUNT Identifies what is spent/receipted

4 levels available, 3 levels used

Data entry level 5 digits

Account in Banner = Sub code/Object in FRS

                                                               

Required – ACCOUNT (Cont’d)What is

Spent/ReceiptedData Entry

Range

Assets 1xxxx

Liabilities 2xxxx

Control Accounts 3xxxx

Fund Balance 4xxxx

Revenue 5xxxx

Salary & Benefits 6xxxx

Expenditures 7xxxx

Transfers 8xxxx

Fund Additions/Deductions

9xxxx

                                                               

Required - PROGRAM Identifies why the money is

spent/receipted Defined by National Association of

College & University Business Officers standards

5 levels available, 2 levels used Data entry 4 characters The Program Code will always default

                                                               

Required – PROGRAM (Cont’d)Why Money

Spent/Receipted

Data Entry

Values

Revenue 1000

Instruction 1100

Libraries 1200

Student Services 1300

Operations & Maintenance of Plant 1400

Institutional Support 1500

Community Services 1600

Auxiliary Services 2000-2400

Sponsored Programs 3000

Student Aid 4000

Depreciation 5000

Capital Projects 9000

Debt Service 9100

                                                               

Optional - ACTIVITY Describes special events No levels Data entry 1-6 characters user defined Warning – dependent on user to key No budgetary control

                                                               

Optional - LOCATION

Identifies the physical location Used for fixed asset accounting only 5 levels available Data entry 6 characters

                                                               

How FOAPAL is used

General Ledger(10000-49999 accounts)

Use FA Fund

Account

Operating Ledger (50000-99999 accounts)

Use FOAP Fund

Organization Account Program

                                                               

FOAPAL Defaults – Operating Ledger

The General Fund will always default to the Organization

As a general rule, the Organizations with Non-General Funds will always default to the Fund.

The Program will always default.

                                                               

When Do I Use the New Banner Number?

For Mailroom For Telephone At Bookstore For Commercial Printing ONLY Completing Requisitions Submitting Direct Pay Invoices (other than

employee reimbursement)

On Departmental Receipts Journal Entries Inquiries on Banner

                                                               

When Do I Use My FRS Number?

For Human Resources/Payroll (until 1/06) For Travel/Employee Reimbursement

(until 1/06) For all Docutech (Until approx 8/05 – you

will be notified)

                                                               

The Best Part of Banner Finance

Extensive on-line query capabilitiesInquiry on any field you have access using Oracle

wildcards % and/or _ :

CA% any beginning with CA

%CA% any that contain CA

%CA any ending with CA

_C% any with occurrence C

in 2nd character

                                                               

Let’s Get in Step With Banner