GettingontheRoad

toBetterM&ELauraKoch

ExecutiveDirector

Whattoexpectfromthissession

• Demystify thepracticeofM&E

• Inspire andmotivate youtoimproveyourM&Esystems

• Gaintools andtips tostrengthenyourorganization’sM&E

Whereto

begin?

EvolutionofourM&EPractice

2015 – 43grantees,$3M

2016 – M&EsupportforGrantees

2018 – Redefineourgrantmaking

andprogramstrategy

Story- M&EChallenge

KeyComponentsofanM&ESystem

Goals

SMART

Indicators&Targets

Staff&Tools

Datacollection

Analysis&Program

refinement

GoalsBasicLogicModel

Goals

SMART

Indicators

&Targets

Staff&Tools

Datacollection

Analysis&Programrefinemen

t

LOGICMODEL

Project ProblemStatement QuantifytheProblem Whatchangesdoyouwanttosee?

(Objectives)

WhatareyougoingtodotosolvetheProblem?

(Activities)

Whatdoyouplantomeasure?

1.CleanWaterSources

Highincidenceofwaterborne

illness,particularlyamong

children

1in3childrensufferfromwater

borneillnessinourcommunity

1.190%ofhouseholdsinthecommunity

willhaveaccesstoasufficient,safe

watersupply.

1.1.1Buildcleanwatersources(boreholes) Numberofboreholesbuilt

Numberofhouseholdswithaccess

tocleanwatersources

1.2Thenumbercasesofgiardiawill

decreaseby30%amongchildrenunder

5

1.2.1Providewatersanitationandhygienetraining

inhomesandschools

Peopletrained

Numberofcasesofgiardiaamong

children

SMART

Indicators&Targets

BasicM&EPlan

Goals

SMART

Indicators

&Targets

Staff&Tools

Datacollection

Analysis&Programrefinemen

t

Objectives&Activities

Indicator

IndicatorType DataSource

Frequencyof

measure Baseline*

Y1

Target

1.CLEANWATERSOURCES

Objective1.1

90%ofhouseholdsinthecommunitywill

haveaccesstoasufficient,safewater

supply.

%ofhouseholdswithaccesstoasafe

sufficientwatersupply

Outcome

HouseholdSurvey Annually 50 75

Activities:

1.1.1 Buildcleanwatersources #ofboreholesbuilt Output Construction

contracts,receipts,

photos Monthly n/a 10

Objective1.2

Thenumbercasesofgiardiawilldecreaseby

30%amongchildrenunder5

Numberofcasesofgiardiaamong

children

Outcome

Healthclinicdata Quarterly 100 85

Activities:

1.2.1 Providewatersanitationandhygiene

traininginhomesandschools

#ofpeopletrained Output Attendance,training

logs Monthly n/a 100

Staff&Tools

Budget

Goals

SMART

Indicators

&Targets

Staff&Tools

Datacollection

Analysis&Programrefinemen

t

PROJECT

ProgramDeliveryStaff

RegionalManager(25%)

FieldOfficer(50%)

4VillageMentors

TrainingManager(10%)

ProjectStartUpCosts

480MobilePhones&SIMCards

ParticipantTraining&Materials

Monitoring&Evaluation

M&EManager(10%),DataAdmin(25%),Salesforce

Officer(25%)

M&EStaffPayroll&Benefits

M&EAdministrativeCosts

DataCollectionFieldCosts

InfrastructureCosts

4MotorBikes

5Tablets&1Laptop

ProgramDeliveryCosts

MentorRecruitmentCosts

AnnualMentorTraining

FieldStaffPerDiems

Datacollection

DataCollectionPlan

WHAT

Dataneedstobecollected

WHEN

Doesitneedtobecollected

WHERE

Doesitneedtobecollected

HOW

Doesitneedtobecollected

WHO

willdoit

Goals

SMART

Indicators

&Targets

Staff&Tools

Datacollection

Analysis&Programrefinemen

t

Teammeetings&ReportsAnalysis&Program

refinement

Goals

SMART

Indicators

&Targets

Staff&Tools

Datacollection

Analysis&Programrefinemen

t

5Steps

toGettingon

theRoadto

BetterM&E

1.IntegrateM&Einto

yourprogramdesign

• Definecleargoalsandapathtomeasurethem

• Alwaysaskthequestion– howdoweknowourprogramisworking?

2.IncludeM&Ein

yourBudget

• Staff– tocoverallaspectsoftheM&Esystem(design,collection,analysis,etc.)

• Tools– tablets,mobileapp,database

3.UseSMARTIndicators

• Specific,Measurable,Attainable,RealisticandTimebound

• Referencestandard,globallyrecognizedindicators(SDG,USAID,UNICEF,WHO)

%oftargetedhouseholdsusing

theavailableimproved

sanitationfacility[USAID]

Hygiene&Sanitation

#ofhouseholdswithatoilet

4.Buildstrongsystemsfor

datacollection

• HavetherightPeople

• AsktherightQuestions

• UsetherightTools

• Createaculturearoundlearningwithdata

5.Putthelessonsinto

practice

• Letthefieldstaffownthedataandthe

process

M&ESuccessStory

Otherthingsto

Consider

• TrainyourstaffonProgramManagement

• FindtherighttoolstosupportyourM&Esystem

• Keepitsimple…lessismore

Resources

PrimersonM&E

• ImpactEvaluationinPractice– WorldBank

• Design,MonitoringandEvaluationGuidebook– MercyCorp

ToolsforDatacollectionandmanagement

• Salesforce&Taroworks

• iFormBuilder

Thankyou!