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Autumn 2014 AARHUS UNIVERSITY GETTING STARTED IN DENMARK Orientation and registration International Academic Staff Services (IAS) AU, International Centre Ms Anne P. Langer, International Coordinator, [email protected] Mr Michael Winther, Head of IAS, [email protected]
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Page 1: GETTING STARTED IN DENMARK - Aarhus Universitet · AARHUS UNIVERSITY 32 Danish Courses Lærdansk Aarhus offers FREE Danish courses for all international staff members and their spouses

Autumn 2014

AARHUS

UNIVERSITY

GETTING STARTED IN DENMARK Orientation and registration

International Academic Staff Services (IAS) AU, International Centre

Ms Anne P. Langer, International Coordinator, [email protected]

Mr Michael Winther, Head of IAS, [email protected]

Page 2: GETTING STARTED IN DENMARK - Aarhus Universitet · AARHUS UNIVERSITY 32 Danish Courses Lærdansk Aarhus offers FREE Danish courses for all international staff members and their spouses

International Academic Staff Services (IAS)

AU, International Centre

Autumn 2014

AARHUS

UNIVERSITY

Agenda for this morning

› 08:45-09:00: Sign-Up at the International Centre › 09:00-09:15: Transportation to the International Citizen Service › 09:15-09:45: Hand in of documents to public authorities

› 09:45-10:20: ”Welcome and Orientation”

What you need to know as newly arrived international AU-employee

› 10:20-10:30: Information on Danish Courses by Lærdansk

› 10:30-11:00: ”Welcome to Denmark” by Work in Denmark

What you need to know as newly arrived citizen in Denmark

› 11:00-? Registration at public authorities

Notice! Transport back to AU is not included in the programme

Notice! Are you on the Special Tax Scheme for Researchers -> No tax card at ICS

2

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International Academic Staff Services (IAS)

AU, International Centre

Autumn 2014

AARHUS

UNIVERSITY

International Centre

3

International Help Desk (general enquiries):

Monday – Friday 10h00-14h00

Address:

Høegh–Guldbergs Gade 4

Building 1650, 8000 Aarhus C

E-mail: [email protected]

Phone: (+45) 8715 0220

Specific enquiries:

Make an appointment: [email protected]

IAS

International Academic Staff

Services

› Legal entry issues (residence

permits, work permits etc.)

› Relocation issues

› Registration upon arrival

› Settling down – also with family

› Going abroad on research stay

› Social and cultural programmes

and events

Page 4: GETTING STARTED IN DENMARK - Aarhus Universitet · AARHUS UNIVERSITY 32 Danish Courses Lærdansk Aarhus offers FREE Danish courses for all international staff members and their spouses

International Academic Staff Services (IAS)

AU, International Centre

Autumn 2014

AARHUS

UNIVERSITY

www.ias.au.dk

› International PhD Students and Staff at AU › PhD House Activity Group at Aarhus University › Aarhus University

4

Facebook

Practical information, tax, housing,

living in Denmark etc.

Page 5: GETTING STARTED IN DENMARK - Aarhus Universitet · AARHUS UNIVERSITY 32 Danish Courses Lærdansk Aarhus offers FREE Danish courses for all international staff members and their spouses

International Academic Staff Services (IAS)

AU, International Centre

Autumn 2014

AARHUS

UNIVERSITY

HR Department

› Contractual issues › Holiday rules › Leave, parental leave › Pay roll › Policies › Working environment › Working hours › Etc.

NOTICE: The HR department is divided in 4 units, one at each Main academic

area (ST, HE, BSS, AR)

5 See: medarbejdere.au.dk/en/administration/hr

Page 6: GETTING STARTED IN DENMARK - Aarhus Universitet · AARHUS UNIVERSITY 32 Danish Courses Lærdansk Aarhus offers FREE Danish courses for all international staff members and their spouses

International Academic Staff Services (IAS)

AU, International Centre

Autumn 2014

AARHUS

UNIVERSITY

6

Where to direct your questions? See: www.ias.au.dk/questions

Page 7: GETTING STARTED IN DENMARK - Aarhus Universitet · AARHUS UNIVERSITY 32 Danish Courses Lærdansk Aarhus offers FREE Danish courses for all international staff members and their spouses

International Academic Staff Services (IAS)

AU, International Centre

Autumn 2014

AARHUS

UNIVERSITY

Introduction Day at AU

› Introduce all new employees to AU

› 7 October from 9am to 2pm in Aarhus

› Meet the senior management team at AU › Receive a guided tour around the University Park › University's overall strategies and values › Rules and guidelines for employees at AU › Opportunity of creating your network of colleagues Further information and sign-up: www.medarbejdere.au.dk/newemployee

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Page 9: GETTING STARTED IN DENMARK - Aarhus Universitet · AARHUS UNIVERSITY 32 Danish Courses Lærdansk Aarhus offers FREE Danish courses for all international staff members and their spouses

International Academic Staff Services (IAS)

AU, International Centre

Autumn 2014

AARHUS

UNIVERSITY

Find your way around campus

› Maps in your Welcome Package

› Online interactive map

› App: ”AU Find”

10 www.au.dk/en/about/organisation/find-au/buildingmap/

Page 10: GETTING STARTED IN DENMARK - Aarhus Universitet · AARHUS UNIVERSITY 32 Danish Courses Lærdansk Aarhus offers FREE Danish courses for all international staff members and their spouses

International Academic Staff Services (IAS)

AU, International Centre

Autumn 2014

AARHUS

UNIVERSITY

The need to know stuff!

11

Page 11: GETTING STARTED IN DENMARK - Aarhus Universitet · AARHUS UNIVERSITY 32 Danish Courses Lærdansk Aarhus offers FREE Danish courses for all international staff members and their spouses

International Academic Staff Services (IAS)

AU, International Centre

Autumn 2014

AARHUS

UNIVERSITY

Non-EU/EEA citizen:

Residence cards with biometric features

›Re-entry permit is necessary if you leave Denmark before you receive the residence card

›Extension: Remember to apply for an extension, before your permit expires

›New position at AU? It might require a new permit Please contact your HR-partner or us See: www.ias.au.dk/permits

12

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International Academic Staff Services (IAS)

AU, International Centre

Autumn 2014

AARHUS

UNIVERSITY

Public health care insurance

Resident in Denmark for more than 3 months: › Non-EU/EEA citizen: Covered (upon registration at public authorities) › EU/EEA citizen: Covered (upon registration at public authorities)

Travelling in Europe (EU/EEA) › EU/EEA citizen: Covered if you have a EHIC. Contact Citizen service (or ICS) in your Danish municipality to order an EHIC › Non-EU/EEA citizen: No coverage Take out private insurance

Resident in Denmark for less than 3 months: ›Ask the IAS, [email protected]

13

Page 13: GETTING STARTED IN DENMARK - Aarhus Universitet · AARHUS UNIVERSITY 32 Danish Courses Lærdansk Aarhus offers FREE Danish courses for all international staff members and their spouses

International Academic Staff Services (IAS)

AU, International Centre

Autumn 2014

AARHUS

UNIVERSITY

Coverage by AU insurances while working at AU? AU Employee: AU covers you in case you sustain an injury on the job Guest at AU: Not necessarily covered in case of injury at AU. You should take out a private third-part/liability insurance (full time) and private full time accident insurance Insurance covering travel on official business ›You are covered against acute illness while working abroad for AU NOTICE: You are not covered by AU-insurances in periods where you have registered to be on vacation!

›Ask for the AU Travel Insurance Card – send an e-mail to [email protected]

See www.ias.au.dk/insurance

14

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International Academic Staff Services (IAS)

AU, International Centre

Autumn 2014

AARHUS

UNIVERSITY

Working hours

› 37 hours a week = full time position

› Usually you are not entitled to overtime pay

› Normally half an hour paid lunch break is included in the 37 weekly working hours

› 5 + 1 weeks of paid holiday

› Sickness: Normally full pay during sickness

› Sickness of children: Paid leave for the first two days of sickness of a child

15

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International Academic Staff Services (IAS)

AU, International Centre

Autumn 2014

AARHUS

UNIVERSITY

Paid Holidays 2014

These days are paid holidays regardless of how long you have been employed:

›January 1 New Year’s Day

›17 -18 April Maundy Thursday and Good Friday

›20-21 April Easter Sunday and Easter Monday

›May 1* Labour Day

›16 May ”Store Bededag” (Danish Rogation Day)

›29 May Ascension Day

›June 5 Constitution Day

›8-9 June Whitsunday and Whit Monday (Pentecost or Pinse)

›December 24-25 Christmas Eve and Christmas Day

›December 26 Boxing Day

›31 December New Year’s Eve

* Employees can take 1 May off by agreement with their immediate superior if, in their superior’s opinion, the work situation permits 16

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International Academic Staff Services (IAS)

AU, International Centre

Autumn 2014

AARHUS

UNIVERSITY

17

Newcomers guide to AU

Page 17: GETTING STARTED IN DENMARK - Aarhus Universitet · AARHUS UNIVERSITY 32 Danish Courses Lærdansk Aarhus offers FREE Danish courses for all international staff members and their spouses

International Academic Staff Services (IAS)

AU, International Centre

Autumn 2014

AARHUS

UNIVERSITY

Taxation See: www.ias.au.dk/taxation

If you have questions regarding your taxation, please contact:

›Special researcher tax scheme: Your HR-partner www.medarbejdere.au.dk/en/administration/hr/aboutauhr/contact

›Tax info: The Danish tax authority SKAT Phone number: 72 22 18 18. Web: www.skat.dk

›Tax advice: PWC (at your own/department expenses) www.ias.au.dk/taxation/tax-assistance

›Tax seminar: UIC tax seminar twice a year (March and November) www.ias.au.dk/uic

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International Academic Staff Services (IAS)

AU, International Centre

Autumn 2014

AARHUS

UNIVERSITY

Looking for long term accommodation? › www.au.dk/housingsite: Here you

can find or post advertisements for free if

you are seeking accommodation

› www.boligportal.dk: This is Denmark's

largest housing portal. Site in English,

but most adds are in Danish.

› Networking: This is often the best

opportunity!

› Introduction to housing in Aarhus:

19 www.au.dk/en/internationalcentre/international-housing-office/aias_fellows/introduction

Page 19: GETTING STARTED IN DENMARK - Aarhus Universitet · AARHUS UNIVERSITY 32 Danish Courses Lærdansk Aarhus offers FREE Danish courses for all international staff members and their spouses

International Academic Staff Services (IAS)

AU, International Centre

Autumn 2014

AARHUS

UNIVERSITY

How do I get around Aarhus and DK? Public transport (bus, train, metro)

www.JourneyPlanner.dk or APP to find connections from A to B

Local and regional transport (bus / commuter trains)

›Buy a 10-trip bus pass (“klippekort”) – valid for both regional trains and busses

›Possible to buy tickets (cash only, no credit cards) on busses, but not on trains

›Penalty fees: 750 DKK!!

National connections (train/bus):

›www.dsb.dk (trains), DSB APP or www.abildskou.dk (bus).

›Buy tickets in advance (online), seat reservations are recommended

Be like a Dane – get a bike :

›Buy at a large supermarket (Føtex, Kvickly or Bilka), app. DKK 1500-3000 (cheap) or Aarhus

Student House , DKK 650

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Page 20: GETTING STARTED IN DENMARK - Aarhus Universitet · AARHUS UNIVERSITY 32 Danish Courses Lærdansk Aarhus offers FREE Danish courses for all international staff members and their spouses

International Academic Staff Services (IAS)

AU, International Centre

Autumn 2014

AARHUS

UNIVERSITY

Networking, Socializing, International clubs and associations

22

Page 21: GETTING STARTED IN DENMARK - Aarhus Universitet · AARHUS UNIVERSITY 32 Danish Courses Lærdansk Aarhus offers FREE Danish courses for all international staff members and their spouses

International Academic Staff Services (IAS)

AU, International Centre

Autumn 2014

AARHUS

UNIVERSITY

University International Club

› Meetings every week, all year around

› Both employees at AU and their spouses are welcome

› Some of the meetings are HR related, others are cultural

events or excursions

› International Playgroup for children and parents

› UIC Dinner Club open for all, no sign up!

› Language training with language partner

› More information: www.ias.au.dk/uic

› See the current program in the Welcome Package

23

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International Academic Staff Services (IAS)

AU, International Centre

Autumn 2014

AARHUS

UNIVERSITY

PhD House Activity Group The group organizes events of interest to PhDs and

postdocs at Aarhus University

Eg. “Games Afternoon” once a month, Saturdays 13:00-17:00

In Dale's Café in the PhD House

Web: www.phd.au.dk/phdhouse/phd-house-activity-group/

Facebook: PhD House Activity Group at Aarhus University

25

Page 23: GETTING STARTED IN DENMARK - Aarhus Universitet · AARHUS UNIVERSITY 32 Danish Courses Lærdansk Aarhus offers FREE Danish courses for all international staff members and their spouses

International Academic Staff Services (IAS)

AU, International Centre

Autumn 2014

AARHUS

UNIVERSITY

The Exercise Centre on campus!

26

› Minimum period of employment of 3 months

› Membership subscription fee DKK 75.00 /month

› Spouses and partners may also become members

www.motion.au.dk/en

! Weight and fitness training, training classes

! Very low fee

! Socialize with your colleagues!

Page 24: GETTING STARTED IN DENMARK - Aarhus Universitet · AARHUS UNIVERSITY 32 Danish Courses Lærdansk Aarhus offers FREE Danish courses for all international staff members and their spouses

International Academic Staff Services (IAS)

AU, International Centre

Autumn 2014

AARHUS

UNIVERSITY

27

How to get back to AU

We will not take you back to AU, but we have provided you with

a map. ICS can call a taxi for you (at your own expenses).

Walking distance from ICS to International Centre

is approx. 1.5 km

Page 25: GETTING STARTED IN DENMARK - Aarhus Universitet · AARHUS UNIVERSITY 32 Danish Courses Lærdansk Aarhus offers FREE Danish courses for all international staff members and their spouses

International Academic Staff Services (IAS)

AU, International Centre

Autumn 2014

AARHUS

UNIVERSITY

Our follow-up

Within a few days we will send you two emails:

›Todays presentations and link to survey to fill out about todays event

›Sign-up for AU Introduction Day

Keep an eye out for these e-mails!

28

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International Academic Staff Services (IAS)

AU, International Centre

Autumn 2014

AARHUS

UNIVERSITY

29

Thank you for your attention!

Ms. Anne P. Langer, International Coordinator, [email protected]

Mr. Michael Winther, Head of IAS, [email protected]

Page 27: GETTING STARTED IN DENMARK - Aarhus Universitet · AARHUS UNIVERSITY 32 Danish Courses Lærdansk Aarhus offers FREE Danish courses for all international staff members and their spouses

International Academic Staff Services (IAS)

AU, International Centre

Autumn 2014

AARHUS

UNIVERSITY

Agenda for this morning

› 08:45-09:00: Sign-Up at the International Centre › 09:00-09:15: Transportation to the International Citizen Service › 09:15-09:45: Hand in of documents to public authorities › 09:45-10:20: ”Welcome and Orientation”

What you need to know as newly arrived international AU-employee

› 10:20-10:30: Information on Danish Courses by Lærdansk

› 10:30-11:00: ”Welcome to Denmark” by Work in Denmark

What you need to know as newly arrived citizen in Denmark

› 11:00-? Registration at public authorities

Notice! Transport back to AU is not included in the programme

Notice! Are you on the Special Tax Scheme for Researchers -> No tax card at ICS 30

Page 28: GETTING STARTED IN DENMARK - Aarhus Universitet · AARHUS UNIVERSITY 32 Danish Courses Lærdansk Aarhus offers FREE Danish courses for all international staff members and their spouses

International Academic Staff Services (IAS)

AU, International Centre

Autumn 2014

AARHUS

UNIVERSITY

31

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International Academic Staff Services (IAS)

AU, International Centre

Autumn 2014

AARHUS

UNIVERSITY

32

Danish Courses

Lærdansk Aarhus offers FREE Danish courses for all international staff members and their spouses at beginners and advanced levels. Courses on campus Aarhus: › Crash Course: 2 weeks, Monday to Friday from 8:30-

12:30 . Start: 20th of October; Deadline: 8th of October

› Full semester courses 2 x 2 lectures pr. week › Monday & Wednesday: 16.15 – 17.45 (mid-October)

› Tuesday & Thursday: 18.00 – 19.30

› Netdansk (online classes): interactive platform, forum shared with teachers and students

Note:

You need to apply

for a referral

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International Academic Staff Services (IAS)

AU, International Centre

Autumn 2014

AARHUS

UNIVERSITY

33

Danish Courses

5 packages of 50 lessons (certificate after each package): face to face & online lessons Themes Getting off to a good start in Denmark Getting off to a good start in Danish You’re making progress It’s going well On the way to… Important! 1.5 year to complete laerdansk.dk/en/aarhus/free-danish-classes/general-education/

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International Academic Staff Services (IAS)

AU, International Centre

Autumn 2014

AARHUS

UNIVERSITY

34

Coordinator on Campus

BSS Campus, Fuglesangs Allé 4, Building 2620, room C14. Wednesday, Thursday & Fridays: 9.00-16.00

International Centre Every Tuesday: 9.00 – 16.00

Email: [email protected] Mobile: 2679 0733 We are social: facebook.com/laerdanskAU


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