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Line 50 2007 Getting Started with Excel Integrated Reporting Powerful accounting software for growing businesses
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Page 1: Getting started with excel integrated reporting for sage line 50

Line 50 2007Getting Started with Excel Integrated ReportingPowerful accounting software for growing businesses

1374 getting started Excel landscape:7814 Excel Int Report Gui#52415 3/8/06 11:25 Page 1

Page 2: Getting started with excel integrated reporting for sage line 50

Sage (UK) Limited Copyright Statement

© Sage (UK) Limited, 2006. All rights reserved

If this documentation includes advice or information relating to any matter other than using Sage software, such advice or information is provided for information purposes only. While Sage takes responsible steps to ensure the accuracy and completeness of such information, it can only be general in nature. You should therefore take appropriate steps to ensure it is correct and relevant to your circumstances. You should also consider taking professional advice when appropriate, for example to ensure that the results obtained from using the software comply with statutory requirements.

No part of this documentation may be copied, photocopied, reproduced, translated, microfilmed, or otherwise duplicated on any medium without prior written consent of Sage (UK) Limited, publisher of this work.

Use of the software described in this documentation is subject to Sage (UK) Limited's Licence Agreement enclosed with, or dis-played by, that software.

Sage, the Sage logo, and other Sage logos and brands are either registered trademarks or trademarks of Sage (UK) Limited, or its holding company, The Sage Group PLC. All other marks are trademarks or registered trademarks of their respective owners.

Sage (UK) LimitedNorth ParkNewcastle upon Tyne NE13 9AAIssue Date: 25/08/06Pbn No: 13270

Getting Started with Excel Integrated Reporting for Sage Line 50 v13.book Page 2 Tuesday, August 1, 2006 9:56 AM

Page 3: Getting started with excel integrated reporting for sage line 50

ntegrated Reporting for Sage Line 50

1

WeWelcomeSage Lin

This guidMicrosofthis guidefeatures using som

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What Is E

Who Can

Why Use

How Doe

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Getting S

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rated Reporting?

uce accounting information in a and know the data you need is , but don't know how to retrieve the e format you require? Or perhaps report to show the information you elf an expert using Sage's Report

nnectivity) driver supplied with Line 50 ntegration with Microsoft® Office t ODBC drivers are not easy to use. it's now much easier to create hat use data from Line 50.

expert to produce useful results - just ne of the supplied sample workbooks h data from your Line 50 program.

ced, you can go on to create e PivotTables, graphs and other Excel

started with Line 50's great Excel

in this guide are based on a PC using 0. You may find screen variations

osoft® no longer retails Excel 97 and e product ended on 16 January 2004, application has not been developed or . Consequently, we are not able to of Excel.

Getting Started with Excel Integrated Reporting for Sage Line 50 v13.book Page 1 Tuesday, August 1, 2006 9:56 AM

ta Ranges ........................................................................9

orkbooks .....................................................................12

upport on Excel ............................................................20

formation ......................................................................22

analysis features.

This guide will help you to get Integrated Reporting features.

Notes: The screens illustrated Windows 2000 with Office 200when using other applications.

Please note that because Micrassisted support options for ththe Excel Integrated Reporting tested on Microsoft® Excel 97support users with this version

Getting Started with Excel I

lcome to the Getting Started with Excel Integrated Reporting for e 50 guide!

e aims to introduce you to the basic concepts of integrating t® Excel with your Sage Line 50 accounts data. After reading you will be able to use the Excel Integrated Reporting

and understand how to manipulate and analyse your data e of Excel's more advanced functionality.

nts

xcel Integrated Reporting?..............................................1

Use Excel Integrated Reporting?....................................2

Excel Integrated Reporting for Sage Line 50? .................2

s Excel Integrated Reporting Work? ................................3

........................................................................................3

tarted..............................................................................4

ctions .............................................................................6

What Is Excel Integ

Have you ever needed to prodworksheet or graphical format contained within Sage Line 50data and generate results in thyou've tried to produce a Sagewant, but don't consider yoursDesigner?

The ODBC (Open Database Cohas always provided effective iapplications such as Excel, buWith Sage Line 50 version 13, Microsoft® Excel worksheets t

You don't need to be a Line 50start Microsoft® Excel, open oand you're already working wit

As you become more experienworksheets of your own and us

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Getting Started with Excel Integrated Reporting for Sage Line 50

2

W

WacyoYolinyo

Exthw

Anusnohethon

grated Reporting for

ime is spent retrieving and processing so that other people can use it for asy for those people to use alyse and report on your accounts to use Line 50 to do this.

with a wide range of reports and help you get the most out of your

wever, other people will need to get nd they may want to combine the uit their requirements.

s Excel Integrated Reporting feature ss to all of the accounts data in Sage n expert user of Line 50. Even better, g that these users will not accidentally ts data.

and workbooks installed on your rosoft® Excel, connect to the Line 50 ccounts data. Line 50 provides a set o you can see just how easy it is to nts data, but don't stop there; the Ranges mean that you can easily our needs and make use of all the

tures to analyse your accounts data analysis. You can also combine your ata you can import into Microsoft® anipulating and presenting your data

Getting Started with Excel Integrated Reporting for Sage Line 50 v13.book Page 2 Tuesday, August 1, 2006 9:56 AM

Sage Excel Functions and Datacreate new workbooks to suit ystandard Microsoft® Excel feaand present the results of youraccounts data with any other dExcel, so the possibilities for mare potentially limitless.

ho Can Use Excel Integrated Reporting?

hether you're an accountant or bookkeeper, a company director, an counts clerk or the owner of a small business, the chances are u've needed to access financial data from Line 50 at some time. u may be asked at any time to produce information such as what es of stock sell best, your top customers over a certain period or ur latest profit and loss report.

cel Integrated Reporting is perfect for accessing and manipulating e data you need and can save you time when generating reports, orksheets, graphs or whatever analysis format you need.

yone who is familiar with Microsoft® Excel will soon feel at home ing Sage Line 50's Excel Integrated Reporting. Even if you are a vice with Microsoft® Excel, don't worry - this guide is designed to lp you to understand the basics of Excel Integrated Reporting, so at you’ll feel confident about creating a new Excel workbook based Line 50 data.

Why Use Excel InteSage Line 50?

How much of your company's tinformation from your accountstheir own purposes? Now it's eMicrosoft® Excel to retrieve, andata and they don't even have

Sage Line 50 comes equippedsummary or analysis screens toaccounts data. Sometimes, hoaccess to your accounts data adata with other information to s

For these users, Sage Line 50'means that they can gain acceLine 50, without having to be ayou have the security of knowinchange or damage the accoun

With the Excel database driver computer, you can just start Micdata and go to work using the aof example Excel workbooks, sretrieve and analyse your accou

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l Integrated Reporting for Sage Line 50

3

installed along with Sage Line 50 e 50 v13 installed on your PC, you can ed Reporting feature straight away.

ersion of Line 50 to access your you can use the Excel Integrated omputer to link to the same data.

Excel Integrated Reporting feature on a 0 version 13 installed. For example, your produce reports based on the accounts tall Line 50. A separate, stand-alone ch requirements.

porting on a computer that doesn’t use ersion 13 CD into your CD-ROM drive, lications' option from the installation

cel Integrated Reporting'. Follow the our screen and the automatic installer

Getting Started with Excel Integrated Reporting for Sage Line 50 v13.book Page 3 Tuesday, August 1, 2006 9:56 AM

a number of highlights such as the profit and loss accounts in the form of tables and graphs and Commercial Indicators, displaying information such as your top five customers and suppliers.

When you have followed this guide and you are comfortable with using Excel Integrated Reporting, you can go on to build your own worksheets and workbooks using the Sage Functions and Sage Data Ranges.

Getting Started with Exce

How Does Excel Integrated Reporting Work?

Sage Line 50's Excel Integrated Reporting comprises three basic components: Sage Functions, Sage Data Ranges and sample workbooks.

The Sage Functions, along with Excel's native functions, are the "building blocks" of your worksheet that you can use when you want to include individual values from your accounts data. For example, the 'SgAccBankBalance' function allows you to include the balance of a specified bank account in your worksheet.

The Sage Data Ranges are used as data sources and behave in a similar way to the Excel Query, only they are immediately accessible to you as you do not need to understand the Line 50 data structure in order to extract the data you require. Simply select the Sage Data Range you want to include in your worksheet, for example 'Balance Sheet' and Excel inserts the appropriate Sage data starting from the selected cell.

The sample workbooks, such as the Key Performance Indicators (KPI) workbook, are included to illustrate how you can manipulate and present the data you extract from Line 50. The KPI workbook is made up of separate worksheets: Financial Indicators, which shows

Installing

Excel Integrated Reporting isversion 13, so if you have Linstart using the Excel Integrat

If you’re using a networked vaccounts data from a server,Reporting feature from your c

It's even possible to use the PC that does not have Line 5Sales Director might want to data, but doesn't need to insinstallation is provided for su

To install Excel Integrated ReLine 50, insert your Line 50 Vselect the 'Sage Remote Appmenu and choose 'Install Exinstructions that appear on ywill do the rest for you.

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Getting Started with Excel Integrated Reporting for Sage Line 50

4

G

Tolinhothfo

StmRethth

W

If loondi

If to

t contains your accounts' window to you want to use:

ATA folder containing the data files of o, open it and select the SETUP.DTA h into the 'Datapath' box in the Logon to the data within the COMPANY.001 ' box displays C:\Program .001\ACCDATA\.

Reporting on a network client does not have Line 50 installed, you’ll er company' button to locate your

ur logon name and password in the pany' and 'Chart of Accounts' drop- information you want to report on,

el Integrated Reporting, the only Line ature is MANAGER. You must logon e and its associated password (by just installed Line 50 for the first time, rd). If you want others to have access

Getting Started with Excel Integrated Reporting for Sage Line 50 v13.book Page 4 Tuesday, August 1, 2006 9:56 AM

Line 50 is installed on this computer, Excel Integrated Reporting cates the path used for the latest installation. If your data is also held this machine’s local drive, the Logon window’s 'Datapath' box

splays the path to the data directory.

you have more than one company set up in Line 50 and you want select a different company, click 'Look for another company' and

In the Logon window, enter yoboxes provided. Use the 'Comdowns to choose the companythen click OK.

Note: When you first install Exc50 user who can access the feusing the MANAGER user namdefault, for example if you havethis user name has no passwo

etting Started

start using Excel Integrated Reporting, you need to establish the k between Excel and your Line 50 data. This section shows you w to set up the link: try this now, so that you can start to explore e Sage Functions and Data Ranges when we look at them in the llowing sections.

art Microsoft® Excel and choose Select Company from the Sage enu. Or, if you prefer to use a toolbar, there's a new Sage Integrated porting toolbar included in Excel. To see this, open Toolbars from

e View menu and select Sage Integrated Reporting. You'll see that e toolbar also contains the Select Company option.

hen you click Select Company, a logon window appears:

use the 'Select the directory thalocate the data of the company

When you’ve located the ACCDthe company you want to link tfile. Click Open to insert the patwindow. For example, if you linkfolder as shown, the 'DatapathFiles\Sage\Accounts\Company

If you’re using Excel Integratedcomputer, or on a machine thatneed to use the 'Look for anothdata, as described above.

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l Integrated Reporting for Sage Line 50

5

Getting Started with Excel Integrated Reporting for Sage Line 50 v13.book Page 5 Tuesday, August 1, 2006 9:56 AM

Getting Started with Exce

to Excel Integrated Reporting, you must create a user name for each person and assign full access to this feature.

TIP: If you intend to use the Sage Excel features on a regular basis, you will benefit from creating one or more users in Sage Line 50 specifically for this purpose. This means that all your Sage Line 50 users will be able to continue using Line 50, even while other people in your company are using the Sage Excel features. For full details on how to create users and assign access rights, see your Line 50 online Help.

When you save your worksheet, Excel stores the link to your Line 50 data, so that you don't have to specify where your data is held each time you open the worksheet.

Now that you've set up the link between the worksheet and your Sage Line 50 data, you can start to use the Sage Functions and Data Ranges described in the next sections. Follow the examples provided to familiarise yourself with the features and get an idea of what you can do; we'll start by looking at Sage Functions.

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Getting Started with Excel Integrated Reporting for Sage Line 50

6

S

Exavasw

Sa

Thwto

Firyoan'C(fx

ppears:

unts' function category in the list - this the category list, so you may have to he 'Sage Accounts' category, the e displays all the available Sage merList - you'll see that a description ottom of the Paste Function window you need.

Getting Started with Excel Integrated Reporting for Sage Line 50 v13.book Page 6 Tuesday, August 1, 2006 9:56 AM

age Functions

cel users will be familiar with its native functions, such as sum(), erage() and count(). Sage Functions work in exactly the same way Excel functions, but they operate on your Sage accounts data as ell as information in your Excel worksheet.

ge Functions can be divided into two main groups:

List functions - these can be used to place drop-down selectors on your worksheet.

Value functions - these return text or number values to your worksheet.

e best way to understand the Sage Functions is to use them, so e'll produce a simple customer look-up worksheet that you can use retrieve customer account information from Line 50.

st, we'll insert a Sage list function that provides a drop-down list of ur customer accounts. Start by selecting cell A1 in the worksheet d typing a label for the customer account reference, such as ustomer:'. Now select cell B1 and click the 'Paste Function' button ) from the toolbar, or choose Function from the Insert menu.

The 'Paste Function' window a

Find and select the 'Sage Accocould be towards the bottom ofscroll down. When you select tright-hand 'Function name' panFunctions. Select SgAccCustoof the function appears at the bto help you choose the function

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l Integrated Reporting for Sage Line 50

7

ustomerName function from the list of

pears, you need to tell the function ccount reference. Simply type B1 in the B1 cell. Click OK to insert the function

cell and the Formula Palette is covering ou can move the palette. Click and hold nywhere on the palette and drag it away ving the mouse and then releasing the

ntains the name of the customer

-up worksheet by adding two more customer's telephone number and

Getting Started with Excel Integrated Reporting for Sage Line 50 v13.book Page 7 Tuesday, August 1, 2006 9:56 AM

Click the drop-down button and you will see a list of all the customer accounts that exist in your Sage Line 50 data. Select a different customer account - you'll notice that as you select an entry in the list, the contents of cell B1 are refreshed.

Next, we'll add a value function to retrieve the name of the customer account currently selected in cell B1. Click in cell A2 and type a label for the customer name, then move into cell B2. To insert the value function, just click fx again, or choose Function from the Insert menu.

We'll finish the customer lookvalue functions to retrieve thecredit limit.

Getting Started with Exce

Click OK and the Formula Palette appears:

Click OK again and cell B1 in your worksheet now displays the Customer List drop-down:

This time, select the SgAccCSage Accounts functions.

When the Formula Palette apwhere to find the customer aargument box, or click on theinto the worksheet.

TIP: If you want to click on a the one you need to select, ydown the left mouse button afrom the cell you need by moleft mouse button.

You'll see that cell B2 now coaccount that appears in B1:

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Getting Started with Excel Integrated Reporting for Sage Line 50

8

TyNoSgRecu

Yo

Trdothupanin

TrinmScran

le way to access Line 50 data from g whether there's an easy way to get e 50 into Excel. It's time to move on

Getting Started with Excel Integrated Reporting for Sage Line 50 v13.book Page 8 Tuesday, August 1, 2006 9:56 AM

d three value functions, we can quickly look up customer formation held in Sage Line 50, directly from Excel!

y some of the other Sage Functions to become familiar with the formation available. You'll notice that some of the functions require ore than one argument, for example gAccCustomerAgedBalance. In these cases, simply enter the iteria you want Excel to return the result for, for example the Year d Period.

pe labels in cells A3 and A4, such as 'Phone:' and 'Credit Limit:'. w insert the SgAccCustomerPhone function into cell B3 and the AccCustomerCreditLimit function into cell B4, as you did before. member to type the cell reference for the cell containing your stomer account drop-down when adding these new functions.

ur worksheet should now look something like this:

y changing the customer reference in cell B1 by clicking the drop-wn list. When you select a different customer reference, you'll see

at the name, phone and credit limit information automatically dates. By creating a simple worksheet using just one list function

Sage Functions provide a simpExcel, but you may be wonderinlarger amounts of data from Linto Sage Data Ranges.

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l Integrated Reporting for Sage Line 50

9

Ranges appears:

nt to include in your workbook from the ustomer Orders in the list and click

port into Workbook' if you are going to sheet to someone who does not have e (report file). The report file is attached full working copy of the report.

Getting Started with Excel Integrated Reporting for Sage Line 50 v13.book Page 9 Tuesday, August 1, 2006 9:56 AM

Getting Started with Exce

Sage Data Ranges

Sage Data Ranges provide an easy-to-use way of getting large amounts of data from Sage Line 50 into your Excel worksheet, including standard Sage reports or your own custom reports.

Some Sage Data Ranges invite you to enter parameters, or criteria, so that you can specify exactly what data you want to appear. For example, if you choose to insert the 'Nominal Account Totals by Month’ data range, you can specify the range of nominal codes for which you want Excel to return your data.

Let’s add the 'Top Customers by Sales' data range to the worksheet you’ve been working on.

To insert a Sage Data Range, start by selecting the worksheet cell you want the range to start from. Select cell A6 in your worksheet.

Next, select Sage from the menu bar. From the drop-down menu, choose 'Insert Sage Data Range':

A list of available Sage Data

Now, select the range you walist. In this example, select CInsert.

TIP: Select 'Embed Sage Resend the finished Excel workthe selected Sage Data Rangto the worksheet providing a

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ThCr

Sire

Exculik a Range from the list, you’ve inserted

mers’ orders into your worksheet.

f any of the customers listed, select e drop-down in cell B1. The functions customer’s full account name, phone

of a data range such as the selected o this, select the data range and right-enu option, then select 'Sage Data Criteria on the displayed 'Sage Data hange the data range’s criteria.

ally to your Line 50 data: if your Sage your workbook to reflect those

Getting Started with Excel Integrated Reporting for Sage Line 50 v13.book Page 10 Tuesday, August 1, 2006 9:56 AM

you entered earlier display the number and credit limit.

TIP: You can modify the criteriadate or transaction range. To dclick, choose Sage from the mRange Properties'. Click ModifyRange Properties' window to c

Sage Data Ranges link dynamicdata changes, you might wantchanges, or you might not.

is Sage Data Range requires you to enter parameters, so the iteria window appears:

mply enter the criteria you want to use, and click OK when you are ady to continue.

cel inserts the 'Customer Orders' data range, starting at the rrently selected cell. Your worksheet should now look something e this:

By simply selecting a Sage Data summary report of your custo

If you want to view the details otheir account reference using th

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Getting Started with Excel Integrated Reporting for Sage Line 50 v13.book Page 11 Tuesday, August 1, 2006 9:56 AM

Again, you can choose to refresh the data ranges in your workbook by clicking Yes, or to leave the data ranges unchanged by clicking No.

You’ve seen how Sage Functions and Sage Data Ranges can help you to access your Line 50 data. Let’s look now at the Sample Workbooks included with Excel Integrated Reporting, to see what type of results you can produce by combining the functions and data ranges with Excel’s native functionality.

Getting Started with Exce

You can control how your workbook responds to changes in your Sage accounts data using the Refresh feature. You can refresh:

The whole workbook.

To do this click Refresh on the Sage Integrated Reporting toolbar. You can also select the Sage menu and choose 'Refresh Sage Data'.

A single data range within the workbook.

To do this select the data range, right-click using the mouse and choose 'Sage' from the menu options, then select 'Refresh Sage Data Range'.

If you choose not to refresh the Sage data in your workbook, it will remain unchanged, regardless of any amendments you make in Line 50.

When you open a saved workbook that contains Sage Data Ranges, Excel displays a message:

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Getting Started with Excel Integrated Reporting for Sage Line 50

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S

ExseprEx

Th

Thallyo

ToNe

you want to view or edit, for example

mplates install into Excel’s default w folder called 'Sage'. Each individual n Templates folder. For example, the

Excel templates from C:\Documents ation Data\Microsoft\Templates. If ccess the templates on a single age' folder into the Templates

s contain Sage data, a confirmation ou to refresh the data. Click Yes to view the sample data as it currently

strate the type of results you can ted Reporting technology. The d on the data contained within Line Stationery & Computer Mart (UK)'. To your own business, you may need to ories that the workbooks are built on nd data ranges.

different set of 'key performance the sample Key Performance ould like to report on, perhaps using

ata and using alternative table and t even choose to employ some of technologies, such as Charting and

tracting data from other Sage rams into Excel, you could combine ta to produce your own consolidated

ces.

Getting Started with Excel Integrated Reporting for Sage Line 50 v13.book Page 12 Tuesday, August 1, 2006 9:56 AM

Indicators workbook that you wother parts of your accounts dsimple chart formats. You mighExcel's more advanced native PivotTables.

If you’re already familiar with exapplications or third-party progthis with your Sage accounts dareports from multiple data sour

ample Workbooks

cel Integrated Reporting for Sage Line 50 comes complete with a t of sample workbooks. These illustrate the type of results you can oduce by combining Sage Data Ranges and Sage Functions with cel's native functionality.

e sample workbooks included are:

Key Performance Indicators

Balance Sheet

Profit and Loss

Trial Balance

Sales Analysis

e sample workbooks are installed in the form of Excel templates, owing you to open the files to view, or to use them as the basis for ur own customised workbooks.

open a workbook template, open Excel’s File menu and choose w. From the New window, click the Sage tab:

Select the workbook template 'KPIs.xlt' and click OK.

Note: The sample workbook teTemplates directory, within a neWindows user name has its owuser 'john.smith' might accessand Settings\john.smith\Applicmore than one user needs to amachine, you must copy the 'Sdirectory for each user.

Because the sample workbookmessage appears, prompting yrefresh the data, or click No to appears.

The sample workbooks demonachieve using the Excel Integrainformation they display is base50’s Demonstration company, 'apply any of the workbooks to modify the nominal report categusing the appropriate queries a

For example, you might have aindicators' than those shown in

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13

tors worksheet presents headline the commercial aspects of the or example, the top five customers and ue, in tabular format and supplemented

dicators and Commercial Indicators ok also contains a Criteria worksheet ifferent financial period to view.

s, the KPI workbook is based on the ion company, but you can configure and the needs of your organisation.

Getting Started with Excel Integrated Reporting for Sage Line 50 v13.book Page 13 Tuesday, August 1, 2006 9:56 AM

extend it as you require to fit

Getting Started with Exce

Key Performance Indicators Workbook

The Key Performance Indicators (KPI) workbook is an accessible summary of real-time management information. It takes headline information from your accounts and presents it in a format that is accessible, portable and easy to understand.

You can use the KPI workbook illustratively, as an 'at-a-glance' guide, to share with others an understanding of how the organisation is performing overall. Alternatively, you can use the workbook diagnostically, as a tool to check and measure the 'vital signs' of the financial health of the organisation.

The KPI workbook presents two types of key performance indicators in separate worksheets. Both sheets use simple data ranges, functions, tables and charts.

The Financial Indicators worksheet presents headline information and charts based on the financials of the organisation. For example, you can view summaries and charts for the profit and loss accounts and the total balances on each of your bank accounts:

The Commercial Indicainformation on some of organisation, showing, fsuppliers, in order of valwith pie charts:

In addition to the Financial Inworksheets, the KPI workbothat enables you to select a d

Like all the sample workbookdata in Line 50’s Demonstrat

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Getting Started with Excel Integrated Reporting for Sage Line 50

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B

Thre

ThshThSh

ps assets and liabilities clearly

u to use - the format you choose nd on how you want to represent its

le, you can use these sample layouts stomised balance sheets that exactly nts.

Getting Started with Excel Integrated Reporting for Sage Line 50 v13.book Page 14 Tuesday, August 1, 2006 9:56 AM

The Line 50 worksheet replicates the existing Sage Line 50 Balance Sheet report layout.

The Vertical layout is similar to the Line 50 worksheet.

There is no "right" layout for yodepends upon your business afinancial information on paper.

As each worksheet is amendabas a starting point to deliver cumatch your business requireme

alance Sheet Workbook

e Balance Sheet workbook provides you with a series of sample port layouts that you can use in your business.

e workbook is made up of six separate worksheets. The Criteria eet enables you to select a different financial period to view data for. e remaining worksheets display a number of different Balance eet report formats for you to choose from:

The Horizontal layout displays all your balance sheet information in a single view:

The Separated sheet keeseparated:

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replicates the existing Sage Line 50 yout.

imilar to the Line 50 worksheet.

ut for you to use - choose the one that

ss formats as a basis to create your own d to your own business’s needs.

Getting Started with Excel Integrated Reporting for Sage Line 50 v13.book Page 15 Tuesday, August 1, 2006 9:56 AM

Getting Started with Exce

Profit and Loss Workbook

Like the Balance Sheet workbook, this provides you with a series of sample Profit and Loss reports that you can apply to your business.

The workbook comprises four separate worksheets. The Criteria sheet enables you to select a different financial period to view the information for. The remaining four sheets provide a number of different Profit and Loss formats for you to choose from:

The Horizontal layout provides all your profit information in a single view:

The Line 50 worksheet Profit and Loss report la

The Vertical format is s

Again, there is no "right" layofits your requirements.

Use the sample Profit and Loreport that is perfectly tailore

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Tr

Thremfu

Th(tofo

ce draws on the Simple Trial Balance rtunity to make adjustments to the he combined figures through to nd Balance Sheet accounts and those accounts.

ks, select the layout that most closely

Getting Started with Excel Integrated Reporting for Sage Line 50 v13.book Page 16 Tuesday, August 1, 2006 9:56 AM

The Monthly Trial Balance analyses the ledger balances into the brought forward balance, monthly balances and carry forward balance, this time presenting debits and credits as negative and positive values respectively.

ial Balance Workbook

is workbook provides you with a series of sample Trial Balance ports and includes PivotTables to illustrate the type of results you ight achieve if you apply some of Excel’s more advanced native nctionality.

e workbook contains five separate worksheets and includes gether with the Criteria sheet) the following different Trial Balance rmats:

The Simple Trial Balance uses PivotTable technology to present the total ledger balances in a standard two-column debit and credit format, with grand totals and balance checking:

The Extended Trial Balanand also provides an oppoledger balances, to carry tsummary Profit and Loss amake balancing entries on

As with all the sample workboorelates to your business needs.

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illustrated in the form of a chart in the er Chart worksheet:

Getting Started with Excel Integrated Reporting for Sage Line 50 v13.book Page 17 Tuesday, August 1, 2006 9:56 AM

Getting Started with Exce

Sales Analysis Workbook

This workbook provides you with several sample configurable Sales Analysis reports that you can use within your business from day one. As in the Trial Balance workbook, the worksheets contained within the workbook use PivotTables and PivotCharts.

The workbook contains eight worksheets. Together with the Criteria sheet and the Data sheet, which displays the raw data from which the other worksheets are compiled, it contains the following Sales Analysis formats:

The Sales Value by Customer worksheet provides an analysis of customer sales by value per month:

This information is also Sales Value by Custom

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18

gory worksheet provides an analysis ue, per month, per category:

Getting Started with Excel Integrated Reporting for Sage Line 50 v13.book Page 18 Tuesday, August 1, 2006 9:56 AM

The Sales % Value by Customer worksheet provides a similar analysis, by percentage:

The Sales Value by Cateof the top ten sales by val

Page 21: Getting started with excel integrated reporting for sage line 50

l Integrated Reporting for Sage Line 50

19

duct worksheet provides an analysis of ry and product per month:

orkbooks, the layout you choose eeds and the information you want to

Getting Started with Excel Integrated Reporting for Sage Line 50 v13.book Page 19 Tuesday, August 1, 2006 9:56 AM

As with each of the sample wdepends on your business ndisplay.

Getting Started with Exce

The Sales Value by Department provides a similar analysis by department:

The Sales Value by Prosales by product catego

Page 22: Getting started with excel integrated reporting for sage line 50

Getting Started with Excel Integrated Reporting for Sage Line 50

20

G

MfoSaco

Foevev

Putesoincyo

P

'EhasuteA

It’ssufo

r Month

hing Excel can do in order to use it prove your productivity, then 'Excel ver' can show you the way to do it.

ageCover' provides:

solve your Excel problems more

look more professional.

tricks. For an excellent example of this Tip on page 21.

re proficient and introducing you to

ggestions to help you use Excel more titive inputting.

rove the overall level of your Excel

ageCover' can offer specific advice

of data

everal worksheets

ks by multiple users

for support so you can benefit from cess to frequently-prepared tips and

Getting Started with Excel Integrated Reporting for Sage Line 50 v13.book Page 20 Tuesday, August 1, 2006 9:56 AM

pport service. Sage’s Technical Support helpdesk has achieved the llowing awards:

Winner: North East Contact Centre of the Year, North East Contact Centre Awards 2004

Runner Up: Best Call Centre of the Year, European Call Centre Awards 2004

Management and analysis

Data consolidation from s

Collaboration on workboo

Call 0800 33 66 33 to sign up professional advice and gain actechniques.

etting Support on Excel

any of our customers use Microsoft® Excel for financial analysis, recasting, scheduling, expenses and so on in conjunction with their ge software. Most of these customers are self-taught, or rely on lleagues for help.

r people who use Excel every day, this means you have to learn erything by trial and error, which may take you twice as long and en then you might not be making the best use of your software.

t simply, 'Excel Support - Powered By SageCover' provides expert lephone and online advice. It helps you to get the best from your ftware, cutting the time it takes you to complete your task, reasing your productivity and giving you the skills and knowledge u need to meet your objectives.

owered By SageCover?

xcel Support - Powered By SageCover' is available whether you ve a SageCover contract or not, but for those who are already pported by SageCover it has many familiar features. These include chnical help from dedicated Microsoft® certified consultants, 'Ask Question' web solutions and online technical support guides.

worthwhile knowing that you are supported by an award-winning

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You don’t need to know everyteffectively, but if you want to imSupport - Powered By SageCo

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Page 23: Getting started with excel integrated reporting for sage line 50

l Integrated Reporting for Sage Line 50

21

Getting Started with Excel Integrated Reporting for Sage Line 50 v13.book Page 21 Tuesday, August 1, 2006 9:56 AM

Getting Started with Exce

Technical TipExcel’s conditional formatting feature offers an easy way to apply special formatting to cells if a particular condition is met.

For example, you can apply conditional formatting that checks the value of one cell (or range of cells) and changes the appearance of another cell, or a range of cells, based on that value. So, if you were using a table, you could colour the entire row in the table if the values in column B are over a value that you specify.

For details about how to apply conditional formatting, see Excel’s online Help - or why not contact 'Excel Support - Powered by SageCover' for a helping hand?

Page 24: Getting started with excel integrated reporting for sage line 50

Getting Started with Excel Integrated Reporting for Sage Line 50

22

F

If ththheassu

WLinorSuSa

your Warranty period, or if you have ine 50):

l enquiries):

0845 111 55 55

0845 111 55 11

[email protected]

01 642 0877

01 642 0895

[email protected]

0845 111 66 66

0845 111 55 11

[email protected]

01 642 0800

01 642 0867

[email protected]

Getting Started with Excel Integrated Reporting for Sage Line 50 v13.book Page 22 Tuesday, August 1, 2006 9:56 AM

Fax

e-mail

urther Information

you ever want to get even more information out of Sage Line 50, ere’s still a powerful ODBC driver available. Instructions on using e Sage Line 50 ODBC driver are outside the scope of this guide, but lp and advice is available by e-mail from Technical Support. For sistance with ODBC issues, send your query to [email protected].

e’re sure you’ll find the new Excel Integrated Reporting for Sage e 50 features useful in your business, but if you have any questions

suggestions, please don’t hesitate to contact Sage Technical pport during your warranty period, or when you’ve subscribed to geCover for your Line 50 product or our Excel Support service.

Contacting Sage

For Technical Support (within subscribed to SageCover for L

For Customer Care (for genera

UK: Phone

Fax

e-mail

ROI: Phone

Fax

e-mail

UK: Phone

Fax

e-mail

ROI: Phone


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