GHOSTCONVEY V14.9 RELEASE NOTEShelp.ghostconvey.co.za/Content/Release Notes/14.9 Release...

Copyright © Korbitec. All copyright in and to this document, including without limitation the content, layout and structure, vests in Korbitec. This document is confidential to Korbitec and any unauthorised disclosure or copying of the document is prohibited and may be unlawful.

1/16

GHOSTCONVEY V14.9 RELEASE NOTES

MULTI-BRANCH

If your Firm works from different branches, you can now combine all your information into a single installation of

GhostConvey. This will allow you to quickly find and switch to matters across branches. It is also much easier to

keep track of what needs doing as you only need to check one message centre, one diary and use the consolidated

reports. Most importantly, you will still be able to communicate electronically using different identities per branch

for the various institutions.

Click here to find out more about Multi-Branches.

ENHANCEMENTS TO THE SEND / RECEIVE PROCESS

The send/receive dialogue box will show which branches were included in the processing.

If there are matters open when a send/receive is triggered the following will occur:

Matters “affected”, i.e. those with messages to send, will be closed and re-opened

GhostConvey will go back to the matter which was active before the send/receive

To speed up the send/receive process, messages will be received from all parties before they are processed, and

all processing will take place at the end.

The send/receive dialogue box has Print and Email buttons which allow you to either print or email the send/receive

log.


2/16

All messages are received first and then

processed.


3/16

THE BOND REPAYMENT CALCULATOR

The Bond Repayment Calculator is now available in the Quotation drop-down menu:

You can select to calculate the Repayment, Term or Principal sum:

BOND QUOTATION ENHANCEMENTS

When doing a Bond Quotation the Mortgagor type can now be selected from a drop-down menu:

Once the quotation has been calculated, you can select

and delete items, and the quotation will recalculate.

Delete any selected row. Your quote will automatically

recalculate.

Mortgagor type drop-down menu

Delete any selected row. Your quote will automatically recalculate.


4/16

SARS BILLING

A new account entry for SARS billing has been added to the transfer account in the Setup.

RESCHEDULING TASKS ON A MATTER

It is now possible to reschedule tasks on a matter. To do this, go to the Diary tab and select the tasks to reschedule,

right-click and select Reschedule all tasks or Reschedule task.


5/16

REPORTS

TRANSFER FEE REPORT

The column heading "Fees" has been changed to Total Tariff Fee, and the calculated tariff fee will appear in

this field.

A Lodging Agent's Fee column has been added

The column heading "Actual Transfer Fee" has been changed to Firm's Fee Earned, and this will include

notarial cession fees if applicable.

Reduction amounts will be included in the calculations for these columns.

TRANSFER REPORT MAINTENANCE

The following new parameters are available for transfer reports:

Estate Agency Listing Agency

Estate Agent Name Listing Agent Name

The following new columns are available for transfer reports:

Estate Agency Email Guarantee Requested

Estate Agent Cell Number Guarantee Due

Estate Agent Email Guarantee Received

Listing Agency Email Bond Granted By

Listing Agent Cell Number Reg’d Docs Released by DO

Listing Agent Email Selling Agent Commission

Discharge Bond Amount Listing Agent Commission

Bond Cancellation Costs Total Commission

SCHEDULING REPORTS

Two new frequency options, Every half hour and Every hour, have been added to the report scheduler. If either

of these is selected, the report will run every 30/60min from Monday to Friday between 08h00 and 17h00.


6/16

BONDS

GENERAL

Sectional Title Bonds held by clause

This clause has been amended to read: DEED OF TRANSFER NUMBER ST AND SUBJECT TO SUCH

CONDITIONS AS SET OUT IN THE AFORESAID DEED OF TRANSFER. Previously this read DEED OF

TRANSFER NUMBER ST AND SUBJECT TO SUCH CONDITIONS AS SET OUT IN THE AFORESAID DEED

OF TRANSFER NUMBER ST

BULLETINS AND DOWNLOADS

Bulletins and downloads are now switched on for all institutions that can receive Gateway Bonds.

Homeowners Association Registration Number – this number was not pulling through to the Property

Description in the bond and this has been amended.

Nedbank Additional Sum Calculation

The additional sum field is now read-only for electronic matters. Nedbank has advised that they would

rather send an amendment instruction if the amounts are wrong.

For manual matters, the calculation is 25% of the capital amount (without rounding up to the nearest R1000)

FIRSTRAND BANK HOUSING FINANCE BONDS

Stop order fields were added for KODA documents.

TRANSFERS

FIRSTRAND BANK HOME LOAN TRANSFERS

Two new messages, which need to be sent before lodgement, have been added to the Transfer Registration

process for FNB Home Loan matters:

Cash Deals: where no bond is required, you would not complete the Bond Granted milestone and may or may

not advise if the deal is a cash deal. To include these matters in the registration process, use the Cash Deal

message to advise the Bank that the matter has been received, for which only a date needs to be captured for

this message.

Shortfall: this message should be used to distinguish between a normal and shortfall matter (i.e. where the

deposit plus proceeds of the bond does not cover the purchase price). You will need to capture a reason for

the shortfall before sending the message.


7/16

Sectional Property Descriptions

When customising the sectional property description on the Property Description tab, GhostConvey will now save

the description and it will be pulled through to the Power of Attorney or Deed.

NOTARIAL DEED OF CESSION FEES HAVE BEEN INCREASED AS FOLLOWS:

NOTARIAL CESSION OF EXCLUSIVE USE AREAS, (In terms of Section 27(4) of Act 95 of 1986) R1650

NOTARIAL CESSION OF EXCLUSIVE USE AREAS, (In terms of Section 27 of Act 95 of 1986) R1650

Additionally, an amount of R165.00 is charged per additional exclusive use area.

SARS

VAT ON THE PURCHASE PRICE

On the SARS tab, when the purchase price excludes VAT, GhostConvey no longer adds the VAT amount

in the Other Consideration field. The VAT is now added to the purchase price in the Selling Price

field.

TRANSFERORS AND TRANSFEREES:

Names are now defaulted to the Full Name field as follows:

Sale in Execution, Insolvent Estate or Estate:

The full name of the individual and spouse will default. You will be warned if the default exceeds the SARS

character limit for this field. The character count will show next to the field.

If the Cause of Action is Sale in Execution and a High Court is selected on the Transfer tab, the full name

will default to “SHERIFF OF THE HIGH COURT, OWNER Full Name/s”.

If the Cause of Action is Sale in Execution and a High Court is not selected on the Transfer tab, the full

name will default to “SHERIFF OF THE MAGISTRATE’S COURT, OWNER Full Name/s”.

If the Disposition is Insolvent, the full name will default to “INSOLVENT ESTATE Full Names 1234/2013”

where 1234/2013 is the Letters of Executorship number.

If the Disposition is Deceased, the full name will default to “ESTATE LATE Full Names 1234/2013” where

1234/2013 is the Certificate of Appointment number.


8/16

TRANSFEROR SURVIVING SPOUSE

If the Cause of Action is Deceased Transfer, the transferor is deceased, there is a surviving spouse and "Property

registered i.n.o" is "Deceased and surviving spouse", the surviving spouse will not be sent as a separate seller in

the Transfer Duty Application. None of the spouse fields will show in the SARS details section.

The SARS DataSheet has also been updated to exclude the surviving spouse.

For all other settings, the surviving spouse is still included in the Transfer Duty Application.

"ANY OTHER CONSIDERATION" CALCULATOR

The calculator next to the Any other consideration field on the SARS tab has been updated as follows:

If the transferee is paying the account, the commission should be included in the Any other consideration

amount

Sheriffs Commission: the portion of the sheriff’s commission that exceeds 5% of the purchase price is added

to the Any other consideration amount

Public Auction: the full auctioneer's commission is added to the Any other consideration amount

Dutiable options: all amounts marked as dutiable are added to the Any other consideration amount

CONSENTS BULLETINS AND DOWNLOADS

Bulletins and downloads are now switched on for all institutions that can receive Gateway consents.

CONSENTS AND CANCELLATION REQUESTS

Generic consents and cancellation requests have been activated for the following Banks:

HiP

Ithala


9/16

CONSENTS & FORECLOSURES

DELAY REASONS

The following new delay reasons are now available for foreclosures and consents:

CONSENTS

-Delay Resolved -

Bank delay – Buyer

Bank delay – Seller

Bank delay – Await Payment of Invoice

Building

Buyer delay

Buyer delay – Balance of Purchase Price Not

Secured

Buyer delay – Costs

Buyer delay – Deceased

Buyer delay – Divorce

Buyer delay – ECC

Buyer delay – Finance

Buyer delay – Linked Transfer

Buyer delay – Penalty Period

Buyer delay – Placed on Terms

Buyer delay – Sheriff Costs

Buyer delay – Attorney Costs

Council delay – Rates & Taxes Figures

Requested

Buyer delay – Rates & Taxes Payment

Buyer delay – Levies Figures requested

Buyer delay – Levies Payment

Buyer delay – HOA Figures Requested

Buyer delay – HOA Payment

Buyer delay – Rule 46(11)

Buyer delay – High Court Application

Seller delay – Sheriff Costs

Seller delay – Attorney Costs

Seller delay – Rates & Taxes Figures Requested

Seller delay – Rates & Taxes Payment

Seller delay – Levies Figures Requested

Seller delay – Levies Payment

Seller delay – HOA Figures Requested

Seller delay – HOA Payment

Seller delay – Rates & Taxes Payment

Seller delay – Levies Payment

Seller delay – High Court Application

FORECLOSURES

Applying For Edictal Citation

Arrangement In Place

Attach Movable

Attorneys Neglect

Await Issued Summons From Court

Await Sheriff To Serve Summons

Await Signed Order From Court To Draft Order

From Court

Await Writ

Awaiting Attorney Response

Awaiting Cession To Be Registered

Awaiting Docs From Deeds Office

Certified Copies Requested

Court Refuse To Declare Property Executable

Due To Arrears

D/J Granted

D/J Refer To Open Court

Deceased

Defended Matter

Delays With Court

Files Lost at Court

Fraud

Legal Action Stopped

Legal Action To Start Afresh

Old Matter Commenced Again

Other

Ppty To Be Declared Executable

Re-Registration Of Cc

Re-Start D/J

Re-Start Summons

Rule (46) Application

Rule (46) Granted

Rule (46) Pending

Sec 129

Sec 86(10)

Sheriff Delay – Awaiting Sale Date

Sheriff Delay Of Serving

Start Afresh

Statements Awaiting

Statements Requested

Summons Served

Wait For Proceeds Of Movable

Wait To Sell Movable On Auction


10/16

GENERIC CONSENTS

The generic consent instruction now allows for multiple interest clauses per guarantee.

There are the following new Consent Types:

Waiver of Preference (map to Waiver of Preference)

Consent to Consolidation (map to Other)

Consent to Subdivision (map to Subdivision)

Consent to Register a Servitude (map to Servitude)

Removal of Restrictions (map to Other)

FORECLOSURES

Users are now prevented from sending future dated action dates. The only future date which is allowed is the

Scheduled Sale date.

CORRESPONDENT CONSENTS

Deeds Office Fees

Deeds Office fees for correspondent consents have been updated as follows:

Antenuptial Contract R260

Consent to Section 57 application R100

Consent by Homeowners Association R0

Notarial Deed of Servitude R260

Notarial Deed of Cession R260

Notarial Deed of Usufruct R260

Notarial Deed of Habitatio R260

General Power of Attorney R260

Section 4(1)(b) Application R100

Regulation 68(1) R350

Regulation 68(8) R350

Regulation 68 (11) R100

Certificate of Registered Title (Section 43) R260

Certificate of Consolidated Title (Section 40) R260

Application and Consent ito Section 40(5)(a) R100

Application for Endorsement ito Section 16 of 1947 R260

Application for Endorsement ito Section 45(1) R260

Application for Endorsement ito Section 45(bis) R260

Application for Endorsement ito Section 45 (2) R260

Application for Endorsement ito Section 57 R260

Application for Endorsement ito Recordal Section 20 of the Alienation of Land Act R260

Certificate of Sectional Registered Title R260

Certificate of Real Right R260

Form W R260

Application to Open STR R260

General Plan R260


11/16

V14.9 DOCUMENT MODIFICATIONS

REMEMBER THE “WHAT’S NEW?” BUTTON

In v14.7 we added the What’s New button in the PrintList to help you to stay informed of the latest Additions,

Removals, Changes and Fixes to online documents.

This has been implemented for the following Banks:

Absa Bank Limited

Absa Commercial Property Finance

FNB Home Loans

FNB Housing Finance

Standard Bank Limited

TRANSFERS

Deed for Sectional Property

This document has been updated to display the Valuation Amount.

Close Corporation Certificate

The Juristic Name and Registration Number now populate onto the second page of the Close Corporation

Certificate documents for transferors and transferees.

Application for Endorsement ito Section 42(2) and Consent

The Application for Endorsement (Form JM33) has been updated in accordance with the Department of Justice.

The Section 42(2) Certificate has been formatted and updated with text changes.

The GhostConvey PrintList entry has been adjusted to read as "Section 42(2) Certificate and Consent (Application

for Endorsement JM33_42)".

Transferor Documents

Transferor documents have been updated to show the transferor’s name when the Transferor Type is Other.

Reference to “the Company” has been removed from documents when the Transferor Type is Other.


12/16

HOUSING INVESTMENT PARTNERS (HiP)

Power of Attorney

HiP Power of Attorney Conventional document has been updated for the Name of Trust, Registration Number and

Bond Amount to be sent by the Bank. Property details now appear on the document.


13/16

MULTI-BRANCH

We suggest that should you want to merge databases or create multiple branches within your database

you contact a Korbitec Consultant to assist you.

SETTING UP YOUR BRANCH

The implementation of multi-branches in GhostConvey v14.9 has resulted in your branch information and

credentials moving to dotNET setup under Firm Settings > Our Branches

To edit details for a branch, click on the branch name and edit the fields as required. The following 3 tabs are linked

to your branch credentials and are available at the top of the screen:

The Property Hub Logins tab to add, enable and disable Property Hub logins for your Firm:

The

Instruction Notifications tab to set up which users should receive notifications for new instructions:


14/16

The Attorney Compliance tab to enter compliance details for your Firm:

To set up credentials for Licensing, Gateway and

SARS, use the buttons at the top:

If there is only one branch, single buttons to Activate Gateway and Register for SARS will appear.


15/16

CERTIFICATES AND EP FOLDER PATHS

Certificates, EP Folder Paths and SARS usernames are saved per user under My Settings. If your Firm has

multiple branches, it will be per user per branch.

Click on the Select buttons to navigate to the certificates and the Browse buttons to navigate to the EP folder.

My Settings will always be visible, even if users have no setup rights.

MULTI-BRANCH – NEW INSTRUCTIONS

If you have multiple branches set up, a branch drop-down menu will be included in the dialogue box presented

when accepting a new instruction to enable you to allocate the instruction to a branch:

Branch List


16/16

WEBCONVEY

The WebConvey Attorney Code is entered under Firm Details > Our Branch for each branch:

If you don't know the WebConvey Attorney Code, this field should be left blank. This code will default but should

you need to capture it, the Attorney Code is the first section of the WebConvey Logon Code.

For example, in the WebConvey Logon Code 30000-10902, the WebConvey Attorney Code is 30000 and the

WebConvey User Code is 10902.

Please remember that permissions need to be set to send/receive for Nedbank and that you should be logged into

WebConvey when doing a send/receive.

Date post:	25-Mar-2018
Category:	Documents
Upload:	ngodieu
View:	263 times
Download:	2 times