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Girl Scouts of Northern California 1
Event Manager Course
Girl Scouts of Northern California
MANAGER
Girl Scouts of Northern California 2
Event Manager: Agenda
The CastThe ScriptPublicityBox OfficeReviews
MANAGER
Girl Scouts of Northern California 3
Purpose of Events
Leadership + FunDefinition of
“event”Course
requirements
Girl Scouts of Northern California 4
Transforming Leadership:Ensuring Quality Program
Download from GSUSA website (8.3 MB)
Purchase from GSUSA online shop ($9.95)
Learn more: Girl Scout Program online course
Girl Scouts of Northern California 5
15 GIRL SCOUT LEADERSHIP EXPERIENCE OUTCOMES
Girls develop a strong sense of selfGirls develop positive valuesGirls gain practical life skillsGirls seek challenges in the worldGirls develop critical thinking
Girls develop healthy relationshipsGirls promote cooperation and team buildingGirls can resolve conflictsGirls advance diversity in a multicultural worldGirls feel connected to their communities, locally and globally
Take ActionGirls can identify community needsGirls are resourceful problem solversGirls advocate for themselves and others, locally and globally Girls educate and inspire others to actGirls feel empowered to make a difference in the world
Leadership
Connect
Discover
15 Leadership Outcomes
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The Cast: Event Manager
MotivateDelegate RecruitBudgetSafety
MANAGER
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Building an Event Committee
RegistrarProgram PublicitySafetyFood
Girl Scouts of Northern California 8
Partnering With Girls
LeadershipRole Model RecognitionFunSkills
Girl Scouts of Northern California 9
Event Committee Best Practices
Open to ideasTraining staff Team BuildingTimelineRecognize
Girl Scouts of Northern California 10
Procedures for First AiderHealth & Safety Plan
for Activities &Events
Health LogEmergency PlanGirl Scout First
Aider TrainingCouncil
Resource Guide
Girl Scouts of Northern California 11
The Script: Event Checklist
Girl Scouts of Northern California 12
Budget Worksheet
Fixed costs:Mailing flyer $30Site Rental $200Thank Yous $25Special event insurance $5
Other Misc $100
Variable costs:10 cents: mailing confirms10 cents: printing confirms$1 other printing for
passportsMinimum 100, Best guess
200, Maximum 300
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Financial Report for Events
File with service unit before and after event
Girl Scouts of Northern California 14
Event Notification & Report Form
Girl Scouts of Northern California 15
Event Notification & Report Form
Contact InfoAbout the EventFinancesGirl LeadershipForms & ProceduresSpecial Requirements
Girl Scouts of Northern California 16
Event Notification & Report FormContact InfoAbout the EventFinancesForms & ProceduresSpecial RequirementsGirl Scout Leadership
Experience
Girl Scouts of Northern California 17
Site Considerations
Council Resource Guide:
Volunteer Essentials
Girl Scouts of Northern California 18
Contracts & Insurance
What is a contract?Whenever “Girl Scouts” are legally responsible to pay money or perform some action
Council staff are here to support and help you
Girl Scouts of Northern California 19
Establishing the Event Schedule
TimingSequencing
Girl Scouts of Northern California 20
Safety: Our #1 Concern
Council Resource Guide: Volunteer Essentials
Girl Scouts of Northern California 21
Emergency Plans
Emergency Procedures
Emergency Cards
Girl Scouts of Northern California 22
Publicity:Effective Flyers
Promote your event
Have all the important information
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Promoting Your Event
Girl Scouts of Northern California 24
Box Office: Registration
Girl Scouts of Northern California 25
Permission StatementsParticipation Photo
Release
Medical Treatment Membership
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Event RostersIndividual rosters must
be maintained for every event
Participants sign in as they arrive
When girls participate with their troops:Troops turn in individual
rosters before event or at check-in
Group roster maintained
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Reviews: Event Evaluations
GirlsAdultsEvent StaffEvent
Committee
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After Your Event
Event BinderCommittee
Wrap-UpFinancesReportingMiscellaneous
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We appreciate your comments & suggestions
Please take the time to fill out your evaluation found in the back of your participant notebook
Course Evaluation