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Giving a seminar or conference paper
Eszter Molnar Mills
Head of Organisational Development and
Steven Mensah
IT and Web Support Trainer
Introductions
Your name Your specialism Your research topic What is interesting about it?
Session objectives By the end of this session participants will be
prepared to deliver a paper for a seminar, or specialist conference audience, including:
– being able to plan and structure a presentation for a range of audiences
– be aware of the skills of effective delivery – be able to design and produce effective
PowerPoint slides for presentations
Exercise
Think of the best paper you ever gave or seminar you presented
(or presentation of any other kind) In small groups share what made it so
good
Presentation objectives
The speaker The subject The audience The time available
Planning content
What will your audience’s level of prior knowledge and experience be?
What will your audience be expecting to gain from the presentation? (WIIFM)
How will you be able to adjust when you are presenting? Perhaps allowing time to define or explain.
Consider how you can present you information to meet the requirements of your audience
Presentations - Good Advice?
‘Where shall I begin, please your Majesty?’ he asked
‘Begin at the beginning’ the King said gravely ‘and go on till you come to the end: then stop’
Lewis Carroll
Preparation
Objectives – what do you want to do:
– Convince
– Inform
– Test your work / get feedback
– Entertain
– Enthuse
– Call to action
Preparation
Objectives Conclusion Building blocks – 3 key points Sequence Timescale Detail vs. Clarity vs. Time The beginning – your hook / WIIFM Visuals – see PPT section Questions
Main Title
State Three Topic Titles
Topic Title No 1
State how manyDetails and their
headings
Topic Title No 2
State how manydetails and their
headings
Topic Title No 3
State how manydetails and their
headings
Linking Statement
Linking Statement
Linking Statement
Linking Statement
Linking Statement
Details
Introduce information by repeating previously
establishedheadings
Details
Introduce informationby repeating previously
establishedheadings
Details
Introduce information by repeating previously
establishedheadings
What makes a good presentation
The opening Control Brevity Interest Watch the audience
Speaking to different audiences
What are the differences of speaking – To a large conference or a small seminar
group?– To the academics at the top of your field, a
group of specialists in your specific area or a lay audience?
– Different presentation styles
Interactive exercises.
Slides / presentation of information.
Handouts(booklet/notes).
Presentation
Design and Appearance
Design structure.
Impact of a design.
Video & Images.
Fonts.
Font sizes.
Line spacing.
Colour.
* Guidelines provided by the Royal National Institute of the Blind (RNIB)
Accessibility
Avoid use of Old English and handwriting fonts.
Avoid use of CONDENSED text.
Do not put ALL text in CAPITALS (difficult to
read).
Design a good column layout and flow in your
slides.
* Guidelines provided by the Royal National Institute of the Blind (RNIB)
Accessibility
Use clear and large print.
Font sizes should be 14 pt (minimum), 16-32
recommended.
Good use of line spacing .
Justification (left, centre, right alignment) to neatly position
text.
Good (and sensible) use of colour and tonal contrasts.
Colour The perception of information may be impaired depending
upon:
• - Colour response
• - Colour blindness
• - Colour visibility
Some colours are pleasing to the eye whereas other colours may be very uncomfortable.
The choice of colour in a presentation can provoke both a physical and emotional response from your audience.
I.e., yellow is the most visible colour in the spectrum, use it sparingly as it can over-stimulate the eye and result in fatigue.
Colour Blindness
With regards to colour blindness, some members of your
audience are likely to be affected.
Colour blindness affects 8% of men and 0.5% of women.
The most common form of colour blindness affects the ability to
perceive the colour green.
Avoid highlighting important issues or hyperlinks in green text.
Keep it Simple
Delivery
Aim to be bold and convincing Start slowly Don’t read what you want to say word-
for-word Make sure you are standing where you
can see everyone
Posture and Body Language
Stand up in a relaxed position Always be aware of other people’s space
and don’t intrude into it Use effective hand movements that help
to stress the valuable and important ideas
Smile at appropriate moments, particularly before you begin to speak
Voice
Relax your body Breathe deeply Speak slowly and clearly Very very slowly… Don’t mumble Don’t cover your mouth with your hand
Eye Contact
Keep your head up, use lighthouse technique
Don’t stare – this can make your audience uncomfortable.
Glance at your notes, then look back up Keep your focus on the audience Withhold eye contact to manage
interruptions
The Right Attitude
Be positive! I am happy to be here I am happy to see the audience I am interested in the opinions and
thoughts of the audience I am in full control of the situation
Dealing with Trouble
Backtrack Information Watch your body language Relax, have a drink of water Remember the audience The audience will perceive pauses as a
lot shorter
Handling questions
Anticipation Repeating / Rephrasing Unanswerable Ask the audience Admit if you don’t know
Exercise
Your name Your specialism Your research topic What is interesting about it?
3 minute presentation to a lay audience
10 minutes to prepare
Top tips
Know your material backwards Have a master presentation of all your
slides Then pick and choose for the occasion Always think about your audience Video yourself presenting
Top tips continued
Have a back up plan for audiovisuals Plan ahead for questions Remember: it’s ok not to know the
answer Keep your promises – if you say you will
follow up with the answer or documents, do so.
Your top tips?
Your action plan
What is your next presentation? Considering your objective and your
audience, note three things you will do as a result of this session