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Giving Briefings & Making Presentations (M3.09)
Rebecca Johnson
Corporate Learning & Development
AIM
• To develop knowledge and understanding of briefing and presentation skills as
required by a practising or potential first line manager.
OBJECTIVES
• Select relevant information content in line with the objectives of the briefing or presentation
• Logically structure and clearly present the content of the briefing or presentation
• Use appropriate presentation techniques and aids to enhance understanding of the briefing or presentation
• Display confidence in the subject matter• Use feedback to check understanding including
a simple evaluation form
By the end of the session you will be able to:
DEFINITIONS - Presentation • A setting forth as of truth – Collins
• A verbal report presented with illustrative material such as slides or graphs – Oxford
• A structured, prepared and speech based means of communicating information, ideas or arguments to a group of interested people in order to inform or persuade
DEFINITIONS - briefing
• A meeting for giving information or instructions
• The action of informing or instructing
Oxford Dictionary
CHARACTERISTICS• Involves Presenter and Audience
• Usually live, direct, face to Face
• Conveys information, ideas and arguments
• Audience wants to understand
• Logically planned and structured
• Communication verbal supported by VA
• Communication flow primarily one way
• Feedback/discussion for clarification & reinforcement
Resources Venue Equipment
Audience Composition SizeExperience/knowledgeExpectations (WIIFM)Familiarity Mind Sets
Material ContentStructureComplexityLength
Self Visual impact Body languagePitch & Tone NervousnessStyle Rapport Movement & Gestures
AREAS OF INFLUENCE
PLANNING & PREPARATION
• Why are you saying it PURPOSE• To whom are you saying it AUDIENCE• What are you going to say CONTENT• How are you going to say it FORM
Questions to ask:
PURPOSE
• To communicate message or information - Tell
• To make a proposition/change opinions - Sell
• To inspire and motivate - Impel
LLAMA FARMING IN MID WALES
To inform a group of interested farmers
GENERATING IDEAS
BENEFITSHISTORY
BREEDS
COSTS
LOCATION
CAUTIONS
- RELATED
PedigreeMarkingColours
VarietyEasy MaintenanceLow cost/High Return
Origins of Interest
PlanningInsuranceImport/Export
IdealThings to Avoid
Start-upRunning
HousingFeedingHealthDiseasesPrecautions
CARE
CREATING A LOGICAL STRUCTURE
• History Origins Interest
• Benefits Low cost/high return Variety of Produce Easy maintenance
• Establishing Starting up Location Requirements Choosing llamas Costs
• Running Caring for llamas Running costs
PLANNING
• Summarise the theme• Generate ideas – list points• Identify related ideas• Identify key stages• Select ideas/points• Establish timings
PREPARATION
• Plan the sequence• Produce notes• Consider visual aids• Consider anecdotes and humour• Rehearse
PRESENTATION STRUCTURE
Tell’em What You’re Going To Tell’em
Tell’em
Tell’em What You’ve Told’em
5 TYPES OF BANG• Classical Bang – introduce presentation with 1 or 2 punchy
highlights • ‘Imagine’ Bang – appeal to common memory, evoke a
hypothetical situation, create a metaphor, tell a relevant parable
• Mystery Bang – disguise your opening with 2-3 ambiguous clues to your message
• Participation Bang – ask a question, ask a volunteer to do/say something
• Dramatic Bang – use a gimmick/accessory, use surprise visual/sketch, make a provocative statement
PRESENTATION STRUCTURE • Opening
• Message
• Bridges
• Examples
• Recap
VISUAL AIDS
“I hear and I forget,
I see and I remember.”
VISUAL AIDS
• Limit amount of information • Size• Clarity• Avoid distractions
VISUAL AIDS
• Rehearse • Contingency • Check equipment• Check layout
ACTIVITY - VISUAL AIDS
• Flipchart • PowerPoint• Images (incl. diagrams)• Video/DVD clips• OHP• Props & accessories• Handouts
PRESENTATION DELEIVERY
• The Brief• Avoid Alienation• Smile• Body Language/Eye Contact• Voice• Digestible• Humour• Platform Presence• Timing
OBJECTIVES
• Select relevant information content in line with the objectives of the briefing or presentation
• Logically structure and clearly present the content of the briefing or presentation
• Use appropriate presentation techniques and aids to enhance understanding of the briefing or presentation
• Display confidence in the subject matter• Use feedback to check understanding including
a simple evaluation form
By the end of the session you will be able to:
GAINING FEEDBACK - during
• Observe body language • Ask questions• Short task for audience/listeners• Allow audience/listeners to ask questions
GAINING FEEDBACK – after
• Purpose/ objectives explained
• Well presented• Well structured • Rate the environment• Rate the resources
(visual aids etc)
• How responded to questions
• Overall rating of presentation/briefing
• Most/least useful elements
• Met desired outcomes
An evaluation form could be used to assess: