Glb enter gl account posting v1

F-02Enter G/L Account PostingGLB SAP

Operation Manual

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1version:

1.0Date of Creation:

2012-06-12Modified By:

Nina.wuDate of Modification:

GLB SAP Operation Manual

Prepared by : Nina WuDate: 2012/06/12

Version : 1.0

Confirmation： Document confirmed by:

Title Name Signature Date

Last changed on: Last saved by Hallie Lv Version: 1.0 Page:

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Version historyVERSION DATE DESCRIPTION AUTHOR

1.0 2012-06-12 First version Nina.Wu


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Subject: Enter G/L Account Posting Purpose: You receive G/L account documents that have to be posted manually in the SAP

system. Essentially, the General Ledger Account serves as a complete record of all business transactions. It is the centralized, up-to-date reference for the rendering of accounts. Actual individual transactions can be checked at any time in real-time processing by displaying the original documents, line items, and transaction figures at various levels.

Explain:

Step1. Menu Path：Transaction code＞F-02

Accounting →Financial Accounting→General Ledger→Posting→F-02 - General Posting

Click or double -Click .

Step2. Enter G/L Account Posting


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Description of the Field

Nature of the Field

Value of the field

Document Data mandatory original document dataType mandatory Account document type.

Common type by manually entry:AC: Manual AccountingAD: Regular PaymentKZ: Vendor PaymentDZ: Customer Payment

Company Code mandatoryLast changed on: Last saved by Hallie Lv Version: 1.0 Page:

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Posting Data mandatory Date which is used when entering the document in Financial Accounting

Period the period will be updated according to the posting dateCurrency mandatory original document currencyRate system defaultDocument Number internal number (auto generate)Reference Reference document number. Search term.Doc. Header Text explanations or notes for this documentPstKy mandatory Posting Key. the posting key with which the next document

line item should be entered, is specified.01 Customer invoice(Debit) 11 Customer credit memo(Credit)21 Vendor credit memo(Debit) 31 Vendor invoice(Credit)40 Debit entry-G/L Account 50 Credit entry-G/L Account70 Debit Asset 75 Credit Asset09 Customer Special G/L (Debit) 19 Customer Special G/L (Credit) 29 Vendor Special G/L (Debit) 39 Vendor Special G/L (Credit)

Account mandatory Account which is to be posted to with the line item.Posting key Account01/11/09/19 Customer code21/31/29/39 Vendor code40/50 G/L Account70/75 Asset number

SGL Ind If PstKy is 09/19/29/30,the field is mandatory.

Special G/L Indicator for the Line Item.Indicator which identifies a special G/L transaction.With this indicator, you let the system know that a special G/L transaction is to be posted and which transaction it is. Using the indicator, the system determines a special screen and the reconciliation account in the general ledger which will be updated by the line item.Such as:Vendor/Customer

SGL Ind SGL Ind Description

Vendor A DownPayment-material/equipmentVendor B Down Payment-MRO


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sapevent:DOCU_LINK%5CGL:reconciliation_account

sapevent:DOCU_LINK%5CGL:general_ledger


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TType If PstKy is 70/75,the field is mandatory.

Asset Transaction TypeThe transaction type in Asset Accounting classifies the business transaction. The transaction type controls various system activities when business transactions are posted.Such as:100:External asset acquisition101: Acquisition for a negative asset(write-downs)

Maintain the necessary fields, then choose Enter .


Nature of the Field

Value of the field

Amount mandatory Amount in document currency.Amount in LC Amount in Local Currency.

Automatically converted base on current exchange rate.Tax Code The tax code represents a tax category which must be taken Last changed on: Last saved by Hallie Lv Version: 1.0 Page:

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into consideration when making a tax return to the tax authorities.Tax codes are unique per country. The tax rate calculation rules and further features are stored in a table for each tax code.

Assignment Assignment NumberThe assignment number is an additional information reference field in the line item.Such as: invoice number.

Choose Enter , then entry next line item.

To post the document, choose Post (Ctrl +S).In the lower area of the screen, the system outputs the message Document xxxxx was posted

in company code yyyy, where xxxxx is the sequential document number assigned by the system.

Step3. Simulate Document


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To check the document before it is posted, choose Document Simulate (Shift + F9).

This enables you to display the document, including the input tax to be posted, and to correct it if necessary. Confirm any messages that appear with Enter.

Double click either line item, can display and change the detail information.Step4. Park the accounting Document

If you want to save this account document before it is posted. You can choose Document Park (Shift + F4).Last changed on: Last saved by Hallie Lv Version: 1.0 Page:

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The posted document can only modify the text field, such as reference, Doc.Header Text, assignment, Text.

The parked document can modify all fields.

Related t-code:FBV2: Change parked documentFBV3: Display parked documentFBV0: Post Parked document


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F-03Clear G/L AccountGLB SAP

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Subject: Clear G/L Account Purpose: The transaction is used to clear open items manually. If the balance of the items to

be cleared is not 0, you can create a residual item for overpayments/underpayments.Prerequisites: The system contains open items that can be cleared.

Explain:


Accounting →Financial Accounting→General Ledger→Account→F-03 – Clear


Step2. Clear G/L Account - standard


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Nature of the Field

Value of the field

Account mandatory Number of the account from which the open items are to be selected for further processing.for example: 21098000

Clearing Date mandatory Posting date in the clearing document.Period The period will be updated according to the clearing date.Company code mandatory for example: 6080Currency mandatory Usually use the original document currencyAdditional Selections

You can choose one selection to search the open items.Default is None: search all open items.

Choose Process Open Items .Last changed on: Last saved by Hallie Lv Version: 1.0 Page:

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After entry into the screen Clear G/L Account Process open items are by default all items

activated. To deactivate all items first choose Select all and then Deactivate items .Afterwards you can choose Select and then Activate items (or double click the item

amount), to select the appropriate items, which you want to clear. The activated items (represented in blue writing) can become afterwards cleared, if in the field Not assigned an amount of 0.00 is contained.


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Assigned: This field contains the total of the active items on the display status. The amount refers to the currency displayed on the screen.

Not assigned: Shows the difference between the amount to be cleared and the net total of the active open items selected for clearing so far.

Click document overview , can entry next line item.


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Click document overview ,


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You can display the line item by manually entry, but cannot display the previous Activate open items. Click .


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Amount entered: amount by manually entry.If in the field Not assigned amount is 0.00, you can choose Document Simulate. To check

the document before it is posted.


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Post your entries .


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Step3. Clear G/L Account – partial payment

Choose partial payment Items and enter the payment amount.The line item partially paid is not cleared. The partial payment is posted to the account and a

link to the related line item is created in the line item.To check the document before it is posted, choose Document Simulate.


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sapevent:DOCU_LINK%5CGL:line%20item


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Post your entries .


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Display the document (FB03)

The document can link to original partial payment Items.

Display the Line item(FBL1N).

The original documents 600000003 & 600000004 have not been cleared. The same time post a new open item 100000088 for partial payment, and can link to original document.

Step4. Clear G/L Account – residual items


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Choose Residual Items and enter the required data.Remaining amount which is to be posted during clearing of a residual item. To check the document before it is posted, choose Document Simulate.Post your entries .

Display the document (FB03)


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Display the Line item(FBL1N).

The original documents 600000006 & 60000007 have been cleared. The same time post a new open item 100000089 for Residual Items, and can link to original document.


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F-04 Post with ClearingGLB SAP

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Subject: Post with Clearing Purpose: Using the posting with clearing function, you enter document line items and then

select the open items to be cleared. Once you have fulfilled all the prerequisites for clearing, the system clears the open items. The system generates one or more offsetting postings for the open items to be cleared.

Explain:


Accounting →Financial Accounting→General Ledger→Posting→F-04 - Post with Clearing


Step2. Post with Clearing


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Nature of the Field

Value of the field

Document Data mandatory original document dataType mandatory Account document type.

Common type by manually entry:AC: Manual AccountingAD: Regular PaymentKZ: Vendor PaymentDZ: Customer Payment

Company Code mandatory For example:6080Last changed on: Last saved by Hallie Lv Version: 1.0 Page:

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Posting Data mandatory Date which is used when entering the document in Financial Accounting

Period the period will be updated according to the posting dateCurrency mandatory original document currency

For example:USDRate system defaultDocument Number internal number (auto generate)Reference Reference document number. Search term.Doc. Header Text explanations or notes for this documentPstKy mandatory Posting Key. the posting key with which the next document

line item should be entered, is specified.01 Customer invoice(Debit) 11 Customer credit memo(Credit)21 Vendor credit memo(Debit) 31 Vendor invoice(Credit)40 Debit entry-G/L Account 50 Credit entry-G/L Account70 Debit Asset 75 Credit Asset

Account mandatory Account which is to be posted to with the line item.Posting key Account01/11 Customer code21/31 Vendor code40/50 G/L Account70/75 Asset number

For example:10103801



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Nature of the Field

Value of the field

Amount mandatory Amount in document currency.Amount in LC Amount in Local Currency.

Automatically converted base on current exchange rate.Assignment Assignment Number

The assignment number is an additional information reference field in the line item.Such as: invoice number.

Maintain the necessary fields, then click .


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Nature of the Field

Value of the field

Account mandatory Number of the account from which the open items are to be selected for further processing.for example: 21098000

Account Type mandatory The account type determines whether the general ledger or one of the subledgers is used.D: CustomersK: VendorsS: G/L accounts

Additional Selections

You can choose one selection to search the open items.Default is None: search all open items.

Maintain the necessary fields, then choose .Last changed on: Last saved by Hallie Lv Version: 1.0 Page:

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After entry into the screen Clear G/L Account Process open items are by default all items activated. To deactivate all items first choose Select all and then Deactivate items .

Afterwards you can choose Select and then Activate items (or double click the item amount), to select the appropriate items, which you want to clear. The activated items (represented in blue writing) can become afterwards cleared, if in the field Not assigned an amount of 0.00 is contained.


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Amount entered: This field contains the total amount by manually entry. Assigned: This field contains the total of the active items on the display status. The amount

refers to the currency displayed on the screen.Not assigned: Shows the difference between the amount to be cleared and the net total of the

active open items selected for clearing so far.If in the field Not assigned amount is 0.00, you can choose Document Simulate. To check

the document before it is posted.


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If the exchange rate of cleared open item is different with entry item. System will generate a line item for exchange gain or loss automatically.

: choose the display currency. Default is document currency.: reset the Simulate document, the automatically created line items will be deleted.

And you can process the open items again.Post your entries .


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Glb enter gl account posting v1

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