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Global Classroom - User manual

Manual version 1.4

Table Of Contents

Page 2 INTRODUCTION

TURNING THE SYSTEM ON

Page 3 MAIN SCREEN

CLASS PRESENTATION

Page 4 PERSONAL LAPTOP CONTROLS

Page 5 ROOM PC CONTROLS

USING THE PC

Page 6 BLU-RAY PLAYER CONTROLS

Page 7 DOCUMENT CAMERA / VISUAL PRESENTER

Page 8 VIDEOCONFERENCING

-Introductions & Definitions

-Starting and Ending a Scheduled Videoconference

Page 9 VIDEOCONFERENCING (cont’d)

-Starting and Ending and Unscheduled Videoconference

Page 10 VC DIAL STRING

Page 11 SHARING MEDIA IN A VIDEOCONFERENCE

Page 12 SHUTTING DOWN

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Global Classroom - User manual

Manual version 1.4

INTRODUCTION

There are two components you will interact with when using the system.

1. A small equipment rack called the Pod, is usually located under the table at the instructor’s position. It contains: the room PC, document camera, and a Blu-ray disc player.

2. A Crestron touch-panel controller.

TURNING THE SYSTEM ON Locate the Crestron Control Panel:

The Creston Control Panel may be located either on a wall mount, table-top cradle, or at the Pod. To remove from the mount, tap Undock. (The Undock icon should be in bottom left corner of the screen. If it is not there tap Exit. When the “Are you sure you want to exit?” message appears, Undock should also appear in bottom left – tap Undock , and you will be prompted for a Password. Type 1234 then tap Accept and the Crestron will eject.

When you enter the classroom, the Crestron touch panel screen will either be dark, in screen-saver mode, or display an image like the example below (The room name will reflect the room you are in.)

If the Crestron screen is black, touch the screen and the start screen will appear. Touch the screen

again and the system will turn on and the equipment will power up. The Main Screen will appear.

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MAIN SCREEN The main screen enables you to select the equipment you wish to use. Please wait about ten seconds

before selecting any sources to allow the system to perform its start procedure.

Select the Mode you will use: Class Presentation (local class only) is the default mode. Global Classroom and Unscheduled Global Class will allow you to begin a video conference. The mode you select will appear in the upper left of the screen.

CLASS PRESENTATION In Class Presentation mode, the equipment is used for the local classroom only. Touch the icon of the device you want to use and you will see the Display Select screen. This allows you to select which screen(s) will display the selected device. Press the Close button and the screen for that device will appear.

Choose which screen(s) you would like to display your device on, with the Display Select screen.

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The Volume control panel on the right controls the volume in the local room coming from the speakers in the ceiling and on the sides of the video monitors. The LCD Controls allow you to manually turn the video monitors on and off individually. (Manual override for all 3 monitors.)

PERSONAL LAPTOP CONTROLS On the Main Screen, touch the Laptop icon and the Personal Laptop screen will appear:

The Personal Laptop screen identifies that the personal laptop has been selected.

Connect your laptop to the pod using the VGA cable and attached audio jack (located in the drawer in the pod). The inputs are labeled Laptop and Audio in the pod. Turn on the laptop.

There is a power outlet located on left of the bottom component in the pod. (Labeled “15 AMP Power”)

If your laptop does not have wireless internet connectivity, there is an Ethernet data port and cable available in the pod. (Cable is in the drawer).

The video monitors will display whatever is showing on the laptop screen.

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ROOM PC CONTROLS

On the Main Screen, touch the Room PC icon and the Room PC screen will appear:

The Room PC screen identifies that the Room PC has been selected.

Manually turn on the PC located in the pod at the professor’s station.

Manually turn on the Smart Podium Monitor (On/Off button is on the upper right corner of the Monitor).

The Smart Podium can be operated using the wireless keyboard or onscreen touch keyboard.

The touch-pad on the keyboard or the attached stylus (pen) can be used to control the mouse.

USING THE PC

Monitor: To adjust the angle of the Monitor, use the small black lever located in the back (top) of the monitor. Lift the lever to release the monitor and adjust the angle to your preference.

Flash Drive: If you wish to use files on a Flash Drive, there are 3 USB ports on the sides of the Smart

Podium Monitor for that purpose. (2 on bottom left side of monitor, 1 on bottom right side of monitor)

Stylus: The stylus is located behind the top of the monitor (attached by a cord). The default functionality is a basic mouse. The stylus can also be used as a pen to mark up any screen display. On the left of the screen there is a panel for a Smart Board program that allows you to write on the monitor like a blackboard. The program will convert your writing to clean font/text.

Buttons along the top of the monitor:

There are 2 markup /color buttons. Select either of them and the stylus becomes a pen you can use to annotate whatever is on the monitor.

The eraser button switches the stylus / pen to an eraser. There is also an eraser button on the side of the stylus itself.

The arrow button returns the stylus to basic mouse functionality.

The camera button will take a screen shot of whatever is currently displayed on the monitor. Shutting down: When you are done with the pc you must shut it down manually. After going

through the shutdown procedure, manually turn off the Smart Board monitor.

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BLU-RAY PLAYER CONTROLS

The Blu-Ray player doubles as a CD and DVD player. NOTE: The Blu-Ray player cannot be used to share media in a video conference. It will only be

display in the local room.

On the Main Screen, touch the Blu-Ray icon and the Blu-Ray Control screen will appear:

The Blu-Ray (located in the rack) will turn on automatically.

Insert your disk.

The Blu-Ray can be controlled using the touch panel screen shown above or the (Samsung) Remote Control. (The remote control is located in the drawer in the pod.) The Crestron touch panel parallels the functionality of the remote control.

When you are finished, remember to manually turn off the Blu-Ray. It cannot be turned off using the Crestron.

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DOCUMENT CAMERA / VISUAL PRESENTER

On the Main Screen, touch the Doc Cam icon and the Visual Presenter screen will appear:

The Document Camera / Visual Presenter is located on a sliding shelf in the pod. You must unlock the shelf by turning the black knob.

Slide out the shelf and extend the arm to lift the camera.

Manually turn on the Document Camera. (On/Off button is located on the back right of the camera)

Place a document or item on the platform under the camera and use the knob on the camera to focus.

When finished, manually power off the Document Camera, lower the arm, and slide the shelf back into the pod. In ARC B04, remember to lock the shelf.

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VIDEOCONFERENCING

Introduction & Definitions: A Global Classroom is a videoconference session that has been scheduled in advance and programmed

into the system. When a videoconference is pre-scheduled, on the Main Screen, there will be a class and time listing in the Class Info box. Confirm that your class / time is listed. Five (5) minutes prior to the start of the class, the system will launch the call automatically to start the videoconference. The videoconference will also automatically disconnect at the pre- scheduled time. You have the ability to manually start and end the videoconference by launching an Unscheduled Global Class.

An Unscheduled Global Class is a videoconference that has not been programmed into the system. If there is nothing listed in the Class Info box you must select Unscheduled Global Class and will have to manually start and end the videoconference.

Starting and Ending a Videoconference Global Classroom When you first turn on the Crestron, the Main Screen will display and you will be in Class Presentation Mode.

If you have navigated to a different screen, tap the Home icon to return to the Main Screen.

On the Main Screen, to switch from Class Presentation Mode (local class only) to Global Classroom (Videoconference) tap the Global Classroom icon. The Global Classroom screen will appear:

Five (5) minutes prior to the start of the class the system will launch the call; automatically starting the videoconference.

If you want to manually launch the videoconference you can do so between 15 minutes and 5 minutes prior to the class time:

Select Global Classroom> Connect Now

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The videoconference will also disconnect at the pre-scheduled time. If you want to end the videoconference manually select End Call or the red phone icon (next to the EXIT button) to disconnect.

Unscheduled Global Class

If there is nothing listed in the Class Info box you must select Unscheduled Global Class. To place the call, you will either select a room from the Directory/ Conference Address Book, or enter a

“Dial String” manually.

To select a room from the Directory/ Conference Address Book:

Tap Directory to display the list of classrooms equipped for videoconferencing.

There will be a list of available classrooms. Select the room you want to connect to.

Tap Call To End the Videoconference:

Tap End Call or .

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If the class you are looking for is not in the list - you will have to enter a “Dial String”. If you do not have a Dial String, call Campus Media for assistance.

When you have the Dial String.

Tap Dial Class,

Type in the Dial String

Select Add to List.

There may be more than one Dial String required. To enter another Dial String

Tap Clear

Type in the next Dial String

Select Add to List

When you have entered all required information tap Call List to launch the call.

When you wish to disconnect from an Unscheduled Global Glass, tap End Call.

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Global Classroom - User manual

Sharing Media in a Videoconference

All of the devices available in Class Presentation Mode are available for use and to share media in Videoconference mode except for the Blu-Ray Player. Media shown on the Blu-Ray will not be visible to the remote location - it will only bee seen in the local class.

All other devices are selected and used the same way as in Presentation mode.

The content being shown on the selected device will display locally on the middle monitor and will be transmitted to the remote room.

Both rooms can control what is displayed as shared media. The last room to select the media controls what is being shared.

If one room wishes to switch out of collaboration mode and display media to the local room only, tap the Local button. If the word Local is green, the media is seen only in the local class. If the word Content is green, the media is being shared and seen by both the local and remote class.

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Global Classroom - User manual

SHUTTING DOWN

On any screen, touch the EXIT icon to exit the system. The following screen will appear:

Select YES to power off the system.

Remember to manually turn off all devices and check to see that all equipment in the pod and Rack are turned off.

The Crestron will eventually go into screen save mode and the screen will turn black.