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Request for Tender
2017 School Stationery and Consumables Tender
Reference No. 161712
Date of Release:13th September 2016
Ministry of Education
(Tenderers can tender to supply Stationery and/or Consumables, however for Stationery tenderers must tender for whole of the works in that particular section as specified in Appendix B Specifications but for Consumables tenderers can tender for part of the works as broken down in Appendix B Specification (Note if tendering for part consumables than Tenderers must tender for all items in that part). An exception will be made for items that have proprietary restrictions to which tenderer are not able to supply. )
Glossary and Definitions
Term
Explanation
RFT
Request for Tender
Tender Management Team
The team that is responsible for the management of this Tender, including the evaluation and administrative functions
Evaluation Committee
The group of people within the Tender Management Team that will evaluate this Tender
Policy
The Cook Islands Government Purchase and Sale of Goods and Services Policy
Ministry of EducationRequest for Tender No.161712
Page 4 of 32
Table of Contents
Glossary and Definitions2
Introduction (Mandatory with each of its components)4
Summary of Requirement4
Submission of Tender/Offer4
Tender/Offer Closing Time4
Contact Officer5
Selection Process5
Notification of Acceptance5
Probity (Mandatory)5
Statement of Requirement(s) (Mandatory)6
Conditions of Tendering (Mandatory)6
Standard Conditions (Mandatory)6
Special Conditions7
APPENDIX A9
Form of Tender9
Schedule of Prices11
Proposed Subcontractors11
Preliminary Delivery Programme12
Referees who may be Contacted12
APPENDIX B13
Tender Specifications13
Specifications/ Schedule of Prices/ Schedule of ParticularsError! Bookmark not defined.
APPENDIX C20
APPENDIX D29
Evaluation Criteria29
Introduction Summary of Requirement
Through this RFT, the Ministry of Education wishes to procure School Stationery and Consumables for the year 2017.
Submission of Tender
Tenders shall be submitted either:
Hard copy - in two complete hard copies, packaged and labelled CONFIDENTIAL and have the following information clearly exhibited on the outside:
To: Ministry of Education
Postal Address:P O Box 97, Rarotonga, Cook Islands
Titled: Ministry of Education 2017 School Stationery and Consumables Tender
RFT#: 161712
Tenders must be placed in the Tender Box located at the Ministry of Education Building, in Nikao and submitted in the form specified in Appendix A and B by the due date. Failure to do so will result in the tender being disqualified.
OR
Electronic copy: By emailing the tender bid as a pdf file to [email protected] with the subject line Ministry of Education 2017 School Stationery and Consumables Tender. Tenders must be received to the inbox of [email protected] in the form specified in Appendix A and B by the due date. Failure to do so will result in the tender being disqualified. The receipt time on the inbox will be used as the receipt time for the purposes of ensuring a tender is within the time limits.
Tender Closing Time
Tenders close at 4.00pm on Wednesday 28th September 2016. The Tender Box is located at the Ministry of Education Building, Nikao (or submitted electronically to the email address detailed above) and tenders should be addressed to:
Ministry: Ministry of EducationName of Tender Official: Director of FinanceMinistrys postal address: P O Box 97, Rarotonga, Cook Islands
The tenderer is responsible for ensuring that the tender is placed in the Tender Box or the [email protected] account by the closing time.
Late tenders will not be accepted.
Contact Officer
Negotiations will not be permitted between the Tender Team and any prospective tenderers during the tender advertising period. However, prospective tenderers may seek clarification of the tender documents prior to submitting their tenders.
Any enquiries in relation to this tender should be directed to the Contact Officer identified below. Tenderers should note that to ensure no disadvantage to any tenderers, responses to questions pertaining to this RFT will be circulated to all those who have registered their interest. Notice to Tenderers may also be uploaded to procurement.gov.ck.
Any enquiries in relation to this tender should be directed to the Contact Officer at the address given below.
Name of Person: Terangi CharlieTitle: Procurement, Health & Safety OfficerAddress: P O Box 97, Rarotonga, Cook IslandsPhone: (682) 29357E-mail: [email protected]
Prospective Tenderers must register their interest to participate by advising the Contact Officer by email or telephone. Only registered tenderers will receive Notices to Tenderers directly when issued. It is the responsibility of the tenderer to ensure they are properly registered for this tender.
Selection Process
All tenders deposited in the Tender Box or emailed by the Closing Time will be considered. Tenders submitted in the form specified in Appendix A and Appendix B to this RFT will then proceed to the evaluation stage.
Evaluation of the responses to this RFT will be in accordance with the Evaluation Criteria described in AppendixD. Failure to comply with the Standard Conditions will result in immediate exclusion from the Evaluation process.
Notification of Acceptance
Tenders shall remain open for acceptance and shall not be withdrawn for a period of sixty (60) days from the Closing Date of the tender. Unsuccessful tenderers shall be notified in writing by the Principal or their representative within 10 working days of acceptance of the successful tender.
If no tender is accepted by the Principal within twenty (20) working days after the Closing Date, each tenderer will be notified in writing by the Principal or their representative whether their tender is still under consideration or is no longer being considered.
The Tender Team reserves the right to contact referees and/or customers regarding the performance of the tenderer as it may pertain to this RFT.
The Principal shall not be bound to accept the lowest priced tender or the highest scored tender or any tender.
When the preferred supplier has been identified by the Tender Team, the Principal will invite the supplier to enter into negotiations based on the draft contract at Appendix C to this RFT. Only when the parties have agreed to the terms of the contract and executed the contract will the Principal issue to the successful tenderer a Letter of Acceptance.
Probity
No gifts or entertainment of any nature will be permitted between any parties involved throughout the tender process, including: tenderers or potential tenderers, tender team members, evaluation team members, the Head of Ministry, or any other member or organisation that may have an involvement with any aspect of the tender process.
Statement of Requirement(s)
The School Stationery and Consumables Specification is fully described in Appendix B. Product Specification
To enable to supply the School Stationery and Consumables, Tenders should include provision for the Tenderer, at the Tenderers own cost to;
Assess and, if successful, acquire all or part of School Stationery and Consumables required;
Arrange and pay for delivery of materials to the Ministry of Education, Rarotonga, Cook Islands; and
Arrange for insurance coverage for the School Stationery and Consumables required during shipment.
Tenders for the Contract shall be prepared and submitted in accordance with the attached condition of Tender. A valid tender requires the submission of a completed tender form together with a copy file of:
1. A proposed timeframes to complete the contract
2. Details of tender background and past experience of services
Conditions of Tendering
The Standard Conditions are theMandatory Criteria for applying to this Tender. Any offer that does not meet the terms specified in the Standard Conditions below is nonconforming and will not be evaluated.
Standard Conditions
1. Tenders must be completed in the format contained in Appendix A and Appendix B of this RFT. If offers do not comply with this format, they will not be accepted.
2. Tenders must be deposited in the required form in the Tender Box (or submitted electronically to the email address detailed above) by the closing time as specified above.
3. All proposals and related documentation in respect of this RFT must be in the English language.
4. Tenderers can tender to supply for Stationery and/or Consumables, however for Stationery tenderers must tender for whole of the works in that particular section as specified in Appendix B Specifications but for Consumables tenderers can tender for part of the works as broken down in Appendix B Specification (Note: if tendering for part consumables then Tenderers must tender for all items in that part). An exception will be made for items that have proprietary restrictions to which tenderers are not able to supply.
5. Tenders must be presented in hard copy and/or soft copy format as specified in this RFT. Telefax proposals will not be accepted.
6. All prices quoted must be in New Zealand dollars and inclusive of freight landed in Rarotonga.
7. In order for foreign companies to carry on business in the Cook Islands, an application for approval must be sought from the Business Trade and Investment Board (BTIB). Any fees associated with the registration are to be covered by the bidder.
Special Conditions
The following special conditions of Tender apply to this Contract:
1. The Principal shall provide the contractor with a copy of the contract document signed by both principal and tenderer.
2. The tenderer is required to submit, on placement of the Tender application, a proposed work plan outlining the days and the duration, considered necessary to complete the contract work; from the time of execution of the contract to the contract completion.
3. Upon awarding of the contract works, it is deemed that the tenderer has assessed the project and that all cost both direct and indirect to complete the contract works has been covered in the tendered price.
4. The Principal may ask the tenderer to provide a list of proposed subcontracts and subcontractors before accepting the tender.
5. The Principal may ask the tenderer to provide additional information during the tender evaluation. The tenderer must supply that information in the form and within the time stated in the Principals request.
APPENDICES
APPENDIX A
Form of Tender
To :Secretary
Cook Islands Ministry of Education
PO Box 97
Avarua
RAROTONGA
Re :SUPPLY OF SCHOOLS 2017 STATIONERY AND CONSUMABLES
Having examined the Tender Documents in relation to Tender Reference No. ________ and dated _______, released by the Ministry of Education, we submit the following offer.
We offer to complete, handover to the Principal and remedy defects in the whole of the said Tender Specifications in conformity with these Tender Documents for the sum of [insert the price offered in text with the value in numbers thus (NZD$__________.__)] stated exclusive of Value Added Tax, together with such other sums as may be ascertained in accordance with the Contract.
We undertake to complete and handover the whole of the Contract Goods within the period stated in the Conditions of Tendering.
We agree to abide by this Tender for a period of sixty (60) days from the date fixed for receiving the same and it shall remain binding upon us and may be accepted by you at any time before the expiry of that period.
Unless and until a Contract is prepared and executed, this Tender together with your written acceptance thereof, shall constitute a binding contract between us.
We understand that you are not bound to accept the lowest or any Tender you may receive.
We understand that no contract shall come into existence, and no legal or other obligations shall arise between us and you (or between us and any other agent of the Principal) in relation to the conduct, outcome or otherwise of the Tender process, prior to and apart from your acceptance of our Tender.
We understand that you may contact the referees nominated by us in this offer and make whatever enquiries you deem necessary regarding our financial health and ability to deliver the Contract Goods. Further, during the assessment stage we understand and agree that you may request specific information from all tenderers in order to assist your assessment. We acknowledge that a failure to provide such information may result in disqualification from the process.
We provide the following information required to be submitted with this Tender:
Completed Schedule of Prices
Proposed Subcontractors (if relevant)
Preliminary Delivery Programme
List of Referees you may contact in relation to this offer.
Signature:
_______________________________________________________________________
Printed Name:
_______________________________________________________________________
Position Held:
_______________________________________________________________________
Tenderer:
_______________________________________________________________________
Address:
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
Date:
_______________________________________________________________________
E-mail Address:
_______________________________________________________________________
Phone No.:
_______________________________________________________________________
Facsimile No.:
_______________________________________________________________________
Schedule of Prices
Item
Total Cost (Excl.VAT)
Total Cost (Incl..VAT)
2017 School Bulk Stationery Order
2017 School Bulk Consumable Order
Total VAT
Total Cost Incl VAT
Proposed Subcontractors
Name:
________________________________________________________________
Company:
________________________________________________________________
Address:
________________________________________________________________
________________________________________________________________
________________________________________________________________
E-mail Address:
________________________________________________________________
Phone No.:
________________________________________________________________
Facsimile No.:
________________________________________________________________
Works/Skills to be performed.
________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Educational/Technical Qualifications:
________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Work Experience:
________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Preliminary Delivery Programme
Arrange and pay for delivery of materials to Rarotonga, Cook Islands;
Referees who may be contacted
Name:
________________________________________________________________
Company:
________________________________________________________________
Address:
________________________________________________________________
________________________________________________________________
________________________________________________________________
E-mail Address:
________________________________________________________________
Phone No.:
________________________________________________________________
Facsimile No.:
________________________________________________________________
Nature of Relationship with Tenderer:
________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
APPENDIX BTender Specifications/Schedule of Rates
2017 School Bulk Stationery Order
$ Exclusive VAT
Stock Code
Description
Unit Price
Order Qty
Order Units
Order Cost
113202
Exercise Book (100bbks/ctn) -1A5
800
each
113205
Exercise Book (100bks/ctn) -1B5
14500
each
113220
Exercise Book (100bks/ctn) -1A4
1000
each
113230
Exercise Book (100bks/ctn) -1F4
1300
each
113232
Exercise Book (100bks/ctn) -1U4
1500
each
113505
Exercise Book (100bks/ctn) -1H5
1600
each
113510
Exercise Book (100bks/ctn) -1E5
1900
each
113520
Exercise Book (100bks/ctn) -1H4
205
each
113705
Exercise Book (100bks/ctn)-1L4
200
each
115115
Exercise Book - Refill (100bks/ctn)-14J5
46
each
115740
Exercise Book - Refill (100bks/ctn)-14B8
600
each
113610
Exercise Book (100bks/ctn) -1B8
332
each
113619
Writing & Drawing Book (100s) 230x180 (WDB)
821
each
113905
Warwick Notebook (200bks/ctn) -5B1
425
each
113310
Spiral Notebook -8B4 50Lf
108
each
105070
Scrapbook Super Blank Page A4 28 leaf
500
each
105025
Warwick Scrap Book Full On - A3
600
each
112010
WB Artwork Sketch Books-Art Spiral A3
60
each
123070
Dixon Wall Clock
116
each
296116
Chalk Crayola 100 sticks per box -White
49
box
296117
Chalk Crayola 100 sticks per box -Colour
54
box
296112
Felt Pens Cascade Artwork-12pns/pkt
196
pack
296083
Pencils Coloured Crayola 12/pkt full size-lge
372
pack
296084
Pencils Coloured Crayola 12/pkt 1/2 size-sml
106
pack
117379
Pencils HB with Erasers-6pnls/pkt
1615
pack
228004
Micador 2B Sketching pencils-20pnls/pkt
65
pack
228005
Micador 4B Sketching Pencil 20pnls/pkt
25
pack
228006
Micador 6B Sketching pencils-20pnls/pkt
30
pack
EXTRAFAB
Pencils -Faber Castell Classic Colour Pencils, Lge (12pcs/pkt)
112
pack
200385
Pencil Sharpener Single Plastic 63
535
each
230040
Pencil Sharpener Desk KW305A Desk Mount
77
each
296085
Crayons - Pack of 8-sml
20
pack
296107
Crayons - Pack of 16-sml
240
pack
296088
Crayons -Standard Jumbo Pk of 12-lge
142
pack
EXTRABK
Crayons -Hard Retsol Grease Crayons, 10's -Black
42
bundle
EXTRADBL
Crayons -Hard Retsol Grease Crayons, 10's -Dark Blue
35
bundle
EXTRALBL
Crayons -Hard Retsol Grease Crayons, 10's -Light Blue
31
bundle
EXTRADGN
Crayons -Hard Retsol Grease Crayons, 10's -Dark Green
34
bundle
EXTRALGN
Crayons -Hard Retsol Grease Crayons, 10's -Light Green
31
bundle
EXTRAUME
Crayons -Hard Retsol Grease Crayons, 10's -Ultra Marine
26
bundle
EXTRABRN
Crayons -Hard Retsol Grease Crayons, 10's -Brown
44
bundle
EXTRATRQ
Crayons -Hard Retsol Grease Crayons, 10's -Turquoise
27
bundle
EXTRARED
Crayons -Hard Retsol Grease Crayons, 10's -Red
41
bundle
EXTRAVIO
Crayons -Hard Retsol Grease Crayons, 10's -Violet
28
bundle
EXTRAPNK
Crayons -Hard Retsol Grease Crayons, 10's -Pink
28
bundle
EXTRAOGE
Crayons -Hard Retsol Grease Crayons, 10's -Orange
47
bundle
EXTRAWHT
Crayons -Hard Retsol Grease Crayons, 10's -White
29
bundle
EXTRAYEL
Crayons -Hard Retsol Grease Crayons, 10's -Yellow
49
bundle
EXTRACRM
Crayons -Hard Retsol Grease Crayons, 10's -Crimson
22
bundle
EXTRAVER
Crayons -Hard Retsol Grease Crayons, 10's -Vermillion
32
bundle
EXTRAGRY
Crayons -Hard Retsol Grease Crayons, 10's -Grey
22
bundle
EXTRAOHE
Crayons -Hard Retsol Grease Crayons, 10's -Ochre
24
bundle
EXTRALIC
Crayons -Hard Retsol Grease Crayons, 10's -Lilac
29
bundle
227637
Crayons -Standard Oil Pastels (12/pkt)
69
pack
255019
Pen -Ball Point (Biro Bic) 10/pkt -Black
62
pack
255020
Pen -Ball Point (Biro Bic) 10/pkt -Blue
110
pack
255023
Pen -Ball Point (Biro Bic) 10/pkt -Red
78
pack
PENGRN
Pen -Ball Point (Biro Bic) 10/pkt -Green
20
pack
PENCLR
Pen -Ball Point (Biro Bic) Multi Colour (4 colours per box)
7
pack
EXP497
Pen -Staedtler Stick 10/pkt -Blue
683
each
EXP498
Pen -Staedtler Stick 10/pkt -Red
363
each
249605
Pen -Uni Laknock Fine Pen SN-100(0.7) -Black
110
each
249606
Pen -Uni Laknock Fine Pen SN-100(0.7) -Blue
90
each
249608
Pen -Uni Laknock Fine Pen SN-100(0.7) -Red
50
each
249265
Pen Eraser - White Uni Correct Pen
281
each
117368
Rubber - Warwick Eraser Small (60/bx)
3087
each
117344
Warwick Rubberband Assorted 500gm
18
pack
348002
Ruler -Warwick Ruler Wooden 10s -1 meter
42
each
384004
Rulers 30cm White School - 300mm
1661
each
133001
Envel. DLE Manila Seal Easi 80gsm Non, (500/bx)-E20E
10
box
133002
Envel. DLE White Seal Easi 80gsm Non, (500/bx)-E20E
10
box
133014
Envel. DLE White Window Seal Easi (500/bx)
6
box
133239
Envel -Croxley C4 White SealEasi 100gsm 500s
4
box
133302
Envel. A4 Manilla Pocket Seal Easi C4 250s
7
box
133078
Envel -Croxley C5E White Self SealEasi 250s
8
box
170592
Carton Fullscap FM Storage - Brown
418
each
170598
Carton Fullscap FM Storage - White
361
each
173507
Folders - Manilla F/P Kraft-100/pkt
2600
each
117141
"Scissors 5" Dixon Grad 133mm"
424
each
177162
"Scissors 175mm (7") Rubber Hand
342
each
117142
"Scissors 8" Dixon Gen 210mm" (Yellow handle)
526
each
222050
Bckngfd Art Brush 5642Flt (12s) -No2
47
each
222051
Bckngfd Art Brush 5642Flt (12s) -No4
11
each
222054
Bckngfd Art Brush 5642Flt (12s) -No10
110
each
222055
Bckngfd Art Brush 5642Flt (12s) -No12
51
each
222056
Bckngfd Art Brush 5642Flt (12s) -No14
169
each
222057
Bckngfd Art Brush 5642Flt (12s) -No16
363
each
222078
Bckngfd Art Brush 577Flt (12s) -No16
144
each
222246
Bckngfd Art Brush 5008F3 Flat (12s) -No3
13
each
222247
Bckngfd Art Brush 5008F6 Flat (12s) -No6
18
each
222248
Bckngfd Art Brush 5008F10 Flat (12s) -No10
18
each
222249
Bckngfd Art Brush 5008F12 Flat (12s) -No12
98
each
222254
Bckngfd Art Brush 5008R0 Round (12s) -No0
25
each
222255
Bckngfd Art Brush 5008R2 Round (12s) -No2
73
each
222257
Bckngfd Art Brush 5008R6 Round (12s) -No6
13
each
222259
Bckngfd Art Brush 5008R10 Round (12s) -No10
153
each
117454
Student Compass
56
each
384101
Student Taurus Protractor 10cm 180
185
each
117220
Staples - Rapid 26/6
269
pack
EXP098
Staples -Rapid 13/6 (6mm) (pin) -RS1365
128
pack
230023
Staples -KW-Trio 023A, 23/10 staples
2
pack
230024
Staples -KW Staples R13, 23/13 (4mm)
57
pack
230120
Stapler Stand Up Black 57336
117
each
230036
Stapler -KW Heavy Duty Cap 50LB
3
each
230005
Stapler -KW Stapler Long Arm 317mm Throat 5900
14
each
EXP824
Staple Gun Rapid 6mm R13
41
each
230039
KW Staple Pin Remover 506B
122
each
230506
Hole Punch - 2 Hole KW 9760
27
each
117429
Tape -Sellotape Cellulose 12mm*66m
52
each
117430
Tape -Sellotape Cellulose 18mm*66m
144
each
117436
Tape -Masking Tape 24mm * 50m White
228
each
303252
Tape -Sellotape 36mm x 55m -Clear
175
each
303260
Tape -Sellotape Carton Closure 36mmX55m -Tan
81
each
117444
Tape -Sellotape 48mm x 50m -Clear
231
each
EXP175
Tape -Tape Scotch Book 51mm x 15m
21
each
CLOTHTAPE
Tape -Cloth Tape H/Duty M/Surface 50mmx25m -Brown
19
each
444557
Tape -Brother Ptouch Tape TZE-231, (Black on White) -12mm
41
each
444560
Tape -Brother Ptouch Tape TZE-231, (Black on White) -18mm
20
each
444498
Brother Ptouch Machine PTH105 (Tagging Machine)
1
each
309011
Bostik Blu-Tak Standard 75gm (25pkts/bx)
539
each
392200
Dusters Black Felt with Wood Handle
42
each
220043
Whiteboard Duster
166
each
392206
Bio-Clean Whiteboard Cleaner 550ml Trigger
89
each
WHCLOTH
Whiteboard Cloth Wipers
32
each
117393
Marker Warwick Perm Asstd Fine Tip-4/pkt
61
pack
249880
Marker -Uni Inkview Whiteboard Markers-12s -Black
897
each
249882
Marker -Uni Inkview Whiteboard Markers-12s -Blue
918
each
249884
Marker -Uni Inkview Whiteboard Markers-12s -Red
596
each
249886
Marker -Uni Inkview Whiteboard Markers-12s -Green
416
each
257107
Marker -Pilot Marker Bullet Fine Black
70
each
257108
Marker -Pilot Marker Bullet Fine Blue
29
each
257119
Marker -Pilot Super Chisel Tip Jumbo Marker -Black
75
each
257120
Marker -Pilot Super Chisel Tip Jumbo Marker -Blue
74
each
257121
Marker -Pilot Super Chisel Tip Jumbo Marker -Green
68
each
257122
Marker -Pilot Super Chisel Tip Jumbo Marker -Red
68
each
117365
Markers -Warwick Perm Med Markers Bullet Tip, 12's -Blue
96
each
117367
Markers -Warwick Perm Med Markers Bullet Tip, 12's -Black
100
each
117366
Markers -Warwick Perm Med Markers Bullet Tip, 12's -Red
71
each
117364
Markers -Warwick Permanent Marker Bullet Tip Asstd, 12s
92
pack
117367
Markers -Warwick Permanent Marker Bullet Tip Black, 12s
2
pack
EXP148
Pens OHP Non-Permanent Luxor -Pk of 4
12
pack
EXP149
Pens OHP Permanent Luxor-Pack of 4
8
pack
117420
Highlighters Topstar Yellow -bx of 10
139
each
117373
Wwk Highlighter Stubby Asst Colours 4/pk
140
pack
327007
Donaghy Cotton String 60gm 75m
54
each
EXP246
Plastic Whistles
83
each
239709
Sharp Calculator 12 Digit EL124TWH
24
each
200902
Hopax Stick on Notes 76 x 76mm - 100/shts Yellow
174
each
200916
Hopax Stick'n Note Rainbow Neon 400/shts 76 x 76mm
103
each
117235
Paper Fastener 2 piece (50/pk)
37
pack
117232
Warwick Paper Clips 31mm Rainbow Pk 200
145
pack
117274
Drawing Pins -Brass # 3 (200's)
60
pack
781000
Fujitsu Batteries AA Ultra Alkaline - 4/card
201
card
781001
Fujitsu Batteries AAA Ultra Alkaline - 4/card
107
card
781002
Fujitsu Batteries D Ultra Alkaline - 2/card
33
card
781003
Fujitsu Batteries C Ultra Alkaline - 2/card
2
card
781004
Fujitsu Batteries 9V Ultra Alkaline
24
each
309004
Paste School Bostik -500gm bag
29
each
117416
Paste PVA Glue 50ml White Resin
51
each
117417
Paste -Bostik Junior White PVA -250ml
28
each
EXP791
5 Star PVA Paper Gum Clear Paste 250mls Squeeze
113
each
117424
Warwick Glue PVA White Resin General -2 Litres
65
each
309010
5 Star Glue Paper Paste 1.5ltrs
17
each
200002
Glue Stick Amos 8g sml (30/pkt)
2062
each
200000
Amos Glue Stick - Non Toxic 1.23oz/35g
1139
each
451337
Jiffy Kraft Brown Paper - Rolls 900mm*300m
25
each
555000
Teachers Workplan Book 8 Period
200
each
438054
Collins 2017 Diary A5 Size -Blue
120
each
EXP605
Protec Plasters Fabric Strip Dressing
43
pack
EXP843
Digital Electrical Timer (Jastek)
8
each
EXP846
Protec Plasters Plastic (19x72mm) 100s
30
pack
V95037
Verbatim DVD+R Blanks 50pk Spindle 4.7GB 16x
2
pack
201254
Dixon Resealable Bags 130*200mm 50s
57
pack
201255
Dixon Resealable Bags 180*255mm 25s
86
pack
201256
Dixon Resealable Bags 230*305mm 50s
74
pack
117236
Warwick Letter Clip (Bulldog) 144pcs/pk - 32mm
1694
each
117253
Warwick Foldback Clips (Bulldog) 12/pk -41mm
206
each
117234
Warwick Foldback Clips (Bulldog) 8pcs/pk -50mm
130
each
230555
KW Trio A4 Paper Guillotine 3922 -Metal
2
each
245645
Fellowes Spectra A3 Laminator
6
each
235829
Fellowes Binder Quasar Plus Manual Binding Machine
3
each
278010
Filemaster 100 A4 Copysafe Pockets
106
pack
278018
Filemaster 10 A5 Copysafe Pockets
8
pack
S12721
FM Classic Ring Binder A4 2/26 - Molted Black
35
each
172124
FM Ring Binders - Impact Classic Lever Arch A4 Black
32
each
172300
FM Vivid Binder A4 (Ringbinder) -Lime Green
64
each
172302
FM Vivid Binder A4 (Ringbinder) -Burnt Orange
33
each
172304
FM Vivid Binder A4 (Ringbinder) -Shocking Pink
29
each
172305
FM Vivid Binder A4 (Ringbinder) -Ice Blue
66
each
172306
FM Vivid Binder A4 (Ringbinder) -Passion Purple
34
each
172308
FM Vivid Binder A4 (Ringbinder) -Aquamarine
25
each
172330
FM Vivid Polyprop Expanding File -Ice Blue
12
each
279317
FM Vivid Black Document Wallets A4 Cat Black
246
each
279319
FM Vivid Black Doc Wallets A4 (3file/Pk) -Black/Lime Green
21
file
279321
FM Vivid Black Doc Wallets A4 (3file/Pk) -Black/Shocking Pink
35
file
169902
FM Magazine File No.2 White 80x250x230
340
each
169904
FM Magazine File No.3 White 100x280x25
395
each
170700
FM Archive Box White Standard Strength 3
152
each
171400
FM A4 5 TAB Coloured Cardboard Indices
32
set
171405
FM A4 10 TAB Coloured Cardboard Indices
15
set
174315
FM Clear Clipboard Fullscap Transparent
54
each
220026
FM Magnetic Whiteboard 355x431mm Marker, 2x Magnets
15
each
235405
Plastic Binding Coil (100/bx) -8mm
20
box
235410
Plastic Binding Coil (100/bx) -10mm
21
box
235415
Plastic Binding Coil (100/bx) -12mm
20
box
235420
Plastic Binding Coil (100/bx) - 14mm
15
box
175080
OMX Plastic Binding Coils (25/bx)-20mm
3
box
175118
OMX Plastic Binding Coils (25/bx)-25mm
1
box
245506
Glossy Lamin Pouches 100's A4-80micron
164
pack
245521
Glossy Lamin Pouches 100's A3-80micron
50
pack
278212
Clear Files -FM Display Book A4 -10 pockets
234
each
278222
Clear Files -FM Display Book A4 -20 pockets
183
each
278242
Clear Files -FM Display Book A4 -40 pockets
327
each
278252
Clear Files -FM Display Book A4 -60 pockets
450
each
278262
Clear Files -FM Display Book A4 -80 pockets
83
each
278272
Clear Files FM Display Book A4 -100 pockets
42
each
278370
FM Refillable DisplayBk Refill A4 (loose) -10/pack
16
pack
278543
FM L Shaped Clear Holder A4 Clear-12/pkt
56
pack
278545
FM L Shaped Clear Holder A4 Yellow-12/pkt
67
pack
278547
FM L Shaped Clear Holder A4 Green-12/pkt
62
pack
278555
FM L Shaped Clear Holder A4 Mulberry-12/pkt
70
pack
278556
FM L Shaped Clear Holder A4 Light Purple-12/pkt
52
pack
300003
Filemaster Magazine File # 5 Woodgrain
140
each
280300
Reflex P/Copy Paper White A3 (500s)-80gsm
23
ream
280320
Reflex P/Copy Paper Blue Tinted A4 (500s)-80gsm
21
ream
280324
Reflex P/Copy Paper Green Tinted A4 (500s)-80gsm
27
ream
280326
Reflex P/Copy Paper Pink Tinted A4 (500s)-80gsm
21
ream
280330
Reflex P/Copy Paper Yellow Tinted A4 (500s)-80gsm
24
ream
A5TINTB
Photocopy Paper Blue Tinted A5 (500s) -80gsm
8
ream
280956
Crd A1 Olympic Card Coloured Assorted (100s)-160gsm
21
ream
280958
Crd A2 Olympic card Coloured Assorted (100s)-160gsm
29
ream
280962
Crd A2 Olympic Fluoro Assorted (50s)-210gsm
3
ream
280954
Crd A3 Olympic Card Bright 5 Colours -160GSM
38
ream
280965
Crd A4 Assorted Bright Colours 200s -160gsm
52
ream
EXP827
Paper Standard Cartridge A2 P/Offset White 250s -120gsm
2
ream
300428
Trophee Paper 80gsm A4 500s -Sunflower
5
ream
300429
Trophee Paper 80gsm A4 500s -Pink
5
ream
300450
Crd A4 Trophee 160gsm 250s -Billiard Green
15
ream
300453
Crd A4 Trophee 160gsm 250s -Chamois
11
ream
300454
Crd A4 Trophee 160gsm 250s -Ivoire Cream
21
ream
300455
Crd A4 Trophee 160gsm 250s -Dark Blue
23
ream
300456
Crd A4 Trophee 160gsm 250s -Flame Orange
11
ream
300459
Crd A4 Trophee 160gsm 250s -Lilac
15
ream
300460
Crd A4 Trophee 160gsm 250s -Jade
14
ream
300461
Crd A4 Trophee 160gsm 250s -Pink
13
ream
300463
Crd A4 Trophee 160gsm 250s -Steel Grey
7
ream
300464
Crd A4 Trophee 160gsm 250s -Sunflower
7
ream
300468
Crd A4 Trophee 160gsm 250s -Nature Green
14
ream
300475
Crd A4 Trophee 160gsm 250s -Intensive Blue
14
ream
300478
Crd A4 Trophee 160gsm 250s -Intensive Orange
14
ream
300479
Crd A4 Trophee 160gsm 250s -Intense Red
13
ream
300480
Crd A4 Trophee 160gsm 250s -Intense Yellow
16
ream
300500
Crds-Trophee Card 210gsm A4 250s -Billiard Green
6
ream
300505
Crds-Trophee Card 210gsm A4 250s -Dark Blue
6
ream
300506
Crds-Trophee Card 210gsm A4 250s -Flame Orange
11
ream
300512
Crds-Trophee Card 210gsm A4 250s -Royal Blue
8
ream
300514
Crds-Trophee Card 210gsm A4 250s -Sunflower
8
ream
300515
Crds-Trophee Card 210gsm A4 250s -White
9
ream
300525
Crds-Trophee Card 210gsm A4 250s -Intensive Blue
12
ream
300528
Crds-Trophee Card 210gsm A4 250s -Intensive -Red
10
ream
300529
Crds-Trophee Card 210gsm A4 250s -Intensive Yellow
11
ream
280594
Crds-Trophee Card 210gsm A4 100s -Lilac
10
ream
280603
Crds-Trophee Card 210gsm A4 100s Intensive Green
8
ream
CA2235
Canon P/Copy Paper White A3 Office 500's
63
ream
CA2253
Canon P/Copy Paper White A4 Office 500's
4370
ream
CA2262
Photocopy Paper White A5 (500s) -80gsm
75
ream
179305
OMX OHP Transparent Film 3M A4 -100/pkt
6
pack
EXP173
Newsprint A1 Reams 500s -45gsm
11
ream
EXP825
Newsprint A2 Reams 500s -45gsm
8
ream
EXP516
Newsprint A3 Reams 500s -45gsm
7
ream
EXP178
Newsprint A4 Reams 500s -45gsm
21
ream
224370
5 Star NZ Aquacryl (SA) Paint 2ltrs -Black
17
each
224372
5 Star NZ Aquacryl (SA) Paint 2ltrs -Burnt Sienna
5
each
224374
5 Star NZ Aquacryl (SA) Paint 2ltrs -Cool Blue
25
each
224375
5 Star NZ Aquacryl (SA) Paint 2ltrs -Cool Red
15
each
224376
5 Star NZ Aquacryl (SA) Paint 2ltrs -Cool Yellow
21
each
224379
5 Star NZ Aquacryl (SA) Paint 2ltrs -Green
13
each
224380
5 Star NZ Aquacryl (SA) Paint 2ltrs -Orange
16
each
224383
5 Star NZ Aquacryl (SA) Paint 2ltrs -Violet
8
each
224384
6 Star NZ Aquacryl (SA) Paint 2ltrs -Leaf Green
9
each
224386
5 Star NZ Aquacryl (SA) Paint 2ltrs -Warm Red
8
each
224388
5 Star NZ Aquacryl (SA) Paint 2ltrs -White
28
each
224389
5 Star NZ Aquacryl (SA) Paint 2ltrs -Yellow Ochre
4
each
224391
5 Star NZ Aquacryl (SA) Paint 2ltrs -Ultra Marine
3
each
EXP838
5 Star NZ Aquacryl (SA) Paint 2ltrs -Warm Yellow
8
each
EXP840
5 Star NZ Aquacryl (SA) Paint 2ltrs -Warm Blue
11
each
EXP841
5 Star NZ Aquacryl (SA) Paint 2ltrs -Red Oxide
3
each
EXP046-16
SA Tempera Powder Paint Bag 200gsm -Cobalt Blue
6
each
EXP047-16
SA Tempera Powder Paint Bag 200gsm Crimson
6
each
EXP048-16
SA Tempera Powder Paint Bag 200gsm -Yellow
6
each
EXP337-16
SA Tempera Powder Paint Bag 200gsm Green
6
each
EXP338-16
SA Tempera Powder Paint Bag 200gsm -Orange
6
each
EXP339-16
SA Tempera Powder Paint Bag 200gsm -Brown
6
each
EXP760-16
SA Tempera Powder Paint Bag 200gsm -Ultra Blue
6
each
EZIDYEBLU
Ezi Dye 500ml -Blue
7
each
EZIDYEGRN
Ezi Dye 500ml -Green
5
each
EZIDYERED
Ezi Dye 500ml -Red
5
each
EZIDYEYLW
Ezi Dye 500ml -Yellow
5
each
EZIDYEOGE
Ezi Dye 500ml -Orange
5
each
EZIDYEBWN
Ezi Dye 500ml -Brown
4
each
FBDYEBLK
Fabric Dye 1 ltr -Black
18
each
FBDYEBLU
Fabric Dye 1 ltr-Blue
20
each
FBDYECRN
Fabric Dye 1 ltr-Crimson
18
each
FBDYEGRN
Fabric Dye 1 ltr-Green
23
each
FBDYERED
Fabric Dye 1 ltr-Red
19
each
FBDYEWTE
Fabric Dye 1 ltr-White
16
each
FBDYEYLW
Fabric Dye 1 ltr-Yellow
19
each
FBDYEOGE
Fabric Dye 1 ltr-Orange
17
each
FBDYEBWN
Fabric Dye 1 ltr-Brown
15
each
240189
Verbatim PinStripe USB 2.0 Drives 8GB -Black
270
each
240190
Verbatim PinStripe USB 2.0 Drives 16GB -Black
114
each
EXP156
Head -Deskscrub (Soft - Indoor Use)
6
each
EXP157
Handles for Deskscrub
4
each
EXP158
Disinfectant 5 Litres
170
each
EXP159
Sunlight Soap (4/pk)
19
pack
EXP161
Squeeze Mop Sponge - Head Only
52
each
EXP162
Squeeze Mop Sponge -Complete Set
18
each
EXP209
20 OZ Round Mop (Cotton) Sabco -Head Only
37
each
20 OZ Round Mop (Cotton) Sabco -Handle Only
22
each
EXP163
Jiff 5 Litres
25
each
EXP818
Ajax Spray & wipe Triggers - 375ml
130
each
EXP819
Sunlight Liquid 5 Litres
72
each
EXP820
Toilet Soap 50g - 100/ctn
891
each
EXP821
Hand Towel 1 Ply Interleaved (200's) (16pk/ctn)
520
each
EXP822
Toilet Paper - 48 rolls/ctn
454
carton
227640
Teach Me Time Clock
6
each
227389
Write On/Off Clock Dials
6
each
227406
Jumbo Fractions Set 51
6
set
227435
Plastic Needles Pack 32
3
pack
231202
Polywally Wallets (Red/Pink)
10
each
200906
Hopax Stick N Notes
5
box
333001
Admission Tickets (5rolls)
1
pack
269114
Olfa Cutter XA-1 Comfort Grip
7
each
273200
Dixon Stamps, round, Smiley Face Large Red
7
each
273402
Dixon Stamp Refill Ink, 15ml -Red
4
each
273024
Dixon Stamp Impressions -Approved
1
each
273043
Dixon Stamp Impressions -Checked
1
each
273025
Dixon Stamp Impressions -Paid (Blue)
1
each
273029
Dixon Stamp Impressions -Paid (Red)
1
each
200222
Warwick Homework Bags, Large Block 360x290mm -Pink
30
each
200220
Warwick Homework Bags, Large Block 360x290mm -Camo
30
each
227432
Threading Pony Beeds, Christmas colours 1000 pieces
3
pack
235627
A4 Binding Covers, 250gsm 100s -Blue
3
pack
Blackboard Paint, 1Ltrs -Black
10
each
113376
Warwick Lecture Pad Perforated at Top75lf
15
each
113808
Warwick Spiral Notebooks 7mm Ruled100x165mm 50lf -8B3
20
each
303190
Sellotape Double-Sided Tape 18mmx33m
8
each
300388
Waste Bins -Beige
6
each
240326
Verbatim OTG USB 3.0 Drives 16GB -Black
12
each
240007
Verbatim Class 10 Micro SD Cards 8GB
50
each
240268
Verbatim SDHC and Micro SD Cards
8
each
113618
Exercise Printing Book -BWB
2
each
A4 Tracing Paper (50s)
1
pack
A1 Coloured Poster Cards
10
sheet
A3 Cards 160gsm -100 sheets
1
ream
Instant Hand Sanitiser 500ml
15
each
A4 Portable Whiteboards
10
each
Sellotape Dispenser 18mm x 2
2
each
174312
FM Magnet Clipboard -Black
1
each
169915
FM Mesh Desk Set -Black
5
each
172328
FM 3 Grid Document Holder -Black
5
each
302100
Post-It Pagemarkers -Jaipur 25x76mm, 53shts/Pad, 4Pads/Pack
8
pack
302039
Post-It Durable Tabs -Blue, 50 Flags
1
each
302042
Post-It Durable Tabs -Yellow, 50 Flags
1
each
130285
Croxley Envelopes -Max POP 120x235mm, White Seal Easi Wallet 80gsm 500s
1
box
133253
Croxley Envelopes -C4 Short Side Opening 324x229mm White Petel & Seal Pocket 100gsm 250s
1
box
301366
Mailing Tubes -Rolls Including Endcaps 66Dx1.5x385mm
2
each
231429
3L Index Tabs 40mm Pack 48 Coloured
1
pack
273016
Dixon Stamp Impressions -"Posted"
1
each
273039
Dixon Stamp Impressions -"Received"
1
each
273018
Dixon Stamp Impressions -"Cancelled"
1
each
273400
Dixon Stamp Refill Ink, 15ml -Blue
2
each
200906
Hopax Stick'n Notes Neon Mix 38x50mm 12s
2
box
302086
Post-It Durable Tabs Twin Pack 25x43mm -50 Flags per dispenser -Red
2
pack
302089
Post-It Durable Tabs Twin Pack 25x43mm -50 Flags per dispenser -Blue
2
pack
302090
Post-It Durable Tabs Twin Pack 25x43mm -50 Flags per dispenser -Blue
2
pack
384001
Taurus Rulers 150mm Clear
2
each
302113
Scotch Sticky Tape Dispenser 500 18mmx25m
2
each
302117
Scotch Sticky Tape Tower 500 18mmx33m, 8s
2
pack
278690
FM L Shaped Holder Assorted Clear, Blue, Red, Green, Yellow A4 -10s
3
pack
117249
Warwick Foldback Clips 24s -15mm
3
each
117250
Warwick Foldback Clips 24s -19mm
3
each
VAT
$ -
Total Cost Incl VAT
$ -
2017 School Bulk Consumable Order
$ Exclusive VAT
Stock Code
Description
Unit Price
Order Qty
Order Units
Order Cost
PART 1
BR0736
Brother LC47Bk -Black
11
each
BR0736C
Brother LC47C -Cyan
4
each
BR0736M
Brother LC47M -Magenta
5
each
BR0736Y
Brother LC47Y - Yellow
6
each
444010
Brother Ink LC73BLKR Toner -Black
6
each
444011
Brother Ink LC73CR Toner -Cyan
4
each
444012
Brother Ink LC73MR Toner -Magenta
4
each
444013
Brother Ink LC73YR Toner -Yellow
4
each
444903
Brother LC133-BK Ink Cartridges -Black
6
each
444904
Brother LC133-C Ink Cartridges -Cyan
4
each
444905
Brother LC133-M Ink Cartridges -Magenta
4
each
444906
Brother LC133-Y Ink Cartridges -Yellow
4
each
447449
Brother HL-3170CDW Toner -TN-251BK -Black
6
each
447450
Brother HL-3170CDW Toner -TN-255C -Cyan
7
each
447451
Brother HL-3170CDW Toner -TN-255M -Magenta
7
each
447452
Brother HL-3170CDW Toner -TN-255Y -Yellow
7
each
444485
Brother HL-2250DN Drum Unit -DR-2225
23
each
444487
Brother HL-2250DN Cartridge -TN-2250
42
each
447545
Brother MFC2700DW Toner Cartridges -TN-2345
11
each
PART 2
550026
Canon 640XL Toner -Black
7
each
550024
Canon 641XL Toner -Colour
7
each
PART 3
770057
HP Laserjet HP CE285A Toner HP85A -Black
3
each
PART 4
OKIC300BK
OKI 300/500 3.5K toner -Black
4
each
OKIC300C
OKI 300/500 3.5K toner -Cyan
3
each
OKIC300M
OKI 300/500 3.5K toner -Magenta
3
each
OKIC300Y
OKI 300/500 3.5K toner -Yellow
3
each
OKIB4114K
OKI B411d/B411dn/B431d/B431dn Toner 4K
27
each
OKIB431K
OKI B431 12K Toner
2
each
OKIC301BK
OKI C301/321 Toner 2.2K -Black
2
each
OKIC301C
OKI C301/321 Toner 1.5K -Cyan
2
each
OKIC301M
OKI C301/321 Toner 1.5K -Magenta
2
each
OKIC301Y
OKI C301/321 Toner 1.5K -Yellow
2
each
OKIC300BK
OKI C310dn/330dn/MC361/C510, (OKI C300K) 3.5K toner -Black
3
each
OKIC300C
OKI C310dn/330dn/MC361/C510, (OKI C300K) 2K toner -Cyan
3
each
OKIC300M
OKI C310dn/330dn/MC361/C510, (OKI C300K) 2K toner -Magenta
3
each
OKIC300Y
OKI C310dn/330dn/MC361/C510, (OKI C300K) 2K toner -Yellow
3
each
OKIC530BK
OKI C510/530 7K Toner -Black
3
each
OKIC530C
OKI C510/530 7K Toner -Cyan
2
each
OKIC530M
OKI C510/530 7K Toner -Magenta
2
each
OKIC530Y
OKI C510/530 7K Toner -Yellow
2
each
OKI5650BK
OKI C5650/C5750 Toners -Black
3
each
OKI5650C
OKI C5650/C5750 Toners -Cyan
2
each
OKI5650M
OKI C5650/C5750 Toners -Magenta
2
each
OKI5650Y
OKI C5650/C5750 Toners -Yellow
2
each
OKI B412 Toner
2
each
OKI C5650/C5750 Image Drum -Black
2
each
OKI C5650/C5750 Image Drum -Cyan
2
each
OKI C5650/C5750 Image Drum -Magenta
2
each
OKI C5650/C5750 Image Drum -Yellow
2
each
VAT
$ -
Total Cost Incl VAT
$ -
APPENDIX C
TERMS AND CONDITIONS FOR SUPPLY OF PRODUCT
The Supplier agrees to supply the Product described and detailed in the Purchase Order issued by the Government of the Cook Islands (the Government) on the following terms and conditions:
1. APPLICATION
These terms and conditions apply to all purchases of Product except where the Government agrees in writing that they be varied or do not apply. These terms and conditions supersede any contrary provisions in the Suppliers terms and conditions of supply including those terms that the Supplier normally uses. No right under these terms and conditions shall be deemed to be waived except by notice in writing by each party. In the event that any one or more of the provisions contained in these terms and conditions are declared invalid by an order, decree or judgment of any Court of competent jurisdiction, these terms and conditions will be read as if such provision had not been inserted.
2. PRICES
2.1. The prices stated on the Governments Purchase Order are fixed, unless there is a written agreement stipulating the price may be varied, when it may be varied and how the price is to be determined.
2.2. The price includes freight, insurance, packaging, crating, local cartage, customs duty and/or any other services in the delivery of the Product.
2.3. The price shall be in New Zealand dollars unless otherwise specified in the Purchase Order.
2.4. The price is exclusive of VAT.
2.5. The Supplier is not entitled to claim expenses, surcharges or margins or disbursements except if otherwise agreed in advance and in writing by the Government.
3. DELIVERY
3.1. The time of delivery of the Product is a fundamental element of these terms and conditions.
3.2. The Product shall be delivered and rendered in a prompt and timely manner on or within the delivery dates specified in the Purchase Order. All Product must be delivered within the Government business hours (normal business hours are 8:00 am to 4:00 pm, Monday to Friday), unless otherwise specified in the Purchase Order.
3.3. The Supplier shall notify the Government in writing immediately when the Supplier becomes aware there may be a delay in the delivery of Product to the Government.
3.4. The Government is entitled to cancel the Purchase Order or change its specification (without incurring additional charges) if the Product is not supplied on the supply dates or times specified in the Purchase Order.
3.5. All Product must be supplied to the address specified in the Purchase Order. The Supplier shall make itself aware of any special requirements when supplying the Product to Government property.
3.6. When Product is delivered to the Government it shall be accompanied by a delivery docket that records the Purchase Order number, the description, quantity with the applicable units of measure, unit rates and dollar values of the Product delivered. The delivery docket must be signed for and retained by a Government officer.
3.7. All Product shall be packaged in a manner to prevent damage or deterioration when being delivered to the Government.
3.8. The Government may use other suppliers for the supply of Product, or product of the same nature as the Product, at any time.
4. IDENTIFICATION
4.1. The Purchase Order number must be shown on all packages, invoices and correspondence relating to the Product. Product supplied against an invalid Purchase Order or without a Purchase Order, will be returned to the Supplier at the Supplier's expense including the cost of packaging, transportation, insurance and handling of the Product.
4.2. Where applicable, the Supplier grants the Government access to the Suppliers premises, facilities and staff concerning the delivery and identification of the Product. The Government shall have the right to audit and inspect the Suppliers records concerning delivery of the Product. These rights are for both the Government and any other party that has the use or benefit of the Product.
5. QUALITY, INSPECTION AND ACCEPTANCE
It is a condition of these terms and conditions and the Supplier warrants that:
5.1. All Product shall be in accordance with any requirements set out in these terms and conditions and/or in the Purchase Order and shall be free from defects in workmanship, materials and design. These obligations survive acceptance of the Product and payment.
5.2. The Supplier shall use the highest reasonable standard of skill, care and quality and employ techniques, methods, procedures and materials of a high quality and standard in accordance with best professional practice in providing the Product.
5.3. The Supplier will comply with all relevant (a) Cook Island standards and international standards (if not in conflict) (both general and industry-specific); (b) statutes; (c) regulations; (d) by-laws; (e) ordinances; and (f) Government policies, applicable in respect of the supply of the Product.
5.4. Where the Supplier has the benefit of any warranties or covenants from a third party in respect of the Product, the Supplier shall disclose and assign the benefit of the warranties and/or covenants to the Government.
5.5. The Product, its material and workmanship, shall be subject to inspection and testing at all reasonable times and places by the Government (or those parties to whom the Government supplies the Product) before, during or after delivery.
5.6. If inspection and testing is to be conducted on the premises of the Supplier or the Suppliers sub-contractors, the Supplier shall provide (without additional charge) all reasonable facilities and assistance for the safe and convenient inspection and testing required by the Government's inspectors in the performance of their duty.
5.7. The Supplier acknowledges that the signing of a delivery note or similar on behalf of the Government does not constitute acceptance of any Product. The Government may reject any Product, even after it has been accepted, that: (a) are not of merchantable quality; (b) are not fit for purpose as stipulated in the Purchase Order; (c) are in an unsatisfactory condition or not functioning in the way they are designed to function; or (d) do not otherwise meet the requirements (including requirements relating to delivery) of these terms and conditions, ("Rejected Product").
5.8. For any Rejected Product the Supplier will, within ten (10) business days of receiving notice of Government's rejection of the Rejected Product, at the Government's sole and absolute discretion and at the Supplier's sole risk and expense: (a) repair the Rejected Product; (b) replace the Rejected Product; (c) remove the Rejected Product for full credit or reimbursement.
5.9. Title to the Rejected Product will pass back to the Supplier on the earlier of the replacement of the Rejected Product or, refund or credit of any amounts paid by the Government as specified in clause 5.8(c).
5.10. Clauses 5.7 and 5.8 do not limit or negate any other rights or remedies that the Government may have under these terms and conditions or at law.
5.11. The Governments failure to inspect does not relieve the Supplier of any responsibility to perform its obligations according to these terms and conditions.
6. OWNERSHIP AND RISK
6.1. Subject to clauses 5.7 and 5.8:
a. title in the Product passes to the Government when the Product is delivered to the Government or when the Government completes payment for the Product, whichever is the earlier date;
b. the Product remains at the Suppliers risk until the Product is delivered to the Government.
6.2. Where the Product is delivered to the Government to be installed and/or commissioned, the Product remains at the Suppliers risk until the completion of installation and commissioning.
7. PAYMENT
7.1. The Supplier shall provide to the Governments Contact Person, within five (5) business days of the end of the month following delivery of the Product, a VAT tax invoice for each delivery of the Product, stating Purchase Order number, date of delivery and full description of the Product and quantity delivered. Invoices received without all of these details will be returned to the Supplier, unpaid.
7.2. If monthly charges are applicable, the Supplier shall supply to the Contact Person specified in the Purchase Order a monthly statement of that months deliveries not later than the tenth business day of the month following delivery.
7.3. Invoices and statements are to be addressed to the address specified in the Purchase Order.
7.4. Subject to clause 5, payment for Product delivered, once accepted, will be effected on the first Wednesday on or after the 20th of the month following the date of the Suppliers VAT tax invoice or receipt of the delivery of the Product, whichever is the later.
7.5. Any invoices provided by the Supplier which have not met the requirements of this Payment clause will not be effected.
7.6. Payment will be effected by Electronic Funds Transfer (EFT) (direct credit).
8. CONFLICT
8.1. The Supplier confirms it has no knowledge of any conflict of interest in providing the Product.
8.2. If any conflict arises or has the potential to arise during the supply of the Product, the Supplier shall immediately inform the Government in writing and the Government will decide on the appropriate steps to be followed in such event, which may include the right of the Government to terminate the Purchase Order with immediate effect.
9. ASSIGNMENT
The Supplier must not assign, transfer or sub-contract any rights or obligations applicable under these terms and conditions without the prior written consent of the Government, such consent to be given at the Governments absolute discretion.
10. NOTICES
10.1. All correspondence shall include the Purchase Order number and addressed to the Governments Contact Person named on the Purchase Order form.
10.2. All correspondence shall be in writing sent by email, mail with postage prepaid or by hand delivery to the address for notices as set out above or such other address as a party has notified in writing.
10.3. Subject to clause 10.4, notice given in person is deemed to be served upon delivery or by post three (3) business days after the date of posting. Any notice served on a non-business day is deemed to have been served on the first business day after that day. Any notice by email shall be deemed to be received on the first business day after such email has reached the receivers designated information system for receiving emails or, in all other situations, when the email comes to the receivers attention.
10.4. The Government shall only be deemed to have received delivery of a notice upon the Government acknowledging in writing receipt of the notice.
11. INDEMNITY
The Supplier indemnifies the Government in respect of all costs (including legal costs), claims, liabilities, losses, damage and expenses suffered or incurred by the Government and any other person claiming through the Government as a direct or indirect consequence of any unlawful, negligent, tortious, criminal, reckless or dishonest errors, acts or omission of the Supplier in the performance of its obligations under these terms and conditions. This indemnity survives the termination of these terms and conditions.
12. REMEDIES
The Supplier shall not be entitled to anticipatory profits or to special (including multiple or punitive), incidental or consequential damages or losses.
13. INSURANCES
13.1. The Supplier shall take out and maintain at its own cost, at all times during the continuance of these terms and conditions, such insurances as specified in the Purchase Order. All such insurance shall be on such terms and with such insurers as the Government may reasonably require.
13.2. The Supplier shall, if requested by the Government, provide the Government with written evidence that all insurances are in force and shall produce, whenever reasonably required by the Government, the relevant policies and evidence of payment of the current premiums. If the Supplier fails to provide such evidence the Government may, after notifying the Supplier in writing, arrange or keep in force that insurance and may, for the purpose of doing so, pay the relevant premiums and deduct a corresponding amount from any moneys payable by Government to the Supplier under these terms and conditions.
14. LAW
These terms and conditions are governed by the laws of the Cook Islands. The parties agree to submit to the exclusive jurisdiction of the High Court of the Cook Islands.
15. TERMINATION FOR CONVENIENCE
Notwithstanding anything to the contrary contained in these terms and conditions, the Government shall be entitled to cancel any applicable Purchase Order, at its convenience, on 10 days' written notice to the Supplier; provided the Government will pay for all Product delivered to the satisfaction of the Government in respect of any Purchase Order, prior to the date of notice of cancellation.
16. GENERAL WARRANTIES
The Supplier represents, warrants and undertakes that:
16.1. it has full power, capacity and authority to execute, deliver and perform its obligations under these terms and conditions or any Purchase Order;
16.2. it has and will continue to have, all necessary consents, permissions, licences and rights to enter into and perform its obligations under these terms and conditions or any Purchase Order;
16.3. there are no existing agreements, undertakings or arrangements which prevent it from entering into these terms and conditions or which would impede the performance of its obligations under these terms and conditions or any Purchase Order;
16.4. it has not offered any inducement in connection with the entering into or negotiation of these terms and conditions or any Purchase Order and;
16.5. it has not (nor is any of its representative directors or employees) a party to any litigation, proceedings or disputes which could adversely affect its ability to perform its obligations under these terms and conditions or any Purchase Order.
PURCHASE ORDER
Government: Her Majesty the Queen acting by and through the Ministry of Education
Signed:_____________________________
Name:
Position:
Date:
Supplier: [Insert Supplier details]
Signed:_____________________________
Name:
Position:
Date:
_____________________________________________________________________________________
Product: [insert details of product to be supplied including the purpose for which the product and service is being purchased]
Delivery: [insert details of where product should be delivered to and when] The Supplier must start work to supply consignment within 24 hours of the date this agreement is signed and shall complete the work within the allocated time frame.
Price: Payment will be made in lump sum after delivery
Guarantee: The Supplier guarantees all Product supplied for one year from the date of delivery to Rarotonga.
Insurance: Supplier to take out full insurance for goods in transit.
Contact Person:
Government Contact: Terangi CharlieTitle: Procurement, Health & Safety OfficerAddress: P O Box 97, Rarotonga, Cook IslandsPhone: (682) 29357E-mail: [email protected]
Supplier Contact: [insert details]
APPENDIX D Evaluation Criteria
The Evaluation Criteria has been drawn from the Statement of Requirements, Standard Conditions and Special Conditions as articulated in the RFT. In accordance with clause 24.5 of the Policy, Tenders that do not meet the Standard Conditions are deemed noncompliant.
Standard Conditions
Criterion
CompliesYes or No
1. Tender is completed in the format contained in Appendix A and Appendix B of the RFT.
2. Tenders must be deposited in the required form in the Tender Box or emailed (refer details on page 4 Submission of tender/offer) by the closing time specified in the RFT
3. Proposal and related documentation must be in the English language.
4. Tenderers must tender to provide the whole of a Section of the works/goods/services for Stationery and/or whole/part of consumables as specified in the RFT (see details at page 6 Standard Conditions.
5. Tenders must be presented in hard copy and/or soft copy format as specified in the RFT.
6. All prices must be in NZ dollars and inclusive of freight landed in Rarotonga.
Special Conditions:
A Weighted Criteria methodology will apply to the evaluation of the Special Conditions of this RFT. The assignment of weightings is based on the following principles:
The Special Conditions that reflect the critical elements of the project will be assigned a weight
Weightings will reflect the relative importance of each criterion
Scores will be based on the information provided in the submitted Tender
Criteria
Weight (%)
Non-Price Attributes
1. Acceptance with contract terms
5
2. Locally based company and resources
5
3. Tenders have proven track records
5
3. Support and Warranty Options timeframe (12 weeks)
10
4. Quality of product
20
Total Non-Price Elements
45
Price (realistic & cost effective)
55
TOTAL WEIGHTING
100
Risk Evaluation
Evaluation Committee will conduct a Risk Assessment for each Tender submitted. This will identify the most significant risks presented by the Tender and consider the likelihood of the risk occurring; the consequence of that risk; and a risk mitigation strategy. In conclusion, the mitigated risk will be determined to form an overall measure of the risk represented by each Tender.
The Risk Mitigation Strategy may include the inclusion of specific clauses in the executed contract. Therefore, a Tender considered to be High Risk might still be selected subject to the Tenderers willingness to accept the proposed contract amendments.