Appendix Section 11 –Reports, Querries and Scope 11.1 How to Access nVision Reports Your fiscal management software is a powerful tool providing you with significant informaiton to help you mange your council. To get the most out of this tool serveral reports have been developed to provide you with access to your council’s fiscal data. These reports will provide you with greater flexibility in use of this data. PeopleSoft reports come in two different forms: nVision Reports and Queries. Accessing nVision Reports The following window will open. Enter your Business Unit which is “L” and your Council Number Ex: L123. Follow this Bread Crumbs string. 1 2 3 Click on Search. Select a report by click on the report. Reports available here: Statement of Financial Position (Summary & Detail) Statement of Operation (Summary & Detail) (Both Comparative and Standard) Statement of Changes in Net Assets Working Trail Balance Budget Analysis (Summary & Detail) Restricted Funds Report GL Account Listing You will see some reports have the word Scope attached this will allow the printing of reports for specific project codes or groups as defined by the Council Project Tree. We will look at how to include Scope later in this section. App 11-1
Transcript
Appendix Section 11 –Reports, Querries and Scope
11.1 How to Access nVision Reports
Your fiscal management software is a powerful tool providing you with significant informaiton to
help you mange your council. To get the most out of this tool serveral reports have been
developed to provide you with access to your council’s fiscal data. These reports will provide
you with greater flexibility in use of this data.
PeopleSoft reports come in two different forms: nVision Reports and Queries.
Accessing nVision Reports
The following window will open.
Enter your Business Unit which is
“L” and your Council Number Ex:
L123.
Follow this Bread Crumbs string. 1
2
3 Click on Search.
Select a report by click on
the report.
Reports available here:
Statement of Financial Position (Summary & Detail)
Statement of Operation (Summary & Detail)
(Both Comparative and Standard)
Statement of Changes in Net Assets
Working Trail Balance
Budget Analysis (Summary & Detail)
Restricted Funds Report
GL Account Listing
You will see some reports have the word Scope attached this
will allow the printing of reports for specific project codes or
groups as defined by the Council Project Tree. We will look at
how to include Scope later in this section.
App 11-1
After you have selected your report the follow window will appear.
1. Check your date.
2. Click Run Report.
3. You do not have to change any other settings.
After you click Run Report the follow window will appear.
Check your date to see if it
is the reporting date you
want.
1
2
1. Click on drop down menu “Server Name” 2. Click on PSNT.
3. Click “OK.”
PSNT
1
2
3
Click Run Report
App 11-2
After clicking on “OK” you will return to the nVision Report window. At this point you have
some options you can use to see how your report is processing or how to view your report. In
these instructions we will call them options.
• Option 1 Process Monitor
• Option 2 Report Manager
• Option 3 Navigate to other PeopleSoft window and return
• Option 4 Logout and return later.
11.1.2 Option 1 – Process Monitor
Click on Process Monitor.
After you click on Process Monitor the following window will appear.
1
Note your Report is queued to
run.
Click “Refresh” button
to update Run Status.
Note Run Status & Distribution
Status.
When status is “Success and Posted
click here.
App 11-3
After clicking on “Go back to Report Request” you will return to The nVision Report Request
window.
When you click on “Report Manager” the following window will open.
Clicking on the Report Name will open the following window.
Clicking on the Report ID will open the following window.
Click on “Report Manager.”
Click on Report Name.
Click on Report ID.
Click on “Open” the report will open Excel.
App 11-4
11.1.3 Option 2 - Report Manager
Select your report from report menu. See page one of this section to see how to select report.
Select your Server Name.
After clicking on “Go back to Report Request” you will return to the nVision Report Request
window.
Click Run Report
PSNT
1
2
3
1. Click on drop down menu “Server Name” 2. Click on PSNT.
3. Click “OK.”
Click on “Report Manager.”
Check your date to see if it
is the reporting date you
want.
App 11-5
This window will open.
This window will open.
This window will open.
11.1.4 Option 3 Navigate to other PeopleSoft window and return later.
Use the steps in Option 2 if you do not close The Report Request Window. See Option 4 if you
closed The Report Request Window.
11.1.5 Option 4 Logout and return later.
Follow this Bread Crumbs String
Click on “Reporting Manager”
Click on “Open” the report will open Excel.
Click on the report you want. You may not see your report
immediately because it has to process and post to the server.
You may want to click on refresh.
Click on the Report ID
App 11-6
Click on Reporting Manager will open the following window.
The following window will open.
Click on the report wanted
Click on the Report ID
Click on “Open” the report will open Excel.
You may see this
window open has you
move between windows
and as windows open
please click on “Cancel”
to continue.
App 11-7
11.2 How to Run a Query
Queries are used to extract unique information form PeopleSoft data that can be printed, or
exported to Microsoft Excel for further analysis and manipulation. To run queries use the
following Bread Crumbs string.
The following window will open.
Select a query by click on it. HTML is the fast way to view a query you can always download the
results to an Excel spreadsheet if you would like. When you select a query the following window
opens.
Here is a sample of a query.
1. Main Menu
2. Reporting Tools
3. Query
4. Query Viewer
If you are not sure about which query or
queries to run type LC_ in the “Begins with”
box and all queries available to local councils
will be listed.
Has you can see there are 101
queries that are available to run
and more are being develop.
Enter your Business
Unit which is “L” and
your Council
Number Ex: L123 Enter the year or
period in which
you want to work
in.
Click
“View Results
3 2
1
App 11-8
11.3 Defining Scope for a Group of Projects from the Project Tree:
(May print combined or individual reports.)
This will likely be the most common usage of Scope. You can create Scope Definition that is
named it such a way that you know it is from Projects Tree Node such as "Camps-All" or "Day-
Camps" or “Harry Brown” for staff responsibility etc. Remember that Scope Definitions can
easily be changed or deleted at any time. Likewise the detail of the Project Tree can be modified
and thus change the values a Scope Definition will apply to reports.
Create the Scope Definition ID.
We will review here how to create a new Scope Definition using the Tree Nodes.
With this option you can print the reports for each individual Project Code or you may select to
print a combined report for all the Project Codes in the tree node(s) selected.
Navigate using the breadcrumb string on the right and add a new value. Here we use the name
“Camps-All” and will pick a tree node that includes all camping operations for the council.
In this example, we use "Selected Tree Nodes" for a combined report.
Next we will indicate the tree name where our grouping of projects is located. This will always be
LXXX Projects (using your business unit) and should be available on the dropdown list.
App 11-9
Then you will select from a drop-down list the Selected Value to use in this report.
App 11-10
11.3.2 Defining a Scope for Individual Reporting from Tree Nodes:
To create a Scope Definition for individual reports the create process is the same except for the
variations highlighted below. Here we will use the “Detail-Selected Parents” specification which
will then produce a single report for each of the projects found under the tree node.
Again, remember to save your work.
App 11-11
11.3.3 Defining Scope for a Single Project or List of Projects: (Prints individual Reports only)
Follow the breadcrumb trail below and fill in the screen as in the sample. The name “Any-Project”
could indicate a single project, or a list. NOTE: If you desire, you can create a Scope Definition for
single projects that you use often such as "Camp-311" or "Camp-312” - (Ten characters allowed.)
Fill in the next screen as below using “Selected Detail Values” and “PROJECT_ID_VW” as shown.
App 11-12
11.3.4 Printing an nVision Report using Scope
Reminder: Scope is designed for the following reports:
• Project Management Report - summary format.
• Detailed Project Management - detailed format.
• Budget Analysis – summary format.
• Budget Analysis – detailed format.
To print a report using Scope, navigate to "Define Report Request" and select the report:
App 11-13
Once you click on the link "Scope and Delivery Templates", you will see the following screen:
There are two important fields here to manage:
• "Report Scope" - Use the drop-down list to select the desired Scope you have previously
defined.
• “Content Description Template” should be changed from the default to %SFV% this will label the
report for easy identification in the “Report Manger”.
Run the report as normal.
NOTE: If you save the “Report Request ID” with this Scope definition, it will be there for the next time
you use that report request ID.
App 11-14
Finding Reports on the Report Manager
Combination reports will have the name of the tree node selected like this:
Single reports will have the Project ID number like this:
11.3.5 Send Reports by Email Option:
As with any nVision Report the report can be directly sent by email from PeopleSoft to employees or key
volunteers.
Then click on “Distribution”
App 11-15
Then complete the following screen as needed.
Now you may run the report by clicking on the final OK to send it to the server. Multiple reports will
produce one e-mail for each report. They will be produced and distributed as an attached Excel® file.
App 11-16
11.4 List of useful Queries
Query Description
LC_1099_VENDORS List of 1099 Vendors
LC_1099_VENDORS_VOUCHERS List of Vouchers that are 1099
LC_1099_VNDR_TIN_NUMBERS List of Vendors by Tax ID
LC_1099_WITHHOLD_INFORMATION Shows withholding information if applicable
LC_ACTUAL_SPREADSHEET Actual Spreadsheet-Fiscal Year
LC_ACTUAL_SPREADSHEET_FIS_YR Actual Spreadsheet-Fiscal Year
LC_ACTUAL_SPREADSHEET_TESTING Actual Spreadsheet-Fiscal Year
LC_ALL_JOURNAL_DETAILS Detail All Journals for Date
LC_ALL_JOURNAL_DETAILS_M Detail All Journals for Date
LC_ALO_JOURNAL_DETAILS Detail of Allocation Journals /Date
LC_AM_COST_INFORMATION
(AM-Asset Management Journal) Provide a List of Asset by Cost
LC_AM_JOURNAL_DETAILS Detail of AM Journals for date
LC_AP_ACCOUNTING_ENTRIES Details of Account Payable Journal
LC_AP_DISTRIBUTED_TO_GL AP Vouchers Distributed to GL
LC_AP_PAYMENT_JOURNAL_DETAILS Detail of AP Payments
LC_AP_VOUCHER_JOURNAL_DETAILS Detail of AP Journals for date
LC_ASSETS_BY_UNIT_AND_PROJ List My Projects Assets
