GM Workforce Planning & Modernisation Network 20 th June 2013.

GM Workforce Planning &

Modernisation Network

20th June 2013

www.nw.hee.nhs.uktwitter.com/HENorthWest

Contents

• HENW Priorities• Workforce Planning Process 2013/14 to 2018/19• National Workforce Assurance Tool• Health Visitor Update• Data Quality Update• eWIN

Health Education North West Priorities


LETB 4 core transformation priorities

• Address the impact of the Francis Report and patient safetyDelivering a workforce in the right numbers 24/7, with the knowledge and skills to ensure patient safety and a culture which embraces the values and behaviours of the NHS Constitution and supports through positive educational and coaching interventions

• Manage the economic environment by supporting skill mix changes and developing service improvement skillsEnsuring equity and value for money across the entire health economy through creative service solutions including ‘Healthier Together’

• Support and develop the transformational changes to the whole workforce including primary care, to reflect the change in services in the North WestBuilding on successes, acclimatise to the new landscape working flexibly and adeptly with new partners and new innovations – spreading our legacy and collaborating with AHSNs

• Align to the NHS England Mandate and Public Health Outcomes FrameworkDelivering with partners ‘Healthy Lives, Healthy People: A Public Health Workforce Strategy’ - making sure the patient experience, helping people to live longer and that public health is everyone’s business


10 Strategic Drivers

1. To support a progressive lifelong learning culture

2. To manage the change in services, including community care

3. To deliver Mental Health and Learning Disability priorities

4. To develop real multi-professional team based learning, embracing technology, research and innovation

5. To embed a consistent approach to recruitment based on the NHS Constitution

6. To monitor and support NHS values and behaviours across existing staff

7. To improve the development for healthcare assistants

8. To target and seek solutions for specific vacancy problems

9. To develop an agreed approach to medical workforce planning

10. To develop an agreed approach to primary care workforce planning

Workforce Planning2013-14 to 2018-19


Workforce Planning:

2013-14 to 2018-19

• There are three templates to be completed:• Narrative • Demand • Risks and Issues

• The deadline for return to Health Education North West is Friday 28th June 2013

• All queries, issues and submissions are to go to [email protected]

• Time scales determined by HEE Corporate nationally

mailto:[email protected]


Workforce Planning: 2013-14 to 2017-18 Narrative• The Narrative Template is intended to

• Link with the Trust workforce strategy and business vision• Make a bottom-up assessment of future qualified and non-qualified workforce

trajectories• Understand any additional changes to demand for education commissioning plans

for pre-registration (degree and diploma) and specialist practitioner programmes (post-graduate and masters)

• Identify critical issues and pinch points in order to inform the development of new roles and targeted workforce initiatives

• Comprehend the demand for new roles, skills, competencies and pathways that may be required in new build, service re-design and hospital re-development

• There is now reference to Francis, Values and Culture, Education and Learning, Supporting bands1-4 and nurse to bed ratios and some changes to the Modernisation Section


Workforce Planning: 2013-14 to 2017-18 Demand• The demand template it is similar to last year and calculates percentage changes in the

workforce• The template has been developed by Health Education England and influenced by local

priorities for the North West• The baseline is the actual Staff in Post FTE as at 31st March 2013• The demand is recorded in establishment FTE i.e. the number that would actually be

employed in substantive posts were there are no barriers to that employment (either on the 'supply side' or to address other practical concerns such as holding posts vacant to deliver cost savings)

• It is acknowledged that different organisations and different areas do things differently• Aim to capture a forecast of true underlying staffing requirement• Factors which in practice mean fewer staff are actually employed can then be factored in

to subsequent discussions and modelling• For non-medical we need demand and supply information• For Medical & Dental, Healthcare Scientists and Modernisation we need demand


Workforce Planning: 2013-14 to 2017-18 Risks and IssuesWhat are the main risks and issues?E.g. • Medical and Dental staff• Non-Medical staff• Gaps in service and rotas• Care Pathways• Barriers to Service Delivery• Primary Care• QIPP• Skills shortages• Competency shortages• Overseas recruitment• Recruitment Issues

What are the solutions and actions? E.g.

• Recruitment and retention• New and expanded roles• Demand for newly qualified staff• Demand for skilled staff• Continuing Professional

Development• Education and learning

management• Service reconfigurations

National Workforce Assurance Tool


Workforce Assurance Tool

• NHS Trust Development Agency use Workforce Assurance Tool as part of Foundation Trust pipeline

• Provide training, primarily for Non Foundation Trusts but also accessible to Foundation Trusts

• https://wfa.westmidlands.nhs.uk

https://wfa.westmidlands.nhs.uk/

Health Visitorshttp://www.healthvisitingnorthwest.org.uk/

http://www.healthvisitingnorthwest.org.uk/

http://www.healthvisitingnorthwest.org.uk/


Health Visitors

End of 2012/13 Position

• The North West was successful in achieving the target of 1489.0 FTE for March-13.• The Mar-14 target is 1656.90

Totals by Area Team Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Gap(ESR) (ESR) (ESR) (ESR) (ESR) (ESR) (ESR) (ESR) (ESR) (ESR) (ESR) (ESR) (ESR) to Mar-13

at Mar-13Lancashire 318.61 315.59 314.89 311.73 312.92 311.89 326.40 334.29 324.77 326.41 328.47 331.08 327.59 -10.37Greater Manchester 533.79 538.49 541.70 516.30 529.39 528.35 550.49 577.98 582.22 581.73 579.48 574.08 571.80 -5.10Cheshire, Warrington & Wirral 214.10 214.92 216.07 216.84 215.72 217.73 219.15 235.57 239.10 240.38 241.20 240.47 241.37 10.32Cumbria 74.73 76.91 78.43 76.21 76.74 76.07 78.25 81.59 84.61 85.68 85.08 84.41 81.29 2.65Merseyside 255.79 256.74 249.63 244.79 244.98 243.08 251.14 253.09 263.08 264.35 258.87 256.96 257.22 -7.55TOTAL 1397.02 1402.64 1400.72 1365.87 1379.76 1377.12 1425.44 1482.52 1493.77 1498.55 1493.10 1487.01 1479.27 -2.31TOTAL (inc Other Providers) 1410.63 1419.06 1415.53 1380.68 1395.07 1390.94 1439.83 1497.13 1507.39 1510.16 1504.72 1498.62 1491.95 9.30

NOTE: ESR cluster figures for Feb ESR have been calculated using proxy figures for the four divisions in Bridgewater, based on the Feb manual returns.


Health Visitors

• North West modelling for 2013/14 takes into account natural turnover, attrition and the outturn of newly qualified students into the Health Visiting workforce.


Health Visitors

• Table below shows the pre modelled trajectories for each of Area Teams as at 2013/14.• Area Team directors were asked to consult with the LETBs and submit their local plans to

NHS England by the 31st May 2013.

Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-141483.49 1477.68 1471.89 1466.12 1460.38 1454.66 1448.96 1598.90 1664.46 1657.94 1663.41 1656.90

TARGETS BY AREA TEAMApr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14

LANCASHIRE 336.64 335.32 334.01 332.70 331.40 330.10 328.80 362.83 377.70 376.23 377.47 375.99CUMBRIA 78.33 78.03 77.72 77.42 77.11 76.81 76.51 84.43 87.89 87.54 87.83 87.49MERSEYSIDE 263.74 262.70 261.67 260.65 259.63 258.61 257.60 284.25 295.91 294.75 295.72 294.57

230.14 229.24 228.34 227.45 226.56 225.67 224.79 248.05 258.22 257.21 258.06 257.05574.64 572.39 570.15 567.91 565.69 563.47 561.27 619.35 644.74 642.21 644.34 641.81

TOTAL 1483.49 1477.68 1471.89 1466.13 1460.38 1454.66 1448.97 1598.90 1664.46 1657.94 1663.42 1656.901648.00

CHESHIRE, WARRINGTON & WIRRAL

NORTH WEST TARGET

2013/14

GREATER MANCHESTER

OPERATING PLAN MINIMUM

Q1 Q2 Q3 Q4

Data Quality Update: May-13


Data Quality Information

o Acute and mental health trust in England data quality results published in Health and Social Care Information Centre report:

o Available on HSCIC here or eWIN

o Woven report ex-employees validation limited to leavers since 1st July 2012

o Woven report GMC/GDC registration validation been corrected. Scores might have changed but are now correct

o Emphasis on putting in place strong data collection & validation processes remains

http://www.ic.nhs.uk/statistics-and-data-collections/audits-and-performance/data-quality/the-quality-of-nationally-submitted-health-and-social-care-data-in-england--first-annual-report-2012-experimental-statistics

https://northwest.ewin.nhs.uk/knowledge/resource/634/The-quality-of-nationally-submitted-health-and-social-care-data-in-England-First-Annual-Report-2012


Data Quality: North West Score

• NW retained first place May-12 to May-13

• Error count increased by 4409 (28.7%) errors Apr-13 to May-13

• Error count increased by 756 (4.9%) errors May-12 to May-13


Data Quality: Priority Areas


Data Quality: CHESHIRE & MERSEYSIDE ORGANISATIONS FINAL SCORES

NORTH WEST TRUST RANKING BY FINAL SCORE

Sub-Region

Org Code

Trust Apr-13 May-13Score Change from Previous

MonthApr-13 May-13

Rank Change from Previous

MonthC&M RTV 5 Boroughs Partnership NHS Foundation Trust 9985 9975 ↓ 4 6 ↓C&M RXA Cheshire And Wirral Partnership NHS Foundation Trust 9985 9975 ↓ 4 6 ↓C&M RBL Wirral University Teaching Hospital NHS Foundation Trust 9925 9910 ↓ 10 12 ↓C&M REP Liverpool Women's NHS Foundation Trust 9895 9905 ↑ 13 14 ↓C&M RQ6 Royal Liverpool And Broadgreen University Hospitals NHS Trust 9635 9855 ↑ 29 17 ↑C&M RVY Southport And Ormskirk Hospital NHS Trust 9880 9850 ↓ 15 18 ↓C&M RY7 Wirral Community NHS Trust 9660 9740 ↑ 28 21 ↑C&M RBT Mid Cheshire Hospitals NHS Foundation Trust 9755 9720 ↓ 23 22 ↑C&M RJN East Cheshire NHS Trust 9770 9710 ↓ 22 23 ↓C&M RY1 Liverpool Community Health NHS Trust 9695 9710 ↑ 24 23 ↑C&M RJR Countess Of Chester Hospital NHS Foundation Trust 9805 9700 ↓ 20 25 ↓C&M RBN St Helens And Knowsley Hospitals NHS Trust 9585 9540 ↓ 30 28 ↑C&M REN Clatterbridge Cancer Centre NHS Foundation Trust 9385 9450 ↑ 34 32 ↑C&M RBQ Liverpool Heart And Chest NHS Foundation Trust 8495 9330 ↑ 39 33 ↑C&M RWW Warrington And Halton Hospitals NHS Foundation Trust 9290 9285 ↓ 35 34 ↑C&M RBS Alder Hey Children's NHS Foundation Trust 9005 9035 ↑ 36 36 →C&M RET Walton Centre NHS Foundation Trust 8540 8930 ↑ 38 37 ↑C&M REM Aintree University Hospital NHS Foundation Trust 7820 8520 ↑ 42 39 ↑C&M RW4 Mersey Care NHS Trust 7815 8220 ↑ 43 42 ↑

Final Score Regional Rank

Rank improved: hRank worsened: hRank remained same: h


Data Quality: CUMBRIA & LANCASHIRE ORGANISATIONS FINAL SCORES

• Each organisation starts with a perfect score (10,000) and loses a proportional amount of that score for each problem detected by the validation process

• Each validation is scored individually and is equally weighted

• The overall score is derived from the sum of the scores for the individual validations and is scaled out of 10,000


Sub-Region

Org Code


MonthApr-13 May-13


MonthC&L RTX University Hospitals Of Morecambe Bay NHS Foundation Trust 9995 9995 → 1 1 →C&L RJX Calderstones Partnership NHS Foundation Trust 9960 9960 → 8 8 →C&L RX7 North West Ambulance Service NHS Trust 9985 9955 ↓ 4 10 ↓C&L RXN Lancashire Teaching Hospitals NHS Foundation Trust 9800 9810 ↑ 21 20 ↑C&L RXR East Lancashire Hospitals NHS Trust 9430 9475 ↑ 31 30 ↑C&L RXL Blackpool Teaching Hospitals NHS Foundation Trust 9400 9455 ↑ 33 31 ↑C&L RW5 Lancashire Care NHS Foundation Trust 8920 8925 ↑ 37 38 ↓C&L RNN Cumbria Partnership NHS Foundation Trust 8265 8300 ↑ 40 40 →C&L RNL North Cumbria University Hospitals NHS Trust 8180 8055 ↓ 41 43 ↓




Data Quality: GREATER MANCHESTER ORGANISATIONS FINAL SCORES


Sub-Region

Org Code


MonthApr-13 May-13


MonthGM RMC Bolton NHS Foundation Trust 9970 9995 ↑ 7 1 ↑GM TAE Manchester Mental Health And Social Care Trust 9990 9995 ↑ 3 1 ↑GM RM3 Salford Royal NHS Foundation Trust 9995 9990 ↓ 1 4 ↓GM RWJ Stockport NHS Foundation Trust 9820 9980 ↑ 18 5 ↑GM RRF Wrightington, Wigan And Leigh NHS Foundation Trust 9855 9960 ↑ 16 8 ↑GM RMP Tameside Hospital NHS Foundation Trust 9910 9945 ↑ 11 11 →GM RXV Greater Manchester West Mental Health NHS Foundation Trust 9910 9910 → 11 12 ↓GM RW6 Pennine Acute Hospitals NHS Trust 9820 9885 ↑ 18 15 ↑GM RBV Christie NHS Foundation Trust 9935 9875 ↓ 9 16 ↓GM RY2 Bridgewater Community Healthcare NHS Trust 9680 9655 ↓ 25 26 ↓GM RW3 Central Manchester University Hospitals NHS Foundation Trust 9680 9600 ↓ 25 27 ↓GM NQK Spiral Health CIC 9675 9485 ↓ 27 29 ↓GM RM2 University Hospital Of South Manchester NHS Foundation Trust 9410 9270 ↓ 32 35 ↓GM RT2 Pennine Care NHS Foundation Trust 9890 8230 ↓ 14 41 ↓GM NRT Bolton Community Practice 2995 3190 ↑ 44 44 →




Data Quality: Maximum Scoring Organisations

0 organisations in the North West in May 2013 achieved a maximum score of 10,000

3 organisations achieved a score of 9995:

Bolton NHS Foundation TrustManchester Mental Health and Social Care TrustUniversity Hospitals of Morecambe Bay NHS Foundation Trust

For full ranking please access eWIN’s data quality reports here:

https://www.ewin.nhs.uk/qipp/data_quality_reporting/ranking_table

https://www.ewin.nhs.uk/qipp/data_quality_reporting/ranking_table


Data Quality

Full reports on eWIN: direct link https://www.ewin.nhs.uk/qipp/data_quality_reporting/ranking_table To navigate:1. Select Data Quality in Benchmarking Service

2. Four reports are currently available and a guidance page

3. Demos can be set up on request

https://northwest.ewin.nhs.uk/qipp/data_quality_reporting/ranking_table

https://northwest.ewin.nhs.uk/qipp/data_quality_reporting/ranking_table

eWIN

eWIN Resources. Intelligence. Innovation.

o Available in the Local Education and Training Board areas East of England, North West, Thames Valley, Wessex and Yorkshire and the Humber

o NHS workforce focused portal designed to support delivery of QIPP, transition and productivity challenges

o Aligning to Education Outcomes Framework and HEE and LETB priorities

o New eWIN live May 2013 at ewin.nhs.uk

www.ewin.nhs.uk @ewin_portalResources. Intelligence. Innovation.


eWIN is

o A communication platform to drive a culture of sharing knowledge and generating innovation

o A repository of good practice case studies, hot topics, bulletins, news and events

o A benchmarking service providing valuable workforce indicators and modelling tools


Current Work Programme

o Soft launch of eWIN version 2 (May – July 2013)o Champion Network Pilot (May – December 2013)o Testing of new dashboards (May – July 2013)o Pilot of GP Practice Data Collection (June – August 2013)o Implementation of Communities development (June 2013)


New Dashboards

o Staff Health Indicators Dashboard o Staff sickness absence reasons – ESR & Staff Survey

o Equality and Diversity Dashboardo Profile of workforce by protected characteristics – ESR

o Workforce Modernisation Dashboardo Assistant and Advanced Practitioner commissions and

workforce

o Organisation Profile Toolo Determine who to benchmark against


Membership

o Mainly public site, benchmarking and member forum closed to public

o As organisations sign up, their employees are able to register as members

o Organisations regulate own membership through “Super User”o Simple registration process, training and support available


Value of Membership

o Access to closed benchmarking and member forumso Access to closed knowledge documentso Access to closed dedicated workforce planning resourceso Influence direction and development of eWINo Part of eWIN communityo All North West trustsare signed up


Contact

Liz ThomasSenior Programme Manager Workforce Strategy, Health Education North West

[email protected] 625 7793

Any Questions or Comments Please?

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GM Workforce Planning & Modernisation Network 20 th June 2013.

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