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GNYHA SIT STAT SYSTEM OVERVIEW June 2015
GNYHA SIT STAT
SYSTEM OVERVIEW June 2015
Why we are building this system?
• During emergencies, GNYHA is often asked to collect critical data from members.
• This system will allow GNYHA to collect more meaningful information in a more efficient manner.
Iterative process
• GNYHA made an initial 3-year commitment to the Sit Stat System.
• Plan is to have the system built, deployed, and tested by Fall 2015, with improvements made during later projects phases.
One piece of a larger context
• GNYHA is not seeking to build the situational awareness system for the area but rather to fulfill its responsibilities better and in doing so improve system-wide situational awareness.
• GNYHA will ensure that this complements and integrates with existing city and State systems.
•Members will still be required to provide data via the NYS DOH HERDS system
Project Rationale and Context 2
1.Data Collection: Pre-developed surveys will be disseminated throughout an event
2.Data Provision: Pre-developed dashboards and reports will aggregate hospital data
All can be modified at the onset of an emergency event!
GNYHA Sit Stat System - Two complementary pieces 3
Data collection from hospitals
• Hospitals log in to a web-based survey
• Two unique IDs per hospital; can configure one ID with “review” rights
• Each hospital will have access to a PDF summary report
• System leads will have access to all facility summary reports and a system-level summary report
Data provision to government agencies
• Appropriate agencies view reports and dashboards containing aggregate information
Hospitals complete profile survey annually (static information)
System is triggered by event
Affected hospitals complete response survey
Data is submitted to GNYHA and agencies
System Sequence 4
Sit Stat Activation
How the system works
5
PROFILE SURVEY Completed by all hospitals
Profile Survey
General Information
7
Profile Survey
Additional Patient
Care Locations
8
Profile Survey
Facility Designations
9
Profile Survey
NYS Department of
Health Bed Types
10
Profile Survey
Suppliers
11
Profile Survey
Systems
12
Profile Survey
Critical Areas
13
RESPONSE SURVEY Completed by hospitals in affected areas
Based on event, response survey will be deployed to hospitals in appropriate areas
All hospitals will be asked to complete General Information and Incident status pages
Based on answers provided, hospitals will complete additional follow-up sections
How the Response Survey Works 15
Response Survey
General Information
16
Response Survey
Incident Status
17
Response Survey
Additional Evacuation
Questions
18
Response Survey
Heat
19
Response Survey
Mass Casualty
20
Response Survey
Incident-Related
Patients Received
21
Response Survey
Surge Capacity
22
Response Survey
Clinical Staff
23
Response Survey
Non-Clinical Staff
24
Response Survey
Clinical Supplies
25
Response Survey
Pharmaceutical Supplies
26
Response Survey
Clinical Equipment
27
Response Survey
Infrastructure Equipment
28
Response Survey
Additional Supply or
Equipment Needs
29
Response Survey
Systems
30
Response Survey
System Status
31
Response Survey
Flooding
32
Response Survey
Structural Damage
33
Response Survey
Generators in Use
34
Response Survey
Additional System
Needs
35
Response Survey
Critical Areas
36
Response Survey
Additional
Challenges/Needs
37
High vs. No Hospital Impact
High Impact
1. General Information
2. Incident Status
3. Incident Specific Questions
4. Surge Capacity
5. Staffing
6. Supplies/Equipment
7. Systems
8. Critical Areas
No Impact
1. General Information
2. Incident Status
38
Review Process 39
Hospital user
completes
survey.
Data submitted to GNYHA
Hospital
reviewer
approves data.
Is the hospital
part of a
system?
Yes
No
System
reviewer
approves data. *No unapproved data in
included in
dashboards/reports.
*Includes all
update/resubmissions.
□Sit Stat will support the following report types:
□ Facility level report – summarizes all data provided by a single
facility
□ Hospital system-level report – summarizes and aggregates key
data from all facilities within a hospital system
□ Agency report – summarizes and aggregates key data from all
facilities in a particular jurisdictional area
Reports 40
□Will visually display key data points of interest
□ Available to GNYHA, agency response partners
Dashboards 41
PILOT TESTING, TRAINING &
ROLLOUT
JULY
Finalize survey, reports and dashboards
AUGUST
Advisory Group Pilot
Trainings
SEPTEMBER
System “Live”
Profile Survey Launch
Pope Visit
ONGOING
Exercise System
Pilot & Roll Out Plan 43
