Go! Reports Section 1 - Girlguiding · Go! Reports –Section 1 February 2014 Go! Reports –...

© Girlguiding 2014 www.girlguiding.org.uk

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Go! Reports – Section 1

February 2014

Go! Reports – Section 1 What reports can I run and view?

The Report Management area of Go! gives you access to run reports that pull together the information about

your level on Go!.

Access to information on Go! is granted according to the active role(s) you have. Reports on Go! can be run by

the following groups:

Unit user

District user

Division user

County user

Adviser/Coordinator

Reports for all volunteers

If an individual’s role is not included in the user group list, they will need to ask another member of that user

group to run that report for them. They can still log in and update their own personal information.

The following pages explain how to run a report, who can run each report, and what the report shows. Some

reports use filters to help you personalise the report, and these are explained within the report descriptions

below.

See Section 2 (‘How to run and use a Go! report’) for further information about running and using Go! reports.

Go! reports use only information recorded on Go!. For information about Join Us reports, visit

www.girlguiding.org.uk/joinushelp.

http://www.girlguiding.org.uk/gohelp

http://www.girlguiding.org.uk/joinushelp

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Go! Reports – Section 1 © Girlguiding 2014 www.girlguiding.org.uk

How to run a report on Go!

1) When you have logged into Go! select .

2) Select your user group based on your role.

It is important you select the correct one for your role

– use the icons for information about which roles

are in each user group.

3) Select the level you want to run the report for.

If you want to run a report for a lower level (eg a unit

in the Division), select the building icon and then

select the level’s name.

4) Select the name of the report you would like to run.

5) If the report has a filter, you will see the ‘Enter

Values’ screen.

Select the relevant option from the list or calendar, or

type the information into the white box as

appropriate.

Select OK to run the report.

Note: If the report you are running does not have a filter, it will run automatically.

6) When the report opens you will see the first page

detailing what the report shows and how to use it. Use

the toolbar to move to the next page(s).

Remember to close the report once you have finished

using it.

See Section 2 (‘How to run and use a Go! report’) for further information on how to view and use reports.


http://gotestols.guk.org.uk/ols/Documents/Downloads/Excel_version_reports-help_file.pdf

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Unit user group

User group Roles in the user group Access to Go!

Unit user group

Leader/Branch Leader Add/edit/remove girls

Assistant Leader/Branch Assistant Leader Update contact information for Unit Team

Leader in Training/Branch Leader in Training Run unit level reports

Unit key user/Branch unit key user

To run a unit user report:

1) Select the ‘Unit user’ option.

2) Select the unit from the list.

3) Select the report you wish to view.

Contact list and emergency details

Provides details for all young members and/or volunteers in a unit. This includes contact details, emergency

contacts, photo/video permission and medical/dietary information.

Ideally this report should be run only when required. If it is stored or printed, it must be kept securely on a

password-protected laptop/PC and destroyed (shredded/deleted) as soon as it has been used.

Filter question Possible option Information it will show

Which roles would you like

to display (girls, volunteers,

both)?

Drop down list

Both Details for all active young members and also the Unit Team

are shown.

Girl Shows details for all active young members in the unit only.

Volunteer Shows details for all active members of the Unit Team only.

Include membership

number?

No The ‘name’ column will show names only.

Yes The ‘name’ column will include each individual’s

membership number.

Include postal address?

No Only phone numbers will be included on the report.

Yes An extra ‘address’ column is added to the report. This should

be added only if absolutely essential.

How should the report be

ordered?

Forename Individuals are listed in alphabetical order (A-Z) based on

their forename.

Surname Individuals are listed in alphabetical order (A-Z) based on

their surname.

Age Individuals are listed in age order (oldest to youngest) based

on their date of birth.

Contact list and emergency details (Excel)

Provides the same information as the Contact list and emergency details report, but in a format which is more

adaptable when saved as an Excel – Data Only format. This report should be used only if absolutely necessary

and should be deleted as soon as the data has been used.

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Girls’ individual details Shows all the information stored on Go! about each girl. It is best practice to give this to each girl's parent/carer once a term for them to check that the data is correct. This should be given directly to the parent/carer or in a sealed envelope. Once the forms are returned, update Go! as required before destroying the forms.

Section age profile

Basic statistical analysis showing the number of girls by age and the number of volunteers.

The Senior Section Contact Report

Provides contact details for all those aged 14 to 25 in the unit. It also shows whether they are a member in a

Senior Section unit and/or whether they have a volunteer role.

Unit all-purpose form A form listing all active young members in the unit. It can be saved in a ‘Microsoft Word (97-2003) – Editable’ or ‘Microsoft Excel Workbook Data-only’ format, or printed as it contains only names and membership numbers. This can be edited for specific purposes.

Unit directory

Lists of all the volunteers in unit team, with their contact details.

Unit Information and Consent for Event/Activity Form This report fills in the second page of the Information and Consent for Event/Activity form with the name, age, membership number and photo/video permissions of every individual aged 17 or younger in the unit. The first page of the form, the event details, is included as a separate PDF link.


Enter start date Calendar

Use the calendar to enter when the event (or first event) will

start. This is used to calculate the individual’s age and

therefore who in the unit needs to complete a form.

Unit level details

Shows summary information about the unit and the unit team roles.

Filter question Possible Option Information it will show

Show role history (Y/N) Y Shows only current roles in the Unit Team.

N Shows every role which has been held in the Unit Team.

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Starting leaflet report

Fills in the Girlguiding ‘Starting’ leaflet for that section based on the role and information held about the

individual on Go!. This should be given directly to the parent/carer to update the information and give unit-

specific permissions. The five pages should be used as follows:

The parent/carer keeps pages 1 and 2 for their own records as it contains important information

Pages 3 and 4 are returned to the Leader, who should update Go! based on this information. Once Go! is

updated these pages should be destroyed

Keep page 5 with your financial records so that you can claim Gift Aid


Local volunteer shop’s

name

Type in

(free text)

Type in your local volunteer shop’s name (eg London Volunteer

Shop) to fill in the shop information at the bottom of page 2.

Local volunteer shop’s

opening time

Type in

(free text)

Type in the times/days your local volunteer shop is open (eg

Monday to Wednesday, 5 to 7pm). This fills in the shop

information at the bottom of page 2.

Local volunteer shop's

address

Type in

(free text)

Type where parents can visit your local volunteer shop. This fills

in the shop information at the bottom of page 2. If your local

volunteer shop does not have a physical presence, leave this

blank.

Local volunteer shop's

phone number and/or

email address

Type in

(free text)

Type how parents can contact your local volunteer shop. This fills

in the shop information at the bottom of page 2. If your local

volunteer shop does not have a phone or email address, leave this

blank.

How often do you

collect subs from your

girls?

Weekly In the subscription information (page 2) it will fill in that the unit

subscription is collected from the girls each week.

Monthly In the subscription information (page 2) it will fill in that the unit

subscription is collected from the girls each month.

Termly In the subscription information (page 2) it will fill in that the unit

subscription is collected from the girls once a term.

Type in

(free text)

This allows you to add your own subscription collection frequency

(eg ‘fortnightly’ or ‘every 2 weeks’) and this will appear on page

2 of the leaflet.

How much do you

collect for subs (eg

£2)?

Type in

(free text)

Type in the amount of subs you collect from each girl (eg £2) and

this will fill in the subscription information (page 2). It is

important you include the currency (eg £).

Does your subs

‘include’, ‘exclude’

or ‘partly’ pay for the

girls' Girlguiding

annual subscription?

Include

In the subscription information (page 2) the report will add a

cross in the ‘includes’ box to show that you will not collect a

separate payment for the annual membership subscription.

Exclude


cross in the ‘excludes’ box to show that you will collect a

separate payment for the annual membership subscription.

Partly


cross in the ‘partly pays for’ box to show that you may collect a

separate payment for the annual membership subscription, but

that this will not be for the full membership subscription amount.

Girl's membership

number

(six filters)

Free text – Enter a

girl’s membership

number

Will fill page 3 and 4 of the starting leaflet based on the

information held on Go! about that young member. She must have

an active or waiting-to-transfer role in the unit.

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Unit meeting register

A register to record attendance at unit meetings. This can include young members and/or volunteers in a unit,

and has space to record visitors. Includes photo/video permission and medical/dietary information.


Which roles would you like

to display (girls, volunteers,

both)?

Both Details for all active young members and also the Unit Team

are shown.

Girl Shows details for all active young members in the unit only.

Volunteer Shows details for all active members of the Unit Team only.

How should the report be

ordered?

Forename Individuals are listed in ascending alphabetical order (A-Z)

based on their forename.

Surname Individuals are listed in ascending alphabetical order (A-Z)

based on their surname.

Age Individuals are listed in descending age order (oldest to

youngest) based on their date of birth.

Unit meeting register (Excel)

Provides the same information as the Unit meeting register report, but in a format that is more adaptable saved

as an Excel – Data Only format. This report should be used only if absolutely necessary and should be deleted as

soon as the data has been used.

Unit subscriptions due

A report which can be run for the unit to show all individuals with current roles in that level. It groups

individuals into three categories:

Category Explanation

Members who are to be paid for at this level These individuals are members and will be included on

your annual subscription invoice.

Members who are to be paid for elsewhere

These individuals are members but will be included

only on the other level’s annual subscription invoice,

not yours.

Recognised Volunteers who do not need to be paid for

These individuals do not pay the Girlguiding

subscription or receive the Girlguiding membership

benefits.

Unit waiting-to-transfer list

List of all the girls on the unit’s waiting--to transfer list, including contact details. These are existing or previous

members who are waiting to attend unit meetings. It also provides details of any other roles the young member

currently holds. This report does not include information of those new to guiding who are currently waiting to

join on Join Us.

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Unit waiting-to-transfer list (Excel)

Provides the same information as the Unit waiting-to-transfer list report, but in a format that is more adaptable

saved as an Excel – Data Only format. This report should be used only if absolutely necessary and should be

deleted as soon as the data has been used.

Area contact details

Shows the current main contact details for individuals in key roles in the District, Division and County team. It

also shows contact details for the main contact for any other level which has the same parent (eg other units in

the same District). This should be used to find contact details when required and should not be printed or saved.

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District, Division and County user groups

User group Roles in the user group Access to Go!

District user group

District Commissioner Add/edit/remove volunteers in Unit Teams.

District Commissioner Designate Add/edit/remove volunteers in the District Team.

District Administrator Update contact details for a volunteer.

District Assistant Run summary reports for the District.

District key user

District Secretary

Division user group

Division Commissioner Add/edit/remove volunteers in Unit Teams.

Division Commissioner Designate Add/edit/remove volunteers in District Teams.

Assistant Division Commissioner Add/edit/remove volunteers in the Division Team.

Assistant Division Commissioner

Designate Update contact details for a volunteer.

Division Administrator Run summary reports for the Division.

Division key user

Division Secretary

County user group

County Commissioner Add/edit/remove volunteers in District Teams.

County Commissioner Designate Add/edit/remove volunteers in Division Teams.

Assistant County Commissioner Add/edit/remove volunteers in the County Team.

Assistant County Commissioner

Designate Update contact details for a volunteer.

County Administrator Run summary reports for the County.

County key user

County Secretary

County Staff Member

Go! Coordinator

Branch Association

Branch Assistant Commissioner Add/edit/remove volunteers in units.

Branch Commissioner Add/edit/remove volunteers in the Branch Team.

Branch Deputy Commissioner Update contact details for a volunteer.

Branch key user Run summary reports for the Branch.

To run a report:

1) Select the user group option relevant to your role.

2) Select the level from the list.

If you want to run a report for a lower level (eg a

unit in the Division), select the building icon and

then select the level’s name.

3) Select the report you wish to view.

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Area contact details

Shows the current main contact details for individuals in key roles in the District, Division and County Team. It

also shows contact details for the main contact for any other level has the same parent (eg other Districts in the

same Division). This should be used to find contact details when required and should not be printed or saved.

For contact details of volunteers in levels below yours please use one of the directory reports.

Commissioner report

Provides contact details for all Commissioners in the area, along with role dates to assist with Designate period

support and transition planning.

Current roles

Shows the name of individuals currently undertaking a specified role. It details the role name, specialism, start

date (the valid from date) and when they are due to finish that role (the valid to date). It is grouped by level.

For contact details for these individuals please use one of the directory reports.


Enter role name (eg Leader)

or % (for all roles) Free text

Any individual who holds a role which contains that text will

be shown in the report (if they have two relevant roles they

will be included twice).

Minimum age Free text Will include anyone who is this age or older and holds a role

in this level or below.

Maximum age Free text Will include anyone who is this this age or younger and holds

a role in this level or below.

Show Rainbow unit

Also the same filters for:

– Brownie unit

– Guide unit

– Senior Section unit

– Joint unit

– District Team

– Division Team

– County Team

Y

Individuals who hold a role in a Rainbow unit will be

included. If they have two volunteer roles in the Rainbow

section, they will be included twice.

N

Any roles held in a Rainbow unit will not be included. If an

individual has a role in a Rainbow unit and a role in another

level, only this other role will be shown.

Current roles due to end

Creates a list of volunteer roles which are due to expire within a period, based on the each role’s valid to date.

The report enables the Commissioner to succession plan, update roles and thank volunteers.


Roles due to end between Calendar Use the calendar to enter the earliest a role should be due to

end.

And Calendar Use the calendar to enter the latest a role should be due to

end.

Show levels below

No Shows role due to end in the level’s team only (eg just

District Team roles).

Yes Shows role due to end in that level and below (eg any District

Team or Unit Team role).

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Directory – alphabetic

Lists contact details for volunteers in the area in alphabetical order (A-Z), along with the roles they hold. This

can show volunteers in just one section, who hold a specific role or within an age range. It can also be used to

show level main contacts.


Enter role name (eg Leader)

or % (for all roles) Free text

Any individual who holds a role which contains that specific

text will have their contact details included (if they have two

relevant roles they will be included twice).

Minimum age Free text Will include the contact details for anyone who is this age or

older.

Maximum age Free text Will include the contact details for anyone who is this age or

younger.

Show main roles only

N All roles will be included. This means an individual with more

than one role will be included twice.

Y The report will provide details for main roles. This means

each individual is included only once.

Show main contacts only

N All volunteers and roles will be included in the report, even

if they are not the main contact.

Y

The report will provide details for a level main contact. This

means each level will have only one entry. If a volunteer is

not a main contact, they will not be included.

Show Rainbow unit

Also the same filters for:

– Brownie unit

– Guide unit

– Senior Section unit

– Joint unit

– District team

– Division team

– County team

Y

Individuals who hold a role in a Rainbow unit will be

included. If they have two volunteer roles in the Rainbow

section, they will be included twice.

N

Any roles held in a Rainbow unit will not be included. If an

individual has a role in a Rainbow unit and a role in another

level, only this other role will be shown.

Directory – alphabetic (Excel)

Provides the same information as the Directory – alphabetic report, but in a format which is more adaptable

saved as an Excel – Data Only format, for example for group mailings. This report should be used only if

absolutely necessary and should be deleted as soon as the data has been used. For information about the

report’s filters see the Directory – alphabetic report.

Directory – levels and roles

Provides the same information as the Directory – alphabetic report but the information is instead grouped by

level (eg all the Unit Team for a specific unit are grouped together). This can show volunteers in just one

section, who hold a specific role or within an age range. It can also be used to show level main contacts. For

information about the report’s filters see the Directory – alphabetic report.

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First aid certificate report

Shows any unit that does not have at least one Leader, Assistant Leader or Leader in Training with a valid first

aid certificate, or won’t within the next six months. It can also be used to show individuals who may need to

renew their qualification.


Show individuals as well as

units?

No Will list all the units who are affected.

Yes Will list volunteers who may need to renew their first aid

certificate, as well as units.

Leadership Qualification statistical report

Shows statistical information about those working on and completing the Leadership Qualification in the area

within a specified date range. Information about individuals currently working on their Leadership Qualification

can be found in the Leadership Qualification contact and status report.


Show statistics from Calendar Use the calendar to enter the earliest date you are

interested in.

To Calendar Use the calendar to enter the latest (most recent) date you

are interested in.

Leadership Qualification contact and status report

Shows individuals with the role of Leaders in Training, or the role of Young Leader LQ, in the area. Includes

contact details, details of the modules they are working towards and their Mentor. This module information

should be updated through the County's Leadership Qualification Coordinator using County Go!. The Mentor and

the person being mentored can see this information using the My mentoring information report.


Show Leadership

Qualification modules?

Yes Will include information about which modules the individual

is working on and who their Mentor is.

No Provides the individuals’ details, but not information about

their modules or Mentors.

Level data quality – main contact

A report showing any active levels which have no main contact. This should be corrected on Go!.

Level details

Shows summary information about a specific level and the team roles.


Show role history (Y/N) Y Only shows current roles in the Unit Team.

N Shows every role which has been held in the Unit Team.

Level meeting summary

Shows every level in the area, including its level name and hierarchy, along with the level main contact’s name

and contact details. For a unit the meeting place, time and day are also shown.

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Level profile

Produces a summary table showing the number of active levels, by type and section.


Show levels below

No

Only a summary of the specific level it is run at will be shown

(eg if run by a Division only the Division’s own summary will

be shown).

Yes

Will include a summary for lower levels too

(eg if run by a Division a summary will be detailed for each

District within it as well as for the Division).

Long Service Award report

Calculates which members in the area are due to receive a long service award during a specified period. It

includes the last award presented to the individual so can be used to check that all relevant qualifications have

been presented. A summary table shows the number of each award which is due to be presented to help with

ordering the awards. The contact details for the individuals can also be shown but should be selected only if

absolutely necessary, and extra care with storing and destroying the report should be taken if this option is

selected.


Due to receive a Long

Service Award from Calendar Use the calendar to enter the earliest date a Long Service

Award should be due.

Due to receive a Long

Service Award before Calendar Use the calendar to enter the latest date a Long Service

Award should be due.

Show contact details? No No contact details are included.

Yes Contact details for each recipient are provided.

Only show a summary of the

awards to be presented?

No

The report includes both the individuals due to receive an

award, and a summary of the total awards due to be

presented.

Yes

Only the summary table is shown, and no individual

information. This is useful for quick purchasing or planning

requirements.

Peer Educator report

For County users this report shows the Peer Educators and/or County Section Coordinator for Peer Educators.

The contact details for the individuals can also be shown but should be selected only if absolutely necessary,

and extra care with storing and destroying the report should be taken if this option is selected.


Show contact details? Yes No contact details are included.

No Contact details for each individual are provided.

Show Coordinator, Peer

Educator or both

Both Active Peer Educators and also the County Section

Coordinator with the specialism of Peer Educators are shown.

Peer Educator Shows active Peer Educators only.

Coordinator Shows active individuals with the role of County Section

Coordinator and the specialism of Peer Educators.

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Population graph of girls by age

Graphical display of the number of girls in the area by age. For more detailed statistics please use the Statistical

summary report.

Qualification by individual report

Shows who has completed a specific kind of qualification in the area. It includes the individuals’ contact details

and can be filtered to show qualifications completed in a date range.


Show Leadership


Yes Will include individuals who have completed at least one of

the Leadership Qualification modules.

No The Leadership Qualification modules will not be included in

the qualifications individuals must have completed.

Show all Going Away With

scheme modules?

Yes Will include individuals who have completed at least one of

the Going Away With modules.

No The Going Away With modules will not be included in the

qualifications individuals must have completed.

Show first-aid-related

qualifications?

Yes Will include individuals who have completed at least one

first-aid-related qualification.

No No first-aid-related qualification will be included in the

qualifications individuals must have completed.

Show outdoor qualifications?

Yes Will include individuals who have completed at least one

outdoor-related qualification.

No No outdoor-related qualification will be included in the

qualifications individuals must have completed

Show other qualifications?

Yes

Will include individuals who have completed at least one

qualification which is not included in the other filter

groupings.

No Only individuals who have completed a qualification in one of

the other filter groupings will be included.

Earliest qualified date Calendar Will include only individuals who have completed (qualified)

a specific and relevant module after this date.

Most recent qualified date Calendar Will include only individuals who have completed (qualified)

a specific and relevant module before this date.

Queen’s Guide statistic report

Shows statistical information about those working towards and completing the Queen’s Guide Award in the area

within a specified date range. Information about individuals currently working towards their Queen’s Guide

Award can be found in the Queen’s Guide contact report.


Show statistics from Calendar Use the calendar to enter the earliest Queen’s Guide Award

start/qualified date you are interested in.

And Calendar Use the calendar to enter the latest (most recent) Queen’s

Guide Award start/qualified date you are interested in.

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Queen’s Guide contact report

Shows the contact details for the individuals currently working on the Queen’s Guide Award in the area. If

selected it can also show the County’s Queen Guide Coordinator’s contact details and/or those who have

completed the award.


Show Queen’s Guide

Coordinator contact details?

No The County Coordinator will not be included in the report.

Yes

Contact details for the individual who holds the role of

County Section Coordinator and the specialism of Queen’s

Guide Award will be included in the report.

Include those who have

completed their Queen's

Guide award?

No Individuals who have completed the Queen’s Guide Award

will not be included.

Yes All individuals in the area who have completed the Queen’s

Guide Award will be shown.

Section age profile

Basic statistical analysis showing the number of girls by age and the number of volunteers. This is detailed for

each level in the area, along with a summary chart, based on main roles, for this level and below based on main

roles.


Show levels below No

Shows summary for this level only

(eg just District Team roles).

Yes Shows summary for every level in the area.

The Senior Section Contact report

Provides contact details for all those aged 14 to 25 in the area. It also shows whether they are a member in a



Which Senior Section-aged

individuals would you like to

display?

Members in a

Senior Section

Unit

Only shows those aged 14 to 25 who have the role of Senior

Section Member in a unit.

Volunteers Shows only those aged 14 to 25 who have a volunteer role in

the area.

Both Shows everyone aged 14 to 25 in the area, regardless of their

role.

Statistical summary

The summary of the membership and level make up of an area. It includes graphs and charts summarising the

number of girls and volunteers by age and role, the number of units by section and average unit size.

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District/Division/County Subscriptions due

A report which can be run by a member of the level team only, to show all individuals with current roles in that

level. It groups individuals into three categories.

Category Explanation

Members who are to be paid for at this level These individuals are members and will be included on

your annual subscription invoice.

Members who are to be paid for elsewhere

These individuals are members but will be included

only on the other level’s annual subscription invoice,

not yours.

Recognised Volunteers who do not need to be paid for

These individuals do not pay the Girlguiding

subscription or receive the Girlguiding membership

benefits.

Waiting-to-transfer summary

Summary of the number of girls on a waiting-to-transfer list in the area, including whether they are old enough

to join the section. These are existing or previous members who are waiting to attend unit meetings. This report

does not include information of those new to guiding who are currently waiting to join on Join Us.


Show waiting-to-transfer

summary by unit?

Yes Statistics for every unit which has at least one relevant

waiting-to-transfer role is shown.

No No specific unit information is displayed.

Show area waiting-to-

transfer summary?

Yes Summary statistics based on all waiting-to-transfer roles in

the area are shown.

No No summary statistics about the waiting-to-transfer roles in

the area are displayed.


age summary?

Yes A summary of all those with a waiting-to-transfer role in the

area by age is shown.

No No summary by age is displayed.

Include Brownie – waiting to

transfer?

Yes Information based on the role of ‘Brownie – waiting to

transfer’ will be included.

No Information based on the role of ‘Brownie – waiting to

transfer’ will not be included.

Include Guide – waiting to

transfer?

Yes Information based on the role of ‘Guide – waiting to transfer’

will be included.

No Information based on the role of ‘Guide – waiting to transfer’


Include The Senior Section –

waiting to transfer?

Yes Information based on the role of ‘Senior Section Member–

waiting to transfer’ will be included.

No Information based on the role of ‘Senior Section Member–

waiting to transfer’ will not be included.

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District/Division waiting-to-transfer list

List of all the girls on the District’s or Division’s waiting-to-transfer list, including contact details. These are

existing or previous members who are waiting to move section, but have not yet chosen which unit. This report



Show Rainbow – waiting-to-

transfer roles? Yes

Individuals with the role ‘Rainbow – waiting to transfer’ in

the District/Division list will be included.

No Individuals with the role ‘Rainbow – waiting to transfer’ in

the District/Division list will not be shown.

Show Brownie – waiting-to-

transfer roles? Yes

Individuals with the role ‘Brownie – waiting to transfer’ in

the District/Division list will be included.

No Individuals with the role ‘Brownie – waiting to transfer’ in

the District/Division list will not be shown.

Show Guide – waiting-to-

transfer roles? Yes

Individuals with the role ‘Guide – waiting to transfer’ in the

District/Division list will be included.

No Individuals with the role ‘Guide – waiting to transfer’ in the

District/Division list will not be shown.

Show Senior Section Member

– waiting-to- transfer roles? Yes

Individuals with the role ‘Senior Section Member – waiting to

transfer’ in the District/Division list will be included.

No Individuals with the role ‘Senior Section Member – waiting to

transfer’ in the District/Division list will not be shown.

District/Division waiting-to-transfer list (Excel)

Provides the same information as the District/Division waiting-to-transfer list report, but in a format which is

more adaptable saved as an Excel – Data Only format. This report should be used only if absolutely necessary

and should be deleted as soon as the data has been used.

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Adviser/Coordinator group

Specific reports are available for individuals with specific Division and County roles to assist them in their role. If

the reports do not provide the information they require, the individual should speak to their Commissioner for

further assistance.

Reports are currently available for the following groups.

Report grouping Active roles who can run reports in this group

County Join Us Coordinator and Growing Guiding

Coordinator reports

County Join Us Coordinator

County Growing Guiding Coordinator

Division Growing Guiding Coordinator

Guiding Development Adviser/Coordinator reports

County Guiding Development Coordinator

County Guiding Development Adviser

Division Guiding Development Coordinator

Division Guiding Development Adviser

Section Adviser/Coordinator reports

County Section Coordinator

County Section Adviser

Division Section Coordinator

Division Section Adviser

To run a report:

1) Select the Adviser/Coordinator user group option.

2) Select the level from the list.

If you want to run a report for a lower level (eg a

unit in the Division), select the building icon and

then select the level’s name.

3) Find the heading relevant to your role (see the table

above).

4) Select the report you wish to view under the

heading relevant to your role

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County Join Us Coordinator and Growing Guiding Coordinator reports

These reports can be run by an individual who has an active role in the list below. They have no access to

update or amend any information in the Role Management area, and can view only other members of their team.

County Join Us Coordinator County Growing Guiding Coordinator

Division Growing Guiding Coordinator

Level meeting summary

Shows every level in the area, including its level name and hierarchy, along with the level main contact’s name

and contact details. For a unit the meeting place, time and day is also shown.

Level profile

Produces a summary table showing the number of active levels, by type and section.


Show levels below

No

Only a summary of the specific level it is run at will be shown

(eg if run by a Division, only the Division’s own summary will

be shown).

Yes

Will include a summary for lower levels too

(eg if run by a Division, a summary will be detailed for each

District within it as well as for the Division).

Section age profile

Basic statistical analysis showing the number of girls by age and the number of volunteers. This is detailed for

each level in the area, along with a summary chart, based on main roles, for this level and below based on main

roles.


Show levels below No

Shows summary for this level only

(eg just District team roles).

Yes Shows summary for every level in the area.

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Waiting-to-transfer summary

Summary of the number of girls on a waiting-to-transfer list in the area, including whether they are old enough

to join the section. These are existing or previous members who are waiting to attend unit meetings. This report




summary by unit?

Yes Statistics for every unit which has at least one relevant

waiting-to-transfer role is shown.

No No specific unit information is displayed.

Show area waiting-to-

transfer summary?

Yes Summary statistics based on all waiting-to-transfer roles in

the area are shown.

No No summary statistics about the waiting-to-transfer roles in

the area are displayed.


age summary?

Yes A summary of all those with a waiting-to-transfer role in the

area by age is shown.

No No summary by age is displayed.

Include Brownie – waiting to

transfer?

Yes Information based on the role of ‘Brownie – waiting to

transfer’ will be included.

No Information based on the role of ‘Brownie – waiting to

transfer’ will not be included.

Include Guide – waiting to

transfer?

Yes Information based on the role of ‘Guide – waiting to transfer’

will be included.

No Information based on the role of ‘Guide – waiting to transfer’


Include The Senior Section –

waiting to transfer?

Yes Information based on the role of ‘Senior Section Member–

waiting to transfer’ will be included.

No Information based on the role of ‘Senior Section Member–

waiting to transfer’ will not be included.

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Guiding Development Adviser/Coordinator reports



County Guiding Development Coordinator

County Guiding Development Adviser

Division Guiding Development Coordinator

Division Guiding Development Adviser





the person being mentored can see this information using the My mentoring information report.


Show Leadership












interested in.


are interested in.







display?

Members in a

Senior Section

Unit

Shows only those aged 14 to 25 who have the role of Senior


Volunteers Only shows those aged 14 to 25 who have a volunteer role in

the area.


role.

21


Section Adviser/Coordinator reports



County Section Coordinator

County Section Adviser

Division Section Coordinator

Division Section Adviser





person being mentored can see this information using the My mentoring information report.


Show Leadership












interested in.


are interested in.

Peer Educator report

For County Users this report shows the Peer Educators and/or County Section Coordinator for Peer Educators.

The contact details for the individuals can also be shown but should be selected only if absolutely necessary,

and extra care with storing and destroying the report should be taken if this option is selected.


Show contact details? Yes No contact details are included.

No Contact details for each individual are provided.

Show Coordinator, Peer

Educator or both

Both Active Peer Educators and also the County Section

Coordinator with the specialism of Peer Educators are shown.

Peer Educator Shows active Peer Educators only.

Coordinator Shows active individuals with the role of County Section

Coordinator and the specialism of Peer Educators.

22


Queen’s Guide contact report

Shows the contact details for the individuals currently working on the Queen’s Guide Award in the area. If

selected it can also show the County’s Queen Guide Coordinator’s contact details and/or those who have

completed the award.


Show Queen’s Guide

Coordinator contact details?

No The County Coordinator will not be included in the report.

Yes

Contact details for the individual who holds the role of

County Section Coordinator and the specialism of Queen’s

Guide Award will be included in the report.

Include those who have

completed their Queen's

Guide award?

No Individuals who have completed the Queen’s Guide Award


Yes All individuals in the area who have completed the Queen’s

Guide Award will be shown.

Queen’s Guide statistic report

Shows statistical information about those working towards and completing the Queen’s Guide Award in the area

within a specified date range. Information about individuals currently working towards their Queen’s Guide

Award can be found in the Queen’s Guide contact report.


Show statistics from Calendar Use the calendar to enter the earliest Queen’s Guide Award

start/qualified date you are interested in.

And Calendar Use the calendar to enter the latest (most recent) Queen’s

Guide Award start/qualified date you are interested in.







display?

Members in a

Senior Section

Unit

Shows only those aged 14 to 25 who have the role of Senior


Volunteers Shows only those aged 14 to 25 who have a volunteer role in

the area.


role.

23


Reports for all volunteers

These reports are about the specific individual who is running the report. These can be run through the Update

Details area of Go! as follows.

1) When you have logged into Go! select .

2) Select the name of the report you would like to run.

3) When the report opens you will see the first page

detailing what the report shows and how to use it. Use

the toolbar to move to the next page(s).

Remember to close the report once you have finished

using it.

See Section 2 (‘How to run and use a Go! report’) for further information about how to view and use reports.

Individual details report (‘Your Go! details summary’)

Shows all the information stored on Go! about the individual. This includes a calculation of the individual’s

length of service. This report can be run by all active volunteers and members of The Senior Section.

My mentoring information

This report can be run by an active individual with one of the following roles:

Leader in Training (and Branch Leader in Training)

Young Leader-LQ (and Branch Young Leader LQ)

District Mentor

Division Mentor

County Mentor

The report provides the individual working on their Leadership Qualification with the current contact details for their Mentor(s). It also provides a Mentor with the current contact details for all those they are mentoring.


Date post:	06-Sep-2018
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