GOLD COAST WATERWAYS STEERING COMMITTEE/media/msqinternet/msqfiles...17/08/2011 Page 3 of 11 Gold...

17/08/2011 Page 1 of 11

Gold Coast Waterways Steering Committee

GOLD COAST WATERWAYS STEERING COMMITTEE

STEERING COMMITTEE MEETING

Friday, 25 March 2011

Present: Transport and Main Roads: Russell Witt (Chair), John Bendel, Kimberley Foster

Department of Employment, Economic Development and Innovation: Malcolm Letts

Department of Environment and Resource Management: John Lane

Gold Coast City Council: Darren Scott, Richard Clarke

Marine Queensland: Don Jones

Apologies: Patrick Quirk (TMR), Paul Stenhouse (TMR), Brian McRae (TMR), Bill Gilmore (DLGP)

Item Notes

(see below for table of abbreviations)

Action, Decision, Key Outcome

1 Minutes & Actions

• Draft minutes were approved, subject to the amendment below.

• Item 3, fourth dot point to be amended to acknowledge that there is a need, not just an opportunity, address the nominated issues in a strategic plan.

• Actions were reviewed and amended as noted on the attached registers.

• Regarding actions 06 and 14, Brian McRae’s absence due to injury and scheduled return to duty in early April was noted and the due dates amended.

• Regarding action 21, dialogue between the State, Council and other parties was discussed in relation to both Stieglitz and Broadwater planning initiatives.

• Malcolm Letts provided advice in accordance with Action 25, noting in particular that Regional Development Australia funding was potentially aligned with some of the WSC’s objectives. Local government and NGO are eligible; the State can be involved in a project, but cannot be a recipient of funding.

• Regarding action 28, It was noted that discussions with Council and other stakeholders had progressed, but that a draft plan had not yet been produced.

• Regarding action 31, it was agreed that continuity and authority of delegates were critical to the successful operation of both the WSC and WGs.

• Kimberly Foster (MSQ) provided a brief overview of the project she is managing to review statewide waterways management issues.

Action 33

Action 34

Action 35

Decision 08

Action 36

Action 37

2 Working Group Reports

• The minutes of the Dredging Working Group were tabled and accepted.

• An update was provided on the current status of the Seaway Entrance and Jacobs Well dredging projects.

• The WSC agreed that these two projects were an important opportunity to promote the WSC initiative.

• The minutes of the Destinations, Access and Management Working Group were tabled and accepted

• The WSC noted the appointment Frances Cream in the Economic Development area of Council, who will chair DAMWG.

• The WSC noted that TMR and GCCC had been part of a Community Cabinet

Key Outcome 12

Action 38

Action 39

17 August 2011 Page 2 of 11


Item Notes

(see below for table of abbreviations)

Action, Decision, Key Outcome

deputation regarding improved access for divers at The Seaway.

• The WSC noted the consultant brief that GCCC was progressing through the DAMWG regarding commercial vessel operators and infrastructure. The discussion acknowledged the strategic platform provided by this study; the GCCC trial of allowing commercial access at selected recreational facilities; the TMR recreational boating demand study; and the GCCC water transport planning (ferry) study.

• The WSC noted that the Marine Industry Planning and Major Developments Working Group decided to not meet due to a lack of significant activity regarding key projects and that there were no minutes.

• The WSC also noted that TMR, DEEDI and GCCC had been part of a Community Cabinet deputation regarding the public release of the Southern Moreton Bay Marine Infrastructure Masterplan and that the Mayor GCCC will write to the Treasurer to support the release of the plan, as the dredging issue is in hand under the guidance of the WSC.

Action 40

3 Strategic Planning

• The WSC reaffirmed its commitment to developing a 5 year plan and identified that the document should:

o Communicate what the WSC intends to do, and how;

o Address environment, social and economic considerations;

o Celebrate the effectiveness of the WSC to date in coordinating funding and progressing projects;

o Include participation from DLGP;

o Ideally be presented to and discussed with high-level stakeholders such as DGs, CEO and Minister(s).

o Consideration should be given to recommending that the plan be submitted to Cabinet and Council

Key Outcome 13

Action 41

5 General Business

• The WSC noted that Bill Gilmore sent apologies and confirmed its interest in engaging him in discussions regarding DLGP (formerly DIP) participation

• The WSC noted reported progress on legislation related to revision of the State Coastal Plan

• Advice received in relation to the Gold Coast International Marine Precinct, which has been delayed by the Global Financial Crisis but is progressing, was also received and the WSC noted that the EIS would address, in some form, the issue of the disposal of silty material from the upper Coomera River

Action 42

6 Wrap-Up

• The actions and key outcomes were reviewed and accepted

• The WSC noted that the GM TMR was scheduled to chair the next meeting

Forward Meeting Schedule

27 May 2011

22 July 2011

23 September 2011

25 November 2011

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Outstanding Actions

No. Meeting Action Action Officer Due Date Status

06 2010-07-23 Prepare FAQs (Frequently Asked Questions) relevant to the WSC, for posting on the TMR website, in consultation with appropriate TMR and GCCC communications officers

Brian McRae & Richard Clarke 29/04/2011

14 2010-09-17 Establish pages on the TMR website that provide access to WSC documents such as agendas and minutes, and other relevant information, including FAQs.

Brian McRae 29/04/2011

21 2010-11-19 Pending outcome of a report to Council, Council to write to Queensland Government (DIP) about undertaking necessary planning work at Steiglitz to address recognised strategic objectives through a planning scheme amendment or other statutory planning framework in a timely manner.

Richard Clarke 29/04/2011

27 2011-02-04 Organise a meeting of appropriate officers from TMR, GCCC and possibly industry representation as nominated by MQ, to discuss issues related to a strategic procurement process for long-term network dredging services

Paul Stenhouse 29/04/2011

32 2011-02-04 Engage chair in a discussion about arrangements for a 2-3 hour strategic planning session.

Darren Scott 25/02/2011

33 2011-25-03 Send follow up letter from GCCC to Treasurer regarding Steiglitz and Broadwater master plans


34 2011-25-03 Provide RDA guidelines and website to WSC secretariat, for distribution to WSC members, to facilitate further discussion of applying for funding at next WSC meeting and/or strategic planning session

Malcolm Letts

Brian McRae

29/04/2011

35 2011-25-03 Provide a timeline for milestones in relation to the dredge management plan Brian McRae 29/04/11

36 2011-25-03 Consult respective WG delegates, and as necessary proxies for the WGs or WSC, to ensure that they have appropriate authority for the role and are able and willing to demonstrate adequate commitment to the roles

All WSC delegates 29/04/11

37 2011-25-03 Report on the potential for the WSC to be formally included in consultation prior to the release of findings in relation to this project

Russell Witt 27/05/11

38 2011-25-03 Ensure media opportunities regarding the two dredging projects effectively promote the WSC. Consider engaging political representatives in a media event.





39 2011-25-03 Confirm details of Director General TMR’s commitment to improved access for divers at The Seaway


40 2011-25-03 Consultant brief for commercial operators study to be circulated to WSC for review and comment prior to advertisement

Richard Clarke 29/04/2011

41 2011-25-03 Schedule a half-day strategic planning session with WSC and DLGP representative


42 2011-25-03 Contact Bill Gilmore regarding attendance at next WSC meeting and strategic planning session and ensure that he feels adequately briefed to participate in a discussion regarding what DLGP can offer to, and get from, the WSC


Note: Italic font above reflects amendments made to actions from previous meetings



Completed Actions

No. Meeting Action Action Officer Accepted

01 23/07/2010 Discuss funding agreement Sch 2 (project proposal) with working groups and revise accordingly, also incorporating feedback from WSC (risk, urgency, etc.)


02 23/07/2010 Develop key messages and media strategy to use in conjunction with Seaway dredging and other projects


03 23/07/2010 Consider how confidential minutes can be appropriately handled

Brian and Richard to jointly prepare a “protocol” for review by the WSC


04 23/07/2010 Brief Regional Development Australia on Waterways Steering Committee initiative

Action officer changed from Andrew to Darren at WSC 01


05 23/07/2010 That a meeting be organised out-of-session, and as soon as possible, between TMR (Patrick), GCCC (Darren) and MQ (Don) to discuss:

• Progressing the preparation of a communication strategy, including the possibility of providing content on the TMR website or elsewhere;

• Media related to the West Crab Island dredging project;

• GCCC Sand Management Strategy paper; and

• Marine Queensland funding.


07 23/07/2010 Brief Industry Advisory Group regarding the WSC Don Jones 19/11/2010

08 23/07/2010 Advise the TMR project manager for the West Crab Island project that the requested budget amendment has been approved to allow works to commence as soon as possible with deposition of material offshore from Surfers Paradise


09 23/07/2010 Ask the MIPMDPWG to review various planning initiatives related to the southern Broadwater and map a possible process for pulling these various initiatives together into a unified plan


10 23/07/2010 Prepare a briefing note for the Minister for Transport regarding the GCCC Sand Management Strategy paper


11 17/09/2010 Advise the Dredging Working Group of the WSC approval of the proposed revisions to the program and ask TMR, as project manager, to proceed as soon as possible with tendering for a Seaway dredging project to commence in June, or earlier if practical.





12 17/09/2010 Amend the model prepared by the Planning WG for a Broadwater Master Plan process to reflect discussions by the WSC


13 17/09/2010 Prepare Terms of Reference for a master plan:

• Reflecting a holistic – triple bottom line – approach;

• Addressing scope, both geographic and expectations/outcomes; and

• Suggesting a potential WSC role, without precluding governance decisions

Circulate the draft to:

• The WSC initially;

• The three WGs subsequently, out of session; and

• Table for discussion at the next WG meetings, as appropriate based on the progression of discussions between Council and the State

Brian McRae & Richard Clarke

19/11/2010

15 2010-11-19 Provide a brief account (half dozen bullet points) of the circumstances related to an increase in the price of the Jacobs Well project, to assist with reporting to Council

Patrick Quirk 04/02/2011

16 2010-11-19 Prepare a paper on dredging options and issues, including contractual risk allocation for contingencies such as stand-by, which considers Council practices with a view to identifying process improvements that contain budget creep or scope degradation.


17 2010-11-19 Investigate the possibility of tendering for the Seaway Entrance project based on a defined outcome for a fixed price (m3 delivered), as opposed to a variable rate ($/m3), and proceed with this option if considered viable and if project timing will not be unacceptably delayed, or, report on the findings prior to tendering if this is infeasible or otherwise inadvisable.


18 2010-11-19 Organise a meeting of appropriate Queensland Government officers to scope issues related to progressing long-term “strategic” approvals for dredging


19 2010-11-19 Advise project manager to proceed with Jacobs Well project ASAP against the approved budget, and to progress the Seaway Entrance project tender such that the contract is awarded prior to 30 March 2011.


20 2010-11-19 Advise secretariat for the DAMWG of the typographical error in the minutes Brian McRae 04/02/2011

22 2010-11-19 Advise secretariat for the MIPMDPWG of the need to correct the attribution to MQ Don Jones 04/02/2011

23 2010-11-19 Respond to Minister Boyle Richard Clarke 04/02/2011

24 2010-11-19 Invite DIP to nominate an officer to discuss WSC participation Patrick Quirk 04/02/2011




25 2010-11-19 Provide a presentation on possible funding opportunities Frances Bottle 25/03/2011

26 2010-11-19 Send invitations for 2011 WSC meetings and communicate schedule to WG chairs Brian McRae 04/02/2011

28 2011-02-04 Liaise with appropriate GCCC officers regarding foreshore management planning to complement the dredge management plan submission


29 2011-02-04 Advise the Steering Committee of progress on the Jacobs Well and Seaway Entrance dredging projects


30 2011-02-04 Have a discussion with the Chair for the DAMWG regarding the circumstances related to the cancellation of the January WG meeting


31 2011-02-04 Delegates to consider the attendance record for their agencies and pursue any corrective actions, as appropriate.

All WSC delegates 25/03/2011




Decision Register

No. Meeting Decision Status Open/Closed

01 23/07/2010 That TMR act as Chair for the WSC from July 2010 to June 2011 Noted Closed

02 23/07/2010 That key messages be prepared regarding each WSC meeting to allow rapid dissemination of meeting outcomes to interested stakeholders

Ongoing Closed

03 23/07/2010 That the budget for the West Crab Island project be amended to allow the preferred tenderer to commence dredging as soon as possible, with placement of dredged material offshore from Surfers Paradise

TMR project manager advised

Closed

04 23/07/2010 That the WSC should take a role in reviewing various planning initiatives related to parts of the southern Broadwater and explore opportunities to facilitate a comprehensive and coordinated plan for the area

MIPMDPWG asked to map a

process

Closed

05 17/09/2010 All future WSC meetings to be held on the Gold Coast Noted Closed

06 17/09/2010 That the revised program for 2010-11 and forward, as recommended by the Dredging WG, be accepted, with tendering for the Seaway project to proceed as soon as possible.

Noted Closed

07 17/09/2010 That TMR, as secretariat for the GCWSC, host documents and information relevant to the GCWSC on its website.

Noted Closed

08 25/03/11 That the effective operation of the WSC and the WGs is dependent on consistent representation (primary delegates, not proxies) and that proxies, when required, need to have adequate authority to make commitments on behalf of the delegated representative. WSC representatives are responsible for ensuring that the delegates for their party act accordingly.

Noted Closed




Key Outcomes No. Meeting Key Outcome

01 23/07/2010 The Gold Coast Waterways Steering Committee held its first meeting on 23 July 2010, following the signing of the Memorandum of Understanding (MOU) earlier in the month. The MOU is the culmination of approximately 1-year of discussions and planning that were initiated by the Minister for Transport and the Gold Coast City Council Mayor when they entered into a Heads of Agreement. The inaugural meeting marks the formal commencement of a coordinated approach between the State, Council and the marine industry to improved management of Gold Coast waterways.

02 23/07/2010 Dredging of West Crab Island Channel is scheduled to commence in August, with funding provided jointly by the State, Gold Coast City Council and Marine Queensland as part of the Gold Coast Waterways Steering Committee initiative. The dredged sand will be deposited offshore from Surfers Paradise beach to provide foreshore nourishment.

03 23/07/2010 The Gold Coast Waterways Steering Committee does not have any unique power or responsibility; rather, it is a vehicle for improving coordination of existing powers and responsibilities held by the parties to the MOU. It is primarily concerned with effectively coordinating pooled funds contributed by the State, Gold Coast City Council and Marine Queensland to address dredging. One of the three Working Groups that support the Steering Committee is focused on dredging. While no funding has been allocated explicitly for issues such as foreshore nourishment, which is the focus of the Destinations, Access and Management Working Group, beach replenishment can provide a very cost effective solution for deposition of high-quality dredge materials. The third working group provides a forum for coordinating information about various planning initiatives and major private development proposals. There are a large number of “waterways management” issues that fall outside the defined interest of the Steering Committee; in some cases the initiative may be able to facilitate improved outcomes through improved coordination, despite a lack of ongoing Steering Committee involvement.

04 17/09/2010 The Gold Coast Waterways Steering Committee approved additional funding to extend the current West Crab Island dredging contract to include additional maintenance work in the North and South channels. This approximately doubles the funding – to nearly $2 million – and will more than double to the sand supplied for nourishment of Surfers Paradise Beach – to greater than 60,000 cubic metres – prior to seasonal swells and will improve navigability by removing shoals adjacent to the Seaway.

05 17/09/2010 The Steering Committee noted the results of a recent expression of interest project and accepted the recommendation that proposed dredging of the Seaway Entrance should be scheduled for the end of 2010-11, when swells are typically smaller and more competitive dredging rates are likely to be available.

06 17/09/2010 The Steering Committee agreed that Transport and Main Roads, as the secretariat, should host pages on its website for the Gold Coast Waterways Steering Committee, including copies of approved minutes and agendas and ongoing development of ‘FAQs’ (frequently asked questions).

07 19/11/2010 The Steering Committee agreed to progress a meeting, as a matter of priority, regarding opportunities to progress a strategic approach to approvals for navigation channel dredging projects in Gold Coast waters.

08 19/11/2010 The Steering Committee agreed to a revised budget that will see the highest navigational priority – Jacobs Well dredging – to proceed, despite increased costs, without compromising the schedule or funding for the Seaway Entrance project.

09 04/02/2011 The Steering Committee noted that tenders for the Seaway Entrance dredging project were due on 09 February 2011 and expressed hope for a robust response to allow dredging to commence with the typically calmer June seas.



10 04/02/2011 The Steering Committee welcomed the news that there did not appear to be any major impediments to progressing a dredge management plan for the Gold Coast waterways channel network and that an approved plan would replace most project approvals and clear a significant impediment to long-term strategic procurement arrangements.

11 04/02/2011 The Steering Committee noted the progress towards the highest priority of improved dredging management arrangements and agreed that it was time to prepare a ‘5-year plan’ that consolidated the aims of the WSC and the articulated the contributions each party could provide.

12 25/032011 The Steering Committee noted that contracts have been let for the dredging of Jacobs Well and the Seaway and that both projects are scheduled to commence in April and be substantially progressed this financial year.

13 25/03/2011 The Steering Committee reaffirmed its commitment to developing a 5 year plan that communicates what the Waterways Steering Committee has done, what it intends to do, and how it will go about that, including environmental, social and economic considerations.



Abbreviations

DAMWG Destinations, Access and Management Working Group

DEEDI Department of Employment, Economic Development and Innovation

DERM Department of Environment and Resource Management

DIP Department of Infrastructure and Planning

DLGP Department of Local Government and Planning (formerly DIP)

DWG Dredging Working Group

GCCC Gold Coast City Council

IRG Industry Reference Group

MIPMDPWG Marine Industry Planning and Major Development Projects Working Group

MOU Memorandum of Understanding (for the Gold Coast Waterways Steering Committee)

MQ Marine Queensland

RDA Regional Development Australia

TMR Transport and Main Roads

WG Working Group (as specified in the schedules to the MOU for the WSC)

WSC (Gold Coast) Waterways Steering Committee

26 May 2011 Page 1 of 5

Dredging Working Group Gold Coast Waterways Steering Committee


DREGDING WORKING GROUP MEETING

Tuesday, 8 March 2011

Present: TMR: Trevor Carter, Brian McRae, John Bendel DERM: Megan Davis, GCCC: Richard Clarke MQ: Don Jones

Apologies: John Beumer (DEEDI), Ron Patrick, Shannon Hunt, Lucas Adair (GCCC), Tara Collins, Janelle Bush (DERM)

Absent: Jacquie Edwards (DEEDI), Sel Sultman (DERM)

Item Notes Action Date for

Completion

1 Steering Committee Update / Review of Minutes and Actions

• Brian McRae and provided an update on relevant activities and key outcomes from the last Waterways Steering Committee meeting held on 4 February 2011

• Brian McRae noted that the WSC agreed it was time to prepare a 5 year plan that consolidated the aims of the WSC and articulated the contributions each party could provide

• Richard Clarke suggested contact be made with Jacquie Edwards of DEEDI and Sel Sultman of DERM to determine their ongoing participation in the DWG

Action 15

2 Dredge Management Plan/Sand Management Strategy

Brian McRae distributed a sample Dredge Management Plan (DMP) for review and discussion by the DWG. Brian pointed out similarities between the content of the sample document and what is needed for the Gold Coast Waterways DMP. There was general consensus by DWG that the sample DMP could provide the basis for a Gold Coast Waterways draft DMP. Megan Davis of DERM stated that there was potential and precedent to propose a long term monitoring approach to dredging impacts, as opposed to the more typical project based approach relying on project-based sampling and agreed limits, possibly engaging local universities as part of the program.

Action 16

08/04/2011

3 Dredging Program Update

Jacobs Well Dredging

• Contract awarded to McQuade Marine No. 2 on Monday 28 February

• McQuade to commence establishment works on site immediately and commence productive dredging by the end of March.

• Contract period is 20 weeks – this does not include Area B (section of main channel west of Tulleen Island). This area will be completed as an extra to the contract and the material will be deposited either in the Roche Group deposition site or taken out through the Seaway. The approximate cost for the extra dredging is $0.5 million. This

26 May 2011 Page 2 of 5



Completion

will be funded through the BICMP

• All approvals are now in place for the Roche deposition site

Seaway Entrance Dredging

• Tenders for the Seaway dredging project have been analysed by MIP. McQuade Marine No.2 has been nominated as the preferred contractor.

• Depending on the final amount of material to be dredged, the contract will take between 4 and 6 months commencing in April this year.

• Approval for the expenditure of up to $3.0 million is currently being sought through the Director-General. Funding for the project will be provided by WSC $1.5 million and GCCC $1.5 million to be allocated through the 2010-11 and 2011-12 financial years.

• Richard Clarke advised GCCC may be able to provide funding for water quality testing for this project and requested that Trevor Carter provide a budget estimate of costs for this work.

• Predredge survey of both the dredge and deposition site will be completed by DTMR hydrographic surveyors in March

Coomera River Dredging (middle reach) – 2011-12 project

• Trevor Carter informed the group that dredging of the Coomera River (middle reach) is programmed for next financial year.

• Applications seeking approvals for the material to be deposited offshore have been submitted to DERM

• The predicted cost for the dredging project is $750,000.

Canaipa Passage Dredging

• Trevor Carter advised the two crossovers in the southern end of the Canaipa Passage have silted and require dredging.

• The crossovers were last dredged in 2009 and material was placed on the beach near the Fishermans huts on the southern end of North Stradbroke Island.

• The GCCC boundary is along the navigation channel in this area therefore further discussion will be required to determine the source of funding for this project eg. WSC or BICMP.

Action 17

26 May 2011 Page 3 of 5



Completion

Predicted cash flows for the Jacobs Well and Seaway Dredging Projects

• Jacobs Well - April $400,000, May $400,000, June $400,000, July $400,000

• Seaway – April $500,000, May $500,000, June $500,000, July $500,000, August $200,000

• Program – The table below summarises the revised forward program as recommended by the WG and approved by the WSC

Dredging Project Description 2010/11 funding 2011/12 funding

Seaway $0.5 million $1.0 million

Jacobs Well $1.7 million

West Crab Island / North and South Channel $1.8 million

Coomera River Lower Reach (South Branch) $0.0 million

Sand Management Strategy supporting studies $0.2 million

Total Program Cost $4.2 million

• Note GCCC are providing $1.0 million through the Northern Beaches Sand Replenishment Program Fund for the Seaway Dredging Project

4 Potential use of channel network for spoil disposal

• Trevor Carter suggested leaving this item until the next DWG meeting when John Beumer of DEEDI is in attendance

26/05/2011 Page 4 of 5


Outstanding Actions


15 8/03/2011 Follow up with Jacquie Edwards and Sel Sultman re continued participation in the DWG

John Bendel 8/04/20011

16 8/03/2011 Develop draft Dredge Management Plan for the Gold Coast Waterways Brian McRae 8/04/2011

17 8/03/2011 Provide estimated costs for water quality monitoring to GCCC Trevor Carter 8/03/2011


26 May 2011 Page 5 of 5


Completed Actions


01 06/07/2010 Seek Waterways Steering Committee approval out of session for West Crab Island project to commence ASAP at recommended revised budget level


02 06/07/2010 Advise MSQ Area Manager to relocate beacon as discussed earlier John Bendel 07/09/2010

03 06/07/2010 Send meeting invitations to Dredging WG members for next 11 months John Bendel 07/09/2010

04 06/07/2010 Discuss financial arrangements further DTMR and GCCC members 07/09/2010

05 07/9/2010 Provide a copy of the Funding Agreement and Schedule 2 to WG members for consideration and comment


06 07/09/2010 Seek WSC endorsement for revised budget at 17 September 2010 meeting Brian McRae Richard Clarke 09/11/2010

07 07/09/2010 Send copy of Sand Management Strategy to WG members John Bendel 09/11/2010

08 07/9/2010 Draft and circulate brief proposals for projects suggested in the Sand Management Strategy and organise stakeholder meetings for each project prior to the next working group meeting


09 09/11/2010 Provide comments to Brian McRae regarding the draft terms of reference for the Broadwater Vision for consideration by the WSC at its 19 November 2010 meeting (late comments will be considered, as appropriate to outcomes of WSC meeting).

All 18/01/2011

10 09/11/2010 Proceed to tender for Seaway Entrance dredging project as quickly as possible Trevor Carter 18/01/2011

11 09/11/2010 Draft an options analysis regarding the Jacobs Well dredging project, in consultation with GCCC and DERM, for provision to the WSC at their 19 November 2010 meeting


12 18/01/2011 Organise a meeting with the relative government agencies to further progress entity responsibilities. Ron to also complete a mapping exercise showing Fish Habitat Areas, Seagrass areas and assets (infrastructure).

Ron Patrick 08/03/2011

13 18/01/2011 Modify Schedule 2 to accommodate changes as recommended in Item 3 Brian McRae 08/03/2011

14 18/01/2011 Provide comments to Trevor Carter on the paper submitted at the DWG meeting in January

All 08/03/2011

26 May 2011 Page 1 of 6

Destinations, Access and Management Working Group Gold Coast Waterways Steering Committee


DESTINATIONS, ACCESS AND MANAGEMENT WORKING GROUP MEETING

Thursday 17 March 2011

Present: DTMR: John Bendel, GCCC: Grayson Perry, Frances Cream, Richard Clarke, Ross Greenwood, Shannon Hunt, Loretta Bray, Ray Pascoe, MQ: Don Jones, DEEDI-Tracey Harper

Apologies: DERM: Kristy Currie, GCCC Ron Patrick


Completion

1 Welcome, Apologies and Outstanding Actions

Outstanding Actions were considered by the group. As an outcome of discussions associated with these actions the following matters were considered:

• A report to Council’s Executive Leadership Team with Director Economic Development and Major Projects to clarify Council roles within Council

Richard Clark

April 2011

3 Steering Committee Meeting Update

• Steering Committee budget has been absorbed for the remainder of 2010/11 with dredging projects in the Seaway and Jacob’s Well.

• Broadwater Masterplan-have received some pushback on the plan from DIP. The challenge is to gain state funding in order to be progressed.

April 2011

4 Seaway Dive Stairs Discussion

• Councillor Wayne has been seeking to progress the Seaway Dive Stairs project through a meeting at the recent Gold Coast Community Cabinet event. Clarity is required to what DTMR’s position is regarding Dive Stairs positioned in the seaway.. The group agreed that there are several issues at hand of utilising the asset as a stairway and propose that a risk assessment be undertaken before any further action is taken on the project..

John Bendel to follow up within DTMR as to what was discussed at the Community Cabinet meeting. EDMP officers to discuss with Director EDMP if any discussion has been held with Councillor Wayne.

Frances Cream then to follow

May 2011

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Completion

up with John Bendel

5 COMMITTEE RECOMMENDATION ES10.1201.007

(Item 7 Recommendation 3)-Led by Ray Pascoe, EAP

• Ray Pascoe has been identified as the Coastal Asset Custodian for Council. In conjunction with DTMR, Council is required to manage the foreshore access points. With the inability to regulate seasonal commercial operators and their use of pontoons across Council locations, Council would like to develop a strategy to co-operatively manage the commercial operations on the Gold Coast. Possible options to consider in the development of a strategic framework include:

• Identifying a wharf (or temporary pontoon) to be converted for the use of commercial operations and provide and manage the supporting infrastructure facilities (toilets, car parking etc)

• Alternatively acknowledge and agree that commercial operations are required to make their own arrangements.

The group acknowledged that in order to develop a strategy for commercial users and their infrastructure requirements, there is a need to conduct a demand study to determine who the commercial operations are, what destinations they are going to, their access points, time of access and so forth.

From the demand study, a strategy can be developed to manage the commercial operators use of the waterways and manage their demand on destinations and infrastructure. The strategy also needs to look at the bigger issues of future demand and any available grants for development.

There is the potential to investigate the use of some recreational access points for commercial operators, as Maritime Safety Queensland is currently trailing with Council commercial operators utilising recreational access points, provided usage is less than 50%.

These issues further emphasise the need to gain a clear definition of roles with stakeholders (such as TMR, EDMP, Corporate Communications, Engineering) within both Council and State Government

EDMP to develop a consultant’s brief on the demand study and circulate to group.

April 2011

6 -BICMP - Advice of Successful Projects and Requests for Maintenance Projects for 2011-12 and beyond.

DTMR- has approached Council to provide bids for both Capital and Maintenance projects for Marine Infrastructure (e.g. boat ramps pontoons and floating walkways). Although currently all the capital budget has been allocated for 2010/11-2011/12 there is often the possibility of increased funding.

Possible Capital projects can be identified in the Demand Forecast Study in future years. General comment on the Draft Demand Forecast Study is required from Council by 21 March.

Shannon Hunt to comment on demand forecast study to John Bendel and provide any project bids (both Capital and Maintenance) to DTMR

21 March 2011

26 May 2011 Page 3 of 6



Completion

7 HRP Study discussion and way forward now that final report has been presented

Council’s Transport Planning Branch is undertaking a study on ferries on the Gold Coast. The study includes consideration a long-haul ferry service from Pacific Fair to Coomera as well as smaller localised services within key activity areas, such as Broadwater.

In order to proceed with the findings of the HRP report there is a need to understand and analyse the recreation and commercial uses of the waterways so an understanding of the pressure points can be gained. This links to the need for the demand usage study to be undertaken (as per item 5).

Review of Ferry study once completed.

8 General Business

For information for the working group, Ross Greenwood noted that Councillor Grummitt has raised that the development of a lagoon at Linford Park at Lotus Creek should be progressed.

The next Destination, Access and Management Working Group meeting is scheduled for Thursday 12 May from 10am-12pm.

Common Acronyms:

DTMR – The Department of Transport and Main Roads GCCC – Gold Coast City Council

DEEDI – The Department of Employment, Economic Development and Innovation MQ – Marine Queensland

DERM – The Department of Environment and Resource Management

26 May 2011 Page 4 of 6


Outstanding Actions

Meeting Action Action Officer Due Date

30/08/10 Following a resolution of Council roles, Brian, Tracey, and Julie Williams (DERM) to meet with Council to discuss opportunities for Appel Wharf. Richard Clarke to organise meeting.

Richard Clarke April 2011

04/11/10 Richard Clarke to discuss a report to Council’s Executive Leadership Team with Director Economic Development and Major Projects and identify a suitable date for reporting.

Richard Clarke April 2011

17/04/11 Steering Committee members to submit a letter to Hon Andrew Fraser MP stating the need for the Broadwater Masterplan to be release soon

Steering Committee Members

May 2011

17/04/11 John Bendel (DTMR) to follow up with Ron Clive (DTMR) as to what was stated at the Community Cabinet in relation to the Seaway Dive Stairs

John Bendel May 2011

17/04/11 EDMP to discuss with our Director any comments from Councillor Wayne in relation to the Seaway Dive Stairs

Frances Cream May 2011

17/04/11 EDMP to develop a consultant’s brief on the demand study and circulate to group. Frances Cream April 2011

17/04/11 Shannon Hunt to comment on DTMR’s demand forecast study Shannon Hunter 21 Mar 2011

26 May 2011 Page 5 of 6


Completed Actions

Meeting Action Action Officer Comment

13/04/10 Prepare minutes, circulate and report to Steering Committee Richard Clarke

13/04/10 RC to discuss with GCCC core members a potential chair nomination for the working group.

Richard Clarke Mary Watson was identified as Chair, however subsequently resigned. Replacement to undertake Chair role/manage destination

project.

13/04/10 John Bendel to provide feedback to GHD of potential infrastructure considerations.

John Bendel Brian advised that the matter will be discussed with GHD at Gold Coast consultation meeting.

13/04/10 Charles Dickson to check if Marine Queensland is involved with the recreational fishing strategy and advise Tracey Harper

Charles Dickson

13/04/10 Ron Patrick to research swimming enclosure proposal and advise working group of which community group requested the infrastructure and relevant information such as proposed location of the facility.

Ron Patrick Charles subsequently met with Rob Whale regarding master plan and resolved some

issues. Document expected to be publically available shortly.

12/07/10 Brian/Richard to raise scope with GHD at consultation meeting (Recreational Demand Study)

Brian McRae / Richard Clarke

Matter was raised with GHD and scope is only recreational boating.

12/07/10 Shannon Hunt to advise Council’s Appel Wharf project manager to contact Julie Williams DERM regarding tenure if they haven’t already done so.

Shannon Hunt Ron advised that DERM has written to Council seeking clarification of its intent for the lease.

Engineering Services are currently considering both short and long term options.

12/07/10 All to provide comments on the draft Sand Commercialisation Paper to Christine Buschman

All Received. Report to Council on 9 September 2010

12/07/10 Brian McRae to contact Kristy Currie out of session to discuss the Access Needs Study/Sand Commercialisation.

Brian McRae

12/07/10 Richard to provide mapping information request and seek advice on using the Marine Infrastructure Master Plan base mapping.

Richard Clarke Department of Infrastructure and Planning advised can’t use MIM Maps. Base

environmental constraints were separately sourced from DERM

04/11/10 Council’s Economic Development and Major Projects Directorate to prepare a draft destinations profile spreadsheet taking into account matters raised in the meeting.

Grayson Perry Presentation by Andrew Hall and Kelli Adair from HRP, at 4 November 2010 Steering

Committee meeting of draft destinations maps and spreadsheet

26 May 2011 Page 6 of 6


30/08/10 Richard, Ron and Ross to meet to discuss roles and responsibilities for long term Appel Wharf matters. Richard Clarke to organise meeting.

Richard Clarke Meeting completed, report to Council’s Executive to agree roles proposed as an

outcome.

30/08/10 Brian McRae and Ron Patrick to meet out of session to further explore opportunities associated with navigation channel dredging and foreshore nourishment

Richard Clarke Identified sand management strategy and an approach to take for dredging.

04/11/10 Economic Development(1) to distribute HRP information to working group members for review with comments (2) to be provided back to Economic Development (Grayson Perry)

(1) Grayson Perry

(2) All

Completed

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