* All times are approximate and subject to change. GOLDEN VALLEY UNIFIED SCHOOL DISTRICT BOARD OF TRUSTEES REGULAR MEETING www.gvusd.k12.ca.us Liberty High School · 12220 Road 36, Madera CA TUESDAY, SEPTEMBER 20, 2011 Any individual with a disability who requires reasonable accommodation to attend or participate in a meeting may request assistance by contacting the GVUSD office, 37479 Avenue 12, Madera, CA 93636; Telephone: (559) 645-7500. Any writings or documents that are public records and are provided to a majority of the governing board regarding an open session item on this agenda will be made available for public inspection at the time they are distributed to a majority of the governing board at the following locations: Madera Ranchos Library, 37167 Avenue 12, Ste#4C; Madera Ranchos Chamber of Commerce, 37167 Avenue 12, Ste#5B; the Golden Valley USD District Office, 37479 Avenue 12 and the documents will be posted on the District’s website AGENDA 5:00 PM A. OPEN SESSION 1. CALL TO ORDER by the President 2. ATTENDANCE ARRIVE LEAVE ABSENT Mark Toole, President Mike Kelly, Clerk Mona Diaz, Trustee Brian Freeman, Trustee Kathleen Crumpton, Trustee Andy Alvarado, Superintendent Jim Monreal, Chief Business Official B. PUBLIC COMMENT ON CLOSED SESSION ITEMS Persons wishing to address the governing board on any closed session item may do so at this time. A maximum of 10 minutes total is set aside for persons wishing to address the Board at this time. Speakers are requested to state their name and to address comments to the Board of Trustees. The Board is governed by the Brown Act and may briefly respond to public comments but take no action except on items scheduled on the agenda. C. CLOSED SESSION The Board will adjourn to a conference room for closed session to discuss the following: 1. Personnel: Public Employee Appointment(s) (Government Code: 54957) Appointment: Paraprofessional(s) 2. Personnel: Public Employee Discipline/Dismissal/Release/Transfer (Government Code: 54957) 6:30 PM OPEN SESSION D. RECONVENE from Closed Session and report any action taken. E. PLEDGE OF ALLEGIANCE TO THE FLAG F. APPROVAL OF THE AGENDA G. BOARD/SUPERINTENDENT COMMENTS Golden Valley USD Strategic Plan Goals: Instruction and AssessmentCommunicationSafetyFacilitiesFinances
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* All times are approximate and subject to change.
GOLDEN VALLEY UNIFIED SCHOOL DISTRICT BOARD OF TRUSTEES
REGULAR MEETING www.gvusd.k12.ca.us
Liberty High School · 12220 Road 36, Madera CA TUESDAY, SEPTEMBER 20, 2011
Any individual with a disability who requires reasonable accommodation to attend or participate in a meeting may request assistance by contacting the GVUSD office, 37479 Avenue 12, Madera, CA 93636; Telephone: (559) 645-7500. Any writings or documents that are public records and are provided to a majority of the governing board regarding an open session item on this agenda will be made available for public inspection at the time they are distributed to a majority of the governing board at the following locations: Madera Ranchos Library, 37167 Avenue 12, Ste#4C; Madera Ranchos Chamber of Commerce, 37167 Avenue 12, Ste#5B; the Golden Valley USD District Office, 37479 Avenue 12 and the documents will be posted on the District’s website
AGENDA
5:00 PM A. OPEN SESSION 1. CALL TO ORDER by the President
2. ATTENDANCE ARRIVE LEAVE ABSENT Mark Toole, President Mike Kelly, Clerk Mona Diaz, Trustee Brian Freeman, Trustee Kathleen Crumpton, Trustee Andy Alvarado, Superintendent Jim Monreal, Chief Business Official B. PUBLIC COMMENT ON CLOSED SESSION ITEMS Persons wishing to address the governing board on any closed session item may do so at this time. A maximum of 10 minutes total is set aside for persons wishing to address the Board at this time. Speakers are requested to state their name and to address comments to the Board of Trustees. The Board is governed by the Brown Act and may briefly respond to public comments but take no action except on items scheduled on the agenda.
C. CLOSED SESSION The Board will adjourn to a conference room for closed session to discuss the following:
1. Personnel: Public Employee Appointment(s) (Government Code: 54957) Appointment: Paraprofessional(s)
2. Personnel: Public Employee Discipline/Dismissal/Release/Transfer (Government Code: 54957) 6:30 PM OPEN SESSION D. RECONVENE from Closed Session and report any action taken. E. PLEDGE OF ALLEGIANCE TO THE FLAG F. APPROVAL OF THE AGENDA G. BOARD/SUPERINTENDENT COMMENTS
Golden Valley USD Strategic Plan Goals: Instruction and AssessmentCommunicationSafetyFacilitiesFinances
* All times are approximate and subject to change.
H. PRESENTATIONS Recognition of 47th Place Carpet One Floor and Home Liberty High School Student Board Report Academic Progress Report
7:00 PM I. COMMUNICATIONS FROM THE PUBLIC A maximum of 30 minutes total is set aside for persons wishing to address the Board on any item not on the agenda. If you wish to address the Board on an agenda item, please do so when that item is called. A maximum of three (3) minutes may be allowed. Items requiring lengthy discussion may, at the Board’s discretion, be scheduled as a specific agenda item at future meetings. Speakers are requested to state their name and to address comments to the Board of Trustees. The Board is governed by the Brown Act and legally can only briefly respond to public comments but take no action except on items scheduled on the agenda.
7:30 PM J. ACTION ITEMS If you wish to address the Board on an Action item on the agenda, please do so when that item is called. A maximum of three (3) minutes may be allowed for each speaker. Speakers are requested to complete a form indicating the action item to be addressed and return it to District staff.
1. APPROVAL, Gift(s) to the Golden Valley Unified School District. [Monreal] Monetary gift to the LHS General ASB Account from Target - Take Charge of Education
2. APPROVAL, 2010/2011 Unaudited Actuals for Golden Valley USD. [Monreal] 3. APPROVAL, Resolution # 2011-03 Gann Limits and Projected 2011/2012 Gann Limits. [Monreal] 4. HOLD a Public Hearing and ADOPT Resolution #2011-02 Sufficiency or Insufficiency of Instructional Materials. [Alvarado] 5. APPROVAL, Solicitation of Solar Financing and installation proposals that achieve the District’s minimum savings objectives. [Monreal] 6. APPROVAL, purchase software and enter into an Agreement with Education Logistics, Inc. for Transportation Routing Software (Edulog EPTS Routing and Scheduling System). [Alvarado] 7. APPROVAL, Overnight Conference request, ACSA 2012 Superintendent’s Symposium, January 24-25, 2012, Monterey, CA. [Alvarado]
8:45 PM K. INFORMATIONAL ITEMS If you wish to address the Board on an Information item on the agenda, please do so when that item is called. A maximum of three (3) minutes may be allowed for each speaker. Speakers are requested to complete a form indicating the informational item to be addressed and return it to District staff.
1. CONSIDER/APPROVE, Classified growth position recommendation, 2 hour Health Clerk. [Alvarado] 2. CONSIDER/APPROVE, Classified growth position recommendation, 3.75 hour Library Media Technician. [Alvarado] 3. CONSIDER/APPROVE, Classified growth position recommendation, 6 hour Special Educational Paraprofessional. [Alvarado] 4. CONSIDER/APPROVE, Revised job description, Student Safety/Health Assistant. [Alvarado]
9:45 PM L. CONSENT AGENDA
ALL CONSENT AGENDA items are considered to be routine and are acted on by the Board of Trustees in one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event, the item(s) will be considered following the approval of the Consent Agenda. It is understood that the Superintendent recommends approval of all consent agenda items. Each item on the consent calendar approved by the Board of Trustees shall be deemed to have been considered in full and adopted as recommended. 1. APPROVAL, Minutes from Regular Board Meeting 9/6/11. [Alvarado] 2. APPROVAL, Liberty High School Booster Groups. [Alvarado]
* All times are approximate and subject to change.
3. APPROVAL, Foundation for Golden Valley Schools annual application renewal. [Alvarado] 4. APPROVAL, Resolution #2011-04 Declaring October Character Education Month. [Alvarado] 5. APPROVAL, SchoolAdvisors Proposal for Entitlements Services. [Monreal]
9:50 PM M. BOARD/SUPERINTENDENT’S COMMENTS/CONCERNS The purpose of this agenda item is to alert the public of future District business. N. ADVANCE PLANNING 1. Review and update Board 12-month calendar. ADJOURN TO CLOSED SESSION (If necessary, the Board will reconvene in closed session to continue discussion of the closed session agenda items listed above) RECONVENE and report action taken during Closed Session, if any. ADJOURNMENT
“A District of Excellence” Vision: Golden Valley Unified School District is committed to creating and maintaining an innovative learning community based in excellence. Mission: The mission of Golden Valley Unified School District is to provide our students the means to achieve to their highest potential within a caring, secure environment.
Posted: September 16, 2011
Meeting of September 20, 2011 FOR: INFORMATION
GOLDEN VALLEY UNIFIED SCHOOL DISTRICT
TO: MEMBERS OF THE BOARD OF TRUSTEES RECEIVE INFORMATION REGARDING DISTRICT EVENTS AND ACTIVITIES Included in the Board Binder is a listing of District activity dates. District Wide 9/27 State of the District Town Hall Meeting 10/4 Regular Board Meeting - Liberty High School 10/18 Regular Board Meeting - Liberty High School Sierra View Elementary 9/23 Grandparents Day 9/26-9/30 6th Graders to Calvin Crest 9/30 Family Fun Night 9/30 Kindergarten Circus 10/3-7 Parent Conferences 10/3-7 Minimum Days 10/3-7 Book Fair 10/14 Donuts with Dad 10/14 Spirit Rally 10/20 Parent Club Meeting 10/24-28 Red Ribbon Week 10/28 Spirit Rally 10/28 Coffee with Chris 10/28 Halloween Carnival Fundraiser – Great American Opportunities Sales. Feb. 23 – March 8, 2011. Webster Elementary 9/20 WPTC Meeting 9/26-9/30 6th Graders to Calvin Crest 10/3-7 Parent Conferences 10/3-7 Minimum Days 10/7 School Carnival 10/18 WPTC Meeting 10/24-28 Red Ribbon Week Ranchos Middle School Oct. African Acrobats 10/3 Minimum Day 10/3-7 Parent Conference Week 10/14 Food Fair Liberty High School 9/16 Salsa Contest 9/23 Back to School Rally 10/3 Minimum Day
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10/7 Movie Night 10/17-21 Homecoming Week 10/18 Homecoming Night Rally 10/31 Harvest Fest Fundraiser – LHS Girls Volleyball – beef jerky sales, Sept – October 2011. Fundraiser – ASB Yearbook/Journalism – advertisements in Hawk Talk 2011/2012 Fundraiser – ASB Yearbook/Journalism – student store sales 2011/2012 Fundraiser – Band/Choir ASB, Uncle Jerry’s T Catalog sales 9/12 - 10/1/2011 Fundraiser – Ballet Folklorico, Salsa contest entry fee, 9/16/2011 See below for sports schedules Football Friday 9/16 7:00PM vs. Mendota High School Friday 9/23 7:30PM @ Fowler High School Friday 9/30 7:00PM @ Mc Lane High School Friday 10/14 7:00PM vs. Yosemite High School Friday 10/21 7:00PM vs. Sierra High School Friday 10/28 7:00PM @ Washington Union High School Friday 11/4 7:00PM @ Kerman High School Friday 11/11 7:00PM vs. Chowchilla Union High School Friday 11/18 TBA vs. CIF Playoffs Friday 11/25 TBA vs. CIF Playoffs Friday 12/2 TBA vs. CIF Playoffs Friday 12/9 TBA vs. CIF Playoffs Cross Country Friday 9/16 2:45PM @ Sanger High School (Sanger Invite) Tuesday 9/20 3:00PM @ Firebaugh High School Friday 9/23 2:30PM @ Clovis West High School (Clovis West Invite) Friday 9/30 : @ Golden West High School (Golden West Invite) Saturday 10/1 9:30AM @ Madera High School Wednesday 10/5 2:00PM @ NSL Duals Meet Saturday 10/8 7:30AM @ Clovis High School (Clovis Invite) Friday 10/14 3:00PM @ Roosevelt High School (Roosevelt Invite) Saturday 10/22 TBA @ Mt. Sac Invitational Thursday 10/27 2:30PM @ Kingsburg Invite Wednesday 11/2 2:00PM @ NSL Championships Thursday 11/10 TBA vs. CIF Section Finals Friday 11/11 11:00AM vs. CIF Section Meet Girls Tennis Tuesday 9/20 3:00PM vs. Chowchilla Union High School Thursday 9/22 3:30PM @ Washington Union High School Tuesday 9/27 3:00PM vs. Kerman High School Thursday 9/29 3:00PM vs. Sierra High School Tuesday 10/4 3:00PM vs. Yosemite High School Thursday 10/6 3:00PM @ Chowchilla Union High School Tuesday 10/11 3:00PM vs. Washington Union High School Thursday 10/13 3:00PM @ Kerman High School Wednesday 10/19 8:30AM vs. NSL League Championships Tuesday 10/25 TBA vs. CIF Team Playoffs Thursday 10/27 TBA vs. CIF Team Playoffs Tuesday 11/1 TBA vs. CIF Team Playoffs
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Thursday 11/3 TBA vs. CIF Team Playoffs Girls Golf Wednesday 9/21 2:00PM @ Kerman High School (NSL Mini Tourney #3- Kerman) Tuesday 9/27 2:30PM vs. Sierra Pacific High School Wednesday 9/28 2:00PM @ Chowchilla Union High School (NSL Mini Tourney #4- Chowchilla) Tuesday 10/4 2:30PM @ Sierra Pacific High School Wednesday 10/5 2:00PM vs. Dos Palos High School (NSL Mini Tourney #5- Liberty) Wednesday 10/12 11:00AM vs. NSL Championships-Liberty Monday 10/24 12:00PM vs. CIF Teem Meet Monday 10/31 12:00PM vs. CIF Indiv Meet Girls Volleyball Tuesday 9/20 6:00PM @ Fowler High School Friday 9/23 2:00PM @ Madera South Tourney Saturday 9/24 9:00AM @ Madera South Tourney Tuesday 10/4 6:00PM @ Washington Union High School Thursday 10/6 6:00PM vs. Yosemite High School Tuesday 10/11 6:00PM @ Sierra High School Thursday 10/13 6:00PM vs. Kerman High School Tuesday 10/18 6:00PM vs. Chowchilla Union High School Thursday 10/20 6:00PM vs. Washington Union High School Tuesday 10/25 6:00PM @ Yosemite High School Thursday 10/27 6:00PM vs. Sierra High School Tuesday 11/1 6:00PM @ Kerman High School Thursday 11/3 6:00PM @ Chowchilla Union High School Tuesday 11/8 TBA vs. CIF Playoffs Thursday 11/10 TBA vs. CIF Playoffs Tuesday 11/15 TBA vs. CIF Playoffs Thursday 11/17 TBA vs. CIF Playoffs Thursday 11/17 TBA vs. CIF Playoffs
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Meeting of September 20, 2011 FOR: INFORMATION
GOLDEN VALLEY UNIFIED SCHOOL DISTRICT TO: MEMBERS OF THE BOARD OF TRUSTEES 2011 ACADEMIC PERFORMANCE INDEX (API) AND ADEQUATE YEARLY PROGRESS (AYP) REPORTS FOR GOLDEN VALLEY UNIFIED SCHOOL DISTRICT Included in the Board Binder are the 2011 Academic Performance Index (API) and Adequate Yearly Progress (AYP) reports for Golden Valley Unified School District Background: The Accountability Progress Reporting System reports both the state Academic Performance Index (API), and the federal Adequate Yearly Progress (AYP) and Program Improvement (PI). Current Considerations: Superintendent, Andy Alvarado, will be presenting an update to the Board on the Accountability Progress Report for Golden Valley Unified School District for August 2011. Fiscal Implications: None. Golden Valley Strategic Plan Instruction and Assessment Goal 1: To develop, provide and maintain a culture of achievement and personal character at all levels through the use of innovative and effective standards-based curriculum driven by frequent assessments Communication Goal: To effectively communicate within the global learning community SUBMITTED BY: Mr. Andy Alvarado,
Superintendent PREPARED BY: Mr. Andy Alvarado, Superintendent
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Meeting of September 20, 2011 FOR: ACTION
GOLDEN VALLEY UNIFIED SCHOOL DISTRICT
TO: MEMBERS OF THE BOARD OF TRUSTEES APPROVAL: GIFT(S) TO THE GOLDEN VALLEY UNIFIED SCHOOL DISTRICT The following donation(s) have been site approved. Background: The District is requesting Board approval for gifts received:
Current Considerations: These gifts and grants represent the continual generosity of the community and funds will be disbursed accordingly.
• Monetary gift to the LHS General ASB Account from Target - Take Charge of Education, $230.70.
Fiscal Implications: The donations will be used to help the programs outlined by the contributor. Golden Valley Strategic Plan Goal 5: Finances Goal1: To maintain and improve Golden Valley’s financial viability. Therefore it is: RECOMMENDED: That the Board approve Gift(s) to the Golden Valley Unified School District SUBMITTED BY: Mr. Andy Alvarado Superintendent PREPARED BY: Mr. Jim Monreal, Chief Business Official
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Meeting of September 20, 2011 FOR: ACTION
GOLDEN VALLEY UNIFIED SCHOOL DISTRICT
TO: MEMBERS OF THE BOARD OF TRUSTEES APPROVAL: THE 2010-11 UNAUDITED ACTUALS FOR GOLDEN VALLEY USD Background: Districts are required to submit Unaudited Actuals for the year to indicate the financial position of the school district for the close of the fiscal year. The report needs to be approved by the Board and submitted to Madera County Office of Education by September 15, 2011. Current Considerations: During the past three years, the State of California has changed funding to schools in California. The unaudited actuals have become an even more challenging process as categorical money has been flexed to the unrestricted pool and deferrals have been instituted as the state deals with cash flow issues. The District has worked diligently with the Madera County Office of Education to correct exceptions on state reporting in preparation for external auditors. This year, the Madera County Office of Education is also switching financial systems for the second time in five years. With the change in board meetings, MCOE has extended GVUSD’s approval to the regularly scheduled meeting on 09/20/11. District staff will continue to provide budget updates to the Board in preparation of the 1st Interim Budget Report in December 2011. Fiscal Implications: Based on the economic conditions within California the past year, Golden Valley became very conservative in expenditures over the last two years. Budgets have been significantly reduced due to current expected deficit in 2011-12 reaching 20%. Unaudited reporting shows that Golden Valley will be meeting the minimum recommended reserve requirement of 3%. The current unrestricted reserve is 20%. Golden Valley Strategic Plan Goal 1: Finances To maintain and improve Golden Valley Financial viability Goal 2: Finances To develop and utilize budgeting practices that engage the community and District Staff Objective: To develop, monitor, and update the District business plan in a readable, easily understood term to address eventual growth. SUBMITTED BY: Andrew Alvarado Superintendent PREPARED BY: Jim Monreal, Chief Business Official
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2010-11 Unaudited Actuals
September 20, 2011
Golden Valley Unified School District
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2010-11 2nd Interim
Beginning Balance: 2,351,642
Revenue projected: + 14,810,249
Expenses projected: - 14,992,337
_________________________________
Projected Ending Bal: 2,169,554
Reserve for Economic 2,140,278 14.27%
This carryforward projected to assist us in 2011-12, 2012-13 and 2013-14.
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2010-11 Unaudited Actuals
Beginning Balance: 2,351,642
Revenue: + 15,404,090
Expenses: - 14,394,568
_________________________________
Transfer Out - 353,176
Ending Bal: 3,007,988
Reserve for Economic 2,973,068 20% **
This carryforward projected to assist us in 2011-12, 2012-13 and 2013-14.
2,973,068/ 14,747,744 **
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Key Changes Income
Recognized Income from Refinance of Municipal Lease (COP) $365,000
Recognized Income from Mandated Cost $85,000
Received Medi-cal Reimb $8,300
Received MAA $80,600 vs Budget $75,000
Received Other State (Tier III) $680,000 vs Budget $479,000
Interest $75,000 vs Budget $35,000
PEP Grant $11,000
Contributions to Programs $1,617,990 vs Budget $1,707,428
Received State Fiscal Stabilization $129,791
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Key Changes Expenses
Strong Push District Wide to Minimize Expenses
Certificated Salaries
$6,639,000 vs Budget of $6,877,700 use SFSF and EJB $ to move expense from our general fund/one less administrator
Classified- $2,517,200 vs Budget of $2,565,900
Benefits- $3,052,850 vs Budget of $3,081,100
Supplies - $473,100 vs Budget of $689,100
Services - $1,550,790 vs Budget of $1,616,400
Reorganization of Staffing District Wide
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Conclusion
Attached scenarios for next three years
Approval on September 20, 2011
Subject to External Auditor
Success has been a cognizant effort from all GVUSD employees to minimize expenses especially with the state fiscal roller coaster.
Remain conservative pending triggers in January 2012.
Net Beginning Balance 9791-9795 3,007,988$ 2,119,186$ 1,258,284$
REVENUES
1) Revenue Limit Sources 8010-8099 Adjust at 1st Interim for decline from budget ADA $11,353,437 $11,650,908 $11,877,4892) Federal Revenues 8100-8299 $411,658 $418,391 $425,2593) Other State Revenues 8300-8599 $1,950,010 $1,967,930 $1,986,2084) Other Local Revenues 8600-8799 $506,860 $506,861 $506,8615) Total, Revenues $14,221,965 $14,544,090 $14,795,817EXPENDITURES
A) Transfers In 8910-8929 $250 x 1852.52 ($463,130) $505,000 Reductions needed
B) Transfers Out 7610-7629 $0 $0 $02) Other Sources/Uses
A) Sources 8930-8979 $0 $0 $03) Contributions 8980-8999 $0 $0 $04) Total, Other Financing Sources/Uses ($463,130) $505,000
NET INCREASE (DECREASE) IN FUND BALANCE ($886,302) ($858,402) ($825,406)ENDING FUND BALANCE $2,121,686 $1,260,784 $432,878
FUND BALANCE DESIGNATIONS 2,500$ 2,500$ 2,500$
RESERVE BALANCE 2,119,186$ 1,258,284$ 430,378$
PROJECTED RESERVE RELATIVE TO EXPENDITURES AND OUTGO 15.0% 8.2% 3.1%* indicates amount of current cuts needed for 3%
Total General Fund Comparison 2011/12 with Triggers
Current Assumptions 177 Day Certificated School Year 11/12Equal # of teachers in 2011-12 & 2012-13 as in 2010-11Projected Step and Column included Maintain current class sizes
ADA of 1852.52 x $250/ADA Flatline enrollment H/W Cap Flat
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Meeting of September 20, 2011 FOR: Action
GOLDEN VALLEY UNIFIED SCHOOL DISTRICT
TO: MEMBERS OF THE BOARD OF TRUSTEES ADOPT RESOLUTION #2011-03 FOR 2010-11 GANN LIMITS AND PROJECTED 2011-12 GANN LIMITS Included in the Board binder is a copy of the Gann Appropriation Limits Resolution. Background: Districts, in accordance with Proposition 4, commonly called the Gann Amendment, must establish a revised Limit for the 2010-11 fiscal year and a projected Gann limit for the 2011-12 fiscal year. Current Considerations: Golden Valley Unified School District as part of the Unaudited Actuals must attach the calculations and documentation of the limits for those years. The 2010-11 Unaudited Actuals report the Adjusted Appropriations Limit for 2010-11 is $15,010,805 and the Appropriations subject to the limit are $11,524,153, therefore the district is not exceeding the Gann Limit Appropriation. The projected Adjusted Appropriations Limit for 2011-12 is $15,512,215. Fiscal Implications: The complete packet for Golden Valley Unified School District is being submitted for action and approval at the September 20, 2011 Board Meeting. The report will be submitted by the deadline to Madera County Office of Education by the deadline for the fiscal year 2010-11. Golden Valley will be meeting the Gann Appropriation Limits. Golden Valley Strategic Plan Goal: To maintain and improve Golden Valley Financial viability Goal: To develop and utilize budgeting practices that engage the community and District Staff Objective: To develop a business plan that is readable, easily understood, and addresses the goals/objectives of the Strategic Plan Therefore it is: RECOMMENDED: That GVUSD adopt the
Resolution #2011-03 Adoption of 2010-11 and Projected 2011-12 Gann Limits
SUBMITTED BY: Andrew Alvarado Superintendent PREPARED BY: Jim Monreal, Chief Business Official
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RESOLUTION #2011-03 Adoption of 2010/11 and Projected 2011/12
Gann Appropriation Limits WHEREAS, in November of 1979, the California electorate did adopt Proposition
4, commonly called the Gann Amendment, which added Article XIII-B to the California Constitution; and,
WHEREAS, the provisions of that Article establish maximum appropriation
limitations, commonly called “Gann Limits,” for public agencies, including school districts; and,
WHEREAS, the Golden Valley Unified School District must establish a revised
Gann limit for the 2010/11 fiscal year and a projected Gann Limit for the 2011/12 fiscal year in accordance with the provisions of Article XIII-B and applicable statutory law;
NOW, THEREFORE, BE IT RESOLVED that this Board does provide public
notice that the attached calculations and documentation of the Gann limits for the 2010/11 and 2011/12 fiscal years are made in accord with applicable constitutional and statutory law;
AND BE IT FURTHER RESOLVED that the Golden Valley Unified School District
Board of Education does hereby declare that the appropriations in the Budget for the 2010/11and 2011/12 fiscal years do not exceed the limitations imposed by Proposition 4;
AND BE IT FURTHER RESOLVED that the Superintendent provides copies of
this resolution along with the appropriate attachments to interested citizens of this district.
ADOPTED by the Golden Valley Unified School District Board of Trustees at its regular meeting on September 20, 2011.
AYES: ____ NAYS: ____ ABSENT: ____ ABSTAIN: ____
Michael J. Kelly, Board Clerk
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Meeting of September 20, 2011 FOR: ACTION
GOLDEN VALLEY UNIFIED SCHOOL DISTRICT TO: MEMBERS OF THE BOARD OF TRUSTEES HOLD A PUBLIC HEARING AND ADOPT RESOLUTION #2011-02 REGARDING SUFFICIENCY OR INSUFFICIENCY OF INSTRUCTIONAL MATERIALS Attached is a resolution entitled “Resolution #2011-02 Regarding Sufficiency or Insufficiency of Instructional Materials. Background: Each year, before or around the eighth week of school, each Governing Board in the State of California must hold a public hearing about the sufficiency or insufficiency of textbooks and other instructional materials, as a part of the resolution of the Williams lawsuit against the State of California. Current Considerations: Superintendent, Andy Alvarado, will be presenting this resolution for your approval. The resolution states that Golden Valley Unified School District has sufficient textbooks and instructional materials to satisfy the legal criteria. Fiscal Implications: None. Golden Valley Strategic Plan Instruction and Assessment Goal 1: To develop, provide and maintain a culture of achievement and personal character at all levels through the use of innovative and effective standards-based curriculum driven by frequent assessments Therefore it is: RECOMMENDED: That the Board Hold a Public
Hearing and Adopt Resolution #2011-02 Regarding Sufficiency or Insufficiency of Instructional Materials
SUBMITTED BY: Mr. Andrew G. Alvarado Superintendent PREPARED BY: Mr. Andrew G. Alvarado, Superintendent
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#2011-02 RESOLUTION REGARDING SUFFICIENCY OR INSUFFICIENCY OF INSTRUCTIONAL MATERIALS: Whereas, the governing board of Golden Valley Unified School District, in order to comply with the requirements of Education Code Section 60119 held a public hearing on September 6, 2011, at 6 o’clock, which is on or before the
eighth week of school and which did not take place during or immediately following school hours, and; Whereas, the governing board provided at least 10 days notice of the public hearing posted in at least three public places within the district that stated the time, place, and purpose of the hearing, and; Whereas, the governing board encouraged participation by parents, teachers, members of the community, and bargaining unit leaders in the public hearing, and; FOR A FINDING OF SUFFICIENT INSTRUCTIONAL MATERIALS: Whereas, information provided at the public hearing and to the governing board at the public meeting detailed the extent to which textbooks and instructional materials were provided to all students, including English learners, in the Golden Valley Unified School District, and; Whereas, the definition of “sufficient textbooks or instructional materials” means that each pupil, including English learners, has a textbook or instructional materials, or both, to use in class and to take home, and; Whereas between 2008-09 through the 2014-15 fiscal years, the definition of “sufficient textbooks or instructional materials” also means that all students who are enrolled in the same course within the Golden Valley Unified School District, have standards-aligned textbooks or instructional materials from the same adoption cycle, and; Whereas, sufficient textbooks and instructional materials were provided to each student, including English learners that are aligned to the academic content standards and consistent with the cycles and content of the curriculum frameworks in the following subjects:
Social Science:
School Textbooks/Materials Copyright Date Webster Houghton Mifflin:
Houghton Mifflin History-Social Science 2007
Sierra View Houghton Mifflin: Houghton Mifflin History-Social Science
2007
Ranchos Middle School Holt McDougal World History – Medieval to Early Modern Times United States History: Independence to 1914
2006 2006
Liberty High School Holt McDougal: World Geography Today Modern World History, Patterns of Interaction The Americans: Reconstru. To the 21st Century The American Pageant Macmillan A History of Western Society (AP) Glencoe: Economics, Today and Tomorrow
2003 2003 2003 2002 2006 2003
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US Government, Democracy in Action Pearson: Government in America: People, Politics & Policy
2003 2006
Independence Continuation High School
Holt McDougal: World Geography Holt McDougal: Modern World History, Patterns of Interaction World History The Americans The American Reconstruction Glencoe: US Government, Democracy in Action Economics, Today and Tomorrow Pearson AGS Globe: United States Government World History History of Our Nation: 1865 to the Present
2003 2003 2001 2003 2003 2003 2003 2007 2003
Lincoln Community Day School
Holt McDougal: Holt California Social Studies: World History – Medieval to Early Modern Times World Geography Today Holt McDougal The Americans Pearson AGS Globe: United States Government World History History of Our Nation: 1865 to the Present
2006 2000 2005 2007 2003
Valley Teen Community Day School
Houghton Mifflin: Across the Centuries Holt McDougal: Holt California Social Studies: World History – Medieval to Early Modern Times World Geography Modern World History Pearson AGS Globe: United States Government World History History of Our Nation: 1865 to the Present
1999 2006 2003 2004 2007 2003
Science -
School Textbooks/Materials Copyright Date Webster Houghton Mifflin California Science – Grades K-6 2007 Sierra View Houghton Mifflin California Science – Grades K-6 2007 Ranchos Middle School Pearson
Focus on Life Science Focus on Physical Science
2008 2008
Liberty High School Holt McDougal: Earth Science Pearson: Biology Campbell, Reece, Biology 7th Edition, AP Introduction to Horticulture Developing Leadership & Communication Skills Ag Glencoe: Chemistry Matter and Change Physics Principles and Problems Cengage: Intro. To Veterinary Science
2003 2002 2005 2009 2004 2002 2002 2009
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The Science of Agriculture: A Biological Approach Art of Floral Design McGraw-Hill Higher Education Human Anatomy
2007 2000 2008
Independence Continuation High School
McDougall-Littell: Earth Science Pearson: Biology Glencoe: Chemistry Matter and Change Physics Principles and Problems Globe Fearon, Pearson Learning Group: Concepts and Challenges Life Science Concepts and Challenges Earth Science Pearson AGS Globe: Biology: Cycles of Life
2003 2002 2002 2002 2003 2003 2006
Lincoln Community Day School
Pearson: Focus on Life Science Focus on Physical Science Biology Holt McDougal: Earth Science Globe Fearon, Pearson Learning Group: Concepts and Challenges Life Science Concepts and Challenges Earth Science Pearson AGS Globe: Biology: Cycles of Life
2001 2001 2002 2003 2003 2003 2006
Valley Teen Ranch Community Day School
Holt McDougal: Earth Science Prentice-Hall: Focus on Life Science Pearson: Biology McGraw Hill: Physics: Principles and Problems Chemistry: Matter and Change Globe Fearon, Pearson Learning Group: Concepts and Challenges Life Science Concepts and Challenges Earth Science Pearson AGS Globe: Biology: Cycles of Life
2003 2001 2002 2002 2002 2003 2003 2006
Mathematics:
School Textbooks/Materials Copyright Date Webster & Sierra View Houghton-Mifflin Harcourt HSP Math 2009 Ranchos Middle School Holt McDougal
Geometry: Applying, Reasoning, Measuring Holt California Pre-Algebra (Course 2) Holt California Algebra I
2001 2008 2008
Liberty High School Holt McDougal Holt California Algebra I Holt California Pre-Algebra (Course 2) Geometry - Applying, Reasoning, Measuring Algebra 2, Applications, Equations, Graphs Precalculus – California Edition Calculus of a Single Variable Understandable Statistics Cengage:
2008 2008 2001 2001 2004 2002 2006
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Business Math 2006 Independence Continuation High School
Holt McDougal Mathematics, Concepts and Skills Geometry Holt California Algebra Readiness Holt California Pre-Algebra (Course 2) Holt California Algebra I
2001 2001 2008 2008 2008
Lincoln Community Day School
Holt McDougal: Holt California Algebra Readiness Holt California Pre-Algebra (Course 2) Holt California Algebra I Mathematics: Concepts and Skills AGS: Consumers’ Mathematics SRA: Math Explorations and Applications
2008 2008 2008 2001 2001 2001
Valley Teen Community Day School
Holt McDougal: Holt California Algebra Readiness Holt California Pre-Algebra (Course 2) Holt California Algebra I Mathematics Concepts and Skills Geometry Algebra 2
2008 2008 2008 2001 2001 2001
English/language arts, including the English language development component of an
adopted program – School Textbooks/Materials Copyright Date
Webster, Sierra View Houghton-Mifflin Harcourt California Reading 2003 Ranchos Middle School Pearson 7-8
Liberty High School Pearson Grades 9-12 Timeless Voices, Timeless Themes (Gold) Timeless Voices, Timeless Themes (Platinum) Timeless Voices, Timeless Themes- The American Experience Timeless Voices, Timeless Themes – World Masterpieces Bedford/St Martin’s The Compact Reader National Geographic School Publishing HighPoint Level A, B & C HighPoint: The Basics Norton Anthology Volumes 1 & 2
2002 2002 2002 2004 2003 2006
Independence Continuation High School
Pearson Grades 9-12 Timeless Voices, Timeless Themes (Gold) Timeless Voices, Timeless Themes (Platinum) Timeless Voices, Timeless Themes- The American Experience Timeless Voices, Timeless Themes – World Masterpieces Pearson AGS Globe: World Literature American Literature Career Planning
Golden Valley Unified School District Resolution Page 5 of 5
Timeless Voices, Timeless Themes (Platinum) Timeless Voices, Timeless Themes- The American Experience Timeless Voices, Timeless Themes – World Masterpieces Pearson AGS Globe: World Literature American Literature Career Planning
2002 2002 2004
Valley Teen Community Day School
Holt McDougal: Literature and Language Arts 1 Literature and Language Arts 2 Pearson AGS Globe: World Literature American Literature Career Planning
2003 2003
Whereas, sufficient textbooks or instructional materials were provided to each pupil enrolled in foreign language or health classes, and; Ranchos Middle School Holt McDougal:
En Espanol 1 En Espanol 1A
2000 2004
Liberty High School Holt McDougal: En español 1 En español 2 En español 3 Auf Deutsch! Scott Foresman: Drive Right Glencoe: Health, A Guide to Wellness
2000 2004 2004 2001 2000 2003
Independence Continuation High School
Scott Foresman: Drive Right Glencoe: Health, A Guide to Wellness
2000 2001
Whereas, laboratory science equipment was available for science laboratory classes offered in grades 9-12, inclusive; Liberty High School Required equipment and materials are available for Earth Science, Biology,
Chemistry, and Physics. Therefore, it is resolved that for the 2011-2012 school year, the Golden Valley Unified School District has provided each pupil with sufficient textbooks and instructional materials aligned to the academic content standards and consistent with the cycles and content of the curriculum frameworks.
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Meeting of September 20, 2011
For: APPROVAL
GOLDEN VALLEY UNIFIED SCHOOL DISTRICT TO: MEMBERS OF THE BOARD OF TRUSTEES APPROVAL: SOLICITATION OF SOLAR FINANCING AND INSTALLATION PROPOSALS THAT ACHIEVE THE DISTRICT’S MINIMUM SAVINGS OBJECTIVES Background: District Staff, in consultation with TerraVerde Renewable Partners (TerraVerde), have completed a review of the opportunity to generate savings through the installation of solar photovoltaic facilities at seven District meters, including recommended locations for solar facilities (see Attached: GVUSD Array Layouts). Considerations: For the District to take the next step in exploring the opportunity to generate cost savings through the implementation of solar, Staff recommends that the Board authorize TerraVerde to launch a Request For Proposal (“RFP”) process to solicit design-build solar installation proposals per specifications developed by TerraVerde in consultation with Staff, and, that TerraVerde solicit financing proposals for such solar installations. In order to solicit the best value proposals, Staff also recommends that the Board adopt the following minimum net projected electricity cost savings objectives that such installation and financing proposals must achieve in order for the Board to grant final approval of installation and financing contracts (see attached GVUSD Solar Pro Forma).
Year 1 Savings of at least $49,387
Years 1-5 Cost Avoidance of $377,427
Years 1-25 Cost Avoidance of $2,445,841 Fiscal Implications: None
Golden Valley Strategic Plan Facilities Goal: To provide safe, secure, and appropriate facilities to support Golden Valley Unified School District educational goals. Finances Goal: Sustain and maintain fiscal viability for current year and the next two years
Therefore it is: RECOMMENDED: That the Board approve the
solicitation of proposals for solar installation and financing that meet the aforementioned minimum projected cost savings. SUBMITTED BY: Mr. Andy Alvarado,
Superintendent PREPARED BY: Mr. Jim Monreal, Chief Business Official
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TerraVerde Renewable Partners
September 20, 2011
Golden Valley Unified School DistrictSolar Project Action Item
ACTION - 5
Presenter
Charlie Monk
Executive Vice-President, Development & Finance
Project underwriting; energy usage evaluation
Arrange and execute financing
Formerly, Senior Manager of Structured Finance at FRV (utility scale solar developer)
Development & Finance Track Record: 20.4 MWs, 14 projects in operation, $166M in project costs
2
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3
Tonight’s Board Agenda
Review Proposed Project Scope and Final Solar Array Locations
Review Savings Summary
Review Implementation Schedule
Approve: Solicitation of Solar Financing and Installation Proposals that Achieve the District’s Minimum Savings Objectives
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TerraVerde’s Role
Full-Service Energy Advisor• Not a “vendor”; we are your partner and energy savings expert
• Guiding Principles:
– Independence, objectivity, transparency, and education
– Through education, GVUSD becomes an informed consumer
• “Managed Competition Model” vs. Sole-Source Vendor Model
– Create a level platform for vendors to compete
– Welcome (and demystify) alternative energy savings approaches
Our Various Roles Include:• Project “Architect”
– Energy analysis, underwriting, scoping, preliminary design
– Savings maximization is our #1 strategy
• Project Manager from start to finish (competitive bid process)
• Long-Term Servicer (operations & maintenance)
4
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5
Project Scope
MeterCode
Campus NameFacility Size(kWp, est.)
ProductionTarget (kWh)
SavingsPer kWh
1 Liberty High School (1 of 2) 283 418,417 0.232$ 2 Liberty High School (2 of 2) 297 440,031 0.206$ 3 Sierra View Elementary School 82 120,836 0.219$ 4 Sierra View Pump 72 105,914 0.200$ 5 Webster Elementary School 213 303,960 0.211$ 6 Ranchos Middle School 198 294,302 0.200$ 7 District Office 29 41,655 0.204$
Totals 1,174 1,725,114 0.213$
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Example Carports
6
Petaluma City Schools
ACTION - 5
Example Ground Mounts and Cypress Hedges
7
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8
Solar Array Locations:Lowest Cost vs. Board Preference
MeterCode
Campus NameLowest Cost
OptionBoard Preferred
OptionCost
DifferenceLowest Cost
OptionBoard Preferred
OptionReduction in
25‐year Savings
1 Liberty High School (1 of 2) $1,341,612 $1,461,919 $120,307 $2,163,646 $1,934,611 ($229,035)2 Liberty High School (2 of 2) $1,406,641 $1,526,276 $119,635 $1,747,848 $1,520,445 ($227,403)3 Sierra View Elementary School $402,387 $474,535 $72,148 $527,304 $391,730 ($135,574)4 Sierra View Pump $352,695 $415,933 $63,239 $366,172 $247,340 ($118,832)5 Webster Elementary School $1,215,700 $1,215,700 $0 $814,433 $814,433 $06 Ranchos Middle School $960,358 $1,136,787 $176,428 $1,053,681 $722,620 ($331,061)7 District Office $198,757 $198,757 $0 $38,097 $38,097 $0
Yes, even after considering the following unlikely risk factors, your solar project yields a significant amount of savings over 25-years ($2.4 million).
Meter Number 1007185433Annual Production 440,031 kWh
Arrays 1 & 2
Arrays 1
Cost Difference25yr Savings Impact
Target Capacity 308 kWp
Board Preferred Option
Projected Cost
Lowest Cost Option
Projected Cost
12
Liberty High School (2 of 2)
12220 Road 36, Madera, CA 93638
Golden Valley USD
Ground Mount
ARRAY NOTES
Shade Structure
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890,468$
755,081$
135,387$ ($254,406)
Target Capacity 74 kWp
1
Board Preferred Option
Projected Cost
Lowest Cost Option
Cost Difference25yr Savings Impact
SITE INFORMATION
Meter Code 3
Meter Number 2561T6Annual Production 120,836 kWh
Meter Code
Arrays 1 & 2
Arrays
Projected Cost
Target Capacity 85 kWp
Meter Number 32P029Annual Production 105,914 kWh
4
12
Golden Valley USD
Sierra View (Pump)
Shade Structure
Sierra View Elementary School
16436 Paula Rd., Madera, CA 93636
Ground Mount
ARRAY NOTES
ACTION - 5
1,215,700$
SITE INFORMATION
Meter Code
Meter Number 1003174701Annual Production 303,960 kWh
5
Arrays 1 ,2, & 3
Target Capacity 213 kWp
Board Preferred Option
Projected Cost
1
23
Shade StructureGround Mount
Shade Structure
Webster Elementary School
36477 Ruth Ave., Madera, CA 93636
Golden Valley USD
ARRAY NOTES
ACTION - 5
1,136,787$
960,358$
176,428$ ($331,061)
SITE INFORMATION
Meter Code 6
Meter Number 1003743935
Cost Difference25yr Savings Impact
Annual Production
Arrays 1
Arrays 1 & 2
294,302 kWh
Projected Cost
Target Capacity 206 kWp
Board Preferred Option
Projected Cost
Lowest Cost Option
12
Ranchos Middle School
Golden Valley USD
12455 Road 35 1/2, Madera, CA 93636
Ground MountShade Structure
ARRAY NOTES
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198,757$
SITE INFORMATION
Meter Code 7
Meter Number 1005521598Annual Production 41,655 kWh
Arrays 1
Target Capacity 29 kWp
Board Preferred Option
Projected Cost
1
District Office
Golden Valley USD
37479 Avenue 12, Madera, CA 93638
Shade StructureARRAY NOTES
ACTION - 5
Meeting of September 20, 2011 For: ACTION
GOLDEN VALLEY UNIFIED SCHOOL DISTRICT
TO: MEMBERS OF THE BOARD OF TRUSTEES ACTION: PURCHASE SOFTWARE AND ENTER INTO AGREEMENT WITH EDUCATION LOGISTICS, INC. FOR TRANSPORTATION/ROUTING SOFTWARE (EDULOG EPTS ROUTING AND SCHEDULING SYSTEM) (ASP) Background: Golden Valley USD Transportation Department is currently scheduling and routing busses for home to school transportation manually (without the aid of computer driven software) and has been doing so since the department was created. The Transportation Department has utilized route maps and charts acquired from Clovis Unified in conjunction with basic computer programs such as Excel, Word, Google Map, etc to be as efficient as possible. Current Considerations: The purchase of a comprehensive software program would provide assistance with routing, record-keeping, mapping, student database, reports, and more. Edulog ePTS Routing and Scheduling System provides a comprehensive routing system that would support the needs of the transportation department to more efficiently operate home to school transportation district wide. The Edulog EPTS Routing and Scheduling System interfaces with Aeries, out student information system. Fiscal Implications: District staff has been working with Education Logistics, Inc. to ensure a fiscally prudent contract. The initial cost for program and start-up is $3,495.00. Golden Valley will utilize the Platinum Level of service during months 1-6 of service as the needs will be higher in the beginning. Education Logistics will allow the District to pay the lower Silver Level during months 7-12. Golden Valley will maintain the lower Silver Level for subsequent years. Continuing monthly service; Platinum Level $400.00/mo. for 6 mo. = $2,400.00
Silver Level $125.00/mo. for 6 mo. = $750.00 Estimated first year cost $6,645.00 subsequent annual cost $1,500.00 per year. Golden Valley Strategic Plan Goal: Facilities To provide safe, secure, and appropriate facilities to support Golden Valley Unified School District educational goals. Objective: To continue to have the Director of Facilities make written reports or oral reports to inform of the
progress of projects and completion dates. Therefore it is: RECOMMENDED: That the Board approve
to purchase software and enter into an Agreement with Education Logistics, Inc. for transportation/routing software (Edulog EPTS Routing and Scheduling System) (ASP)Gift(s) to the Golden Valley Unified School District
SUBMITTED BY: Mr. Andy Alvarado Superintendent PREPARED BY: Jim Monreal, Chief Business Official
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ACTION - 6
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Meeting of September 20, 2011 FOR: ACTION
GOLDEN VALLEY UNIFIED SCHOOL DISTRICT TO: MEMBERS OF THE BOARD OF TRUSTEES APPROVAL: SUPERINTENDENT OVERNIGHT CONFERENCE REQUEST Background: The ACSA Superintendents Symposium is an annual conference that has traditionally been attended by the Superintendent. The Conference will be held from January 25-27, 2012 in Monterey, California. Current Considerations: Sessions include up to date information about the following:
Fiscal Leadership Strategic Board Relations Instructional Leadership for 21st Century Learning Political Awareness and Advocacy Cultivating Relationships for Effective Leadership
Fiscal Implications: The total cost of attending the conference, including registration, travel, lodging, and meals will be $1,375.00. This will be funded through the Board/Superintendent travel and conference budget. Golden Valley Strategic Plan: Vision: Golden Valley Unified School District is committed to creating and maintaining an innovative learning community based in excellence. Therefore it is: RECOMMENDED: That the Board approve 2012 Superintendent’s Symposium SUBMITTED BY: Mr. Andy Alvarado Superintendent PREPARED BY: Mr. Andy Alvarado, Superintendent
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ACTION - 7
ACTION - 7
Meeting of September 20, 2011 For: APPROVAL
GOLDEN VALLEY UNIFIED SCHOOL DISTRICT TO: MEMBERS OF THE BOARD OF TRUSTEES CONSIDER/APPROVAL: CLASSIFIED GROWTH POSITION RECOMMENDATION, 2 HOUR HEALTH CLERK Background: The 6 hour Health Clerk position at Liberty High School was reduced for the 2008-2009 school year to help offset reductions to Golden Valley USD from the State of California. Currently the Health Clerk at Webster Elementary is traveling to Liberty High School two days per week for 2 hours per day. Current Considerations: The Liberty High School office staff is filling in for the Health Clerk duties during the school day when the Webster Health Clerk is not at the high school. The Liberty High School Administration is requesting a 2 hour Health Clerk to offset the need during the lunch hour between 11:00 a.m. and 1:00 p.m. Currently there is an employee that was laid off in the LHS Health Clerk position that will be offered the position. The Superintendent has meet with CSEA and they are in agreement with the 2 hour growth position of Health Clerk at Liberty High School. Fiscal Implications: The impact to the general fund is approximately $ 5,485.00. Golden Valley Strategic Plan Goal: Facilities To provide safe, secure, and appropriate facilities to support Golden Valley Unified School District educational goals. Objective: To continue to have the Director of Facilities make written reports or oral reports to inform of the
progress of projects and completion dates.
SUBMITTED BY: Mr. Andy Alvarado Superintendent PREPARED BY: Mr. Andy Alvarado, Superintendent
INFORMATIONAL - 1
Meeting of September 20, 2011 For: APPROVAL
GOLDEN VALLEY UNIFIED SCHOOL DISTRICT TO: MEMBERS OF THE BOARD OF TRUSTEES CONSIDER/APPROVAL: CLASSIFIED GROWTH POSITION RECOMMENDATION, 3.75 HOUR LIBRARY MEDIA TECHNICIAN Background: Ranchos Middle School opened in August of 2009, at that time a Library Media Technician was not hired due to the budget reductions facing the District. Currently the Library Media Technicians at both Webster Elementary and Sierra View Elementary travel to Ranchos Middle School one to two days per week to allow students access to the library. Current Considerations: The Superintendent is recommending a growth position of a 3.75 hour Library Media Technician to reduce the impact on the Library Media Specialist and the current technicians. The Superintendent has meet with CSEA and they are in agreement with the 3.75 hour growth position of Library Media Technician Fiscal Implications: The impact to the general fund is approximately $ 10,284.00. Golden Valley Strategic Plan Goal: Facilities To provide safe, secure, and appropriate facilities to support Golden Valley Unified School District educational goals. Objective: To continue to have the Director of Facilities make written reports or oral reports to inform of the
progress of projects and completion dates.
SUBMITTED BY: Mr. Andy Alvarado Superintendent PREPARED BY: Mr. Andy Alvarado, Superintendent
INFORMATIONAL - 2
Meeting of September 20, 2011 For: CONSIDER/APPROVE
GOLDEN VALLEY UNIFIED SCHOOL DISTRICT
TO: MEMBERS OF THE BOARD OF TRUSTEES CONSIDER/APPROVE: GROWTH POSITION OF A 6 HOUR SPECIAL EDUCATION PARAPROFESSIONAL Background: The Special Education Department has made a request to add a six hour paraprofessional to the SDC program at Webster Elementary School. This position will support students in the Special Education setting as well as provide a means for the District to comply with the legal requirement of student IEP’s. Current Considerations: Currently one paraprofessional is assigned to the SDC classroom, but student enrollment and severity of student disabilities has increased, necessitating additional support in order to meet goals and objectives in IEP’s. Fiscal Implications: The additional cost of a 6 hour paraprofessional is approximately $22,200.00. Golden Valley Strategic Plan Goal: Facilities To provide safe, secure, and appropriate facilities to support Golden Valley Unified School District educational goals. Objective: To continue to have the Director of Facilities make written reports or oral reports to inform of the
progress of projects and completion dates. Therefore it is: RECOMMENDED: That the Board consider for
approval the growth position of a 6 hour Special Education Paraprofessional
SUBMITTED BY: Mr. Andy Alvarado Superintendent PREPARED BY: Mr. Andy Alvarado, Superintendent
INSTRUCTIONAL - 3
Meeting of September 20, 2011 FOR: CONSIDER/APPROVE
GOLDEN VALLEY UNIFIED SCHOOL DISTRICT TO: MEMBERS OF THE BOARD OF TRUSTEES CONSIDER/APPROVAL: REVISED JOB DESCRIPTION STUDENT SAFETY/HEALTH ASSISTANT
Background: When Golden Valley Unified School District was first established, job descriptions were put into place. Since then the district has grown and positions have evolved into greater responsibilities. The job description of Student Safety Assistant is being revised to include the additional duties in the health office. Current Considerations: The revised job description for Student Safety/Health Assistant includes some of the duties and responsibilities of Health Clerk. The current Student Safety Assistant is assisting in the high school health office when needed and the addition of these duties to the job description accurately reflects the duties and responsibilities of this position. The Superintendent has met with CSEA and the current Student Safety Assistant and they are in agreement of the revised job description. Fiscal Implications: None.
.
SUBMITTED BY: Mr. Andy Alvarado Superintendent PREPARED BY: Mr. Andy Alvarado, Superintendent
INFORMATIONAL - 4
Position Description
STUDENT SAFETY/HEALTH ASSISTANT
DEFINITION: Under the direction of the high school principal, assist with the daily and special events safety of the high school campus; patrol and monitor the campus to maintain order and safety; assure student compliance with school and District policies and regulations. ESSENTIAL DUTIES AND RESPONSIBILITIES: Enforces school and District rules, policies, and regulations for the safety and security of students,
staff and property according to established procedures; Monitors assigned areas to assist students and to resolve minor problems Insures the safety of the students; may administer first aid or monitor injured students until health
care staff are available; Directs movement of students in an orderly manner; Assists students in developing and observing acceptable rules of conduct; Reports inappropriate student behavior and prepares incident reports; Prevents illegal parking and loitering on school grounds and improper driving practices; Maintains records as assigned; Assists in maintaining order among students on school grounds during breaks and lunch periods
and in the cafeteria; Makes home visits to check on attendance/truancy challenges; Assists with the daily and special events safety of an assigned site; patrol and monitor campus
lunch areas, hallways, walkways, rest rooms, and parking areas; maintains order for the safety of campus; and
Maintains positive relationships with the community; responds to neighborhood individuals or businesses calling to report problems.
Use all appropriate office machinery including copy machine and computer. Work with students, parents, social service agencies, and staff to provide and elicit information
and support including emergency response. Maintain records as needed for program management and legal compliance including but not
limited to: folder and health records. Use communication and security system with proper etiquette and confidentiality, complete
telephone messages accurately. QUALIFICATIONS: Knowledge and skills of:
interests, attitudes, and emotional development of adolescents; skills needed to maintain positive relationships with students and adults; interpersonal skills of tact, patience, and courtesy; health and safety regulations; policies, rules, and regulations concerning campus control and appropriate student behavior; crowd control procedures and the detection and identification of drugs and improper
substances;
INFORMATIONAL - 4
Student Safety Assistant 2 of 2
safe campus supervision methods and procedures; and report-preparation and record-keeping techniques. Fulfill responsibilities for health services as assigned. Basic principles of first aid and emergency response. Basic office, phone and social etiquette. General principles of office organization: filing record keeping.
Ability to:
patrol and monitor an assigned campus to maintain order and safety at an assigned school site; enforce campus rules and regulations; assure student compliance with school and District policies and regulations; learn, interpret, apply and explain rules, policies, regulations, and procedures; perform duties with patience, tact, and good judgement within established guidelines; establish and maintain cooperative and effective working relationships with others; observe situations and accurately determine an effective course of action; perform evening and weekend student supervision services as needed; understand and carry out oral and written directions; understand and maintain cooperative working relationships; and present a positive image of Golden Valley Unified School District.
Education and Experience: Any combination equivalent to: graduation from high school and one year of experience working effectively with school-age students in structured or unstructured situations
Licenses and Certificates: Valid California Driver’s license; valid CPR and first aid card.
WORKING CONDITIONS:
Environment: Indoor and outdoor work environment; seasonal heat and cold or adverse weather conditions
Physical Abilities: Walking or standing for extended periods of time; hearing and speaking to exchange information; manual dexterity of hands and fingers to prepare reports; running to situations; seeing to monitor student activities; ability to intervene in escalating situations and discernment of when to seek additional support.
Hazards: Exposure to verbal abuse and harassment, potential physical hazards involved in intervening in antisocial, illegal, and violent behavior, possible intervention in fights and confrontations.
REPORTS TO: High School Principal FLSA: Non-exempt BOARD APPROVAL: 9/13/05
CLASSIFICATION: Classified WORK YEAR: 181 days plus summer school SALARY: Range 39 FUNDING: Carl Washington Safety Funds and/or unrestricted resources
INFORMATIONAL - 4
* All times are approximate and subject to change.
GOLDEN VALLEY UNIFIED SCHOOL DISTRICT BOARD OF TRUSTEES
REGULAR MEETING www.gvusd.k12.ca.us
Liberty High School · 12220 Road 36, Madera CA TUESDAY, SEPTEMBER 6, 2011
Any individual with a disability who requires reasonable accommodation to attend or participate in a meeting may request assistance by contacting the GVUSD office, 37479 Avenue 12, Madera, CA 93636; Telephone: (559) 645-7500. Any writings or documents that are public records and are provided to a majority of the governing board regarding an open session item on this agenda will be made available for public inspection at the time they are distributed to a majority of the governing board at the following locations: Madera Ranchos Library, 37167 Avenue 12, Ste#4C; Madera Ranchos Chamber of Commerce, 37167 Avenue 12, Ste#5B; the Golden Valley USD District Office, 37479 Avenue 12 and the documents will be posted on the District’s website
MINUTES
5:00 PM A. OPEN SESSION 1. CALL TO ORDER by the President
2. ATTENDANCE ARRIVE LEAVE ABSENT Mark Toole, President X Mike Kelly, Clerk 5:20 Mona Diaz, Trustee X Brian Freeman, Trustee X Kathleen Crumpton, Trustee X Andy Alvarado, Superintendent X Jim Monreal, Chief Business Official X B. PUBLIC COMMENT ON CLOSED SESSION ITEMS There were no public comments. C. CLOSED SESSION The Board adjourned to a conference room for closed session to discuss the following:
1. Personnel: Public Employee Appointment(s) (Government Code: 54957) Special Education Paraprofessional
2. Personnel: Public Employee Discipline/Dismissal/Release/Transfer (Government Code: 54957) 6:30 PM OPEN SESSION D. The Board RECONVENED from Closed Session at 6:50 p.m. and reported the following action taken:
Appointment, Tanya Rosa, Special Education Paraprofessional E. PLEDGE OF ALLEGIANCE TO THE FLAG F. APPROVAL OF THE AGENDA The Board moved to approve the agenda. (Diaz/Crumpton) Ayes: 5 Nays: 0 G. BOARD/SUPERINTENDENT COMMENTS
The Board announced LHS FFA student, Faith Quandt’s success at the Madera Fair. Mr. Alvarado noted he rode on the school bus on 9/6/2011 for the first day of implementing the revised bus route. He also noted the transportation department does an outstanding job.
Golden Valley USD Strategic Plan Goals: Instruction and AssessmentCommunicationSafetyFacilitiesFinances
CONSENT AGENDA - 1
* All times are approximate and subject to change.
H. PRESENTATIONS
Liberty High School Student Board Report The Liberty High School student representative was not in attendance.
I. COMMUNICATIONS FROM THE PUBLIC
CSEA President, Sylvia Diaz invited the Board to a potluck breakfast at the District Office on September 23, 2011 at 8:30 a.m.
J. ACTION ITEMS 1. APPROVAL, Gift(s) to the Golden Valley Unified School District. [Monreal]
Starbucks Gift Cards donation to the Golden Valley Unified School District All-staff In-service on August 16, 2011 from Harris Construction Company, Inc.
Polo shirt gift to the Golden Valley Unified School District All-staff In-service on August 16, 2011 from E3 Inspection Services.
Monetary gift to RMS General ASB from the PG&E Corporation Campaign for the Community. Carpet gift to Sierra View Elementary from 47th Place Carpet One Floor and Home. Monetary gift to LHS from the PG&E Corporation Campaign for the Community to the Girls Tennis,
General and Library ASB. The Board requested District staff invited 47thPlace Carpet One Floor and Home to a future meeting for recognition. The Board moved to approve the gifts to the District as presented. (Diaz/Kelly) Ayes: 5 Nays: 0 2. APPROVAL, new and revised Board Polices. [Alvarado]
New BP 1114 Social Media Use New BP 5141.3 Health Examinations Revised BP 6162.52 High School Exit Exam Revised Board Bylaw 9320 Meetings and Notices
The Board moved to approve the new and revised Board Policies. (Crumpton/Diaz) Ayes: 5 Nays: 0 K. INFORMATIONAL ITEMS
1. INFORMATIONAL, Solicitation of Solar Financing and installation proposals that achieve the District’s minimum savings objectives. [Monreal] Dr. Rick Brown and Mr. Charlie Monk provided an overview of solar placement options for each site within the district noting cost savings and funding mechanisms. The Board and District staff discussed the pros and cons of ground mount or awning solar panel placement, maintenance and security. The Board requested an independent energy audit before making a final decision on the solar project. Mr. Monk noted an energy audit would be required as part of the energy rebate application. Mr. Warren Parr asked for the start up costs, how this project would impact accessing more bond funds at a later date and more information on rate structures. Ms. Sylvia Diaz asked the District to consider the issue of pigeons before choosing awning structures. This item will return to the Board for action on September 20, 2011. 2. INFORMATIONAL, the 2010/2011 Unaudited Actuals Report. [Monreal] Mr. Monreal provided an overview of the 2010/2011 Unaudited Actuals noting a 20% reserve ending fund balance. He further noted this high reserve will help the district’s budget over the next three years. This item will return for action on September 20, 2011. 3. INFORMATIONAL, purchase software and enter into an Agreement with Education Logistics, Inc. for Transportation Routing Software (Edulog EPTS Routing and Scheduling System). [Alvarado] The Board and District staff discussed the routing and scheduling software. Jeanne Hall provided an overview of how the software would be implemented in Golden Valley. Sylvia Diaz expressed concern with purchasing a software system when the District has been facing layoffs. Superintendent Alvarado noted the MOT Department is bringing the request forward and the cost of the software system is within their 2011/2012 budget. He further stated he is encouraging all managers and site
CONSENT AGENDA - 1
* All times are approximate and subject to change.
administrators to work within their budget to lead their sites and departments as long as they do not exceed their allotted budgets. 4. INFORMATIONAL, Hold a Public Hearing and Adopt Resolution #2011-02 Sufficiency or Insufficiency of Instructional Materials. [Alvarado] Superintendent Alvarado noted the district had sufficient textbooks and would be convening an ELA (English Language Arts) Textbook Adoption Committee this fall. This item will return for action on September 20, 2011. The Board moved to extend the meeting 10 minutes. (Diaz/Crumpton) Ayes: 5 Nays: 0
L. CONSENT AGENDA ALL CONSENT AGENDA items are considered to be routine and are acted on by the Board of Trustees in one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event, the item(s) will be considered following the approval of the Consent Agenda. It is understood that the Superintendent recommends approval of all consent agenda items. Each item on the consent calendar approved by the Board of Trustees shall be deemed to have been considered in full and adopted as recommended. 1. APPROVAL, Minutes from Regular Board Meeting 8/22/11. [Alvarado] 2. APPROVAL, 2011/2012 Measure S Bond Oversight Committee. [Monreal] The Board moved to approve the Consent Agenda. (Crumpton/Kelly) Ayes: 5 Nays: 0
M. BOARD/SUPERINTENDENT’S COMMENTS/CONCERNS The purpose of this agenda item is to alert the public of future District business.
The Board requested staff to review options for installing stanchions at the LHS snack bar. The Board noted the trees and grounds around Liberty needed attention. The Board stated the District Office felt empty and unwelcoming without a front receptionist.
N. ADVANCE PLANNING 1. Review and update Board 12-month calendar.
Superintendent Alvarado stated the Star Results would be presented at the September 20, 2011 meeting.
ADJOURNMENT The Board moved to adjourn at 10:14 p.m. (Diaz/Kelly) Ayes: 5 Nays: 0
Andrew G. Alvarado, Superintendent
“A District of Excellence” Vision: Golden Valley Unified School District is committed to creating and maintaining an innovative learning community based in excellence. Mission: The mission of Golden Valley Unified School District is to provide our students the means to achieve to their highest potential within a caring, secure environment.
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Meeting of September 20, 2011 FOR: ACTION
GOLDEN VALLEY UNIFIED SCHOOL DISTRICT TO: MEMBERS OF THE BOARD OF TRUSTEES APPROVE: LIBERTY HIGH SCHOOL BOOSTER CLUBS The following booster clubs have been site approved. Background: Liberty High School is requesting approval for the following booster clubs: Ag Baseball
Boys Basketball Boys Soccer Cross Country Football Girls Basketball Girls Soccer Music Softball Volleyball
Current Considerations: The booster clubs are formed to help support their groups needs and activities through fundraising efforts. Fiscal Implications: The fundraising will assist in purchasing video equipment, team meals, transportation, scholarships, awards, spirit packs, equipment, and tournament fees. Golden Valley Strategic Plan Goal 5: Finances Goal 1: To maintain and improve Golden Valley’s financial viability…through fundraising to help offset the cost of extra-curricular programs Therefore it is: RECOMMENDED: That the Board approve Liberty High School Booster Clubs SUBMITTED BY: Mr. Andrew G. Alvarado Superintendent PREPARED BY: Mr. Andrew G. Alvarado, Superintendent
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Meeting of September 20, 2011 FOR: ACTION
GOLDEN VALLEY UNIFIED SCHOOL DISTRICT TO: MEMBERS OF THE BOARD OF TRUSTEES APPROVAL: ANNUAL FOUNDATION FOR GOLDEN VALLEY SCHOOLS DISTRICT APPLICATION FOR 2011/2012. Background: The Foundation for Golden Valley was originally approved by the Board of Trustees in July 2005. Current Considerations: The Foundation for Golden Valley Schools is required to fill out the same annual booster/club application as any other group. Attached is the club application for the 2011/2012 school year. The 2011/2012 Foundation Board is: Rich Jones, Chairman Stephane McShane, Vice Chairmen Ron Osborn, Past Chairman Doug Reitz, Treasurer Aimee Beintker, Secretary Audrey Stock, Historian Andy Alvarado, Superintendent Mark Toole, Board President Fiscal Implications: The fundraising efforts from the Foundation supports staff recognition, new teacher grants and classroom grants. Golden Valley Strategic Plan Goal 5: Finances Goal 1: To maintain and improve Golden Valley’s financial viability…through fundraising to help offset the cost of extra-curricular programs Therefore it is: RECOMMENDED: That the Board approve the
2011/2012 Foundation for Golden Valley School application.
SUBMITTED BY: Mr. Andy Alvarado Superintendent PREPARED BY: Mr. Andy Alvarado, Superintendent
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Meeting of September 20, 2011 FOR: ACTION
GOLDEN VALLEY UNIFIED SCHOOL DISTRICT TO: MEMBERS OF THE BOARD OF TRUSTEES ADOPT: RESOLUTION #2011-4 REGARDING OCTOBER AS CHARACTER EDUCATION MONTH Attached is Resolution #2011-4 entitled “Character Education Month Resolution”. Background: The month of October has historically been recognized as Character Education Month in California. Character education is an important tool for parents, teachers, administrators, community members, and other school and district staff to utilize as they work together to help students understand elements of positive character traits. These traits include trustworthiness, respect, responsibility, fairness, caring, citizenship, civic virtue, honesty, and personal responsibility. Current Considerations: Superintendent Andy Alvarado will be presenting this resolution for your approval. The resolution states that Golden Valley Unified School District is supporting the California Department of Education in declaring October to be “Character Education Month”. Fiscal Implications: None. Golden Valley Strategic Plan Instruction and Assessment Goal 1: To develop, provide and maintain a culture of achievement and personal character at all levels through the use of innovative and effective standards-based curriculum driven by frequent assessments SUBMITTED BY: Mr. Andrew G. Alvarado Superintendent PREPARED BY: Mr. Andrew G. Alvarado, Superintendent
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RESOLUTION # 2011-4 Character Education Month Resolution
The Golden Valley Unified School District Resolution, recognizing October 2011 as
Character Education Month.
WHEREAS, the State Superintendent of Public Instruction and the California State Board of Education believe that all students enrolled in the California Public Schools have the right to a comprehensive curriculum that promotes a common core of personal and social values as the basis of good character;
WHEREAS, the State Superintendent of Public Instruction and the California State Board of Education believe that America’s heritage and laws reflect a common core of personal and social values that holds the citizens of this democracy responsible for acting morally and ethically, being actively involved in school and community, resolving differences peacefully, and respecting the rights, dignity, and property of others;
WHEREAS, the State Superintendent of Public Instruction and the California State Board of Education believe that the character of our state is only as strong as the character of each individual citizen;
WHEREAS, although character development is, first and foremost, an obligation of families, the efforts of faith communities, schools, youths, and civic and human services organizations also play a very significant role in supporting families to foster and promote good character;
WHEREAS, state law calls upon educators to impress upon students the principles of morality, truth, justice, patriotism, and a true comprehension of the rights, duties, and dignity of American citizenship, and the meaning of equality and human dignity, all of which result in awakening students to the moral and ethical virtues that build a fundamental strength of character; and
WHEREAS, an effective character education program requires an intentional, proactive, consistent, and comprehensive approach that promotes a common core of personal and social values in all phases of school life, a core that includes trustworthiness, respect, responsibility, fairness, caring, citizenship, civic virtue, honesty, and personal responsibility; now, therefore, be it
RESOLVED, that the Golden Valley Unified School District joins the State Superintendent of Public Instruction and the California State Board of Education in proclaiming and observing the month of October 2010, as Character Education Month and be it further
RESOLVED, that throughout the year, the Golden Valley Unified School District will encourage all the school sites in the District to promote effective character education programs by taking a proactive and comprehensive approach to promote responsible, ethical, civic minded behavior in all phases of school life.
ANDREW G. ALVARADO MARK TOOLE
Superintendent Golden Valley Unified School District
President Golden Valley Unified Board of Trustees
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Meeting of September 20, 2011 FOR: ACTION
GOLDEN VALLEY UNIFIED SCHOOL DISTRICT TO: MEMBERS OF THE BOARD OF TRUSTEES APPROVAL: SCHOOLADVISORS – PROPOSAL FOR ENTITLEMENTS SERVICES Background: For the purpose of State and Local Governments, Golden Valley USD is required to update, evaluate and revise reports for the School Facilities Program through the Office of Public School Construction, Department of Education and the State Allocation Board. With expertise and up to date information in these areas, SchoolAdvisors would be able to further the interests of the GVUSD. Current Considerations: For compliance purposes, all school facility projects require project information worksheets, along with state eligibility reports, modernization eligibility funding and analysis applications. GVUSD will use said analysis for maximizing funding through the School Facilities Program. SchoolAdvisors will be assisting with issues involving Office of Public School Construction, Department of Education and the State Allocation Board. Consultant shall provide assistance in developing a plan for utilization of site-specific eligibility. SchoolAdvisors would reduce the amount of time spent by district staff as well as produce easy to read and uniform reporting documents for the state. Fiscal Implications: The cost for SchoolAdvisors will be on a Time and Material basis of $150 per hour not to exceed $6750. Additional consulting would be available upon completion of said contract. Golden Valley Strategic Plan Goal 5: Finances - To maintain and improve Golden Valley’s financial viability. Therefore it is: RECOMMENDED: That the Board approve
SchoolAdvisors Proposal for Entitlement Services
SUBMITTED BY: Mr. Andy Alvarado Superintendent PREPARED BY: Mr. Jim Monreal, Chief Business Official
AGREEMENT This Professional Services Agreement (“Agreement”) is entered into effective as of August 1, 2011 between Golden Valley Unified a public agency (“DISTRICT”) and School Advisors (“CONSULTANT”). DISTRICT and CONSULTANT are sometimes hereinafter individually referred to as Party and collectively as Parties.
RECITALS WHEREAS, DISTRICT currently operates schools in Madera County, California; and
WHEREAS, CONSULTANT has certain expertise in performing services for school facility projects and agrees to provide its best skill in furthering the interests of the DISTRICT in an expeditious and economical manner; and
WHEREAS, DISTRICT wishes to engage CONSULTANT to advise, direct and assist the DISTRICT in professional services for the evaluation and revision of State eligibility in the School Facilities Program for Modernization eligibility at one (1) school site and furthermore assist with the completion of two (2) Project Information Worksheets (PIWs) as required by the Office of Public School Construction for release of project funding; WHEREAS, DISTRICT shall use said analysis for the maximizing of State Modernization funding in the School Facilities Program; and
WHEREAS, CONSULTANT wishes to be engaged by DISTRICT to perform the services stated above and more fully set forth in the scope of work of this Agreement; NOW, THEREFORE, in consideration of these recitals, the parties hereto agree as follows;
OPERATIVE PROVISIONS
1. Term. The term of this Agreement shall commence August 1, 2011 and shall continue through the completion of the services contained within this contract, unless sooner terminated pursuant to the provisions of Section 6 of this Agreement and served in accordance with section 17. DISTRICT and CONSULTANT may mutually agree in writing to extend the term of this Agreement provided, however, DISTRICT shall not be obligated to pay CONSULTANT any additional consideration unless CONSULTANT undertakes additional services, in which instance the consideration shall be increased as DISTRICT and CONSULTANT shall agree in writing.
2. Scope of Services. CONSULTANT shall advise the DISTRICT (specifically the Chief
Business Official) in the following areas:
2.1 Analysis Phase. CONSULTANT shall provide DISTRICT with a modernization analysis for one (1) eligible school site utilizing October 2010 CBEDS and determine which state method maximizes the overall funding for the project. The analysis shall include age qualified buildings, site size, current and past enrollments. The analysis will also determine age qualified buildings within the next five (5) years and the additional potential eligibility by year, if applicable.
2.2 Optimization Phase. CONSULTANT shall provide assistance to DISTRICT in developing an implementation plan for utilization of site-specific eligibility. CONSULTANT shall make such recommendations to maximize the DISTRICTS eligibility for modernization funding in the School Facilities Program, utilizing whichever method achieves the desired goal for the DISTRICT, including all supplemental funding programs available to modernization projects.
2.3 Application Phase. CONSULTANT shall advise, direct, and assist DISTRICT regarding
application processes for identified funding sources. • CONSULTANT shall develop, complete and/or revise eligibility document SAB 50-
03, (if appropriate) for the modernization project and will work with the Office of Public School Construction (OPSC) in order to ensure compliance with the entitled funding, through the submission of the funding application, SAB 50-04.
2.4 Project Specific Assistance: CONSULTANT shall advise, and assist DISTRICT
regarding the following: • CONSULTANT shall assist Client with issues involving the Office of Public School
Construction (OPSC), Department of Education (CDE) and / or the State Allocation Board (SAB), for the District project.
• CONSULTANT shall provide updates and options concerning State School Facility Programmatic changes that affect the current project
• CONSULTANT shall provide assistance with the completion of two (2) Project Information Worksheets (PIWs) for two (2) projects
• CONSULTANT shall provide additional assistance upon request in any area the district deems appropriate specific to the project contracted for.
• CONSULTANT shall provide such services through Tom Cavanagh and Josh Rosenstein, or an
officer, employee, or other agent of CONSULTANT who is acceptable to DISTRICT.
3. Necessary Services
3.1 Performance of Duties. CONSULTANT agrees that he shall at all times act in a manner consistent with industry standards to perform all of the duties that may reasonably be assigned to him hereunder and subject to the provisions of subsection 3.2, and devote such time to the performance of such duties as may be necessary therefore.
3.2 Part-Time Service. During the term of this Agreement the CONSULTANT shall be
available on a part-time basis to perform duties assigned to him in this Agreement. “Part-time basis” is hereby defined as hours necessary to complete the scope of work outlined in sections (2.1-2.4).
3.3 Activity Report. CONSULTANT shall detail his activities on behalf of DISTRICT for the
work performed under this contract. The written report shall be prepared and transmitted to the DISTRICT upon completion of the services outlined in sections (2.1-2.4). CONSULTANT is not required to itemize the time spent in each activity under sections (2.1-2.4).
4. Compensation. In consideration for the services required of CONSULTANT herein,
DISTRICT agrees to compensate CONSULTANT for these services and reimburse for his expenses as follows:
4.1 T&M Fee. DISTRICT shall pay to CONSULTANT on a Time and Material basis ($150
per hour), not to exceed $6,750, as compensation for services performed under sections (2.1-2.4) of this Agreement, beginning August 1, 2011. Normal office/operating expenses are included in this fee.
4.2 Expense Reimbursement. DISTRICT shall reimburse CONSULTANT only for extraordinary out-of-pocket expenses (such as air travel or overnight stays) when incurred at the specific request of the DISTRICT in connection with the negotiation and execution of this agreement. All expense reimbursements shall be submitted in report form with appropriate documentation and approved by DISTRICT prior to payment.
4.3 Late Payment: Amounts unpaid 30 days after receipt of the invoice will be subject to a
service charge of 1-1/2% per month on balance outstanding. Disputed invoices shall be returned within ten (10) days of receipt of the invoice.
5. Independent Contractor. In performing services and duties hereunder, CONSULTANT and
any person acting on CONSULTANT’s behalf shall do so as independent contractors and are not, and are not to be deemed, employees or agents of the DISTRICT or any other person acting on behalf of DISTRICT.
6. Termination.
6.1 Causes for termination. This Agreement shall terminate immediately upon the occurrence
of any one of the following events:
6.1.1 The expiration of the term hereof;
6.1.2 Upon 5 days written notice by either Party without cause 6.1.3 The occurrence of circumstances that make it impossible for the business of the
CONSULTANT to continue;
6.1.4 CONSULTANT’s breach of his duties hereunder, unless cured by CONSULTANT within five (5) days of DISTRICT giving written notice of breach to Consultant, and;
6.1.5 DISTRICT’s breach of his duties hereunder, unless cured by DISTRICT within five
(5) days of CONSULTANT giving written notice of breach to DISTRICT.
6.1.6 Nonpayment by DISTRICT per Articles 4.1, 4.2, 4.3
6.2 Compensation upon termination. Unless DISTRICT or CONSULTANT terminate the agreement by giving 5 days written notice to the other Party, or otherwise mutually agreed in writing by the parties, the termination of this Agreement due to any cause other than that specified in subsection 6.1.4 shall not relieve the DISTRICT of his obligation to make any payment of money which would have been required, or could have been required by CONSULTANT pursuant to Section 4.1, 4.2, and 4.3 of this Agreement had it not been so terminated.
7. Confidentiality. In connection with the CONSULTANT’s performance of this Agreement,
CONSULTANT acknowledges that DISTRICT and its agents may disclose information, which is confidential and proprietary in nature. CONSULTANT acknowledges that the confidentiality of the information disclosed and any information generated and documents produced under this Agreement are critical and CONSULTANT shall take reasonable steps to ensure that such information or documents are not disseminated, discussed or divulged to third parties without the prior consent of DISTRICT. CONSULTANT may disclose information generated and documents produced under court order or other governmental authority directive.
8. Ownership. The final product of CONSULTANT’s services under this Agreement shall be the
exclusive property of DISTRICT upon payment in full of all monies due pursuant to the Agreement. The final product or associated documents as they relate to the DISTRICT shall not be released for publication without the written consent of the DISTRICT.
9. Indemnification. To the fullest extent permitted by law, DISTRICT and CONSULTANT agree to hold harmless each other, their clients, their officers, their employees, and/or any other authorized CONSULTANT or sub-contractor from all damage, liability or cost of any and all persons that are ultimately determined by the Court to be caused by and only to the extent of the negligent performance in connection with any consulting activities performed herein and further acknowledges that the services provided herein stand alone in their entirety and are not to be construed as a promise or assurance of a desired result by the DISTRICT or the DISTRICT’s obligation to fulfill his financial obligation to the CONSULTANT.
10. Limitation of Liability. In recognition of the relative risks and benefits of the project to both
the DISTRICT and the CONSULTANT, the risks have been allocated such that the DISTRICT agrees, to the fullest extent permitted by law, to limit the liability of the CONSULTANT to the DISTRICT for any and all claims, losses, costs, damages, of any nature whatsoever or claims expenses from any cause or causes, so that the total aggregate liability of the CONSULTANT and his sub consultants to all those named shall not exceed the Consultants total fee for services rendered on this project, such claims and causes include, but are not limited to negligence, professional errors or omissions, strict liability, breach of contract or warranty.
11. Mediation. In an effort to resolve any conflicts that arise during the term of the project or
following the completion of the project, the DISTRICT and CONSULTANT agree that all disputes between them arising out of or relating to this Agreement shall be submitted to nonbinding mediation unless the Parties mutually agree otherwise. The DISTRICT and CONSULTANT further agree to include a similar mediation provision in all agreements with independent contractors and consultants retained for the project and to require all independent contractors and consultants also to include a similar mediation provision in all agreements with subcontractors, sub consultants, suppliers, or fabricators so retained, thereby providing for mediation as the primary method for dispute resolution between the parties to those agreements.
12. Assignment. Neither Party to this Agreement shall transfer, sublet, or assign any rights under
or interest in this Agreement (including but not limited to monies that are due or monies that may be due) without the prior written consent of the other Party.
13. Complete Agreement of the Parties. This Agreement supersedes any and all other
agreements, either oral or in writing, between the Parties with respect to the scope of service under section 2, and contains all the covenants and agreements between the Parties with respect to this Agreement in any manner whatsoever. Each party acknowledges that no representations, inducements, promised agreement, oral or otherwise, have been made by any other party, or not contained in this Agreement shall be valid or binding. This Agreement may be changed or amended only by an amendment in writing signed by all of the Parties or the respective successors in interest.
14. Agreement. This Agreement shall be binding upon and insure to the benefit of the successors
in interest, assigns and personal representatives of the respective Parties. 15. Attorney’s Fees. In the event that it becomes necessary for either Party to initiate legal
proceedings to enforce any provision of this Agreement, the prevailing Party shall be entitled to recover from the losing Party all costs incurred in connection with such proceedings, including but not limited to, reasonable attorney’s fees, and the reasonable fees of other professionals required to enforce either Parties’ rights under this Agreement.
16. Legal Representation. Each of the Parties Expressly acknowledges and agrees that he has
consulted with and utilized separate counsel in connection with this Agreement.
17. Notices and Other Communications. All notices and other communications provided for or permitted hereunder shall be in writing and shall be made by hand delivery, first class mail, or facsimile and addressed as follows:
If to DISTRICT If to CONSULTANT Mr. Jimmy Monreal Thomas M. Cavanagh Chief Business Official Senior Vice-President Golden Valley Unified School Advisors 37479 Avenue 12 3546 Concours Street Madera, Ca 93636 Ontario, CA 91764-5583
All such notices and communications shall be deemed to have been duly given when delivered by hand, if personally delivered; three (3) business days after deposit in any United States Post Office on the Continental United States, postage prepaid, if mailed; when answered back, if faxed. Either Party may change its address herein by notice of such change given in accordance with this section.
18. Governing Law. The Validity, performance and construction of this Agreement shall be
governed and interpreted in accordance with the laws of the State of California and shall be subject to the jurisdiction of such.
19. Number and Gender. Whenever the singular number is used on this Agreement and when
required by the context, the same shall include the plural. The masculine gender shall include the feminine and neuter genders, and word “person” shall include a corporation, firm partnership, or other form of association.
20. Invalidity. In the event that any portion of this Agreement, or the application thereof, to any
person or circumstances shall to any extent be held invalid, the remainder of this Agreement, and the application of such provision, to persons or circumstances other than those as to which it is held invalid, shall not be affected hereby, and each remaining provision of this Agreement shall be valid and enforced to the fullest extent permitted by law.
21. Waiver. The failure of any Party to strictly enforce any provision of this Agreement shall not
be deemed to act as a waiver of any provision, including provisions not so enforced.
22. Unenforceable Terms. Any provision hereof prohibited or unenforceable under any applicable law of any jurisdiction shall as to such jurisdiction be ineffective without affecting any other provision of this Agreement. To the extent, however, that the provisions of such applicable law may be waived, they are hereby waived to the end that this Agreement be deemed to be a valid, binding Agreement enforced in accordance with its terms.
23. Further Assurance. From time to time each Party shall execute and deliver such further
instruments and shall take such other action as any other Party may reasonably request in order to discharge and perform their obligation and Agreement hereunder and to give effect to the intentions expressed in this Agreement.
24. Incorporation by Reference. All exhibits referred to in this Agreement are incorporated herein
in their entirety by such reference.
25. Cross-Reference. All cross-references in this Agreement, unless specifically directed to another agreement or document, refer to provisions in this Agreement, and shall not be deemed to be references to any overall transaction or to any other agreements or documents.
26. Miscellaneous Provisions. The various headings and numbers herein and the grouping of
provisions of this Agreement into separate divisions are for the purpose of convenience only and shall not govern, aid or limit the interpretation of the provisions of this Agreement. The language in all parts of this Agreement shall in all cases be construed to its fair meaning as if prepared by all Parties to the Agreement and not strictly for or against any of the Parties.
27. Execution in Counterparts. This Agreement may be executed in several counterparts and when so executed shall constitute one agreement binding on all the Parties, notwithstanding that all the Parties are not signatory to the original and same counterpart.
IN WITNESS WHEREOF, Client and Consultant have executed this Agreement effective ________________, 2011. CLIENT: CONSULTANT: Golden Valley Unified School District School Advisors A public agency
By:__________________________________ By:______________________________ Jimmy Monreal, Chief Business Official Thomas M. Cavanagh, Sr. V.P
Board 12 Month Calendar July 11, 2011 *Intell-Assess Annual Contract *Performance Matters contract due 2014/2015
• William’s/Valenzuela Quarterly Report • Valley Teen Ranch Facility Use Agreement • Resolutions – CRMA I & II, Wells Fargo Bank, First Bankcard, Facilities/Funding
July 18, 2011 • Revised Job Description – CBO • Contract Agreement – CBO • California Solar Presentation
August 8 2011 • MOU YUSD • 2011/2012 Board Meeting Calendar • Consider/Approve - Mechanic and .67 FTE Math/Ag Teacher • Consider/Approve - Course Desc. – Mica/Ag Algebra and Algebra Literacy • Consider/Approve – Ag Incentive Grant • Consider/Approve Agreement SBC Inc. and GVUSD • Informational – School Advisors Contract • Informational – Budget Update • Informational - Facilities Updates • Informational – Electronic Board Packets
August 22, 2011 *Establish a Committee on Assignment Monitoring every other year – due August 2011. *PEP Grant approval every three years – due August 2013.
• 2011/2012 Board Meeting Calendar • School/Advisors Proposal • Reinstatement of 10.5 month mechanic • Aeries Conference • Informational - Facilities Updates • Consider/Approve wireless point to point connection at Sierra View • Consider/Approve Resolution #2011-01 Retention Release – Harris Const. • Consider/Approve growth position .2 FTE Sp Ed Teacher • Consider/Approve growth position 6 hr Sp Ed Para • Consider/Approve course description Music Appreciation • Consider/Approve – Declaration of Need for Fully Qualified Educators • Consider/Approve – Credential Committee • Consider/Approve – MOU for PEP Grant • Consider/Approve – Intell-Assess License
