Good morning!

QUESTIONS?

Worst case scenario

• What are you worried about?• What could go wrong?

Guides available online (presentations to come)

http://runcoco.oucs.ox.ac.uk/1914

Repetition

• Venue• Welcome• Licence• Interview• Types of objects• PR and Publicity• General background and awareness

Welcome Press

Interview

Interview

Interview

Interview

Interview

Check-in desk

Photo Photo Photo

Scan

ning

Selector

Storage

Wting

Waiting

Waiting

Exhibition

PC

Today

• Digitisation• Media editing• Cataloguing• Solving all your problems

WHAT WILL WE FIND?

What do we choose?

How do we choose?

Selectors at work

Digitisation

• Scanning or photographing?

• Speed vs. quality

• Special cases: 3D objects, curling paper, large items, quality of print etc.

Photography

Not aiming for archive quality photos, but hope for more than more than ‘happy amateur’ snaps.

To think about:spacelightpowerbackgroundminimize post-processing

Flexibility...

Connect camera to computer to operate, pre-view, name files directly

Scanning

Good for:qualityhold things flat

Drawbacks:can be sloooow

Good for curled paper

Scanning >1 object may save timebut requires post-processing

High-speed, over-head scanner

Scanning workstation w. plenty of space

Set-up important

KEEPING TRACK OF THINGS

Digitisation check-in/out desk

• receive objects for digitisation;

• give time estimate and manage expectations of contributors;

• keep track of flow to digitisation stations;

• ensure nothing is lost;• return object to correct

contributor;• manage paperwork;

Name No pick-up to dig from dig

signed return

Mr Smith 3 5pm YBP YBP PP

Mr Smith 4 5pm YBP YBP PP

Dr Cook 57 5pm AE

Mrs Jones 17 2 pm PP

DIGITISATION LIST

Check-in/out desk (quiet time)

Check-in/out desk (busy time)

Floor manager• oversee, make sure everything flows• help where needed • solve problems• manage staff (breaks, cover)• prioritise workload • liaise w. everyone

Don’t forget

• Local venue staff – janitors– visitor support (also after event)

• IT support– have back-up plans

• Security & safety

Day 1

• Set up room• Set up and test equipment• Introduce staff to programme for roadshow,

roles, stations, and each other• Train staff

Day 3

• Edit media• Edit story/metadata• Upload stories and media to Europeana 1914-

1918 (=cataloguing)

• Deal with queries• Return objects • Clear venue

MEDIA EDITING

CATALOGUING

Brand new formhttp://europeana-harvester.isti.cnr.it/en

Your choice!

• Digitisation – camera and scanner• Media editing• Cataloguing• Interviewing• Plan your day/training/campaign (check the guidelines)• Talk to people!

– PR– Subject expertise– Planning– Other countries– Etc

Make sure you get what you need out of these two days

Worst case scenario

In groups:• Pick one scenario (or invent one)• Think of how problems could – be solved– be prevented

• What is needed?• Report back

Thank you!!!

http://runcoco.oucs.ox.ac.uk/1914