March 1 2013 [GOOGLE DRIVE]
0 Error No text of specified style in document | wwwedtechreviewco
Google Drive Keep Everything Share Anything
The new home for Google Docs Access everywhere Store files safely Collaborate with Google Docs
March 1 2013 EdTechReview copy 2013 | wwwedtechreviewin
March 1 2013 GOOGLE DRIVE
P a g e | 1 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Table of Contents
What is Google Drive 4
Why to use Google Drive 4
Tips amp tricks for using Google Drive 5
Features of Google Drive 5
1 Create amp collaborate 5
2 Work better with the products you use every day 5
3 Powerful search 6
4 View anything 6
5 Start a discussion 6
6 One-step publishing 7
7 Quality graphics 7
8 Mobile phone optimization 7
9 Simple and attractive layouts 7
10 Go back in time 7
Getting Started with Google Drive 8
I Documents 8
Creating New Documents in Google Drive Documents 8
Saving Your Documents in Google Drive 9
Changing Your Font in Google Drive Documents 9
Inserting Links in Google Drive Documents 9
Using Bullets in Google Drive Documents 9
Aligning Your Text in Google Drive Documents 9
II Presentation 10
III Spread Sheets 10
IV Drawings 11
V Work offline 11
VI Forms 12
VII Organize your docs 12
How to create an organized Doc list 13
To create a folder 13
To add a document to a folder 13
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To rename a document 14
To find a document 14
To delete a document 14
How Students can use Google Drive in Education 15
How Teachers can use Google Drive in Education 19
Templates for teachers 21
Some Feedbacks direct from the users- 22
References and Resources 23
Opportunities for Teachers 23
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Table of Images and Videos
Image 1 Google Drive 4 Image 2 Google Drive Dock in Gmail 6 Image 3 Document Share Settings 6 Image 4 Powerful Search 6 Image 5 Create a New Document 8 Image 6 Changing Colour 9 Image 7 Google Drive Offline 11 Image 8 User Feedback 12 Image 9 Organize Drive 12 Image 10 Filter Option 13 Image 11 Export to 16 Image 12 Upload File - 1 17 Image 13 Upload File -2 17 Image 14 Subfolders 18
Video 1 Why use Google Drive 4 Video 2 Share Google Drive with Teachers and Classmates 5 Video 3 Revision History 7 Video 4 Sync with Local Folder 12 Video 5 Google Drive for Students - Introduction 15 Video 6 Google Drive for Teachers 19 Video 7 Google Group in Classroom 21
March 1 2013 GOOGLE DRIVE
P a g e | 4 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
What is Google
Drive Google drive is a free Web-based word
processor spread sheet presentation
form and data storage service offered by
Google It allows users to create and edit
documents online while collaborating in
real-time with other users This is one of
the best alternatives to an Office Suites
for which you donrsquot need any software
download and you can access your files
wherever you get an internet
connectivity
Each user gets 5GB of free storage space
Image 1 Google Drive
Why to use Google
Drive bull One of the key features is that it is free
and has easy to use interface
bull By this you can create Google
documents spreadsheets
presentations and almost all types of
file required for daily use
bull Allows you to upload manage and
store multiple and any number of
files and folders depending on the
amount of free space available on
your account
bull Enables you to view images and
videos that you have uploaded to your
document list
bull It lets you sort and search files and
documents by name type and date of
modificationcreation The privacy
setting restricts unauthentic users
from peep into your important
document
bull Beautiful thing about Google Drive it
allows multiple users to collaborate
on documents in real time with all
comments chats annotations etc
bull You can use pre-built templates in
your work
(httpsdrivegooglecomtemplates)
Video 1 Why use Google Drive
March 1 2013 GOOGLE DRIVE
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Tips amp tricks for
using Google Drive
1 Before you start off with your
professional work itrsquos always good to
check out the Google Drive Document
Template Galleries for teaching
assistants and student leaders
2 Use revision history to check the
changes that have been made to your
document over time
3 Explore documents spreadsheets
and presentations in and out
4 Use forms to collect RSVPs organize
your budget or take collaborative
meeting minutes
5 Collaborate with other peers by
inviting everyone to the same Google
document
6 You can plan your educational event
or trip here by letting everyone
contributing amp planning to in a
document track your budget in a
spreadsheet etc
7 Chat is built into the Google docs
presentations amp spreadsheets
making it easier to collaborate
Features of Google
Drive
1 Create amp collaborate
In Google Drive you can create new
documents spreadsheets and
presentations You can also work
together at the same time on the same
document and see changes done by one
or multiple users in real time
Video 2 Share Google Drive with Teachers and
Classmates
2 Work better with the products
you use every day
bull Gmail ndash Google has already
integrated the Google Drive into
Gmail This allows you to perform
a document search directly from
tour Google Mail Also a small
dock is also available right below
the Google chat in Gmail that
enables the user to directly launch
a particular document or create a
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new document from within the
Gmail
Image 2 Google Drive Dock in Gmail
bull Google Plus -Your snap amp pictures
in Google Drive are by default
available in Google+ to be
attached to any post so you donrsquot
have to upload them again and
again
bull Share the way you want - You can
share files or folders with anyone
with a notification mail on your
Gmail account and choose access
permission whether they can view
edit or comment on document you
shared
Image 3 Document Share Settings
3 Powerful search
Google Drive helps you get to your files
faster Search your content by keywords
and name and filter by file type owner
and more
Image 4 Powerful Search
4 View anything
Open over 30 file types right in your
browser even if you donrsquot have the
program installed on your computer
5 Start a discussion
Make files more collaborative by
allowing users to comment to get
feedback
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6 One-step publishing
Google Drive makes it easy to simply
create and push publish No extra
saving storing or organization is
required Google Drive saves and indexes
everything at every step
7 Quality graphics
Google Drive makes it simple the
insertion of media into a document
Using the upload or Import from a web
URLs feature media like images can be
directly inserted to a document without
having to download them
8 Mobile phone optimization
Google recently released Google Drive
for mobile-devices which is the mobile-
optimized version of Google Drive
supporting all documents types This not
only allows you to view your document
but provides you with almost all Google
Drive Features that you use on your PC
with the online version
9 Simple and attractive layouts
If youre looking for a quick way to create
a presentation or to illustrate an idea
Google Drive and Spreadsheets is best
suited for you Just pick a layout from
the prebuilt templates add your content
and clip-arts along with pictures and
youre set to go
10 Go back in time
Google Drive allows you to look back as
far as 30 days automatically or choose a
revision to save forever
Video 3 Revision History
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Getting Started with
Google Drive
I Documents
If you are just getting started with Google
Drive or thinking about using Google
Drive this guide should get you started
Click on any title to read the tutorial
bull Add titles headings and customize
the style of your document
bull Create name or delete a Google
document
bull Edit and format a Google document
bull Save your Google Documents (Google
Docs)
bull Copy and paste in Google Documents
(Google Docs)
bull Change the font in a document
bull Using bookmarks in a document
bull Table of contents in documents
bull Right-to-left text editing
bull Paint format tool
bull Using Google Docs with a screen reader
bull Copy a Google document
bull Upgrade a document to the new
version of Google documents
Creating New Documents in
Google Drive Documents
If you want to create a new document
you can click the Create New button
and a menu will drop down From the
menu click Document A new window
will open and you will see the new
document If you already have a
document opened and you want to create
another click
File gt Newgt Document
The new document will open in a new
window
Image 5 Create a New Document
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Saving Your Documents in
Google Drive
Some people always forget to save their
work But the best thing about Google
Drive is that it automatically saves your
work after a couple of seconds
automatically as soon as you stop
editing The document will be saved and
the title will be given as ldquoUntitled
Documentrdquo unless you change it If you
want to save it manually click the Save
button at the top of the document
Changing Your Font in Google
Drive Documents
At the top of your documents page you
will see all of your font options Some of
the options are in drop down boxes and
others are icons To apply the font
options you can type your text and then
highlight the text Go to the top of your
document and make the changes using
the boxes and icons
Image 6 Changing Colour
Inserting Links in Google
Drive Documents
You can easily insert links into your
documents To insert a link type the text
of the link Then highlight the text In
your toolbar you will need to click
Link Then enter your link information
in the box that opens Once you have all
of your information in the box click the
Insert button Your link will then be
inserted into your document
Using Bullets in Google Drive
Documents
It is pretty easy to use bullets in Google
Documents All you have to do is
highlight the text that you want to apply
bullets too Then look for the Bullets icon
in your toolbar You can choose between
bullets or numbers Click the icon of your
choice and the bullets will be applied
Aligning Your Text in Google
Drive Documents
You can align your text to the left right
or center in documents All you have to
do is highlight the text and click the align
icon in your toolbar The align icons are
towards the end of the toolbar You can
place your mouse over the icons to see
the names for the different options
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II Presentation
bull The new version of Google
presentations
bull Insert duplicate and delete slides
bull Organize slides
bull Import slides from another
presentation
bull Copy and paste in Google
presentations
bull Customize a slide with layouts and
themes
bull Format text and objects on a slide
bull Customize slide transitions
bull Comment on a Google presentation
bull Insert and arrange text shapes and
lines
bull Insert a video or an image into a slide
bull Insert format and edit tables in a
slide
bull Insert word art into a slide
bull Keyboard shortcuts in Google
presentations
bull Add animations to a slide
bull Embed a presentation in a website
bull Print a presentation
III Spread Sheets
bull About spreadsheet views
bull Print a Google spreadsheet
bull Change locale date format and
currency settings
bull Right-to-left text editing
bull Save your Google spreadsheets
bull Edit and format data in Google
spreadsheets
bull Enter links in a Google spreadsheet
bull Copy and paste in spreadsheets
bull Copy a Google spreadsheet
bull Insert images into a spreadsheet
bull Import data sets and spreadsheets
bull Create a series of numbers
bull Add and delete comments
bull Merge cells
bull Format numbers dates and
currencies
bull Using Google Docs with a screen
reader
bull Paint Format Tool
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bull Protecting sheets from being edited
bull Copy re-order and delete sheets
bull Add and delete rows or columns
bull Move rows and columns
bull Range names
bull Sort a spreadsheet
bull Filter your data
bull Use data validation
bull Create an in-cell dropdown list
IV Drawings
bull About Google drawings
bull Create a drawing
bull Format your drawing
bull Keyboard modifiers
bull Snap to guides
bull Select and manipulate multiple
objects
bull Move resize and rotate objects
bull Copy and paste in Google Docs
bull Keyboard shortcuts for Google
drawings
bull Revision history
bull Paint format tool
bull Insert a drawing into another doc
type
bull Add images to your drawing
bull Lines arrows and scribbles
bull Line connectors
bull How to use text in drawings
V Work offline
bull About Google Drive offline
bull Allow offline access for your
computer
bull Sync items to view offline
bull View Google Drive offline
Image 7 Google Drive Offline
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Video 4 Sync with Local Folder
VI Forms
bull Page navigation and how to embed a
form
bull How to edit form responses
bull How to pre-populate forms via URL
parameters
bull Add a theme to a form
bull Collect and view form responses
bull Forms gadget on iGoogle
bull Additional forms options for Google
Apps users
bull Error messages in forms
bull Create send share and edit a form
Feedback from the users-
Image 8 User Feedback
VII Organize your docs
If youre going to be working with a lot of
students in a class colleagues or simply
managing many docs proper
management of the document is the key
Some key points for keeping your
Documents manageable and accessible
bull Create a folder with proper name for
each class group of students project
etc As you have the option to add one
document to multiple folders you can
cross-categorize the document to
multiple-class and multiple purposes
as per your needs
Image 9 Organize Drive
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bull One of the key thing while creating a
document is that make sure you give
each document a clear and easily
recognizable name and assign or
positioned that document in correct
folder so that next time when you
want to view it you can find it with
ease It saves a lot of time and this is
a good practice
bull When youre done with a class a
project or a specific set of documents
(for example - at the end of a
semester) hide or trash these docs
This will ensure that your Documents
list isnt overrun by documents youre
no longer using
bull Filtering (Sorting) documents lets
you hide unimportant files and focus
only on the ones youre interested in
For example if you were looking for
a presentation you could use a filter
to narrow down your visible files so
that you would only see the
presentations and related document
Image 10 Filter Option
How to create an organized
Doc list
To create a folder
1 From your Doc list click the New
button in the upper-left corner
2 From this list select Folder
3 In the screen that appears enter the
name youd like for the folder
This folder will now appear in your list of
folders in the sidebar of your Docs list
To add a document to a folder
If youd like to add one document at a
time to a specific folder simply left-click
on the document title and drag it to
whichever folder youd like in the Docs
list sidebar
If youd like to add a number of docs to a
folder at once follow these instructions
1 From your Documents list check the
boxes to the left of the documents
youd like added to a specific folder
2 Select Organize at the top of the
Docs list
3 From the list that appears select the
folder youd like the docs to appear
in
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To rename a document
1 From the File menu (in the edit
screen) of the document youd like to
rename click Rename
2 Enter your chosen name in to the
field provided Once you click OK
this new name will be applied to your
document and will show up for all
collaborators and viewers
Note Documents will by default be
created with the name Untitled
Documentrdquo
Alternatively
bull You can click on the title of the
document and a rename popup
will appear Here you can rename
your document easily
To find a document
When searching for a specific document
there are a few options
1 To find a specific document quickly
From your Documents list enter the
name of the document youd like to
find in the search box near the top
2 To find a document thats shared with
a particular person
Select her or his user name from the
Shared with section of your
Documents list sidebar All of the
documents shared with this person
will appear listed
3 To find a specific type of document
From your Documents list under
Items by type in the sidebar select
Document Spreadsheet or
Presentation
4 To find docs youve put in the trash
or hidden
Select either Trash or Hidden
from the All items section at the top
of your Documents list sidebar
To delete a document
bull Check the box to the left of the
document youd like to delete
bull Click Deleterdquo from the toolbar
At this point the document is deleted
from the Documents list but remains in
your trash and accessible to
collaborators until you empty the trash
To empty the trash continue with these
instructions
bull Select Trash from the All items
section of your sidebar
bull From the screen that appears select
the docs youd like to permanently
delete and click Empty Trash from
the toolbar Only the items you
selected will be deleted
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Once youve deleted a document theres
no way to retrieve it It will no longer be
accessible by you or your collaborators
While collaborators on a document can
put it in their own trash this action
wont affect the documents owner or
anyone else working on the document
and they cant permanently delete a
document
How Students can
use Google Drive in
Education
Every student has a Google Drive
account when they create their account
with Google
Google Drive allows students to use
create and modify documents with
integration and linking of one or more
Google drive apps like presentation xls
and doc
Video 5 Google Drive for Students - Introduction
1 Work together on group projects
Student always has dilemma that how
me and my classmates can create a
document with everybodyrsquos
involvement at the same time And
Google drive provides solution to this
dilemma as G-Drive allows people to
collaborate real time while working
on a single document irrespective of
the place and location For example ndash
My classmates and I always get
together a night before our exams to
combine our notes and share ideas
so why not do it in real time I work
with friends to take class notes on a
single Google document allowing
everyone to come up with ideas
leading to better understanding of the
topics
2 Save major assignments in the
cloud
Writing important papers in Google
Drive allows students like me to
access assignments and papers from
any computer anywhere Also with
Google Drive now all of my
assignments are stored in the cloud
means I donrsquot have scattered notes
files document because all are in
proper named folder in Google drive
with internet connection I can access
them
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3 Google Drive on the go
Google Drive is available on almost
every smart phone and hence allow
student to access their documents on
the go either on android tablets or I-
devices
4 Multi Format Support
Allow students to easily save their
documents and presentations to
commonly used file types like DOC
XLS CSV and HTML
5 Student always keen to learn new
keyboard shortcuts and Google drive
allows us this and by providing new
shortcuts that students can use amp
speed their tasks in Google Drive
6 Google Drive has a template gallery
that student can use according to
their requirements Using these pre-
built templates they can give
professional or cool look to their
documents or presentations
7 Students can create amp convert their
documents into either a presentation
a text file or into a PDF just by one
click
Image 11 Export to
8 Students always look amp gather
research information they ask for
opinions in their school or college
project and they get puzzled up while
managing the papers and questions
and the answers that they get By
creating Forms using the Google
Drive itrsquos just a game and they just
have to decide the questions to be
asked and put them into forms For a
student many prebuilt templates are
there to choose from for the form
layout
9 Using Search feature you can search
pretty much everything yoursquove
created or edited Also you can search
your drive documents into Gmail by
searching document name and
clicking the desired document
10 Student can embed video in
documents slides and more to create
more interactive and engagement in
their presentation
11 Instead of going through the process
of attaching user can just drag and
drop files from their hard drive into
the document
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Image 12 Upload File - 1
Image 13 Upload File -2
12 Google Drive has found a way to
make it easy for students to take
notes in class offering an Equations
editor for adding equations onto their
documents
13 Easy to attach anywhere by using a
URL of a document you can embed
or publish it anywhere including
Facebook or a web based class blog
Note The document is shared with
the permission that are set from the
share document settings
14 Students can collaborate through
Google Drive by sharing their
document through links to the
document that can be shared over
email while working on a project or a
document
15 In Google Drive Students can see
anyone who is currently editing the
document and if needed send a
message over chat to them
16 Using Google Drive Students can
collaborate on a document with their
friends classmates and professors
17 Students donrsquot have Google account
to access document when shared a
document with Google drive allow
editing without signing in Itrsquos as
simple as sharing a document with
classmates who donrsquot have a Google
login but still has the document
available for editing
18 While collaboration and working on
projects we often create multiple
revision copies of a document and
share with each other over e-mail
This leads to a chunk of document
which is hard to manage Google
Drive allows you to have a single
document and keep track of the
revision even during collaborative
editing
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19 Save brainstorming notes for group
projects Get everyonersquos ideas all
together in one place by using Google
Drive for brainstorming
20 Student can change text colors based
on rules like setting green for one
classmate blue for another and red
for yourself for more fun and easy
recognition
21 Create subfolders for better
management of documents student
can create nested folder example ndash
first folder Maths then Maths -gt
Assignments
or
Maths-gtebooks or Maths -gt
question and answers
Image 14 Subfolders
22 Get synched Using tools like
Simplicity you can get all of your
Google Drive synched up with
documents from Microsoft Office
23 Print multiple Documents at once If
you need to speed through printing
several documents at one time just
download and open them as a zip file
24 When you see PDF files in search
results you can just Quick View them
to open them up in Google Drive
25 This is really good point for student
because they If you have words that
you just canrsquot spell to save your life
set up a preference to automatically
find and replace your mistakes with
correctly spelled words
26 Work offline Use the offline feature
of Google Drive to work on the bus
plane or anywhere you plan to go
without an internet connection
27 Save web pages to your Google Drive
account Turn any web page into a
PDF for viewing later by using the
send to Google Doc extension for
Chrome
28 Google Drive itself offers a great way
to back up your documents in to your
pc by just configuring with Google
drive on pc and hence itrsquoll back up
and download all of your Google
Documents and save them to a hard
drive for safekeeping
March 1 2013 GOOGLE DRIVE
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How Teachers can use Google Drive in Education
Video 6 Google Drive for Teachers
1 Real time correction of assignment
and documents submitted by class
students
2 Online checking of notes while
chatting and annotating documents
3 Teacher can assign different work to
different group of students or single
student easily to collaborate on
writing assignments
4 Teachers can share and collaborate
with as many as they can by adding a
mail id for invitation
5 Teachers can use different templates
for different purposes
6 All back up on cloud no issue of
losing document
7 Anybody can access their file from
anywhere
8 User can see 30 days back editing or
file modifications
9 Teachers can download document
and work offline then heshe can
upload it to Google Drive for further
user
10 Teacher can collaborate with other
fellow teachers for better work on a
document For eg Maths teacher
want to design a paper for term exam
then all the maths teacher of the
school can come and join each other
and can work in real time irrespective
of the place they are at
11 Teachers can use Google Drive to
keep track of grades attendance
or any other data using Spreadsheet
(Teacher can use these templates
httpsdrivegooglecomtemplates
q=attendanceampsort=hottest )
12 Teachers can facilitate writing as a
process by encouraging students to
write in real time and also by
providing help and insight to them
using the comments feature
13 Teacher can share their document for
public feedback within or outside
their organization
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14 Whenever any document shared with
teacherstudent User will receive a
notification mail to get updated on
the work assigned
15 Teacher can also use Spreadsheets to
create quizzes
(httpsdrivegooglecomtemplatesq=
quiz+ampsort=hottestampview=public ) and
tests online
(httpsdrivegooglecomtemplatesq=
tests+ampsort=hottestampview=public )
16 Teachers can use it to create
presentations to share with students
They can also encourage collaborative
presentation skills by asking students
to work together on a shared
presentation before presenting it to
the class
17 Using Spreadsheets teachers can
organize cumulative project data in a
single sheet accessible to any
collaborator at any time
18 Teachers can create multiple folders
for different subjects they have They
can build nested folders also
19 Teachers can check which student of
his class has opened the document
and which has not opened it To
maintain students activity on a
particular document
20 Teachers and students can use it to
gather research information ask for
opinions
21 Using Flubaroo on Google Drive you
can get quick feedback on your
assignment giving you a chance for
improvement before you need to turn
it in Check out here
22 Teacher can check any document
shared with them or they can assign
any assignment to any student while
working from their phone or tablets
23 Teacher can take any document
created by them in PDF format to
avoid more changes
24 Teacher can also use third party apps
with Google Drive
25 Teachers can Create Diagrams and
Drawings
26 If teachers are out of class they can
check student work easily from any
computer with Internet access
27 Teachers can also monitor student
work as it is happening in class and
work with students who are having
major problems
28 Improves student writing since
students are not only writing but also
thinking
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29 Dramatically improves studentsrsquo
attitudes toward writing and revision
They think of it is as exciting and fun
30 Helps student to help each other if
one is absent in a particular class
Video 7 Google Group in Classroom
Templates for teachers
Interactive Progress Meter - Teachers
can adapt it to some sort of course
progress meter or as simple game-like
measure
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Some Feedbacks direct from the users-
March 1 2013 GOOGLE DRIVE
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References and Resources
httpedutechmsueduonlinegoogledocsgoogledocshtml
httpssupportgooglecomdrivebinanswerpyhl=enampanswer=2424384amptopic=1494
2amprd=1
httpwwwgooglecomgoogle-d-scollege
httpwwwslidesharenetslideshowembed_code5352636
httpwwwslidesharenetEducatorstechnologyteachers-guide-on-the-use-of-google-
docs
httpedshelfcomtoolgoogle-docsreviews
httpwwwscribdcomdoc88518869Google-Drive-for-Teachers-2012
Opportunities for Teachers
To become Google certified teacher
httpwwwgooglecoineduteachersgoogle-teacher-academyhtml
httpwwwehowcomhow_8465083_become-google-apps-certified-teacherhtml
March 1 2013 GOOGLE DRIVE
P a g e | 1 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Table of Contents
What is Google Drive 4
Why to use Google Drive 4
Tips amp tricks for using Google Drive 5
Features of Google Drive 5
1 Create amp collaborate 5
2 Work better with the products you use every day 5
3 Powerful search 6
4 View anything 6
5 Start a discussion 6
6 One-step publishing 7
7 Quality graphics 7
8 Mobile phone optimization 7
9 Simple and attractive layouts 7
10 Go back in time 7
Getting Started with Google Drive 8
I Documents 8
Creating New Documents in Google Drive Documents 8
Saving Your Documents in Google Drive 9
Changing Your Font in Google Drive Documents 9
Inserting Links in Google Drive Documents 9
Using Bullets in Google Drive Documents 9
Aligning Your Text in Google Drive Documents 9
II Presentation 10
III Spread Sheets 10
IV Drawings 11
V Work offline 11
VI Forms 12
VII Organize your docs 12
How to create an organized Doc list 13
To create a folder 13
To add a document to a folder 13
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To rename a document 14
To find a document 14
To delete a document 14
How Students can use Google Drive in Education 15
How Teachers can use Google Drive in Education 19
Templates for teachers 21
Some Feedbacks direct from the users- 22
References and Resources 23
Opportunities for Teachers 23
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Table of Images and Videos
Image 1 Google Drive 4 Image 2 Google Drive Dock in Gmail 6 Image 3 Document Share Settings 6 Image 4 Powerful Search 6 Image 5 Create a New Document 8 Image 6 Changing Colour 9 Image 7 Google Drive Offline 11 Image 8 User Feedback 12 Image 9 Organize Drive 12 Image 10 Filter Option 13 Image 11 Export to 16 Image 12 Upload File - 1 17 Image 13 Upload File -2 17 Image 14 Subfolders 18
Video 1 Why use Google Drive 4 Video 2 Share Google Drive with Teachers and Classmates 5 Video 3 Revision History 7 Video 4 Sync with Local Folder 12 Video 5 Google Drive for Students - Introduction 15 Video 6 Google Drive for Teachers 19 Video 7 Google Group in Classroom 21
March 1 2013 GOOGLE DRIVE
P a g e | 4 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
What is Google
Drive Google drive is a free Web-based word
processor spread sheet presentation
form and data storage service offered by
Google It allows users to create and edit
documents online while collaborating in
real-time with other users This is one of
the best alternatives to an Office Suites
for which you donrsquot need any software
download and you can access your files
wherever you get an internet
connectivity
Each user gets 5GB of free storage space
Image 1 Google Drive
Why to use Google
Drive bull One of the key features is that it is free
and has easy to use interface
bull By this you can create Google
documents spreadsheets
presentations and almost all types of
file required for daily use
bull Allows you to upload manage and
store multiple and any number of
files and folders depending on the
amount of free space available on
your account
bull Enables you to view images and
videos that you have uploaded to your
document list
bull It lets you sort and search files and
documents by name type and date of
modificationcreation The privacy
setting restricts unauthentic users
from peep into your important
document
bull Beautiful thing about Google Drive it
allows multiple users to collaborate
on documents in real time with all
comments chats annotations etc
bull You can use pre-built templates in
your work
(httpsdrivegooglecomtemplates)
Video 1 Why use Google Drive
March 1 2013 GOOGLE DRIVE
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Tips amp tricks for
using Google Drive
1 Before you start off with your
professional work itrsquos always good to
check out the Google Drive Document
Template Galleries for teaching
assistants and student leaders
2 Use revision history to check the
changes that have been made to your
document over time
3 Explore documents spreadsheets
and presentations in and out
4 Use forms to collect RSVPs organize
your budget or take collaborative
meeting minutes
5 Collaborate with other peers by
inviting everyone to the same Google
document
6 You can plan your educational event
or trip here by letting everyone
contributing amp planning to in a
document track your budget in a
spreadsheet etc
7 Chat is built into the Google docs
presentations amp spreadsheets
making it easier to collaborate
Features of Google
Drive
1 Create amp collaborate
In Google Drive you can create new
documents spreadsheets and
presentations You can also work
together at the same time on the same
document and see changes done by one
or multiple users in real time
Video 2 Share Google Drive with Teachers and
Classmates
2 Work better with the products
you use every day
bull Gmail ndash Google has already
integrated the Google Drive into
Gmail This allows you to perform
a document search directly from
tour Google Mail Also a small
dock is also available right below
the Google chat in Gmail that
enables the user to directly launch
a particular document or create a
March 1 2013 GOOGLE DRIVE
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new document from within the
Gmail
Image 2 Google Drive Dock in Gmail
bull Google Plus -Your snap amp pictures
in Google Drive are by default
available in Google+ to be
attached to any post so you donrsquot
have to upload them again and
again
bull Share the way you want - You can
share files or folders with anyone
with a notification mail on your
Gmail account and choose access
permission whether they can view
edit or comment on document you
shared
Image 3 Document Share Settings
3 Powerful search
Google Drive helps you get to your files
faster Search your content by keywords
and name and filter by file type owner
and more
Image 4 Powerful Search
4 View anything
Open over 30 file types right in your
browser even if you donrsquot have the
program installed on your computer
5 Start a discussion
Make files more collaborative by
allowing users to comment to get
feedback
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6 One-step publishing
Google Drive makes it easy to simply
create and push publish No extra
saving storing or organization is
required Google Drive saves and indexes
everything at every step
7 Quality graphics
Google Drive makes it simple the
insertion of media into a document
Using the upload or Import from a web
URLs feature media like images can be
directly inserted to a document without
having to download them
8 Mobile phone optimization
Google recently released Google Drive
for mobile-devices which is the mobile-
optimized version of Google Drive
supporting all documents types This not
only allows you to view your document
but provides you with almost all Google
Drive Features that you use on your PC
with the online version
9 Simple and attractive layouts
If youre looking for a quick way to create
a presentation or to illustrate an idea
Google Drive and Spreadsheets is best
suited for you Just pick a layout from
the prebuilt templates add your content
and clip-arts along with pictures and
youre set to go
10 Go back in time
Google Drive allows you to look back as
far as 30 days automatically or choose a
revision to save forever
Video 3 Revision History
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Getting Started with
Google Drive
I Documents
If you are just getting started with Google
Drive or thinking about using Google
Drive this guide should get you started
Click on any title to read the tutorial
bull Add titles headings and customize
the style of your document
bull Create name or delete a Google
document
bull Edit and format a Google document
bull Save your Google Documents (Google
Docs)
bull Copy and paste in Google Documents
(Google Docs)
bull Change the font in a document
bull Using bookmarks in a document
bull Table of contents in documents
bull Right-to-left text editing
bull Paint format tool
bull Using Google Docs with a screen reader
bull Copy a Google document
bull Upgrade a document to the new
version of Google documents
Creating New Documents in
Google Drive Documents
If you want to create a new document
you can click the Create New button
and a menu will drop down From the
menu click Document A new window
will open and you will see the new
document If you already have a
document opened and you want to create
another click
File gt Newgt Document
The new document will open in a new
window
Image 5 Create a New Document
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Saving Your Documents in
Google Drive
Some people always forget to save their
work But the best thing about Google
Drive is that it automatically saves your
work after a couple of seconds
automatically as soon as you stop
editing The document will be saved and
the title will be given as ldquoUntitled
Documentrdquo unless you change it If you
want to save it manually click the Save
button at the top of the document
Changing Your Font in Google
Drive Documents
At the top of your documents page you
will see all of your font options Some of
the options are in drop down boxes and
others are icons To apply the font
options you can type your text and then
highlight the text Go to the top of your
document and make the changes using
the boxes and icons
Image 6 Changing Colour
Inserting Links in Google
Drive Documents
You can easily insert links into your
documents To insert a link type the text
of the link Then highlight the text In
your toolbar you will need to click
Link Then enter your link information
in the box that opens Once you have all
of your information in the box click the
Insert button Your link will then be
inserted into your document
Using Bullets in Google Drive
Documents
It is pretty easy to use bullets in Google
Documents All you have to do is
highlight the text that you want to apply
bullets too Then look for the Bullets icon
in your toolbar You can choose between
bullets or numbers Click the icon of your
choice and the bullets will be applied
Aligning Your Text in Google
Drive Documents
You can align your text to the left right
or center in documents All you have to
do is highlight the text and click the align
icon in your toolbar The align icons are
towards the end of the toolbar You can
place your mouse over the icons to see
the names for the different options
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II Presentation
bull The new version of Google
presentations
bull Insert duplicate and delete slides
bull Organize slides
bull Import slides from another
presentation
bull Copy and paste in Google
presentations
bull Customize a slide with layouts and
themes
bull Format text and objects on a slide
bull Customize slide transitions
bull Comment on a Google presentation
bull Insert and arrange text shapes and
lines
bull Insert a video or an image into a slide
bull Insert format and edit tables in a
slide
bull Insert word art into a slide
bull Keyboard shortcuts in Google
presentations
bull Add animations to a slide
bull Embed a presentation in a website
bull Print a presentation
III Spread Sheets
bull About spreadsheet views
bull Print a Google spreadsheet
bull Change locale date format and
currency settings
bull Right-to-left text editing
bull Save your Google spreadsheets
bull Edit and format data in Google
spreadsheets
bull Enter links in a Google spreadsheet
bull Copy and paste in spreadsheets
bull Copy a Google spreadsheet
bull Insert images into a spreadsheet
bull Import data sets and spreadsheets
bull Create a series of numbers
bull Add and delete comments
bull Merge cells
bull Format numbers dates and
currencies
bull Using Google Docs with a screen
reader
bull Paint Format Tool
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bull Protecting sheets from being edited
bull Copy re-order and delete sheets
bull Add and delete rows or columns
bull Move rows and columns
bull Range names
bull Sort a spreadsheet
bull Filter your data
bull Use data validation
bull Create an in-cell dropdown list
IV Drawings
bull About Google drawings
bull Create a drawing
bull Format your drawing
bull Keyboard modifiers
bull Snap to guides
bull Select and manipulate multiple
objects
bull Move resize and rotate objects
bull Copy and paste in Google Docs
bull Keyboard shortcuts for Google
drawings
bull Revision history
bull Paint format tool
bull Insert a drawing into another doc
type
bull Add images to your drawing
bull Lines arrows and scribbles
bull Line connectors
bull How to use text in drawings
V Work offline
bull About Google Drive offline
bull Allow offline access for your
computer
bull Sync items to view offline
bull View Google Drive offline
Image 7 Google Drive Offline
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Video 4 Sync with Local Folder
VI Forms
bull Page navigation and how to embed a
form
bull How to edit form responses
bull How to pre-populate forms via URL
parameters
bull Add a theme to a form
bull Collect and view form responses
bull Forms gadget on iGoogle
bull Additional forms options for Google
Apps users
bull Error messages in forms
bull Create send share and edit a form
Feedback from the users-
Image 8 User Feedback
VII Organize your docs
If youre going to be working with a lot of
students in a class colleagues or simply
managing many docs proper
management of the document is the key
Some key points for keeping your
Documents manageable and accessible
bull Create a folder with proper name for
each class group of students project
etc As you have the option to add one
document to multiple folders you can
cross-categorize the document to
multiple-class and multiple purposes
as per your needs
Image 9 Organize Drive
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bull One of the key thing while creating a
document is that make sure you give
each document a clear and easily
recognizable name and assign or
positioned that document in correct
folder so that next time when you
want to view it you can find it with
ease It saves a lot of time and this is
a good practice
bull When youre done with a class a
project or a specific set of documents
(for example - at the end of a
semester) hide or trash these docs
This will ensure that your Documents
list isnt overrun by documents youre
no longer using
bull Filtering (Sorting) documents lets
you hide unimportant files and focus
only on the ones youre interested in
For example if you were looking for
a presentation you could use a filter
to narrow down your visible files so
that you would only see the
presentations and related document
Image 10 Filter Option
How to create an organized
Doc list
To create a folder
1 From your Doc list click the New
button in the upper-left corner
2 From this list select Folder
3 In the screen that appears enter the
name youd like for the folder
This folder will now appear in your list of
folders in the sidebar of your Docs list
To add a document to a folder
If youd like to add one document at a
time to a specific folder simply left-click
on the document title and drag it to
whichever folder youd like in the Docs
list sidebar
If youd like to add a number of docs to a
folder at once follow these instructions
1 From your Documents list check the
boxes to the left of the documents
youd like added to a specific folder
2 Select Organize at the top of the
Docs list
3 From the list that appears select the
folder youd like the docs to appear
in
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To rename a document
1 From the File menu (in the edit
screen) of the document youd like to
rename click Rename
2 Enter your chosen name in to the
field provided Once you click OK
this new name will be applied to your
document and will show up for all
collaborators and viewers
Note Documents will by default be
created with the name Untitled
Documentrdquo
Alternatively
bull You can click on the title of the
document and a rename popup
will appear Here you can rename
your document easily
To find a document
When searching for a specific document
there are a few options
1 To find a specific document quickly
From your Documents list enter the
name of the document youd like to
find in the search box near the top
2 To find a document thats shared with
a particular person
Select her or his user name from the
Shared with section of your
Documents list sidebar All of the
documents shared with this person
will appear listed
3 To find a specific type of document
From your Documents list under
Items by type in the sidebar select
Document Spreadsheet or
Presentation
4 To find docs youve put in the trash
or hidden
Select either Trash or Hidden
from the All items section at the top
of your Documents list sidebar
To delete a document
bull Check the box to the left of the
document youd like to delete
bull Click Deleterdquo from the toolbar
At this point the document is deleted
from the Documents list but remains in
your trash and accessible to
collaborators until you empty the trash
To empty the trash continue with these
instructions
bull Select Trash from the All items
section of your sidebar
bull From the screen that appears select
the docs youd like to permanently
delete and click Empty Trash from
the toolbar Only the items you
selected will be deleted
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Once youve deleted a document theres
no way to retrieve it It will no longer be
accessible by you or your collaborators
While collaborators on a document can
put it in their own trash this action
wont affect the documents owner or
anyone else working on the document
and they cant permanently delete a
document
How Students can
use Google Drive in
Education
Every student has a Google Drive
account when they create their account
with Google
Google Drive allows students to use
create and modify documents with
integration and linking of one or more
Google drive apps like presentation xls
and doc
Video 5 Google Drive for Students - Introduction
1 Work together on group projects
Student always has dilemma that how
me and my classmates can create a
document with everybodyrsquos
involvement at the same time And
Google drive provides solution to this
dilemma as G-Drive allows people to
collaborate real time while working
on a single document irrespective of
the place and location For example ndash
My classmates and I always get
together a night before our exams to
combine our notes and share ideas
so why not do it in real time I work
with friends to take class notes on a
single Google document allowing
everyone to come up with ideas
leading to better understanding of the
topics
2 Save major assignments in the
cloud
Writing important papers in Google
Drive allows students like me to
access assignments and papers from
any computer anywhere Also with
Google Drive now all of my
assignments are stored in the cloud
means I donrsquot have scattered notes
files document because all are in
proper named folder in Google drive
with internet connection I can access
them
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3 Google Drive on the go
Google Drive is available on almost
every smart phone and hence allow
student to access their documents on
the go either on android tablets or I-
devices
4 Multi Format Support
Allow students to easily save their
documents and presentations to
commonly used file types like DOC
XLS CSV and HTML
5 Student always keen to learn new
keyboard shortcuts and Google drive
allows us this and by providing new
shortcuts that students can use amp
speed their tasks in Google Drive
6 Google Drive has a template gallery
that student can use according to
their requirements Using these pre-
built templates they can give
professional or cool look to their
documents or presentations
7 Students can create amp convert their
documents into either a presentation
a text file or into a PDF just by one
click
Image 11 Export to
8 Students always look amp gather
research information they ask for
opinions in their school or college
project and they get puzzled up while
managing the papers and questions
and the answers that they get By
creating Forms using the Google
Drive itrsquos just a game and they just
have to decide the questions to be
asked and put them into forms For a
student many prebuilt templates are
there to choose from for the form
layout
9 Using Search feature you can search
pretty much everything yoursquove
created or edited Also you can search
your drive documents into Gmail by
searching document name and
clicking the desired document
10 Student can embed video in
documents slides and more to create
more interactive and engagement in
their presentation
11 Instead of going through the process
of attaching user can just drag and
drop files from their hard drive into
the document
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Image 12 Upload File - 1
Image 13 Upload File -2
12 Google Drive has found a way to
make it easy for students to take
notes in class offering an Equations
editor for adding equations onto their
documents
13 Easy to attach anywhere by using a
URL of a document you can embed
or publish it anywhere including
Facebook or a web based class blog
Note The document is shared with
the permission that are set from the
share document settings
14 Students can collaborate through
Google Drive by sharing their
document through links to the
document that can be shared over
email while working on a project or a
document
15 In Google Drive Students can see
anyone who is currently editing the
document and if needed send a
message over chat to them
16 Using Google Drive Students can
collaborate on a document with their
friends classmates and professors
17 Students donrsquot have Google account
to access document when shared a
document with Google drive allow
editing without signing in Itrsquos as
simple as sharing a document with
classmates who donrsquot have a Google
login but still has the document
available for editing
18 While collaboration and working on
projects we often create multiple
revision copies of a document and
share with each other over e-mail
This leads to a chunk of document
which is hard to manage Google
Drive allows you to have a single
document and keep track of the
revision even during collaborative
editing
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19 Save brainstorming notes for group
projects Get everyonersquos ideas all
together in one place by using Google
Drive for brainstorming
20 Student can change text colors based
on rules like setting green for one
classmate blue for another and red
for yourself for more fun and easy
recognition
21 Create subfolders for better
management of documents student
can create nested folder example ndash
first folder Maths then Maths -gt
Assignments
or
Maths-gtebooks or Maths -gt
question and answers
Image 14 Subfolders
22 Get synched Using tools like
Simplicity you can get all of your
Google Drive synched up with
documents from Microsoft Office
23 Print multiple Documents at once If
you need to speed through printing
several documents at one time just
download and open them as a zip file
24 When you see PDF files in search
results you can just Quick View them
to open them up in Google Drive
25 This is really good point for student
because they If you have words that
you just canrsquot spell to save your life
set up a preference to automatically
find and replace your mistakes with
correctly spelled words
26 Work offline Use the offline feature
of Google Drive to work on the bus
plane or anywhere you plan to go
without an internet connection
27 Save web pages to your Google Drive
account Turn any web page into a
PDF for viewing later by using the
send to Google Doc extension for
Chrome
28 Google Drive itself offers a great way
to back up your documents in to your
pc by just configuring with Google
drive on pc and hence itrsquoll back up
and download all of your Google
Documents and save them to a hard
drive for safekeeping
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How Teachers can use Google Drive in Education
Video 6 Google Drive for Teachers
1 Real time correction of assignment
and documents submitted by class
students
2 Online checking of notes while
chatting and annotating documents
3 Teacher can assign different work to
different group of students or single
student easily to collaborate on
writing assignments
4 Teachers can share and collaborate
with as many as they can by adding a
mail id for invitation
5 Teachers can use different templates
for different purposes
6 All back up on cloud no issue of
losing document
7 Anybody can access their file from
anywhere
8 User can see 30 days back editing or
file modifications
9 Teachers can download document
and work offline then heshe can
upload it to Google Drive for further
user
10 Teacher can collaborate with other
fellow teachers for better work on a
document For eg Maths teacher
want to design a paper for term exam
then all the maths teacher of the
school can come and join each other
and can work in real time irrespective
of the place they are at
11 Teachers can use Google Drive to
keep track of grades attendance
or any other data using Spreadsheet
(Teacher can use these templates
httpsdrivegooglecomtemplates
q=attendanceampsort=hottest )
12 Teachers can facilitate writing as a
process by encouraging students to
write in real time and also by
providing help and insight to them
using the comments feature
13 Teacher can share their document for
public feedback within or outside
their organization
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14 Whenever any document shared with
teacherstudent User will receive a
notification mail to get updated on
the work assigned
15 Teacher can also use Spreadsheets to
create quizzes
(httpsdrivegooglecomtemplatesq=
quiz+ampsort=hottestampview=public ) and
tests online
(httpsdrivegooglecomtemplatesq=
tests+ampsort=hottestampview=public )
16 Teachers can use it to create
presentations to share with students
They can also encourage collaborative
presentation skills by asking students
to work together on a shared
presentation before presenting it to
the class
17 Using Spreadsheets teachers can
organize cumulative project data in a
single sheet accessible to any
collaborator at any time
18 Teachers can create multiple folders
for different subjects they have They
can build nested folders also
19 Teachers can check which student of
his class has opened the document
and which has not opened it To
maintain students activity on a
particular document
20 Teachers and students can use it to
gather research information ask for
opinions
21 Using Flubaroo on Google Drive you
can get quick feedback on your
assignment giving you a chance for
improvement before you need to turn
it in Check out here
22 Teacher can check any document
shared with them or they can assign
any assignment to any student while
working from their phone or tablets
23 Teacher can take any document
created by them in PDF format to
avoid more changes
24 Teacher can also use third party apps
with Google Drive
25 Teachers can Create Diagrams and
Drawings
26 If teachers are out of class they can
check student work easily from any
computer with Internet access
27 Teachers can also monitor student
work as it is happening in class and
work with students who are having
major problems
28 Improves student writing since
students are not only writing but also
thinking
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29 Dramatically improves studentsrsquo
attitudes toward writing and revision
They think of it is as exciting and fun
30 Helps student to help each other if
one is absent in a particular class
Video 7 Google Group in Classroom
Templates for teachers
Interactive Progress Meter - Teachers
can adapt it to some sort of course
progress meter or as simple game-like
measure
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Some Feedbacks direct from the users-
March 1 2013 GOOGLE DRIVE
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References and Resources
httpedutechmsueduonlinegoogledocsgoogledocshtml
httpssupportgooglecomdrivebinanswerpyhl=enampanswer=2424384amptopic=1494
2amprd=1
httpwwwgooglecomgoogle-d-scollege
httpwwwslidesharenetslideshowembed_code5352636
httpwwwslidesharenetEducatorstechnologyteachers-guide-on-the-use-of-google-
docs
httpedshelfcomtoolgoogle-docsreviews
httpwwwscribdcomdoc88518869Google-Drive-for-Teachers-2012
Opportunities for Teachers
To become Google certified teacher
httpwwwgooglecoineduteachersgoogle-teacher-academyhtml
httpwwwehowcomhow_8465083_become-google-apps-certified-teacherhtml
March 1 2013 GOOGLE DRIVE
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To rename a document 14
To find a document 14
To delete a document 14
How Students can use Google Drive in Education 15
How Teachers can use Google Drive in Education 19
Templates for teachers 21
Some Feedbacks direct from the users- 22
References and Resources 23
Opportunities for Teachers 23
March 1 2013 GOOGLE DRIVE
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Table of Images and Videos
Image 1 Google Drive 4 Image 2 Google Drive Dock in Gmail 6 Image 3 Document Share Settings 6 Image 4 Powerful Search 6 Image 5 Create a New Document 8 Image 6 Changing Colour 9 Image 7 Google Drive Offline 11 Image 8 User Feedback 12 Image 9 Organize Drive 12 Image 10 Filter Option 13 Image 11 Export to 16 Image 12 Upload File - 1 17 Image 13 Upload File -2 17 Image 14 Subfolders 18
Video 1 Why use Google Drive 4 Video 2 Share Google Drive with Teachers and Classmates 5 Video 3 Revision History 7 Video 4 Sync with Local Folder 12 Video 5 Google Drive for Students - Introduction 15 Video 6 Google Drive for Teachers 19 Video 7 Google Group in Classroom 21
March 1 2013 GOOGLE DRIVE
P a g e | 4 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
What is Google
Drive Google drive is a free Web-based word
processor spread sheet presentation
form and data storage service offered by
Google It allows users to create and edit
documents online while collaborating in
real-time with other users This is one of
the best alternatives to an Office Suites
for which you donrsquot need any software
download and you can access your files
wherever you get an internet
connectivity
Each user gets 5GB of free storage space
Image 1 Google Drive
Why to use Google
Drive bull One of the key features is that it is free
and has easy to use interface
bull By this you can create Google
documents spreadsheets
presentations and almost all types of
file required for daily use
bull Allows you to upload manage and
store multiple and any number of
files and folders depending on the
amount of free space available on
your account
bull Enables you to view images and
videos that you have uploaded to your
document list
bull It lets you sort and search files and
documents by name type and date of
modificationcreation The privacy
setting restricts unauthentic users
from peep into your important
document
bull Beautiful thing about Google Drive it
allows multiple users to collaborate
on documents in real time with all
comments chats annotations etc
bull You can use pre-built templates in
your work
(httpsdrivegooglecomtemplates)
Video 1 Why use Google Drive
March 1 2013 GOOGLE DRIVE
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Tips amp tricks for
using Google Drive
1 Before you start off with your
professional work itrsquos always good to
check out the Google Drive Document
Template Galleries for teaching
assistants and student leaders
2 Use revision history to check the
changes that have been made to your
document over time
3 Explore documents spreadsheets
and presentations in and out
4 Use forms to collect RSVPs organize
your budget or take collaborative
meeting minutes
5 Collaborate with other peers by
inviting everyone to the same Google
document
6 You can plan your educational event
or trip here by letting everyone
contributing amp planning to in a
document track your budget in a
spreadsheet etc
7 Chat is built into the Google docs
presentations amp spreadsheets
making it easier to collaborate
Features of Google
Drive
1 Create amp collaborate
In Google Drive you can create new
documents spreadsheets and
presentations You can also work
together at the same time on the same
document and see changes done by one
or multiple users in real time
Video 2 Share Google Drive with Teachers and
Classmates
2 Work better with the products
you use every day
bull Gmail ndash Google has already
integrated the Google Drive into
Gmail This allows you to perform
a document search directly from
tour Google Mail Also a small
dock is also available right below
the Google chat in Gmail that
enables the user to directly launch
a particular document or create a
March 1 2013 GOOGLE DRIVE
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new document from within the
Gmail
Image 2 Google Drive Dock in Gmail
bull Google Plus -Your snap amp pictures
in Google Drive are by default
available in Google+ to be
attached to any post so you donrsquot
have to upload them again and
again
bull Share the way you want - You can
share files or folders with anyone
with a notification mail on your
Gmail account and choose access
permission whether they can view
edit or comment on document you
shared
Image 3 Document Share Settings
3 Powerful search
Google Drive helps you get to your files
faster Search your content by keywords
and name and filter by file type owner
and more
Image 4 Powerful Search
4 View anything
Open over 30 file types right in your
browser even if you donrsquot have the
program installed on your computer
5 Start a discussion
Make files more collaborative by
allowing users to comment to get
feedback
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6 One-step publishing
Google Drive makes it easy to simply
create and push publish No extra
saving storing or organization is
required Google Drive saves and indexes
everything at every step
7 Quality graphics
Google Drive makes it simple the
insertion of media into a document
Using the upload or Import from a web
URLs feature media like images can be
directly inserted to a document without
having to download them
8 Mobile phone optimization
Google recently released Google Drive
for mobile-devices which is the mobile-
optimized version of Google Drive
supporting all documents types This not
only allows you to view your document
but provides you with almost all Google
Drive Features that you use on your PC
with the online version
9 Simple and attractive layouts
If youre looking for a quick way to create
a presentation or to illustrate an idea
Google Drive and Spreadsheets is best
suited for you Just pick a layout from
the prebuilt templates add your content
and clip-arts along with pictures and
youre set to go
10 Go back in time
Google Drive allows you to look back as
far as 30 days automatically or choose a
revision to save forever
Video 3 Revision History
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Getting Started with
Google Drive
I Documents
If you are just getting started with Google
Drive or thinking about using Google
Drive this guide should get you started
Click on any title to read the tutorial
bull Add titles headings and customize
the style of your document
bull Create name or delete a Google
document
bull Edit and format a Google document
bull Save your Google Documents (Google
Docs)
bull Copy and paste in Google Documents
(Google Docs)
bull Change the font in a document
bull Using bookmarks in a document
bull Table of contents in documents
bull Right-to-left text editing
bull Paint format tool
bull Using Google Docs with a screen reader
bull Copy a Google document
bull Upgrade a document to the new
version of Google documents
Creating New Documents in
Google Drive Documents
If you want to create a new document
you can click the Create New button
and a menu will drop down From the
menu click Document A new window
will open and you will see the new
document If you already have a
document opened and you want to create
another click
File gt Newgt Document
The new document will open in a new
window
Image 5 Create a New Document
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Saving Your Documents in
Google Drive
Some people always forget to save their
work But the best thing about Google
Drive is that it automatically saves your
work after a couple of seconds
automatically as soon as you stop
editing The document will be saved and
the title will be given as ldquoUntitled
Documentrdquo unless you change it If you
want to save it manually click the Save
button at the top of the document
Changing Your Font in Google
Drive Documents
At the top of your documents page you
will see all of your font options Some of
the options are in drop down boxes and
others are icons To apply the font
options you can type your text and then
highlight the text Go to the top of your
document and make the changes using
the boxes and icons
Image 6 Changing Colour
Inserting Links in Google
Drive Documents
You can easily insert links into your
documents To insert a link type the text
of the link Then highlight the text In
your toolbar you will need to click
Link Then enter your link information
in the box that opens Once you have all
of your information in the box click the
Insert button Your link will then be
inserted into your document
Using Bullets in Google Drive
Documents
It is pretty easy to use bullets in Google
Documents All you have to do is
highlight the text that you want to apply
bullets too Then look for the Bullets icon
in your toolbar You can choose between
bullets or numbers Click the icon of your
choice and the bullets will be applied
Aligning Your Text in Google
Drive Documents
You can align your text to the left right
or center in documents All you have to
do is highlight the text and click the align
icon in your toolbar The align icons are
towards the end of the toolbar You can
place your mouse over the icons to see
the names for the different options
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II Presentation
bull The new version of Google
presentations
bull Insert duplicate and delete slides
bull Organize slides
bull Import slides from another
presentation
bull Copy and paste in Google
presentations
bull Customize a slide with layouts and
themes
bull Format text and objects on a slide
bull Customize slide transitions
bull Comment on a Google presentation
bull Insert and arrange text shapes and
lines
bull Insert a video or an image into a slide
bull Insert format and edit tables in a
slide
bull Insert word art into a slide
bull Keyboard shortcuts in Google
presentations
bull Add animations to a slide
bull Embed a presentation in a website
bull Print a presentation
III Spread Sheets
bull About spreadsheet views
bull Print a Google spreadsheet
bull Change locale date format and
currency settings
bull Right-to-left text editing
bull Save your Google spreadsheets
bull Edit and format data in Google
spreadsheets
bull Enter links in a Google spreadsheet
bull Copy and paste in spreadsheets
bull Copy a Google spreadsheet
bull Insert images into a spreadsheet
bull Import data sets and spreadsheets
bull Create a series of numbers
bull Add and delete comments
bull Merge cells
bull Format numbers dates and
currencies
bull Using Google Docs with a screen
reader
bull Paint Format Tool
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bull Protecting sheets from being edited
bull Copy re-order and delete sheets
bull Add and delete rows or columns
bull Move rows and columns
bull Range names
bull Sort a spreadsheet
bull Filter your data
bull Use data validation
bull Create an in-cell dropdown list
IV Drawings
bull About Google drawings
bull Create a drawing
bull Format your drawing
bull Keyboard modifiers
bull Snap to guides
bull Select and manipulate multiple
objects
bull Move resize and rotate objects
bull Copy and paste in Google Docs
bull Keyboard shortcuts for Google
drawings
bull Revision history
bull Paint format tool
bull Insert a drawing into another doc
type
bull Add images to your drawing
bull Lines arrows and scribbles
bull Line connectors
bull How to use text in drawings
V Work offline
bull About Google Drive offline
bull Allow offline access for your
computer
bull Sync items to view offline
bull View Google Drive offline
Image 7 Google Drive Offline
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Video 4 Sync with Local Folder
VI Forms
bull Page navigation and how to embed a
form
bull How to edit form responses
bull How to pre-populate forms via URL
parameters
bull Add a theme to a form
bull Collect and view form responses
bull Forms gadget on iGoogle
bull Additional forms options for Google
Apps users
bull Error messages in forms
bull Create send share and edit a form
Feedback from the users-
Image 8 User Feedback
VII Organize your docs
If youre going to be working with a lot of
students in a class colleagues or simply
managing many docs proper
management of the document is the key
Some key points for keeping your
Documents manageable and accessible
bull Create a folder with proper name for
each class group of students project
etc As you have the option to add one
document to multiple folders you can
cross-categorize the document to
multiple-class and multiple purposes
as per your needs
Image 9 Organize Drive
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bull One of the key thing while creating a
document is that make sure you give
each document a clear and easily
recognizable name and assign or
positioned that document in correct
folder so that next time when you
want to view it you can find it with
ease It saves a lot of time and this is
a good practice
bull When youre done with a class a
project or a specific set of documents
(for example - at the end of a
semester) hide or trash these docs
This will ensure that your Documents
list isnt overrun by documents youre
no longer using
bull Filtering (Sorting) documents lets
you hide unimportant files and focus
only on the ones youre interested in
For example if you were looking for
a presentation you could use a filter
to narrow down your visible files so
that you would only see the
presentations and related document
Image 10 Filter Option
How to create an organized
Doc list
To create a folder
1 From your Doc list click the New
button in the upper-left corner
2 From this list select Folder
3 In the screen that appears enter the
name youd like for the folder
This folder will now appear in your list of
folders in the sidebar of your Docs list
To add a document to a folder
If youd like to add one document at a
time to a specific folder simply left-click
on the document title and drag it to
whichever folder youd like in the Docs
list sidebar
If youd like to add a number of docs to a
folder at once follow these instructions
1 From your Documents list check the
boxes to the left of the documents
youd like added to a specific folder
2 Select Organize at the top of the
Docs list
3 From the list that appears select the
folder youd like the docs to appear
in
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To rename a document
1 From the File menu (in the edit
screen) of the document youd like to
rename click Rename
2 Enter your chosen name in to the
field provided Once you click OK
this new name will be applied to your
document and will show up for all
collaborators and viewers
Note Documents will by default be
created with the name Untitled
Documentrdquo
Alternatively
bull You can click on the title of the
document and a rename popup
will appear Here you can rename
your document easily
To find a document
When searching for a specific document
there are a few options
1 To find a specific document quickly
From your Documents list enter the
name of the document youd like to
find in the search box near the top
2 To find a document thats shared with
a particular person
Select her or his user name from the
Shared with section of your
Documents list sidebar All of the
documents shared with this person
will appear listed
3 To find a specific type of document
From your Documents list under
Items by type in the sidebar select
Document Spreadsheet or
Presentation
4 To find docs youve put in the trash
or hidden
Select either Trash or Hidden
from the All items section at the top
of your Documents list sidebar
To delete a document
bull Check the box to the left of the
document youd like to delete
bull Click Deleterdquo from the toolbar
At this point the document is deleted
from the Documents list but remains in
your trash and accessible to
collaborators until you empty the trash
To empty the trash continue with these
instructions
bull Select Trash from the All items
section of your sidebar
bull From the screen that appears select
the docs youd like to permanently
delete and click Empty Trash from
the toolbar Only the items you
selected will be deleted
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Once youve deleted a document theres
no way to retrieve it It will no longer be
accessible by you or your collaborators
While collaborators on a document can
put it in their own trash this action
wont affect the documents owner or
anyone else working on the document
and they cant permanently delete a
document
How Students can
use Google Drive in
Education
Every student has a Google Drive
account when they create their account
with Google
Google Drive allows students to use
create and modify documents with
integration and linking of one or more
Google drive apps like presentation xls
and doc
Video 5 Google Drive for Students - Introduction
1 Work together on group projects
Student always has dilemma that how
me and my classmates can create a
document with everybodyrsquos
involvement at the same time And
Google drive provides solution to this
dilemma as G-Drive allows people to
collaborate real time while working
on a single document irrespective of
the place and location For example ndash
My classmates and I always get
together a night before our exams to
combine our notes and share ideas
so why not do it in real time I work
with friends to take class notes on a
single Google document allowing
everyone to come up with ideas
leading to better understanding of the
topics
2 Save major assignments in the
cloud
Writing important papers in Google
Drive allows students like me to
access assignments and papers from
any computer anywhere Also with
Google Drive now all of my
assignments are stored in the cloud
means I donrsquot have scattered notes
files document because all are in
proper named folder in Google drive
with internet connection I can access
them
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3 Google Drive on the go
Google Drive is available on almost
every smart phone and hence allow
student to access their documents on
the go either on android tablets or I-
devices
4 Multi Format Support
Allow students to easily save their
documents and presentations to
commonly used file types like DOC
XLS CSV and HTML
5 Student always keen to learn new
keyboard shortcuts and Google drive
allows us this and by providing new
shortcuts that students can use amp
speed their tasks in Google Drive
6 Google Drive has a template gallery
that student can use according to
their requirements Using these pre-
built templates they can give
professional or cool look to their
documents or presentations
7 Students can create amp convert their
documents into either a presentation
a text file or into a PDF just by one
click
Image 11 Export to
8 Students always look amp gather
research information they ask for
opinions in their school or college
project and they get puzzled up while
managing the papers and questions
and the answers that they get By
creating Forms using the Google
Drive itrsquos just a game and they just
have to decide the questions to be
asked and put them into forms For a
student many prebuilt templates are
there to choose from for the form
layout
9 Using Search feature you can search
pretty much everything yoursquove
created or edited Also you can search
your drive documents into Gmail by
searching document name and
clicking the desired document
10 Student can embed video in
documents slides and more to create
more interactive and engagement in
their presentation
11 Instead of going through the process
of attaching user can just drag and
drop files from their hard drive into
the document
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Image 12 Upload File - 1
Image 13 Upload File -2
12 Google Drive has found a way to
make it easy for students to take
notes in class offering an Equations
editor for adding equations onto their
documents
13 Easy to attach anywhere by using a
URL of a document you can embed
or publish it anywhere including
Facebook or a web based class blog
Note The document is shared with
the permission that are set from the
share document settings
14 Students can collaborate through
Google Drive by sharing their
document through links to the
document that can be shared over
email while working on a project or a
document
15 In Google Drive Students can see
anyone who is currently editing the
document and if needed send a
message over chat to them
16 Using Google Drive Students can
collaborate on a document with their
friends classmates and professors
17 Students donrsquot have Google account
to access document when shared a
document with Google drive allow
editing without signing in Itrsquos as
simple as sharing a document with
classmates who donrsquot have a Google
login but still has the document
available for editing
18 While collaboration and working on
projects we often create multiple
revision copies of a document and
share with each other over e-mail
This leads to a chunk of document
which is hard to manage Google
Drive allows you to have a single
document and keep track of the
revision even during collaborative
editing
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19 Save brainstorming notes for group
projects Get everyonersquos ideas all
together in one place by using Google
Drive for brainstorming
20 Student can change text colors based
on rules like setting green for one
classmate blue for another and red
for yourself for more fun and easy
recognition
21 Create subfolders for better
management of documents student
can create nested folder example ndash
first folder Maths then Maths -gt
Assignments
or
Maths-gtebooks or Maths -gt
question and answers
Image 14 Subfolders
22 Get synched Using tools like
Simplicity you can get all of your
Google Drive synched up with
documents from Microsoft Office
23 Print multiple Documents at once If
you need to speed through printing
several documents at one time just
download and open them as a zip file
24 When you see PDF files in search
results you can just Quick View them
to open them up in Google Drive
25 This is really good point for student
because they If you have words that
you just canrsquot spell to save your life
set up a preference to automatically
find and replace your mistakes with
correctly spelled words
26 Work offline Use the offline feature
of Google Drive to work on the bus
plane or anywhere you plan to go
without an internet connection
27 Save web pages to your Google Drive
account Turn any web page into a
PDF for viewing later by using the
send to Google Doc extension for
Chrome
28 Google Drive itself offers a great way
to back up your documents in to your
pc by just configuring with Google
drive on pc and hence itrsquoll back up
and download all of your Google
Documents and save them to a hard
drive for safekeeping
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How Teachers can use Google Drive in Education
Video 6 Google Drive for Teachers
1 Real time correction of assignment
and documents submitted by class
students
2 Online checking of notes while
chatting and annotating documents
3 Teacher can assign different work to
different group of students or single
student easily to collaborate on
writing assignments
4 Teachers can share and collaborate
with as many as they can by adding a
mail id for invitation
5 Teachers can use different templates
for different purposes
6 All back up on cloud no issue of
losing document
7 Anybody can access their file from
anywhere
8 User can see 30 days back editing or
file modifications
9 Teachers can download document
and work offline then heshe can
upload it to Google Drive for further
user
10 Teacher can collaborate with other
fellow teachers for better work on a
document For eg Maths teacher
want to design a paper for term exam
then all the maths teacher of the
school can come and join each other
and can work in real time irrespective
of the place they are at
11 Teachers can use Google Drive to
keep track of grades attendance
or any other data using Spreadsheet
(Teacher can use these templates
httpsdrivegooglecomtemplates
q=attendanceampsort=hottest )
12 Teachers can facilitate writing as a
process by encouraging students to
write in real time and also by
providing help and insight to them
using the comments feature
13 Teacher can share their document for
public feedback within or outside
their organization
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14 Whenever any document shared with
teacherstudent User will receive a
notification mail to get updated on
the work assigned
15 Teacher can also use Spreadsheets to
create quizzes
(httpsdrivegooglecomtemplatesq=
quiz+ampsort=hottestampview=public ) and
tests online
(httpsdrivegooglecomtemplatesq=
tests+ampsort=hottestampview=public )
16 Teachers can use it to create
presentations to share with students
They can also encourage collaborative
presentation skills by asking students
to work together on a shared
presentation before presenting it to
the class
17 Using Spreadsheets teachers can
organize cumulative project data in a
single sheet accessible to any
collaborator at any time
18 Teachers can create multiple folders
for different subjects they have They
can build nested folders also
19 Teachers can check which student of
his class has opened the document
and which has not opened it To
maintain students activity on a
particular document
20 Teachers and students can use it to
gather research information ask for
opinions
21 Using Flubaroo on Google Drive you
can get quick feedback on your
assignment giving you a chance for
improvement before you need to turn
it in Check out here
22 Teacher can check any document
shared with them or they can assign
any assignment to any student while
working from their phone or tablets
23 Teacher can take any document
created by them in PDF format to
avoid more changes
24 Teacher can also use third party apps
with Google Drive
25 Teachers can Create Diagrams and
Drawings
26 If teachers are out of class they can
check student work easily from any
computer with Internet access
27 Teachers can also monitor student
work as it is happening in class and
work with students who are having
major problems
28 Improves student writing since
students are not only writing but also
thinking
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29 Dramatically improves studentsrsquo
attitudes toward writing and revision
They think of it is as exciting and fun
30 Helps student to help each other if
one is absent in a particular class
Video 7 Google Group in Classroom
Templates for teachers
Interactive Progress Meter - Teachers
can adapt it to some sort of course
progress meter or as simple game-like
measure
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Some Feedbacks direct from the users-
March 1 2013 GOOGLE DRIVE
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References and Resources
httpedutechmsueduonlinegoogledocsgoogledocshtml
httpssupportgooglecomdrivebinanswerpyhl=enampanswer=2424384amptopic=1494
2amprd=1
httpwwwgooglecomgoogle-d-scollege
httpwwwslidesharenetslideshowembed_code5352636
httpwwwslidesharenetEducatorstechnologyteachers-guide-on-the-use-of-google-
docs
httpedshelfcomtoolgoogle-docsreviews
httpwwwscribdcomdoc88518869Google-Drive-for-Teachers-2012
Opportunities for Teachers
To become Google certified teacher
httpwwwgooglecoineduteachersgoogle-teacher-academyhtml
httpwwwehowcomhow_8465083_become-google-apps-certified-teacherhtml
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Table of Images and Videos
Image 1 Google Drive 4 Image 2 Google Drive Dock in Gmail 6 Image 3 Document Share Settings 6 Image 4 Powerful Search 6 Image 5 Create a New Document 8 Image 6 Changing Colour 9 Image 7 Google Drive Offline 11 Image 8 User Feedback 12 Image 9 Organize Drive 12 Image 10 Filter Option 13 Image 11 Export to 16 Image 12 Upload File - 1 17 Image 13 Upload File -2 17 Image 14 Subfolders 18
Video 1 Why use Google Drive 4 Video 2 Share Google Drive with Teachers and Classmates 5 Video 3 Revision History 7 Video 4 Sync with Local Folder 12 Video 5 Google Drive for Students - Introduction 15 Video 6 Google Drive for Teachers 19 Video 7 Google Group in Classroom 21
March 1 2013 GOOGLE DRIVE
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What is Google
Drive Google drive is a free Web-based word
processor spread sheet presentation
form and data storage service offered by
Google It allows users to create and edit
documents online while collaborating in
real-time with other users This is one of
the best alternatives to an Office Suites
for which you donrsquot need any software
download and you can access your files
wherever you get an internet
connectivity
Each user gets 5GB of free storage space
Image 1 Google Drive
Why to use Google
Drive bull One of the key features is that it is free
and has easy to use interface
bull By this you can create Google
documents spreadsheets
presentations and almost all types of
file required for daily use
bull Allows you to upload manage and
store multiple and any number of
files and folders depending on the
amount of free space available on
your account
bull Enables you to view images and
videos that you have uploaded to your
document list
bull It lets you sort and search files and
documents by name type and date of
modificationcreation The privacy
setting restricts unauthentic users
from peep into your important
document
bull Beautiful thing about Google Drive it
allows multiple users to collaborate
on documents in real time with all
comments chats annotations etc
bull You can use pre-built templates in
your work
(httpsdrivegooglecomtemplates)
Video 1 Why use Google Drive
March 1 2013 GOOGLE DRIVE
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Tips amp tricks for
using Google Drive
1 Before you start off with your
professional work itrsquos always good to
check out the Google Drive Document
Template Galleries for teaching
assistants and student leaders
2 Use revision history to check the
changes that have been made to your
document over time
3 Explore documents spreadsheets
and presentations in and out
4 Use forms to collect RSVPs organize
your budget or take collaborative
meeting minutes
5 Collaborate with other peers by
inviting everyone to the same Google
document
6 You can plan your educational event
or trip here by letting everyone
contributing amp planning to in a
document track your budget in a
spreadsheet etc
7 Chat is built into the Google docs
presentations amp spreadsheets
making it easier to collaborate
Features of Google
Drive
1 Create amp collaborate
In Google Drive you can create new
documents spreadsheets and
presentations You can also work
together at the same time on the same
document and see changes done by one
or multiple users in real time
Video 2 Share Google Drive with Teachers and
Classmates
2 Work better with the products
you use every day
bull Gmail ndash Google has already
integrated the Google Drive into
Gmail This allows you to perform
a document search directly from
tour Google Mail Also a small
dock is also available right below
the Google chat in Gmail that
enables the user to directly launch
a particular document or create a
March 1 2013 GOOGLE DRIVE
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new document from within the
Gmail
Image 2 Google Drive Dock in Gmail
bull Google Plus -Your snap amp pictures
in Google Drive are by default
available in Google+ to be
attached to any post so you donrsquot
have to upload them again and
again
bull Share the way you want - You can
share files or folders with anyone
with a notification mail on your
Gmail account and choose access
permission whether they can view
edit or comment on document you
shared
Image 3 Document Share Settings
3 Powerful search
Google Drive helps you get to your files
faster Search your content by keywords
and name and filter by file type owner
and more
Image 4 Powerful Search
4 View anything
Open over 30 file types right in your
browser even if you donrsquot have the
program installed on your computer
5 Start a discussion
Make files more collaborative by
allowing users to comment to get
feedback
March 1 2013 GOOGLE DRIVE
P a g e | 7 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
6 One-step publishing
Google Drive makes it easy to simply
create and push publish No extra
saving storing or organization is
required Google Drive saves and indexes
everything at every step
7 Quality graphics
Google Drive makes it simple the
insertion of media into a document
Using the upload or Import from a web
URLs feature media like images can be
directly inserted to a document without
having to download them
8 Mobile phone optimization
Google recently released Google Drive
for mobile-devices which is the mobile-
optimized version of Google Drive
supporting all documents types This not
only allows you to view your document
but provides you with almost all Google
Drive Features that you use on your PC
with the online version
9 Simple and attractive layouts
If youre looking for a quick way to create
a presentation or to illustrate an idea
Google Drive and Spreadsheets is best
suited for you Just pick a layout from
the prebuilt templates add your content
and clip-arts along with pictures and
youre set to go
10 Go back in time
Google Drive allows you to look back as
far as 30 days automatically or choose a
revision to save forever
Video 3 Revision History
March 1 2013 GOOGLE DRIVE
P a g e | 8 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Getting Started with
Google Drive
I Documents
If you are just getting started with Google
Drive or thinking about using Google
Drive this guide should get you started
Click on any title to read the tutorial
bull Add titles headings and customize
the style of your document
bull Create name or delete a Google
document
bull Edit and format a Google document
bull Save your Google Documents (Google
Docs)
bull Copy and paste in Google Documents
(Google Docs)
bull Change the font in a document
bull Using bookmarks in a document
bull Table of contents in documents
bull Right-to-left text editing
bull Paint format tool
bull Using Google Docs with a screen reader
bull Copy a Google document
bull Upgrade a document to the new
version of Google documents
Creating New Documents in
Google Drive Documents
If you want to create a new document
you can click the Create New button
and a menu will drop down From the
menu click Document A new window
will open and you will see the new
document If you already have a
document opened and you want to create
another click
File gt Newgt Document
The new document will open in a new
window
Image 5 Create a New Document
March 1 2013 GOOGLE DRIVE
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Saving Your Documents in
Google Drive
Some people always forget to save their
work But the best thing about Google
Drive is that it automatically saves your
work after a couple of seconds
automatically as soon as you stop
editing The document will be saved and
the title will be given as ldquoUntitled
Documentrdquo unless you change it If you
want to save it manually click the Save
button at the top of the document
Changing Your Font in Google
Drive Documents
At the top of your documents page you
will see all of your font options Some of
the options are in drop down boxes and
others are icons To apply the font
options you can type your text and then
highlight the text Go to the top of your
document and make the changes using
the boxes and icons
Image 6 Changing Colour
Inserting Links in Google
Drive Documents
You can easily insert links into your
documents To insert a link type the text
of the link Then highlight the text In
your toolbar you will need to click
Link Then enter your link information
in the box that opens Once you have all
of your information in the box click the
Insert button Your link will then be
inserted into your document
Using Bullets in Google Drive
Documents
It is pretty easy to use bullets in Google
Documents All you have to do is
highlight the text that you want to apply
bullets too Then look for the Bullets icon
in your toolbar You can choose between
bullets or numbers Click the icon of your
choice and the bullets will be applied
Aligning Your Text in Google
Drive Documents
You can align your text to the left right
or center in documents All you have to
do is highlight the text and click the align
icon in your toolbar The align icons are
towards the end of the toolbar You can
place your mouse over the icons to see
the names for the different options
March 1 2013 GOOGLE DRIVE
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II Presentation
bull The new version of Google
presentations
bull Insert duplicate and delete slides
bull Organize slides
bull Import slides from another
presentation
bull Copy and paste in Google
presentations
bull Customize a slide with layouts and
themes
bull Format text and objects on a slide
bull Customize slide transitions
bull Comment on a Google presentation
bull Insert and arrange text shapes and
lines
bull Insert a video or an image into a slide
bull Insert format and edit tables in a
slide
bull Insert word art into a slide
bull Keyboard shortcuts in Google
presentations
bull Add animations to a slide
bull Embed a presentation in a website
bull Print a presentation
III Spread Sheets
bull About spreadsheet views
bull Print a Google spreadsheet
bull Change locale date format and
currency settings
bull Right-to-left text editing
bull Save your Google spreadsheets
bull Edit and format data in Google
spreadsheets
bull Enter links in a Google spreadsheet
bull Copy and paste in spreadsheets
bull Copy a Google spreadsheet
bull Insert images into a spreadsheet
bull Import data sets and spreadsheets
bull Create a series of numbers
bull Add and delete comments
bull Merge cells
bull Format numbers dates and
currencies
bull Using Google Docs with a screen
reader
bull Paint Format Tool
March 1 2013 GOOGLE DRIVE
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bull Protecting sheets from being edited
bull Copy re-order and delete sheets
bull Add and delete rows or columns
bull Move rows and columns
bull Range names
bull Sort a spreadsheet
bull Filter your data
bull Use data validation
bull Create an in-cell dropdown list
IV Drawings
bull About Google drawings
bull Create a drawing
bull Format your drawing
bull Keyboard modifiers
bull Snap to guides
bull Select and manipulate multiple
objects
bull Move resize and rotate objects
bull Copy and paste in Google Docs
bull Keyboard shortcuts for Google
drawings
bull Revision history
bull Paint format tool
bull Insert a drawing into another doc
type
bull Add images to your drawing
bull Lines arrows and scribbles
bull Line connectors
bull How to use text in drawings
V Work offline
bull About Google Drive offline
bull Allow offline access for your
computer
bull Sync items to view offline
bull View Google Drive offline
Image 7 Google Drive Offline
March 1 2013 GOOGLE DRIVE
P a g e | 12 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Video 4 Sync with Local Folder
VI Forms
bull Page navigation and how to embed a
form
bull How to edit form responses
bull How to pre-populate forms via URL
parameters
bull Add a theme to a form
bull Collect and view form responses
bull Forms gadget on iGoogle
bull Additional forms options for Google
Apps users
bull Error messages in forms
bull Create send share and edit a form
Feedback from the users-
Image 8 User Feedback
VII Organize your docs
If youre going to be working with a lot of
students in a class colleagues or simply
managing many docs proper
management of the document is the key
Some key points for keeping your
Documents manageable and accessible
bull Create a folder with proper name for
each class group of students project
etc As you have the option to add one
document to multiple folders you can
cross-categorize the document to
multiple-class and multiple purposes
as per your needs
Image 9 Organize Drive
March 1 2013 GOOGLE DRIVE
P a g e | 13 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
bull One of the key thing while creating a
document is that make sure you give
each document a clear and easily
recognizable name and assign or
positioned that document in correct
folder so that next time when you
want to view it you can find it with
ease It saves a lot of time and this is
a good practice
bull When youre done with a class a
project or a specific set of documents
(for example - at the end of a
semester) hide or trash these docs
This will ensure that your Documents
list isnt overrun by documents youre
no longer using
bull Filtering (Sorting) documents lets
you hide unimportant files and focus
only on the ones youre interested in
For example if you were looking for
a presentation you could use a filter
to narrow down your visible files so
that you would only see the
presentations and related document
Image 10 Filter Option
How to create an organized
Doc list
To create a folder
1 From your Doc list click the New
button in the upper-left corner
2 From this list select Folder
3 In the screen that appears enter the
name youd like for the folder
This folder will now appear in your list of
folders in the sidebar of your Docs list
To add a document to a folder
If youd like to add one document at a
time to a specific folder simply left-click
on the document title and drag it to
whichever folder youd like in the Docs
list sidebar
If youd like to add a number of docs to a
folder at once follow these instructions
1 From your Documents list check the
boxes to the left of the documents
youd like added to a specific folder
2 Select Organize at the top of the
Docs list
3 From the list that appears select the
folder youd like the docs to appear
in
March 1 2013 GOOGLE DRIVE
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To rename a document
1 From the File menu (in the edit
screen) of the document youd like to
rename click Rename
2 Enter your chosen name in to the
field provided Once you click OK
this new name will be applied to your
document and will show up for all
collaborators and viewers
Note Documents will by default be
created with the name Untitled
Documentrdquo
Alternatively
bull You can click on the title of the
document and a rename popup
will appear Here you can rename
your document easily
To find a document
When searching for a specific document
there are a few options
1 To find a specific document quickly
From your Documents list enter the
name of the document youd like to
find in the search box near the top
2 To find a document thats shared with
a particular person
Select her or his user name from the
Shared with section of your
Documents list sidebar All of the
documents shared with this person
will appear listed
3 To find a specific type of document
From your Documents list under
Items by type in the sidebar select
Document Spreadsheet or
Presentation
4 To find docs youve put in the trash
or hidden
Select either Trash or Hidden
from the All items section at the top
of your Documents list sidebar
To delete a document
bull Check the box to the left of the
document youd like to delete
bull Click Deleterdquo from the toolbar
At this point the document is deleted
from the Documents list but remains in
your trash and accessible to
collaborators until you empty the trash
To empty the trash continue with these
instructions
bull Select Trash from the All items
section of your sidebar
bull From the screen that appears select
the docs youd like to permanently
delete and click Empty Trash from
the toolbar Only the items you
selected will be deleted
March 1 2013 GOOGLE DRIVE
P a g e | 15 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Once youve deleted a document theres
no way to retrieve it It will no longer be
accessible by you or your collaborators
While collaborators on a document can
put it in their own trash this action
wont affect the documents owner or
anyone else working on the document
and they cant permanently delete a
document
How Students can
use Google Drive in
Education
Every student has a Google Drive
account when they create their account
with Google
Google Drive allows students to use
create and modify documents with
integration and linking of one or more
Google drive apps like presentation xls
and doc
Video 5 Google Drive for Students - Introduction
1 Work together on group projects
Student always has dilemma that how
me and my classmates can create a
document with everybodyrsquos
involvement at the same time And
Google drive provides solution to this
dilemma as G-Drive allows people to
collaborate real time while working
on a single document irrespective of
the place and location For example ndash
My classmates and I always get
together a night before our exams to
combine our notes and share ideas
so why not do it in real time I work
with friends to take class notes on a
single Google document allowing
everyone to come up with ideas
leading to better understanding of the
topics
2 Save major assignments in the
cloud
Writing important papers in Google
Drive allows students like me to
access assignments and papers from
any computer anywhere Also with
Google Drive now all of my
assignments are stored in the cloud
means I donrsquot have scattered notes
files document because all are in
proper named folder in Google drive
with internet connection I can access
them
March 1 2013 GOOGLE DRIVE
P a g e | 16 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
3 Google Drive on the go
Google Drive is available on almost
every smart phone and hence allow
student to access their documents on
the go either on android tablets or I-
devices
4 Multi Format Support
Allow students to easily save their
documents and presentations to
commonly used file types like DOC
XLS CSV and HTML
5 Student always keen to learn new
keyboard shortcuts and Google drive
allows us this and by providing new
shortcuts that students can use amp
speed their tasks in Google Drive
6 Google Drive has a template gallery
that student can use according to
their requirements Using these pre-
built templates they can give
professional or cool look to their
documents or presentations
7 Students can create amp convert their
documents into either a presentation
a text file or into a PDF just by one
click
Image 11 Export to
8 Students always look amp gather
research information they ask for
opinions in their school or college
project and they get puzzled up while
managing the papers and questions
and the answers that they get By
creating Forms using the Google
Drive itrsquos just a game and they just
have to decide the questions to be
asked and put them into forms For a
student many prebuilt templates are
there to choose from for the form
layout
9 Using Search feature you can search
pretty much everything yoursquove
created or edited Also you can search
your drive documents into Gmail by
searching document name and
clicking the desired document
10 Student can embed video in
documents slides and more to create
more interactive and engagement in
their presentation
11 Instead of going through the process
of attaching user can just drag and
drop files from their hard drive into
the document
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Image 12 Upload File - 1
Image 13 Upload File -2
12 Google Drive has found a way to
make it easy for students to take
notes in class offering an Equations
editor for adding equations onto their
documents
13 Easy to attach anywhere by using a
URL of a document you can embed
or publish it anywhere including
Facebook or a web based class blog
Note The document is shared with
the permission that are set from the
share document settings
14 Students can collaborate through
Google Drive by sharing their
document through links to the
document that can be shared over
email while working on a project or a
document
15 In Google Drive Students can see
anyone who is currently editing the
document and if needed send a
message over chat to them
16 Using Google Drive Students can
collaborate on a document with their
friends classmates and professors
17 Students donrsquot have Google account
to access document when shared a
document with Google drive allow
editing without signing in Itrsquos as
simple as sharing a document with
classmates who donrsquot have a Google
login but still has the document
available for editing
18 While collaboration and working on
projects we often create multiple
revision copies of a document and
share with each other over e-mail
This leads to a chunk of document
which is hard to manage Google
Drive allows you to have a single
document and keep track of the
revision even during collaborative
editing
March 1 2013 GOOGLE DRIVE
P a g e | 18 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
19 Save brainstorming notes for group
projects Get everyonersquos ideas all
together in one place by using Google
Drive for brainstorming
20 Student can change text colors based
on rules like setting green for one
classmate blue for another and red
for yourself for more fun and easy
recognition
21 Create subfolders for better
management of documents student
can create nested folder example ndash
first folder Maths then Maths -gt
Assignments
or
Maths-gtebooks or Maths -gt
question and answers
Image 14 Subfolders
22 Get synched Using tools like
Simplicity you can get all of your
Google Drive synched up with
documents from Microsoft Office
23 Print multiple Documents at once If
you need to speed through printing
several documents at one time just
download and open them as a zip file
24 When you see PDF files in search
results you can just Quick View them
to open them up in Google Drive
25 This is really good point for student
because they If you have words that
you just canrsquot spell to save your life
set up a preference to automatically
find and replace your mistakes with
correctly spelled words
26 Work offline Use the offline feature
of Google Drive to work on the bus
plane or anywhere you plan to go
without an internet connection
27 Save web pages to your Google Drive
account Turn any web page into a
PDF for viewing later by using the
send to Google Doc extension for
Chrome
28 Google Drive itself offers a great way
to back up your documents in to your
pc by just configuring with Google
drive on pc and hence itrsquoll back up
and download all of your Google
Documents and save them to a hard
drive for safekeeping
March 1 2013 GOOGLE DRIVE
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How Teachers can use Google Drive in Education
Video 6 Google Drive for Teachers
1 Real time correction of assignment
and documents submitted by class
students
2 Online checking of notes while
chatting and annotating documents
3 Teacher can assign different work to
different group of students or single
student easily to collaborate on
writing assignments
4 Teachers can share and collaborate
with as many as they can by adding a
mail id for invitation
5 Teachers can use different templates
for different purposes
6 All back up on cloud no issue of
losing document
7 Anybody can access their file from
anywhere
8 User can see 30 days back editing or
file modifications
9 Teachers can download document
and work offline then heshe can
upload it to Google Drive for further
user
10 Teacher can collaborate with other
fellow teachers for better work on a
document For eg Maths teacher
want to design a paper for term exam
then all the maths teacher of the
school can come and join each other
and can work in real time irrespective
of the place they are at
11 Teachers can use Google Drive to
keep track of grades attendance
or any other data using Spreadsheet
(Teacher can use these templates
httpsdrivegooglecomtemplates
q=attendanceampsort=hottest )
12 Teachers can facilitate writing as a
process by encouraging students to
write in real time and also by
providing help and insight to them
using the comments feature
13 Teacher can share their document for
public feedback within or outside
their organization
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14 Whenever any document shared with
teacherstudent User will receive a
notification mail to get updated on
the work assigned
15 Teacher can also use Spreadsheets to
create quizzes
(httpsdrivegooglecomtemplatesq=
quiz+ampsort=hottestampview=public ) and
tests online
(httpsdrivegooglecomtemplatesq=
tests+ampsort=hottestampview=public )
16 Teachers can use it to create
presentations to share with students
They can also encourage collaborative
presentation skills by asking students
to work together on a shared
presentation before presenting it to
the class
17 Using Spreadsheets teachers can
organize cumulative project data in a
single sheet accessible to any
collaborator at any time
18 Teachers can create multiple folders
for different subjects they have They
can build nested folders also
19 Teachers can check which student of
his class has opened the document
and which has not opened it To
maintain students activity on a
particular document
20 Teachers and students can use it to
gather research information ask for
opinions
21 Using Flubaroo on Google Drive you
can get quick feedback on your
assignment giving you a chance for
improvement before you need to turn
it in Check out here
22 Teacher can check any document
shared with them or they can assign
any assignment to any student while
working from their phone or tablets
23 Teacher can take any document
created by them in PDF format to
avoid more changes
24 Teacher can also use third party apps
with Google Drive
25 Teachers can Create Diagrams and
Drawings
26 If teachers are out of class they can
check student work easily from any
computer with Internet access
27 Teachers can also monitor student
work as it is happening in class and
work with students who are having
major problems
28 Improves student writing since
students are not only writing but also
thinking
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29 Dramatically improves studentsrsquo
attitudes toward writing and revision
They think of it is as exciting and fun
30 Helps student to help each other if
one is absent in a particular class
Video 7 Google Group in Classroom
Templates for teachers
Interactive Progress Meter - Teachers
can adapt it to some sort of course
progress meter or as simple game-like
measure
March 1 2013 GOOGLE DRIVE
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Some Feedbacks direct from the users-
March 1 2013 GOOGLE DRIVE
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References and Resources
httpedutechmsueduonlinegoogledocsgoogledocshtml
httpssupportgooglecomdrivebinanswerpyhl=enampanswer=2424384amptopic=1494
2amprd=1
httpwwwgooglecomgoogle-d-scollege
httpwwwslidesharenetslideshowembed_code5352636
httpwwwslidesharenetEducatorstechnologyteachers-guide-on-the-use-of-google-
docs
httpedshelfcomtoolgoogle-docsreviews
httpwwwscribdcomdoc88518869Google-Drive-for-Teachers-2012
Opportunities for Teachers
To become Google certified teacher
httpwwwgooglecoineduteachersgoogle-teacher-academyhtml
httpwwwehowcomhow_8465083_become-google-apps-certified-teacherhtml
March 1 2013 GOOGLE DRIVE
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What is Google
Drive Google drive is a free Web-based word
processor spread sheet presentation
form and data storage service offered by
Google It allows users to create and edit
documents online while collaborating in
real-time with other users This is one of
the best alternatives to an Office Suites
for which you donrsquot need any software
download and you can access your files
wherever you get an internet
connectivity
Each user gets 5GB of free storage space
Image 1 Google Drive
Why to use Google
Drive bull One of the key features is that it is free
and has easy to use interface
bull By this you can create Google
documents spreadsheets
presentations and almost all types of
file required for daily use
bull Allows you to upload manage and
store multiple and any number of
files and folders depending on the
amount of free space available on
your account
bull Enables you to view images and
videos that you have uploaded to your
document list
bull It lets you sort and search files and
documents by name type and date of
modificationcreation The privacy
setting restricts unauthentic users
from peep into your important
document
bull Beautiful thing about Google Drive it
allows multiple users to collaborate
on documents in real time with all
comments chats annotations etc
bull You can use pre-built templates in
your work
(httpsdrivegooglecomtemplates)
Video 1 Why use Google Drive
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Tips amp tricks for
using Google Drive
1 Before you start off with your
professional work itrsquos always good to
check out the Google Drive Document
Template Galleries for teaching
assistants and student leaders
2 Use revision history to check the
changes that have been made to your
document over time
3 Explore documents spreadsheets
and presentations in and out
4 Use forms to collect RSVPs organize
your budget or take collaborative
meeting minutes
5 Collaborate with other peers by
inviting everyone to the same Google
document
6 You can plan your educational event
or trip here by letting everyone
contributing amp planning to in a
document track your budget in a
spreadsheet etc
7 Chat is built into the Google docs
presentations amp spreadsheets
making it easier to collaborate
Features of Google
Drive
1 Create amp collaborate
In Google Drive you can create new
documents spreadsheets and
presentations You can also work
together at the same time on the same
document and see changes done by one
or multiple users in real time
Video 2 Share Google Drive with Teachers and
Classmates
2 Work better with the products
you use every day
bull Gmail ndash Google has already
integrated the Google Drive into
Gmail This allows you to perform
a document search directly from
tour Google Mail Also a small
dock is also available right below
the Google chat in Gmail that
enables the user to directly launch
a particular document or create a
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new document from within the
Gmail
Image 2 Google Drive Dock in Gmail
bull Google Plus -Your snap amp pictures
in Google Drive are by default
available in Google+ to be
attached to any post so you donrsquot
have to upload them again and
again
bull Share the way you want - You can
share files or folders with anyone
with a notification mail on your
Gmail account and choose access
permission whether they can view
edit or comment on document you
shared
Image 3 Document Share Settings
3 Powerful search
Google Drive helps you get to your files
faster Search your content by keywords
and name and filter by file type owner
and more
Image 4 Powerful Search
4 View anything
Open over 30 file types right in your
browser even if you donrsquot have the
program installed on your computer
5 Start a discussion
Make files more collaborative by
allowing users to comment to get
feedback
March 1 2013 GOOGLE DRIVE
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6 One-step publishing
Google Drive makes it easy to simply
create and push publish No extra
saving storing or organization is
required Google Drive saves and indexes
everything at every step
7 Quality graphics
Google Drive makes it simple the
insertion of media into a document
Using the upload or Import from a web
URLs feature media like images can be
directly inserted to a document without
having to download them
8 Mobile phone optimization
Google recently released Google Drive
for mobile-devices which is the mobile-
optimized version of Google Drive
supporting all documents types This not
only allows you to view your document
but provides you with almost all Google
Drive Features that you use on your PC
with the online version
9 Simple and attractive layouts
If youre looking for a quick way to create
a presentation or to illustrate an idea
Google Drive and Spreadsheets is best
suited for you Just pick a layout from
the prebuilt templates add your content
and clip-arts along with pictures and
youre set to go
10 Go back in time
Google Drive allows you to look back as
far as 30 days automatically or choose a
revision to save forever
Video 3 Revision History
March 1 2013 GOOGLE DRIVE
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Getting Started with
Google Drive
I Documents
If you are just getting started with Google
Drive or thinking about using Google
Drive this guide should get you started
Click on any title to read the tutorial
bull Add titles headings and customize
the style of your document
bull Create name or delete a Google
document
bull Edit and format a Google document
bull Save your Google Documents (Google
Docs)
bull Copy and paste in Google Documents
(Google Docs)
bull Change the font in a document
bull Using bookmarks in a document
bull Table of contents in documents
bull Right-to-left text editing
bull Paint format tool
bull Using Google Docs with a screen reader
bull Copy a Google document
bull Upgrade a document to the new
version of Google documents
Creating New Documents in
Google Drive Documents
If you want to create a new document
you can click the Create New button
and a menu will drop down From the
menu click Document A new window
will open and you will see the new
document If you already have a
document opened and you want to create
another click
File gt Newgt Document
The new document will open in a new
window
Image 5 Create a New Document
March 1 2013 GOOGLE DRIVE
P a g e | 9 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Saving Your Documents in
Google Drive
Some people always forget to save their
work But the best thing about Google
Drive is that it automatically saves your
work after a couple of seconds
automatically as soon as you stop
editing The document will be saved and
the title will be given as ldquoUntitled
Documentrdquo unless you change it If you
want to save it manually click the Save
button at the top of the document
Changing Your Font in Google
Drive Documents
At the top of your documents page you
will see all of your font options Some of
the options are in drop down boxes and
others are icons To apply the font
options you can type your text and then
highlight the text Go to the top of your
document and make the changes using
the boxes and icons
Image 6 Changing Colour
Inserting Links in Google
Drive Documents
You can easily insert links into your
documents To insert a link type the text
of the link Then highlight the text In
your toolbar you will need to click
Link Then enter your link information
in the box that opens Once you have all
of your information in the box click the
Insert button Your link will then be
inserted into your document
Using Bullets in Google Drive
Documents
It is pretty easy to use bullets in Google
Documents All you have to do is
highlight the text that you want to apply
bullets too Then look for the Bullets icon
in your toolbar You can choose between
bullets or numbers Click the icon of your
choice and the bullets will be applied
Aligning Your Text in Google
Drive Documents
You can align your text to the left right
or center in documents All you have to
do is highlight the text and click the align
icon in your toolbar The align icons are
towards the end of the toolbar You can
place your mouse over the icons to see
the names for the different options
March 1 2013 GOOGLE DRIVE
P a g e | 10 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
II Presentation
bull The new version of Google
presentations
bull Insert duplicate and delete slides
bull Organize slides
bull Import slides from another
presentation
bull Copy and paste in Google
presentations
bull Customize a slide with layouts and
themes
bull Format text and objects on a slide
bull Customize slide transitions
bull Comment on a Google presentation
bull Insert and arrange text shapes and
lines
bull Insert a video or an image into a slide
bull Insert format and edit tables in a
slide
bull Insert word art into a slide
bull Keyboard shortcuts in Google
presentations
bull Add animations to a slide
bull Embed a presentation in a website
bull Print a presentation
III Spread Sheets
bull About spreadsheet views
bull Print a Google spreadsheet
bull Change locale date format and
currency settings
bull Right-to-left text editing
bull Save your Google spreadsheets
bull Edit and format data in Google
spreadsheets
bull Enter links in a Google spreadsheet
bull Copy and paste in spreadsheets
bull Copy a Google spreadsheet
bull Insert images into a spreadsheet
bull Import data sets and spreadsheets
bull Create a series of numbers
bull Add and delete comments
bull Merge cells
bull Format numbers dates and
currencies
bull Using Google Docs with a screen
reader
bull Paint Format Tool
March 1 2013 GOOGLE DRIVE
P a g e | 11 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
bull Protecting sheets from being edited
bull Copy re-order and delete sheets
bull Add and delete rows or columns
bull Move rows and columns
bull Range names
bull Sort a spreadsheet
bull Filter your data
bull Use data validation
bull Create an in-cell dropdown list
IV Drawings
bull About Google drawings
bull Create a drawing
bull Format your drawing
bull Keyboard modifiers
bull Snap to guides
bull Select and manipulate multiple
objects
bull Move resize and rotate objects
bull Copy and paste in Google Docs
bull Keyboard shortcuts for Google
drawings
bull Revision history
bull Paint format tool
bull Insert a drawing into another doc
type
bull Add images to your drawing
bull Lines arrows and scribbles
bull Line connectors
bull How to use text in drawings
V Work offline
bull About Google Drive offline
bull Allow offline access for your
computer
bull Sync items to view offline
bull View Google Drive offline
Image 7 Google Drive Offline
March 1 2013 GOOGLE DRIVE
P a g e | 12 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Video 4 Sync with Local Folder
VI Forms
bull Page navigation and how to embed a
form
bull How to edit form responses
bull How to pre-populate forms via URL
parameters
bull Add a theme to a form
bull Collect and view form responses
bull Forms gadget on iGoogle
bull Additional forms options for Google
Apps users
bull Error messages in forms
bull Create send share and edit a form
Feedback from the users-
Image 8 User Feedback
VII Organize your docs
If youre going to be working with a lot of
students in a class colleagues or simply
managing many docs proper
management of the document is the key
Some key points for keeping your
Documents manageable and accessible
bull Create a folder with proper name for
each class group of students project
etc As you have the option to add one
document to multiple folders you can
cross-categorize the document to
multiple-class and multiple purposes
as per your needs
Image 9 Organize Drive
March 1 2013 GOOGLE DRIVE
P a g e | 13 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
bull One of the key thing while creating a
document is that make sure you give
each document a clear and easily
recognizable name and assign or
positioned that document in correct
folder so that next time when you
want to view it you can find it with
ease It saves a lot of time and this is
a good practice
bull When youre done with a class a
project or a specific set of documents
(for example - at the end of a
semester) hide or trash these docs
This will ensure that your Documents
list isnt overrun by documents youre
no longer using
bull Filtering (Sorting) documents lets
you hide unimportant files and focus
only on the ones youre interested in
For example if you were looking for
a presentation you could use a filter
to narrow down your visible files so
that you would only see the
presentations and related document
Image 10 Filter Option
How to create an organized
Doc list
To create a folder
1 From your Doc list click the New
button in the upper-left corner
2 From this list select Folder
3 In the screen that appears enter the
name youd like for the folder
This folder will now appear in your list of
folders in the sidebar of your Docs list
To add a document to a folder
If youd like to add one document at a
time to a specific folder simply left-click
on the document title and drag it to
whichever folder youd like in the Docs
list sidebar
If youd like to add a number of docs to a
folder at once follow these instructions
1 From your Documents list check the
boxes to the left of the documents
youd like added to a specific folder
2 Select Organize at the top of the
Docs list
3 From the list that appears select the
folder youd like the docs to appear
in
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To rename a document
1 From the File menu (in the edit
screen) of the document youd like to
rename click Rename
2 Enter your chosen name in to the
field provided Once you click OK
this new name will be applied to your
document and will show up for all
collaborators and viewers
Note Documents will by default be
created with the name Untitled
Documentrdquo
Alternatively
bull You can click on the title of the
document and a rename popup
will appear Here you can rename
your document easily
To find a document
When searching for a specific document
there are a few options
1 To find a specific document quickly
From your Documents list enter the
name of the document youd like to
find in the search box near the top
2 To find a document thats shared with
a particular person
Select her or his user name from the
Shared with section of your
Documents list sidebar All of the
documents shared with this person
will appear listed
3 To find a specific type of document
From your Documents list under
Items by type in the sidebar select
Document Spreadsheet or
Presentation
4 To find docs youve put in the trash
or hidden
Select either Trash or Hidden
from the All items section at the top
of your Documents list sidebar
To delete a document
bull Check the box to the left of the
document youd like to delete
bull Click Deleterdquo from the toolbar
At this point the document is deleted
from the Documents list but remains in
your trash and accessible to
collaborators until you empty the trash
To empty the trash continue with these
instructions
bull Select Trash from the All items
section of your sidebar
bull From the screen that appears select
the docs youd like to permanently
delete and click Empty Trash from
the toolbar Only the items you
selected will be deleted
March 1 2013 GOOGLE DRIVE
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Once youve deleted a document theres
no way to retrieve it It will no longer be
accessible by you or your collaborators
While collaborators on a document can
put it in their own trash this action
wont affect the documents owner or
anyone else working on the document
and they cant permanently delete a
document
How Students can
use Google Drive in
Education
Every student has a Google Drive
account when they create their account
with Google
Google Drive allows students to use
create and modify documents with
integration and linking of one or more
Google drive apps like presentation xls
and doc
Video 5 Google Drive for Students - Introduction
1 Work together on group projects
Student always has dilemma that how
me and my classmates can create a
document with everybodyrsquos
involvement at the same time And
Google drive provides solution to this
dilemma as G-Drive allows people to
collaborate real time while working
on a single document irrespective of
the place and location For example ndash
My classmates and I always get
together a night before our exams to
combine our notes and share ideas
so why not do it in real time I work
with friends to take class notes on a
single Google document allowing
everyone to come up with ideas
leading to better understanding of the
topics
2 Save major assignments in the
cloud
Writing important papers in Google
Drive allows students like me to
access assignments and papers from
any computer anywhere Also with
Google Drive now all of my
assignments are stored in the cloud
means I donrsquot have scattered notes
files document because all are in
proper named folder in Google drive
with internet connection I can access
them
March 1 2013 GOOGLE DRIVE
P a g e | 16 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
3 Google Drive on the go
Google Drive is available on almost
every smart phone and hence allow
student to access their documents on
the go either on android tablets or I-
devices
4 Multi Format Support
Allow students to easily save their
documents and presentations to
commonly used file types like DOC
XLS CSV and HTML
5 Student always keen to learn new
keyboard shortcuts and Google drive
allows us this and by providing new
shortcuts that students can use amp
speed their tasks in Google Drive
6 Google Drive has a template gallery
that student can use according to
their requirements Using these pre-
built templates they can give
professional or cool look to their
documents or presentations
7 Students can create amp convert their
documents into either a presentation
a text file or into a PDF just by one
click
Image 11 Export to
8 Students always look amp gather
research information they ask for
opinions in their school or college
project and they get puzzled up while
managing the papers and questions
and the answers that they get By
creating Forms using the Google
Drive itrsquos just a game and they just
have to decide the questions to be
asked and put them into forms For a
student many prebuilt templates are
there to choose from for the form
layout
9 Using Search feature you can search
pretty much everything yoursquove
created or edited Also you can search
your drive documents into Gmail by
searching document name and
clicking the desired document
10 Student can embed video in
documents slides and more to create
more interactive and engagement in
their presentation
11 Instead of going through the process
of attaching user can just drag and
drop files from their hard drive into
the document
March 1 2013 GOOGLE DRIVE
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Image 12 Upload File - 1
Image 13 Upload File -2
12 Google Drive has found a way to
make it easy for students to take
notes in class offering an Equations
editor for adding equations onto their
documents
13 Easy to attach anywhere by using a
URL of a document you can embed
or publish it anywhere including
Facebook or a web based class blog
Note The document is shared with
the permission that are set from the
share document settings
14 Students can collaborate through
Google Drive by sharing their
document through links to the
document that can be shared over
email while working on a project or a
document
15 In Google Drive Students can see
anyone who is currently editing the
document and if needed send a
message over chat to them
16 Using Google Drive Students can
collaborate on a document with their
friends classmates and professors
17 Students donrsquot have Google account
to access document when shared a
document with Google drive allow
editing without signing in Itrsquos as
simple as sharing a document with
classmates who donrsquot have a Google
login but still has the document
available for editing
18 While collaboration and working on
projects we often create multiple
revision copies of a document and
share with each other over e-mail
This leads to a chunk of document
which is hard to manage Google
Drive allows you to have a single
document and keep track of the
revision even during collaborative
editing
March 1 2013 GOOGLE DRIVE
P a g e | 18 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
19 Save brainstorming notes for group
projects Get everyonersquos ideas all
together in one place by using Google
Drive for brainstorming
20 Student can change text colors based
on rules like setting green for one
classmate blue for another and red
for yourself for more fun and easy
recognition
21 Create subfolders for better
management of documents student
can create nested folder example ndash
first folder Maths then Maths -gt
Assignments
or
Maths-gtebooks or Maths -gt
question and answers
Image 14 Subfolders
22 Get synched Using tools like
Simplicity you can get all of your
Google Drive synched up with
documents from Microsoft Office
23 Print multiple Documents at once If
you need to speed through printing
several documents at one time just
download and open them as a zip file
24 When you see PDF files in search
results you can just Quick View them
to open them up in Google Drive
25 This is really good point for student
because they If you have words that
you just canrsquot spell to save your life
set up a preference to automatically
find and replace your mistakes with
correctly spelled words
26 Work offline Use the offline feature
of Google Drive to work on the bus
plane or anywhere you plan to go
without an internet connection
27 Save web pages to your Google Drive
account Turn any web page into a
PDF for viewing later by using the
send to Google Doc extension for
Chrome
28 Google Drive itself offers a great way
to back up your documents in to your
pc by just configuring with Google
drive on pc and hence itrsquoll back up
and download all of your Google
Documents and save them to a hard
drive for safekeeping
March 1 2013 GOOGLE DRIVE
P a g e | 19 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
How Teachers can use Google Drive in Education
Video 6 Google Drive for Teachers
1 Real time correction of assignment
and documents submitted by class
students
2 Online checking of notes while
chatting and annotating documents
3 Teacher can assign different work to
different group of students or single
student easily to collaborate on
writing assignments
4 Teachers can share and collaborate
with as many as they can by adding a
mail id for invitation
5 Teachers can use different templates
for different purposes
6 All back up on cloud no issue of
losing document
7 Anybody can access their file from
anywhere
8 User can see 30 days back editing or
file modifications
9 Teachers can download document
and work offline then heshe can
upload it to Google Drive for further
user
10 Teacher can collaborate with other
fellow teachers for better work on a
document For eg Maths teacher
want to design a paper for term exam
then all the maths teacher of the
school can come and join each other
and can work in real time irrespective
of the place they are at
11 Teachers can use Google Drive to
keep track of grades attendance
or any other data using Spreadsheet
(Teacher can use these templates
httpsdrivegooglecomtemplates
q=attendanceampsort=hottest )
12 Teachers can facilitate writing as a
process by encouraging students to
write in real time and also by
providing help and insight to them
using the comments feature
13 Teacher can share their document for
public feedback within or outside
their organization
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14 Whenever any document shared with
teacherstudent User will receive a
notification mail to get updated on
the work assigned
15 Teacher can also use Spreadsheets to
create quizzes
(httpsdrivegooglecomtemplatesq=
quiz+ampsort=hottestampview=public ) and
tests online
(httpsdrivegooglecomtemplatesq=
tests+ampsort=hottestampview=public )
16 Teachers can use it to create
presentations to share with students
They can also encourage collaborative
presentation skills by asking students
to work together on a shared
presentation before presenting it to
the class
17 Using Spreadsheets teachers can
organize cumulative project data in a
single sheet accessible to any
collaborator at any time
18 Teachers can create multiple folders
for different subjects they have They
can build nested folders also
19 Teachers can check which student of
his class has opened the document
and which has not opened it To
maintain students activity on a
particular document
20 Teachers and students can use it to
gather research information ask for
opinions
21 Using Flubaroo on Google Drive you
can get quick feedback on your
assignment giving you a chance for
improvement before you need to turn
it in Check out here
22 Teacher can check any document
shared with them or they can assign
any assignment to any student while
working from their phone or tablets
23 Teacher can take any document
created by them in PDF format to
avoid more changes
24 Teacher can also use third party apps
with Google Drive
25 Teachers can Create Diagrams and
Drawings
26 If teachers are out of class they can
check student work easily from any
computer with Internet access
27 Teachers can also monitor student
work as it is happening in class and
work with students who are having
major problems
28 Improves student writing since
students are not only writing but also
thinking
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29 Dramatically improves studentsrsquo
attitudes toward writing and revision
They think of it is as exciting and fun
30 Helps student to help each other if
one is absent in a particular class
Video 7 Google Group in Classroom
Templates for teachers
Interactive Progress Meter - Teachers
can adapt it to some sort of course
progress meter or as simple game-like
measure
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Some Feedbacks direct from the users-
March 1 2013 GOOGLE DRIVE
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References and Resources
httpedutechmsueduonlinegoogledocsgoogledocshtml
httpssupportgooglecomdrivebinanswerpyhl=enampanswer=2424384amptopic=1494
2amprd=1
httpwwwgooglecomgoogle-d-scollege
httpwwwslidesharenetslideshowembed_code5352636
httpwwwslidesharenetEducatorstechnologyteachers-guide-on-the-use-of-google-
docs
httpedshelfcomtoolgoogle-docsreviews
httpwwwscribdcomdoc88518869Google-Drive-for-Teachers-2012
Opportunities for Teachers
To become Google certified teacher
httpwwwgooglecoineduteachersgoogle-teacher-academyhtml
httpwwwehowcomhow_8465083_become-google-apps-certified-teacherhtml
March 1 2013 GOOGLE DRIVE
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Tips amp tricks for
using Google Drive
1 Before you start off with your
professional work itrsquos always good to
check out the Google Drive Document
Template Galleries for teaching
assistants and student leaders
2 Use revision history to check the
changes that have been made to your
document over time
3 Explore documents spreadsheets
and presentations in and out
4 Use forms to collect RSVPs organize
your budget or take collaborative
meeting minutes
5 Collaborate with other peers by
inviting everyone to the same Google
document
6 You can plan your educational event
or trip here by letting everyone
contributing amp planning to in a
document track your budget in a
spreadsheet etc
7 Chat is built into the Google docs
presentations amp spreadsheets
making it easier to collaborate
Features of Google
Drive
1 Create amp collaborate
In Google Drive you can create new
documents spreadsheets and
presentations You can also work
together at the same time on the same
document and see changes done by one
or multiple users in real time
Video 2 Share Google Drive with Teachers and
Classmates
2 Work better with the products
you use every day
bull Gmail ndash Google has already
integrated the Google Drive into
Gmail This allows you to perform
a document search directly from
tour Google Mail Also a small
dock is also available right below
the Google chat in Gmail that
enables the user to directly launch
a particular document or create a
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new document from within the
Gmail
Image 2 Google Drive Dock in Gmail
bull Google Plus -Your snap amp pictures
in Google Drive are by default
available in Google+ to be
attached to any post so you donrsquot
have to upload them again and
again
bull Share the way you want - You can
share files or folders with anyone
with a notification mail on your
Gmail account and choose access
permission whether they can view
edit or comment on document you
shared
Image 3 Document Share Settings
3 Powerful search
Google Drive helps you get to your files
faster Search your content by keywords
and name and filter by file type owner
and more
Image 4 Powerful Search
4 View anything
Open over 30 file types right in your
browser even if you donrsquot have the
program installed on your computer
5 Start a discussion
Make files more collaborative by
allowing users to comment to get
feedback
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6 One-step publishing
Google Drive makes it easy to simply
create and push publish No extra
saving storing or organization is
required Google Drive saves and indexes
everything at every step
7 Quality graphics
Google Drive makes it simple the
insertion of media into a document
Using the upload or Import from a web
URLs feature media like images can be
directly inserted to a document without
having to download them
8 Mobile phone optimization
Google recently released Google Drive
for mobile-devices which is the mobile-
optimized version of Google Drive
supporting all documents types This not
only allows you to view your document
but provides you with almost all Google
Drive Features that you use on your PC
with the online version
9 Simple and attractive layouts
If youre looking for a quick way to create
a presentation or to illustrate an idea
Google Drive and Spreadsheets is best
suited for you Just pick a layout from
the prebuilt templates add your content
and clip-arts along with pictures and
youre set to go
10 Go back in time
Google Drive allows you to look back as
far as 30 days automatically or choose a
revision to save forever
Video 3 Revision History
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Getting Started with
Google Drive
I Documents
If you are just getting started with Google
Drive or thinking about using Google
Drive this guide should get you started
Click on any title to read the tutorial
bull Add titles headings and customize
the style of your document
bull Create name or delete a Google
document
bull Edit and format a Google document
bull Save your Google Documents (Google
Docs)
bull Copy and paste in Google Documents
(Google Docs)
bull Change the font in a document
bull Using bookmarks in a document
bull Table of contents in documents
bull Right-to-left text editing
bull Paint format tool
bull Using Google Docs with a screen reader
bull Copy a Google document
bull Upgrade a document to the new
version of Google documents
Creating New Documents in
Google Drive Documents
If you want to create a new document
you can click the Create New button
and a menu will drop down From the
menu click Document A new window
will open and you will see the new
document If you already have a
document opened and you want to create
another click
File gt Newgt Document
The new document will open in a new
window
Image 5 Create a New Document
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Saving Your Documents in
Google Drive
Some people always forget to save their
work But the best thing about Google
Drive is that it automatically saves your
work after a couple of seconds
automatically as soon as you stop
editing The document will be saved and
the title will be given as ldquoUntitled
Documentrdquo unless you change it If you
want to save it manually click the Save
button at the top of the document
Changing Your Font in Google
Drive Documents
At the top of your documents page you
will see all of your font options Some of
the options are in drop down boxes and
others are icons To apply the font
options you can type your text and then
highlight the text Go to the top of your
document and make the changes using
the boxes and icons
Image 6 Changing Colour
Inserting Links in Google
Drive Documents
You can easily insert links into your
documents To insert a link type the text
of the link Then highlight the text In
your toolbar you will need to click
Link Then enter your link information
in the box that opens Once you have all
of your information in the box click the
Insert button Your link will then be
inserted into your document
Using Bullets in Google Drive
Documents
It is pretty easy to use bullets in Google
Documents All you have to do is
highlight the text that you want to apply
bullets too Then look for the Bullets icon
in your toolbar You can choose between
bullets or numbers Click the icon of your
choice and the bullets will be applied
Aligning Your Text in Google
Drive Documents
You can align your text to the left right
or center in documents All you have to
do is highlight the text and click the align
icon in your toolbar The align icons are
towards the end of the toolbar You can
place your mouse over the icons to see
the names for the different options
March 1 2013 GOOGLE DRIVE
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II Presentation
bull The new version of Google
presentations
bull Insert duplicate and delete slides
bull Organize slides
bull Import slides from another
presentation
bull Copy and paste in Google
presentations
bull Customize a slide with layouts and
themes
bull Format text and objects on a slide
bull Customize slide transitions
bull Comment on a Google presentation
bull Insert and arrange text shapes and
lines
bull Insert a video or an image into a slide
bull Insert format and edit tables in a
slide
bull Insert word art into a slide
bull Keyboard shortcuts in Google
presentations
bull Add animations to a slide
bull Embed a presentation in a website
bull Print a presentation
III Spread Sheets
bull About spreadsheet views
bull Print a Google spreadsheet
bull Change locale date format and
currency settings
bull Right-to-left text editing
bull Save your Google spreadsheets
bull Edit and format data in Google
spreadsheets
bull Enter links in a Google spreadsheet
bull Copy and paste in spreadsheets
bull Copy a Google spreadsheet
bull Insert images into a spreadsheet
bull Import data sets and spreadsheets
bull Create a series of numbers
bull Add and delete comments
bull Merge cells
bull Format numbers dates and
currencies
bull Using Google Docs with a screen
reader
bull Paint Format Tool
March 1 2013 GOOGLE DRIVE
P a g e | 11 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
bull Protecting sheets from being edited
bull Copy re-order and delete sheets
bull Add and delete rows or columns
bull Move rows and columns
bull Range names
bull Sort a spreadsheet
bull Filter your data
bull Use data validation
bull Create an in-cell dropdown list
IV Drawings
bull About Google drawings
bull Create a drawing
bull Format your drawing
bull Keyboard modifiers
bull Snap to guides
bull Select and manipulate multiple
objects
bull Move resize and rotate objects
bull Copy and paste in Google Docs
bull Keyboard shortcuts for Google
drawings
bull Revision history
bull Paint format tool
bull Insert a drawing into another doc
type
bull Add images to your drawing
bull Lines arrows and scribbles
bull Line connectors
bull How to use text in drawings
V Work offline
bull About Google Drive offline
bull Allow offline access for your
computer
bull Sync items to view offline
bull View Google Drive offline
Image 7 Google Drive Offline
March 1 2013 GOOGLE DRIVE
P a g e | 12 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Video 4 Sync with Local Folder
VI Forms
bull Page navigation and how to embed a
form
bull How to edit form responses
bull How to pre-populate forms via URL
parameters
bull Add a theme to a form
bull Collect and view form responses
bull Forms gadget on iGoogle
bull Additional forms options for Google
Apps users
bull Error messages in forms
bull Create send share and edit a form
Feedback from the users-
Image 8 User Feedback
VII Organize your docs
If youre going to be working with a lot of
students in a class colleagues or simply
managing many docs proper
management of the document is the key
Some key points for keeping your
Documents manageable and accessible
bull Create a folder with proper name for
each class group of students project
etc As you have the option to add one
document to multiple folders you can
cross-categorize the document to
multiple-class and multiple purposes
as per your needs
Image 9 Organize Drive
March 1 2013 GOOGLE DRIVE
P a g e | 13 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
bull One of the key thing while creating a
document is that make sure you give
each document a clear and easily
recognizable name and assign or
positioned that document in correct
folder so that next time when you
want to view it you can find it with
ease It saves a lot of time and this is
a good practice
bull When youre done with a class a
project or a specific set of documents
(for example - at the end of a
semester) hide or trash these docs
This will ensure that your Documents
list isnt overrun by documents youre
no longer using
bull Filtering (Sorting) documents lets
you hide unimportant files and focus
only on the ones youre interested in
For example if you were looking for
a presentation you could use a filter
to narrow down your visible files so
that you would only see the
presentations and related document
Image 10 Filter Option
How to create an organized
Doc list
To create a folder
1 From your Doc list click the New
button in the upper-left corner
2 From this list select Folder
3 In the screen that appears enter the
name youd like for the folder
This folder will now appear in your list of
folders in the sidebar of your Docs list
To add a document to a folder
If youd like to add one document at a
time to a specific folder simply left-click
on the document title and drag it to
whichever folder youd like in the Docs
list sidebar
If youd like to add a number of docs to a
folder at once follow these instructions
1 From your Documents list check the
boxes to the left of the documents
youd like added to a specific folder
2 Select Organize at the top of the
Docs list
3 From the list that appears select the
folder youd like the docs to appear
in
March 1 2013 GOOGLE DRIVE
P a g e | 14 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
To rename a document
1 From the File menu (in the edit
screen) of the document youd like to
rename click Rename
2 Enter your chosen name in to the
field provided Once you click OK
this new name will be applied to your
document and will show up for all
collaborators and viewers
Note Documents will by default be
created with the name Untitled
Documentrdquo
Alternatively
bull You can click on the title of the
document and a rename popup
will appear Here you can rename
your document easily
To find a document
When searching for a specific document
there are a few options
1 To find a specific document quickly
From your Documents list enter the
name of the document youd like to
find in the search box near the top
2 To find a document thats shared with
a particular person
Select her or his user name from the
Shared with section of your
Documents list sidebar All of the
documents shared with this person
will appear listed
3 To find a specific type of document
From your Documents list under
Items by type in the sidebar select
Document Spreadsheet or
Presentation
4 To find docs youve put in the trash
or hidden
Select either Trash or Hidden
from the All items section at the top
of your Documents list sidebar
To delete a document
bull Check the box to the left of the
document youd like to delete
bull Click Deleterdquo from the toolbar
At this point the document is deleted
from the Documents list but remains in
your trash and accessible to
collaborators until you empty the trash
To empty the trash continue with these
instructions
bull Select Trash from the All items
section of your sidebar
bull From the screen that appears select
the docs youd like to permanently
delete and click Empty Trash from
the toolbar Only the items you
selected will be deleted
March 1 2013 GOOGLE DRIVE
P a g e | 15 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Once youve deleted a document theres
no way to retrieve it It will no longer be
accessible by you or your collaborators
While collaborators on a document can
put it in their own trash this action
wont affect the documents owner or
anyone else working on the document
and they cant permanently delete a
document
How Students can
use Google Drive in
Education
Every student has a Google Drive
account when they create their account
with Google
Google Drive allows students to use
create and modify documents with
integration and linking of one or more
Google drive apps like presentation xls
and doc
Video 5 Google Drive for Students - Introduction
1 Work together on group projects
Student always has dilemma that how
me and my classmates can create a
document with everybodyrsquos
involvement at the same time And
Google drive provides solution to this
dilemma as G-Drive allows people to
collaborate real time while working
on a single document irrespective of
the place and location For example ndash
My classmates and I always get
together a night before our exams to
combine our notes and share ideas
so why not do it in real time I work
with friends to take class notes on a
single Google document allowing
everyone to come up with ideas
leading to better understanding of the
topics
2 Save major assignments in the
cloud
Writing important papers in Google
Drive allows students like me to
access assignments and papers from
any computer anywhere Also with
Google Drive now all of my
assignments are stored in the cloud
means I donrsquot have scattered notes
files document because all are in
proper named folder in Google drive
with internet connection I can access
them
March 1 2013 GOOGLE DRIVE
P a g e | 16 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
3 Google Drive on the go
Google Drive is available on almost
every smart phone and hence allow
student to access their documents on
the go either on android tablets or I-
devices
4 Multi Format Support
Allow students to easily save their
documents and presentations to
commonly used file types like DOC
XLS CSV and HTML
5 Student always keen to learn new
keyboard shortcuts and Google drive
allows us this and by providing new
shortcuts that students can use amp
speed their tasks in Google Drive
6 Google Drive has a template gallery
that student can use according to
their requirements Using these pre-
built templates they can give
professional or cool look to their
documents or presentations
7 Students can create amp convert their
documents into either a presentation
a text file or into a PDF just by one
click
Image 11 Export to
8 Students always look amp gather
research information they ask for
opinions in their school or college
project and they get puzzled up while
managing the papers and questions
and the answers that they get By
creating Forms using the Google
Drive itrsquos just a game and they just
have to decide the questions to be
asked and put them into forms For a
student many prebuilt templates are
there to choose from for the form
layout
9 Using Search feature you can search
pretty much everything yoursquove
created or edited Also you can search
your drive documents into Gmail by
searching document name and
clicking the desired document
10 Student can embed video in
documents slides and more to create
more interactive and engagement in
their presentation
11 Instead of going through the process
of attaching user can just drag and
drop files from their hard drive into
the document
March 1 2013 GOOGLE DRIVE
P a g e | 17 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Image 12 Upload File - 1
Image 13 Upload File -2
12 Google Drive has found a way to
make it easy for students to take
notes in class offering an Equations
editor for adding equations onto their
documents
13 Easy to attach anywhere by using a
URL of a document you can embed
or publish it anywhere including
Facebook or a web based class blog
Note The document is shared with
the permission that are set from the
share document settings
14 Students can collaborate through
Google Drive by sharing their
document through links to the
document that can be shared over
email while working on a project or a
document
15 In Google Drive Students can see
anyone who is currently editing the
document and if needed send a
message over chat to them
16 Using Google Drive Students can
collaborate on a document with their
friends classmates and professors
17 Students donrsquot have Google account
to access document when shared a
document with Google drive allow
editing without signing in Itrsquos as
simple as sharing a document with
classmates who donrsquot have a Google
login but still has the document
available for editing
18 While collaboration and working on
projects we often create multiple
revision copies of a document and
share with each other over e-mail
This leads to a chunk of document
which is hard to manage Google
Drive allows you to have a single
document and keep track of the
revision even during collaborative
editing
March 1 2013 GOOGLE DRIVE
P a g e | 18 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
19 Save brainstorming notes for group
projects Get everyonersquos ideas all
together in one place by using Google
Drive for brainstorming
20 Student can change text colors based
on rules like setting green for one
classmate blue for another and red
for yourself for more fun and easy
recognition
21 Create subfolders for better
management of documents student
can create nested folder example ndash
first folder Maths then Maths -gt
Assignments
or
Maths-gtebooks or Maths -gt
question and answers
Image 14 Subfolders
22 Get synched Using tools like
Simplicity you can get all of your
Google Drive synched up with
documents from Microsoft Office
23 Print multiple Documents at once If
you need to speed through printing
several documents at one time just
download and open them as a zip file
24 When you see PDF files in search
results you can just Quick View them
to open them up in Google Drive
25 This is really good point for student
because they If you have words that
you just canrsquot spell to save your life
set up a preference to automatically
find and replace your mistakes with
correctly spelled words
26 Work offline Use the offline feature
of Google Drive to work on the bus
plane or anywhere you plan to go
without an internet connection
27 Save web pages to your Google Drive
account Turn any web page into a
PDF for viewing later by using the
send to Google Doc extension for
Chrome
28 Google Drive itself offers a great way
to back up your documents in to your
pc by just configuring with Google
drive on pc and hence itrsquoll back up
and download all of your Google
Documents and save them to a hard
drive for safekeeping
March 1 2013 GOOGLE DRIVE
P a g e | 19 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
How Teachers can use Google Drive in Education
Video 6 Google Drive for Teachers
1 Real time correction of assignment
and documents submitted by class
students
2 Online checking of notes while
chatting and annotating documents
3 Teacher can assign different work to
different group of students or single
student easily to collaborate on
writing assignments
4 Teachers can share and collaborate
with as many as they can by adding a
mail id for invitation
5 Teachers can use different templates
for different purposes
6 All back up on cloud no issue of
losing document
7 Anybody can access their file from
anywhere
8 User can see 30 days back editing or
file modifications
9 Teachers can download document
and work offline then heshe can
upload it to Google Drive for further
user
10 Teacher can collaborate with other
fellow teachers for better work on a
document For eg Maths teacher
want to design a paper for term exam
then all the maths teacher of the
school can come and join each other
and can work in real time irrespective
of the place they are at
11 Teachers can use Google Drive to
keep track of grades attendance
or any other data using Spreadsheet
(Teacher can use these templates
httpsdrivegooglecomtemplates
q=attendanceampsort=hottest )
12 Teachers can facilitate writing as a
process by encouraging students to
write in real time and also by
providing help and insight to them
using the comments feature
13 Teacher can share their document for
public feedback within or outside
their organization
March 1 2013 GOOGLE DRIVE
P a g e | 20 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
14 Whenever any document shared with
teacherstudent User will receive a
notification mail to get updated on
the work assigned
15 Teacher can also use Spreadsheets to
create quizzes
(httpsdrivegooglecomtemplatesq=
quiz+ampsort=hottestampview=public ) and
tests online
(httpsdrivegooglecomtemplatesq=
tests+ampsort=hottestampview=public )
16 Teachers can use it to create
presentations to share with students
They can also encourage collaborative
presentation skills by asking students
to work together on a shared
presentation before presenting it to
the class
17 Using Spreadsheets teachers can
organize cumulative project data in a
single sheet accessible to any
collaborator at any time
18 Teachers can create multiple folders
for different subjects they have They
can build nested folders also
19 Teachers can check which student of
his class has opened the document
and which has not opened it To
maintain students activity on a
particular document
20 Teachers and students can use it to
gather research information ask for
opinions
21 Using Flubaroo on Google Drive you
can get quick feedback on your
assignment giving you a chance for
improvement before you need to turn
it in Check out here
22 Teacher can check any document
shared with them or they can assign
any assignment to any student while
working from their phone or tablets
23 Teacher can take any document
created by them in PDF format to
avoid more changes
24 Teacher can also use third party apps
with Google Drive
25 Teachers can Create Diagrams and
Drawings
26 If teachers are out of class they can
check student work easily from any
computer with Internet access
27 Teachers can also monitor student
work as it is happening in class and
work with students who are having
major problems
28 Improves student writing since
students are not only writing but also
thinking
March 1 2013 GOOGLE DRIVE
P a g e | 21 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
29 Dramatically improves studentsrsquo
attitudes toward writing and revision
They think of it is as exciting and fun
30 Helps student to help each other if
one is absent in a particular class
Video 7 Google Group in Classroom
Templates for teachers
Interactive Progress Meter - Teachers
can adapt it to some sort of course
progress meter or as simple game-like
measure
March 1 2013 GOOGLE DRIVE
P a g e | 22 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Some Feedbacks direct from the users-
March 1 2013 GOOGLE DRIVE
P a g e | 23 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
References and Resources
httpedutechmsueduonlinegoogledocsgoogledocshtml
httpssupportgooglecomdrivebinanswerpyhl=enampanswer=2424384amptopic=1494
2amprd=1
httpwwwgooglecomgoogle-d-scollege
httpwwwslidesharenetslideshowembed_code5352636
httpwwwslidesharenetEducatorstechnologyteachers-guide-on-the-use-of-google-
docs
httpedshelfcomtoolgoogle-docsreviews
httpwwwscribdcomdoc88518869Google-Drive-for-Teachers-2012
Opportunities for Teachers
To become Google certified teacher
httpwwwgooglecoineduteachersgoogle-teacher-academyhtml
httpwwwehowcomhow_8465083_become-google-apps-certified-teacherhtml
March 1 2013 GOOGLE DRIVE
P a g e | 6 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
new document from within the
Gmail
Image 2 Google Drive Dock in Gmail
bull Google Plus -Your snap amp pictures
in Google Drive are by default
available in Google+ to be
attached to any post so you donrsquot
have to upload them again and
again
bull Share the way you want - You can
share files or folders with anyone
with a notification mail on your
Gmail account and choose access
permission whether they can view
edit or comment on document you
shared
Image 3 Document Share Settings
3 Powerful search
Google Drive helps you get to your files
faster Search your content by keywords
and name and filter by file type owner
and more
Image 4 Powerful Search
4 View anything
Open over 30 file types right in your
browser even if you donrsquot have the
program installed on your computer
5 Start a discussion
Make files more collaborative by
allowing users to comment to get
feedback
March 1 2013 GOOGLE DRIVE
P a g e | 7 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
6 One-step publishing
Google Drive makes it easy to simply
create and push publish No extra
saving storing or organization is
required Google Drive saves and indexes
everything at every step
7 Quality graphics
Google Drive makes it simple the
insertion of media into a document
Using the upload or Import from a web
URLs feature media like images can be
directly inserted to a document without
having to download them
8 Mobile phone optimization
Google recently released Google Drive
for mobile-devices which is the mobile-
optimized version of Google Drive
supporting all documents types This not
only allows you to view your document
but provides you with almost all Google
Drive Features that you use on your PC
with the online version
9 Simple and attractive layouts
If youre looking for a quick way to create
a presentation or to illustrate an idea
Google Drive and Spreadsheets is best
suited for you Just pick a layout from
the prebuilt templates add your content
and clip-arts along with pictures and
youre set to go
10 Go back in time
Google Drive allows you to look back as
far as 30 days automatically or choose a
revision to save forever
Video 3 Revision History
March 1 2013 GOOGLE DRIVE
P a g e | 8 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Getting Started with
Google Drive
I Documents
If you are just getting started with Google
Drive or thinking about using Google
Drive this guide should get you started
Click on any title to read the tutorial
bull Add titles headings and customize
the style of your document
bull Create name or delete a Google
document
bull Edit and format a Google document
bull Save your Google Documents (Google
Docs)
bull Copy and paste in Google Documents
(Google Docs)
bull Change the font in a document
bull Using bookmarks in a document
bull Table of contents in documents
bull Right-to-left text editing
bull Paint format tool
bull Using Google Docs with a screen reader
bull Copy a Google document
bull Upgrade a document to the new
version of Google documents
Creating New Documents in
Google Drive Documents
If you want to create a new document
you can click the Create New button
and a menu will drop down From the
menu click Document A new window
will open and you will see the new
document If you already have a
document opened and you want to create
another click
File gt Newgt Document
The new document will open in a new
window
Image 5 Create a New Document
March 1 2013 GOOGLE DRIVE
P a g e | 9 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Saving Your Documents in
Google Drive
Some people always forget to save their
work But the best thing about Google
Drive is that it automatically saves your
work after a couple of seconds
automatically as soon as you stop
editing The document will be saved and
the title will be given as ldquoUntitled
Documentrdquo unless you change it If you
want to save it manually click the Save
button at the top of the document
Changing Your Font in Google
Drive Documents
At the top of your documents page you
will see all of your font options Some of
the options are in drop down boxes and
others are icons To apply the font
options you can type your text and then
highlight the text Go to the top of your
document and make the changes using
the boxes and icons
Image 6 Changing Colour
Inserting Links in Google
Drive Documents
You can easily insert links into your
documents To insert a link type the text
of the link Then highlight the text In
your toolbar you will need to click
Link Then enter your link information
in the box that opens Once you have all
of your information in the box click the
Insert button Your link will then be
inserted into your document
Using Bullets in Google Drive
Documents
It is pretty easy to use bullets in Google
Documents All you have to do is
highlight the text that you want to apply
bullets too Then look for the Bullets icon
in your toolbar You can choose between
bullets or numbers Click the icon of your
choice and the bullets will be applied
Aligning Your Text in Google
Drive Documents
You can align your text to the left right
or center in documents All you have to
do is highlight the text and click the align
icon in your toolbar The align icons are
towards the end of the toolbar You can
place your mouse over the icons to see
the names for the different options
March 1 2013 GOOGLE DRIVE
P a g e | 10 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
II Presentation
bull The new version of Google
presentations
bull Insert duplicate and delete slides
bull Organize slides
bull Import slides from another
presentation
bull Copy and paste in Google
presentations
bull Customize a slide with layouts and
themes
bull Format text and objects on a slide
bull Customize slide transitions
bull Comment on a Google presentation
bull Insert and arrange text shapes and
lines
bull Insert a video or an image into a slide
bull Insert format and edit tables in a
slide
bull Insert word art into a slide
bull Keyboard shortcuts in Google
presentations
bull Add animations to a slide
bull Embed a presentation in a website
bull Print a presentation
III Spread Sheets
bull About spreadsheet views
bull Print a Google spreadsheet
bull Change locale date format and
currency settings
bull Right-to-left text editing
bull Save your Google spreadsheets
bull Edit and format data in Google
spreadsheets
bull Enter links in a Google spreadsheet
bull Copy and paste in spreadsheets
bull Copy a Google spreadsheet
bull Insert images into a spreadsheet
bull Import data sets and spreadsheets
bull Create a series of numbers
bull Add and delete comments
bull Merge cells
bull Format numbers dates and
currencies
bull Using Google Docs with a screen
reader
bull Paint Format Tool
March 1 2013 GOOGLE DRIVE
P a g e | 11 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
bull Protecting sheets from being edited
bull Copy re-order and delete sheets
bull Add and delete rows or columns
bull Move rows and columns
bull Range names
bull Sort a spreadsheet
bull Filter your data
bull Use data validation
bull Create an in-cell dropdown list
IV Drawings
bull About Google drawings
bull Create a drawing
bull Format your drawing
bull Keyboard modifiers
bull Snap to guides
bull Select and manipulate multiple
objects
bull Move resize and rotate objects
bull Copy and paste in Google Docs
bull Keyboard shortcuts for Google
drawings
bull Revision history
bull Paint format tool
bull Insert a drawing into another doc
type
bull Add images to your drawing
bull Lines arrows and scribbles
bull Line connectors
bull How to use text in drawings
V Work offline
bull About Google Drive offline
bull Allow offline access for your
computer
bull Sync items to view offline
bull View Google Drive offline
Image 7 Google Drive Offline
March 1 2013 GOOGLE DRIVE
P a g e | 12 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Video 4 Sync with Local Folder
VI Forms
bull Page navigation and how to embed a
form
bull How to edit form responses
bull How to pre-populate forms via URL
parameters
bull Add a theme to a form
bull Collect and view form responses
bull Forms gadget on iGoogle
bull Additional forms options for Google
Apps users
bull Error messages in forms
bull Create send share and edit a form
Feedback from the users-
Image 8 User Feedback
VII Organize your docs
If youre going to be working with a lot of
students in a class colleagues or simply
managing many docs proper
management of the document is the key
Some key points for keeping your
Documents manageable and accessible
bull Create a folder with proper name for
each class group of students project
etc As you have the option to add one
document to multiple folders you can
cross-categorize the document to
multiple-class and multiple purposes
as per your needs
Image 9 Organize Drive
March 1 2013 GOOGLE DRIVE
P a g e | 13 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
bull One of the key thing while creating a
document is that make sure you give
each document a clear and easily
recognizable name and assign or
positioned that document in correct
folder so that next time when you
want to view it you can find it with
ease It saves a lot of time and this is
a good practice
bull When youre done with a class a
project or a specific set of documents
(for example - at the end of a
semester) hide or trash these docs
This will ensure that your Documents
list isnt overrun by documents youre
no longer using
bull Filtering (Sorting) documents lets
you hide unimportant files and focus
only on the ones youre interested in
For example if you were looking for
a presentation you could use a filter
to narrow down your visible files so
that you would only see the
presentations and related document
Image 10 Filter Option
How to create an organized
Doc list
To create a folder
1 From your Doc list click the New
button in the upper-left corner
2 From this list select Folder
3 In the screen that appears enter the
name youd like for the folder
This folder will now appear in your list of
folders in the sidebar of your Docs list
To add a document to a folder
If youd like to add one document at a
time to a specific folder simply left-click
on the document title and drag it to
whichever folder youd like in the Docs
list sidebar
If youd like to add a number of docs to a
folder at once follow these instructions
1 From your Documents list check the
boxes to the left of the documents
youd like added to a specific folder
2 Select Organize at the top of the
Docs list
3 From the list that appears select the
folder youd like the docs to appear
in
March 1 2013 GOOGLE DRIVE
P a g e | 14 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
To rename a document
1 From the File menu (in the edit
screen) of the document youd like to
rename click Rename
2 Enter your chosen name in to the
field provided Once you click OK
this new name will be applied to your
document and will show up for all
collaborators and viewers
Note Documents will by default be
created with the name Untitled
Documentrdquo
Alternatively
bull You can click on the title of the
document and a rename popup
will appear Here you can rename
your document easily
To find a document
When searching for a specific document
there are a few options
1 To find a specific document quickly
From your Documents list enter the
name of the document youd like to
find in the search box near the top
2 To find a document thats shared with
a particular person
Select her or his user name from the
Shared with section of your
Documents list sidebar All of the
documents shared with this person
will appear listed
3 To find a specific type of document
From your Documents list under
Items by type in the sidebar select
Document Spreadsheet or
Presentation
4 To find docs youve put in the trash
or hidden
Select either Trash or Hidden
from the All items section at the top
of your Documents list sidebar
To delete a document
bull Check the box to the left of the
document youd like to delete
bull Click Deleterdquo from the toolbar
At this point the document is deleted
from the Documents list but remains in
your trash and accessible to
collaborators until you empty the trash
To empty the trash continue with these
instructions
bull Select Trash from the All items
section of your sidebar
bull From the screen that appears select
the docs youd like to permanently
delete and click Empty Trash from
the toolbar Only the items you
selected will be deleted
March 1 2013 GOOGLE DRIVE
P a g e | 15 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Once youve deleted a document theres
no way to retrieve it It will no longer be
accessible by you or your collaborators
While collaborators on a document can
put it in their own trash this action
wont affect the documents owner or
anyone else working on the document
and they cant permanently delete a
document
How Students can
use Google Drive in
Education
Every student has a Google Drive
account when they create their account
with Google
Google Drive allows students to use
create and modify documents with
integration and linking of one or more
Google drive apps like presentation xls
and doc
Video 5 Google Drive for Students - Introduction
1 Work together on group projects
Student always has dilemma that how
me and my classmates can create a
document with everybodyrsquos
involvement at the same time And
Google drive provides solution to this
dilemma as G-Drive allows people to
collaborate real time while working
on a single document irrespective of
the place and location For example ndash
My classmates and I always get
together a night before our exams to
combine our notes and share ideas
so why not do it in real time I work
with friends to take class notes on a
single Google document allowing
everyone to come up with ideas
leading to better understanding of the
topics
2 Save major assignments in the
cloud
Writing important papers in Google
Drive allows students like me to
access assignments and papers from
any computer anywhere Also with
Google Drive now all of my
assignments are stored in the cloud
means I donrsquot have scattered notes
files document because all are in
proper named folder in Google drive
with internet connection I can access
them
March 1 2013 GOOGLE DRIVE
P a g e | 16 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
3 Google Drive on the go
Google Drive is available on almost
every smart phone and hence allow
student to access their documents on
the go either on android tablets or I-
devices
4 Multi Format Support
Allow students to easily save their
documents and presentations to
commonly used file types like DOC
XLS CSV and HTML
5 Student always keen to learn new
keyboard shortcuts and Google drive
allows us this and by providing new
shortcuts that students can use amp
speed their tasks in Google Drive
6 Google Drive has a template gallery
that student can use according to
their requirements Using these pre-
built templates they can give
professional or cool look to their
documents or presentations
7 Students can create amp convert their
documents into either a presentation
a text file or into a PDF just by one
click
Image 11 Export to
8 Students always look amp gather
research information they ask for
opinions in their school or college
project and they get puzzled up while
managing the papers and questions
and the answers that they get By
creating Forms using the Google
Drive itrsquos just a game and they just
have to decide the questions to be
asked and put them into forms For a
student many prebuilt templates are
there to choose from for the form
layout
9 Using Search feature you can search
pretty much everything yoursquove
created or edited Also you can search
your drive documents into Gmail by
searching document name and
clicking the desired document
10 Student can embed video in
documents slides and more to create
more interactive and engagement in
their presentation
11 Instead of going through the process
of attaching user can just drag and
drop files from their hard drive into
the document
March 1 2013 GOOGLE DRIVE
P a g e | 17 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Image 12 Upload File - 1
Image 13 Upload File -2
12 Google Drive has found a way to
make it easy for students to take
notes in class offering an Equations
editor for adding equations onto their
documents
13 Easy to attach anywhere by using a
URL of a document you can embed
or publish it anywhere including
Facebook or a web based class blog
Note The document is shared with
the permission that are set from the
share document settings
14 Students can collaborate through
Google Drive by sharing their
document through links to the
document that can be shared over
email while working on a project or a
document
15 In Google Drive Students can see
anyone who is currently editing the
document and if needed send a
message over chat to them
16 Using Google Drive Students can
collaborate on a document with their
friends classmates and professors
17 Students donrsquot have Google account
to access document when shared a
document with Google drive allow
editing without signing in Itrsquos as
simple as sharing a document with
classmates who donrsquot have a Google
login but still has the document
available for editing
18 While collaboration and working on
projects we often create multiple
revision copies of a document and
share with each other over e-mail
This leads to a chunk of document
which is hard to manage Google
Drive allows you to have a single
document and keep track of the
revision even during collaborative
editing
March 1 2013 GOOGLE DRIVE
P a g e | 18 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
19 Save brainstorming notes for group
projects Get everyonersquos ideas all
together in one place by using Google
Drive for brainstorming
20 Student can change text colors based
on rules like setting green for one
classmate blue for another and red
for yourself for more fun and easy
recognition
21 Create subfolders for better
management of documents student
can create nested folder example ndash
first folder Maths then Maths -gt
Assignments
or
Maths-gtebooks or Maths -gt
question and answers
Image 14 Subfolders
22 Get synched Using tools like
Simplicity you can get all of your
Google Drive synched up with
documents from Microsoft Office
23 Print multiple Documents at once If
you need to speed through printing
several documents at one time just
download and open them as a zip file
24 When you see PDF files in search
results you can just Quick View them
to open them up in Google Drive
25 This is really good point for student
because they If you have words that
you just canrsquot spell to save your life
set up a preference to automatically
find and replace your mistakes with
correctly spelled words
26 Work offline Use the offline feature
of Google Drive to work on the bus
plane or anywhere you plan to go
without an internet connection
27 Save web pages to your Google Drive
account Turn any web page into a
PDF for viewing later by using the
send to Google Doc extension for
Chrome
28 Google Drive itself offers a great way
to back up your documents in to your
pc by just configuring with Google
drive on pc and hence itrsquoll back up
and download all of your Google
Documents and save them to a hard
drive for safekeeping
March 1 2013 GOOGLE DRIVE
P a g e | 19 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
How Teachers can use Google Drive in Education
Video 6 Google Drive for Teachers
1 Real time correction of assignment
and documents submitted by class
students
2 Online checking of notes while
chatting and annotating documents
3 Teacher can assign different work to
different group of students or single
student easily to collaborate on
writing assignments
4 Teachers can share and collaborate
with as many as they can by adding a
mail id for invitation
5 Teachers can use different templates
for different purposes
6 All back up on cloud no issue of
losing document
7 Anybody can access their file from
anywhere
8 User can see 30 days back editing or
file modifications
9 Teachers can download document
and work offline then heshe can
upload it to Google Drive for further
user
10 Teacher can collaborate with other
fellow teachers for better work on a
document For eg Maths teacher
want to design a paper for term exam
then all the maths teacher of the
school can come and join each other
and can work in real time irrespective
of the place they are at
11 Teachers can use Google Drive to
keep track of grades attendance
or any other data using Spreadsheet
(Teacher can use these templates
httpsdrivegooglecomtemplates
q=attendanceampsort=hottest )
12 Teachers can facilitate writing as a
process by encouraging students to
write in real time and also by
providing help and insight to them
using the comments feature
13 Teacher can share their document for
public feedback within or outside
their organization
March 1 2013 GOOGLE DRIVE
P a g e | 20 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
14 Whenever any document shared with
teacherstudent User will receive a
notification mail to get updated on
the work assigned
15 Teacher can also use Spreadsheets to
create quizzes
(httpsdrivegooglecomtemplatesq=
quiz+ampsort=hottestampview=public ) and
tests online
(httpsdrivegooglecomtemplatesq=
tests+ampsort=hottestampview=public )
16 Teachers can use it to create
presentations to share with students
They can also encourage collaborative
presentation skills by asking students
to work together on a shared
presentation before presenting it to
the class
17 Using Spreadsheets teachers can
organize cumulative project data in a
single sheet accessible to any
collaborator at any time
18 Teachers can create multiple folders
for different subjects they have They
can build nested folders also
19 Teachers can check which student of
his class has opened the document
and which has not opened it To
maintain students activity on a
particular document
20 Teachers and students can use it to
gather research information ask for
opinions
21 Using Flubaroo on Google Drive you
can get quick feedback on your
assignment giving you a chance for
improvement before you need to turn
it in Check out here
22 Teacher can check any document
shared with them or they can assign
any assignment to any student while
working from their phone or tablets
23 Teacher can take any document
created by them in PDF format to
avoid more changes
24 Teacher can also use third party apps
with Google Drive
25 Teachers can Create Diagrams and
Drawings
26 If teachers are out of class they can
check student work easily from any
computer with Internet access
27 Teachers can also monitor student
work as it is happening in class and
work with students who are having
major problems
28 Improves student writing since
students are not only writing but also
thinking
March 1 2013 GOOGLE DRIVE
P a g e | 21 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
29 Dramatically improves studentsrsquo
attitudes toward writing and revision
They think of it is as exciting and fun
30 Helps student to help each other if
one is absent in a particular class
Video 7 Google Group in Classroom
Templates for teachers
Interactive Progress Meter - Teachers
can adapt it to some sort of course
progress meter or as simple game-like
measure
March 1 2013 GOOGLE DRIVE
P a g e | 22 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Some Feedbacks direct from the users-
March 1 2013 GOOGLE DRIVE
P a g e | 23 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
References and Resources
httpedutechmsueduonlinegoogledocsgoogledocshtml
httpssupportgooglecomdrivebinanswerpyhl=enampanswer=2424384amptopic=1494
2amprd=1
httpwwwgooglecomgoogle-d-scollege
httpwwwslidesharenetslideshowembed_code5352636
httpwwwslidesharenetEducatorstechnologyteachers-guide-on-the-use-of-google-
docs
httpedshelfcomtoolgoogle-docsreviews
httpwwwscribdcomdoc88518869Google-Drive-for-Teachers-2012
Opportunities for Teachers
To become Google certified teacher
httpwwwgooglecoineduteachersgoogle-teacher-academyhtml
httpwwwehowcomhow_8465083_become-google-apps-certified-teacherhtml
March 1 2013 GOOGLE DRIVE
P a g e | 7 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
6 One-step publishing
Google Drive makes it easy to simply
create and push publish No extra
saving storing or organization is
required Google Drive saves and indexes
everything at every step
7 Quality graphics
Google Drive makes it simple the
insertion of media into a document
Using the upload or Import from a web
URLs feature media like images can be
directly inserted to a document without
having to download them
8 Mobile phone optimization
Google recently released Google Drive
for mobile-devices which is the mobile-
optimized version of Google Drive
supporting all documents types This not
only allows you to view your document
but provides you with almost all Google
Drive Features that you use on your PC
with the online version
9 Simple and attractive layouts
If youre looking for a quick way to create
a presentation or to illustrate an idea
Google Drive and Spreadsheets is best
suited for you Just pick a layout from
the prebuilt templates add your content
and clip-arts along with pictures and
youre set to go
10 Go back in time
Google Drive allows you to look back as
far as 30 days automatically or choose a
revision to save forever
Video 3 Revision History
March 1 2013 GOOGLE DRIVE
P a g e | 8 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Getting Started with
Google Drive
I Documents
If you are just getting started with Google
Drive or thinking about using Google
Drive this guide should get you started
Click on any title to read the tutorial
bull Add titles headings and customize
the style of your document
bull Create name or delete a Google
document
bull Edit and format a Google document
bull Save your Google Documents (Google
Docs)
bull Copy and paste in Google Documents
(Google Docs)
bull Change the font in a document
bull Using bookmarks in a document
bull Table of contents in documents
bull Right-to-left text editing
bull Paint format tool
bull Using Google Docs with a screen reader
bull Copy a Google document
bull Upgrade a document to the new
version of Google documents
Creating New Documents in
Google Drive Documents
If you want to create a new document
you can click the Create New button
and a menu will drop down From the
menu click Document A new window
will open and you will see the new
document If you already have a
document opened and you want to create
another click
File gt Newgt Document
The new document will open in a new
window
Image 5 Create a New Document
March 1 2013 GOOGLE DRIVE
P a g e | 9 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Saving Your Documents in
Google Drive
Some people always forget to save their
work But the best thing about Google
Drive is that it automatically saves your
work after a couple of seconds
automatically as soon as you stop
editing The document will be saved and
the title will be given as ldquoUntitled
Documentrdquo unless you change it If you
want to save it manually click the Save
button at the top of the document
Changing Your Font in Google
Drive Documents
At the top of your documents page you
will see all of your font options Some of
the options are in drop down boxes and
others are icons To apply the font
options you can type your text and then
highlight the text Go to the top of your
document and make the changes using
the boxes and icons
Image 6 Changing Colour
Inserting Links in Google
Drive Documents
You can easily insert links into your
documents To insert a link type the text
of the link Then highlight the text In
your toolbar you will need to click
Link Then enter your link information
in the box that opens Once you have all
of your information in the box click the
Insert button Your link will then be
inserted into your document
Using Bullets in Google Drive
Documents
It is pretty easy to use bullets in Google
Documents All you have to do is
highlight the text that you want to apply
bullets too Then look for the Bullets icon
in your toolbar You can choose between
bullets or numbers Click the icon of your
choice and the bullets will be applied
Aligning Your Text in Google
Drive Documents
You can align your text to the left right
or center in documents All you have to
do is highlight the text and click the align
icon in your toolbar The align icons are
towards the end of the toolbar You can
place your mouse over the icons to see
the names for the different options
March 1 2013 GOOGLE DRIVE
P a g e | 10 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
II Presentation
bull The new version of Google
presentations
bull Insert duplicate and delete slides
bull Organize slides
bull Import slides from another
presentation
bull Copy and paste in Google
presentations
bull Customize a slide with layouts and
themes
bull Format text and objects on a slide
bull Customize slide transitions
bull Comment on a Google presentation
bull Insert and arrange text shapes and
lines
bull Insert a video or an image into a slide
bull Insert format and edit tables in a
slide
bull Insert word art into a slide
bull Keyboard shortcuts in Google
presentations
bull Add animations to a slide
bull Embed a presentation in a website
bull Print a presentation
III Spread Sheets
bull About spreadsheet views
bull Print a Google spreadsheet
bull Change locale date format and
currency settings
bull Right-to-left text editing
bull Save your Google spreadsheets
bull Edit and format data in Google
spreadsheets
bull Enter links in a Google spreadsheet
bull Copy and paste in spreadsheets
bull Copy a Google spreadsheet
bull Insert images into a spreadsheet
bull Import data sets and spreadsheets
bull Create a series of numbers
bull Add and delete comments
bull Merge cells
bull Format numbers dates and
currencies
bull Using Google Docs with a screen
reader
bull Paint Format Tool
March 1 2013 GOOGLE DRIVE
P a g e | 11 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
bull Protecting sheets from being edited
bull Copy re-order and delete sheets
bull Add and delete rows or columns
bull Move rows and columns
bull Range names
bull Sort a spreadsheet
bull Filter your data
bull Use data validation
bull Create an in-cell dropdown list
IV Drawings
bull About Google drawings
bull Create a drawing
bull Format your drawing
bull Keyboard modifiers
bull Snap to guides
bull Select and manipulate multiple
objects
bull Move resize and rotate objects
bull Copy and paste in Google Docs
bull Keyboard shortcuts for Google
drawings
bull Revision history
bull Paint format tool
bull Insert a drawing into another doc
type
bull Add images to your drawing
bull Lines arrows and scribbles
bull Line connectors
bull How to use text in drawings
V Work offline
bull About Google Drive offline
bull Allow offline access for your
computer
bull Sync items to view offline
bull View Google Drive offline
Image 7 Google Drive Offline
March 1 2013 GOOGLE DRIVE
P a g e | 12 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Video 4 Sync with Local Folder
VI Forms
bull Page navigation and how to embed a
form
bull How to edit form responses
bull How to pre-populate forms via URL
parameters
bull Add a theme to a form
bull Collect and view form responses
bull Forms gadget on iGoogle
bull Additional forms options for Google
Apps users
bull Error messages in forms
bull Create send share and edit a form
Feedback from the users-
Image 8 User Feedback
VII Organize your docs
If youre going to be working with a lot of
students in a class colleagues or simply
managing many docs proper
management of the document is the key
Some key points for keeping your
Documents manageable and accessible
bull Create a folder with proper name for
each class group of students project
etc As you have the option to add one
document to multiple folders you can
cross-categorize the document to
multiple-class and multiple purposes
as per your needs
Image 9 Organize Drive
March 1 2013 GOOGLE DRIVE
P a g e | 13 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
bull One of the key thing while creating a
document is that make sure you give
each document a clear and easily
recognizable name and assign or
positioned that document in correct
folder so that next time when you
want to view it you can find it with
ease It saves a lot of time and this is
a good practice
bull When youre done with a class a
project or a specific set of documents
(for example - at the end of a
semester) hide or trash these docs
This will ensure that your Documents
list isnt overrun by documents youre
no longer using
bull Filtering (Sorting) documents lets
you hide unimportant files and focus
only on the ones youre interested in
For example if you were looking for
a presentation you could use a filter
to narrow down your visible files so
that you would only see the
presentations and related document
Image 10 Filter Option
How to create an organized
Doc list
To create a folder
1 From your Doc list click the New
button in the upper-left corner
2 From this list select Folder
3 In the screen that appears enter the
name youd like for the folder
This folder will now appear in your list of
folders in the sidebar of your Docs list
To add a document to a folder
If youd like to add one document at a
time to a specific folder simply left-click
on the document title and drag it to
whichever folder youd like in the Docs
list sidebar
If youd like to add a number of docs to a
folder at once follow these instructions
1 From your Documents list check the
boxes to the left of the documents
youd like added to a specific folder
2 Select Organize at the top of the
Docs list
3 From the list that appears select the
folder youd like the docs to appear
in
March 1 2013 GOOGLE DRIVE
P a g e | 14 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
To rename a document
1 From the File menu (in the edit
screen) of the document youd like to
rename click Rename
2 Enter your chosen name in to the
field provided Once you click OK
this new name will be applied to your
document and will show up for all
collaborators and viewers
Note Documents will by default be
created with the name Untitled
Documentrdquo
Alternatively
bull You can click on the title of the
document and a rename popup
will appear Here you can rename
your document easily
To find a document
When searching for a specific document
there are a few options
1 To find a specific document quickly
From your Documents list enter the
name of the document youd like to
find in the search box near the top
2 To find a document thats shared with
a particular person
Select her or his user name from the
Shared with section of your
Documents list sidebar All of the
documents shared with this person
will appear listed
3 To find a specific type of document
From your Documents list under
Items by type in the sidebar select
Document Spreadsheet or
Presentation
4 To find docs youve put in the trash
or hidden
Select either Trash or Hidden
from the All items section at the top
of your Documents list sidebar
To delete a document
bull Check the box to the left of the
document youd like to delete
bull Click Deleterdquo from the toolbar
At this point the document is deleted
from the Documents list but remains in
your trash and accessible to
collaborators until you empty the trash
To empty the trash continue with these
instructions
bull Select Trash from the All items
section of your sidebar
bull From the screen that appears select
the docs youd like to permanently
delete and click Empty Trash from
the toolbar Only the items you
selected will be deleted
March 1 2013 GOOGLE DRIVE
P a g e | 15 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Once youve deleted a document theres
no way to retrieve it It will no longer be
accessible by you or your collaborators
While collaborators on a document can
put it in their own trash this action
wont affect the documents owner or
anyone else working on the document
and they cant permanently delete a
document
How Students can
use Google Drive in
Education
Every student has a Google Drive
account when they create their account
with Google
Google Drive allows students to use
create and modify documents with
integration and linking of one or more
Google drive apps like presentation xls
and doc
Video 5 Google Drive for Students - Introduction
1 Work together on group projects
Student always has dilemma that how
me and my classmates can create a
document with everybodyrsquos
involvement at the same time And
Google drive provides solution to this
dilemma as G-Drive allows people to
collaborate real time while working
on a single document irrespective of
the place and location For example ndash
My classmates and I always get
together a night before our exams to
combine our notes and share ideas
so why not do it in real time I work
with friends to take class notes on a
single Google document allowing
everyone to come up with ideas
leading to better understanding of the
topics
2 Save major assignments in the
cloud
Writing important papers in Google
Drive allows students like me to
access assignments and papers from
any computer anywhere Also with
Google Drive now all of my
assignments are stored in the cloud
means I donrsquot have scattered notes
files document because all are in
proper named folder in Google drive
with internet connection I can access
them
March 1 2013 GOOGLE DRIVE
P a g e | 16 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
3 Google Drive on the go
Google Drive is available on almost
every smart phone and hence allow
student to access their documents on
the go either on android tablets or I-
devices
4 Multi Format Support
Allow students to easily save their
documents and presentations to
commonly used file types like DOC
XLS CSV and HTML
5 Student always keen to learn new
keyboard shortcuts and Google drive
allows us this and by providing new
shortcuts that students can use amp
speed their tasks in Google Drive
6 Google Drive has a template gallery
that student can use according to
their requirements Using these pre-
built templates they can give
professional or cool look to their
documents or presentations
7 Students can create amp convert their
documents into either a presentation
a text file or into a PDF just by one
click
Image 11 Export to
8 Students always look amp gather
research information they ask for
opinions in their school or college
project and they get puzzled up while
managing the papers and questions
and the answers that they get By
creating Forms using the Google
Drive itrsquos just a game and they just
have to decide the questions to be
asked and put them into forms For a
student many prebuilt templates are
there to choose from for the form
layout
9 Using Search feature you can search
pretty much everything yoursquove
created or edited Also you can search
your drive documents into Gmail by
searching document name and
clicking the desired document
10 Student can embed video in
documents slides and more to create
more interactive and engagement in
their presentation
11 Instead of going through the process
of attaching user can just drag and
drop files from their hard drive into
the document
March 1 2013 GOOGLE DRIVE
P a g e | 17 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Image 12 Upload File - 1
Image 13 Upload File -2
12 Google Drive has found a way to
make it easy for students to take
notes in class offering an Equations
editor for adding equations onto their
documents
13 Easy to attach anywhere by using a
URL of a document you can embed
or publish it anywhere including
Facebook or a web based class blog
Note The document is shared with
the permission that are set from the
share document settings
14 Students can collaborate through
Google Drive by sharing their
document through links to the
document that can be shared over
email while working on a project or a
document
15 In Google Drive Students can see
anyone who is currently editing the
document and if needed send a
message over chat to them
16 Using Google Drive Students can
collaborate on a document with their
friends classmates and professors
17 Students donrsquot have Google account
to access document when shared a
document with Google drive allow
editing without signing in Itrsquos as
simple as sharing a document with
classmates who donrsquot have a Google
login but still has the document
available for editing
18 While collaboration and working on
projects we often create multiple
revision copies of a document and
share with each other over e-mail
This leads to a chunk of document
which is hard to manage Google
Drive allows you to have a single
document and keep track of the
revision even during collaborative
editing
March 1 2013 GOOGLE DRIVE
P a g e | 18 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
19 Save brainstorming notes for group
projects Get everyonersquos ideas all
together in one place by using Google
Drive for brainstorming
20 Student can change text colors based
on rules like setting green for one
classmate blue for another and red
for yourself for more fun and easy
recognition
21 Create subfolders for better
management of documents student
can create nested folder example ndash
first folder Maths then Maths -gt
Assignments
or
Maths-gtebooks or Maths -gt
question and answers
Image 14 Subfolders
22 Get synched Using tools like
Simplicity you can get all of your
Google Drive synched up with
documents from Microsoft Office
23 Print multiple Documents at once If
you need to speed through printing
several documents at one time just
download and open them as a zip file
24 When you see PDF files in search
results you can just Quick View them
to open them up in Google Drive
25 This is really good point for student
because they If you have words that
you just canrsquot spell to save your life
set up a preference to automatically
find and replace your mistakes with
correctly spelled words
26 Work offline Use the offline feature
of Google Drive to work on the bus
plane or anywhere you plan to go
without an internet connection
27 Save web pages to your Google Drive
account Turn any web page into a
PDF for viewing later by using the
send to Google Doc extension for
Chrome
28 Google Drive itself offers a great way
to back up your documents in to your
pc by just configuring with Google
drive on pc and hence itrsquoll back up
and download all of your Google
Documents and save them to a hard
drive for safekeeping
March 1 2013 GOOGLE DRIVE
P a g e | 19 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
How Teachers can use Google Drive in Education
Video 6 Google Drive for Teachers
1 Real time correction of assignment
and documents submitted by class
students
2 Online checking of notes while
chatting and annotating documents
3 Teacher can assign different work to
different group of students or single
student easily to collaborate on
writing assignments
4 Teachers can share and collaborate
with as many as they can by adding a
mail id for invitation
5 Teachers can use different templates
for different purposes
6 All back up on cloud no issue of
losing document
7 Anybody can access their file from
anywhere
8 User can see 30 days back editing or
file modifications
9 Teachers can download document
and work offline then heshe can
upload it to Google Drive for further
user
10 Teacher can collaborate with other
fellow teachers for better work on a
document For eg Maths teacher
want to design a paper for term exam
then all the maths teacher of the
school can come and join each other
and can work in real time irrespective
of the place they are at
11 Teachers can use Google Drive to
keep track of grades attendance
or any other data using Spreadsheet
(Teacher can use these templates
httpsdrivegooglecomtemplates
q=attendanceampsort=hottest )
12 Teachers can facilitate writing as a
process by encouraging students to
write in real time and also by
providing help and insight to them
using the comments feature
13 Teacher can share their document for
public feedback within or outside
their organization
March 1 2013 GOOGLE DRIVE
P a g e | 20 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
14 Whenever any document shared with
teacherstudent User will receive a
notification mail to get updated on
the work assigned
15 Teacher can also use Spreadsheets to
create quizzes
(httpsdrivegooglecomtemplatesq=
quiz+ampsort=hottestampview=public ) and
tests online
(httpsdrivegooglecomtemplatesq=
tests+ampsort=hottestampview=public )
16 Teachers can use it to create
presentations to share with students
They can also encourage collaborative
presentation skills by asking students
to work together on a shared
presentation before presenting it to
the class
17 Using Spreadsheets teachers can
organize cumulative project data in a
single sheet accessible to any
collaborator at any time
18 Teachers can create multiple folders
for different subjects they have They
can build nested folders also
19 Teachers can check which student of
his class has opened the document
and which has not opened it To
maintain students activity on a
particular document
20 Teachers and students can use it to
gather research information ask for
opinions
21 Using Flubaroo on Google Drive you
can get quick feedback on your
assignment giving you a chance for
improvement before you need to turn
it in Check out here
22 Teacher can check any document
shared with them or they can assign
any assignment to any student while
working from their phone or tablets
23 Teacher can take any document
created by them in PDF format to
avoid more changes
24 Teacher can also use third party apps
with Google Drive
25 Teachers can Create Diagrams and
Drawings
26 If teachers are out of class they can
check student work easily from any
computer with Internet access
27 Teachers can also monitor student
work as it is happening in class and
work with students who are having
major problems
28 Improves student writing since
students are not only writing but also
thinking
March 1 2013 GOOGLE DRIVE
P a g e | 21 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
29 Dramatically improves studentsrsquo
attitudes toward writing and revision
They think of it is as exciting and fun
30 Helps student to help each other if
one is absent in a particular class
Video 7 Google Group in Classroom
Templates for teachers
Interactive Progress Meter - Teachers
can adapt it to some sort of course
progress meter or as simple game-like
measure
March 1 2013 GOOGLE DRIVE
P a g e | 22 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Some Feedbacks direct from the users-
March 1 2013 GOOGLE DRIVE
P a g e | 23 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
References and Resources
httpedutechmsueduonlinegoogledocsgoogledocshtml
httpssupportgooglecomdrivebinanswerpyhl=enampanswer=2424384amptopic=1494
2amprd=1
httpwwwgooglecomgoogle-d-scollege
httpwwwslidesharenetslideshowembed_code5352636
httpwwwslidesharenetEducatorstechnologyteachers-guide-on-the-use-of-google-
docs
httpedshelfcomtoolgoogle-docsreviews
httpwwwscribdcomdoc88518869Google-Drive-for-Teachers-2012
Opportunities for Teachers
To become Google certified teacher
httpwwwgooglecoineduteachersgoogle-teacher-academyhtml
httpwwwehowcomhow_8465083_become-google-apps-certified-teacherhtml
March 1 2013 GOOGLE DRIVE
P a g e | 8 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Getting Started with
Google Drive
I Documents
If you are just getting started with Google
Drive or thinking about using Google
Drive this guide should get you started
Click on any title to read the tutorial
bull Add titles headings and customize
the style of your document
bull Create name or delete a Google
document
bull Edit and format a Google document
bull Save your Google Documents (Google
Docs)
bull Copy and paste in Google Documents
(Google Docs)
bull Change the font in a document
bull Using bookmarks in a document
bull Table of contents in documents
bull Right-to-left text editing
bull Paint format tool
bull Using Google Docs with a screen reader
bull Copy a Google document
bull Upgrade a document to the new
version of Google documents
Creating New Documents in
Google Drive Documents
If you want to create a new document
you can click the Create New button
and a menu will drop down From the
menu click Document A new window
will open and you will see the new
document If you already have a
document opened and you want to create
another click
File gt Newgt Document
The new document will open in a new
window
Image 5 Create a New Document
March 1 2013 GOOGLE DRIVE
P a g e | 9 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Saving Your Documents in
Google Drive
Some people always forget to save their
work But the best thing about Google
Drive is that it automatically saves your
work after a couple of seconds
automatically as soon as you stop
editing The document will be saved and
the title will be given as ldquoUntitled
Documentrdquo unless you change it If you
want to save it manually click the Save
button at the top of the document
Changing Your Font in Google
Drive Documents
At the top of your documents page you
will see all of your font options Some of
the options are in drop down boxes and
others are icons To apply the font
options you can type your text and then
highlight the text Go to the top of your
document and make the changes using
the boxes and icons
Image 6 Changing Colour
Inserting Links in Google
Drive Documents
You can easily insert links into your
documents To insert a link type the text
of the link Then highlight the text In
your toolbar you will need to click
Link Then enter your link information
in the box that opens Once you have all
of your information in the box click the
Insert button Your link will then be
inserted into your document
Using Bullets in Google Drive
Documents
It is pretty easy to use bullets in Google
Documents All you have to do is
highlight the text that you want to apply
bullets too Then look for the Bullets icon
in your toolbar You can choose between
bullets or numbers Click the icon of your
choice and the bullets will be applied
Aligning Your Text in Google
Drive Documents
You can align your text to the left right
or center in documents All you have to
do is highlight the text and click the align
icon in your toolbar The align icons are
towards the end of the toolbar You can
place your mouse over the icons to see
the names for the different options
March 1 2013 GOOGLE DRIVE
P a g e | 10 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
II Presentation
bull The new version of Google
presentations
bull Insert duplicate and delete slides
bull Organize slides
bull Import slides from another
presentation
bull Copy and paste in Google
presentations
bull Customize a slide with layouts and
themes
bull Format text and objects on a slide
bull Customize slide transitions
bull Comment on a Google presentation
bull Insert and arrange text shapes and
lines
bull Insert a video or an image into a slide
bull Insert format and edit tables in a
slide
bull Insert word art into a slide
bull Keyboard shortcuts in Google
presentations
bull Add animations to a slide
bull Embed a presentation in a website
bull Print a presentation
III Spread Sheets
bull About spreadsheet views
bull Print a Google spreadsheet
bull Change locale date format and
currency settings
bull Right-to-left text editing
bull Save your Google spreadsheets
bull Edit and format data in Google
spreadsheets
bull Enter links in a Google spreadsheet
bull Copy and paste in spreadsheets
bull Copy a Google spreadsheet
bull Insert images into a spreadsheet
bull Import data sets and spreadsheets
bull Create a series of numbers
bull Add and delete comments
bull Merge cells
bull Format numbers dates and
currencies
bull Using Google Docs with a screen
reader
bull Paint Format Tool
March 1 2013 GOOGLE DRIVE
P a g e | 11 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
bull Protecting sheets from being edited
bull Copy re-order and delete sheets
bull Add and delete rows or columns
bull Move rows and columns
bull Range names
bull Sort a spreadsheet
bull Filter your data
bull Use data validation
bull Create an in-cell dropdown list
IV Drawings
bull About Google drawings
bull Create a drawing
bull Format your drawing
bull Keyboard modifiers
bull Snap to guides
bull Select and manipulate multiple
objects
bull Move resize and rotate objects
bull Copy and paste in Google Docs
bull Keyboard shortcuts for Google
drawings
bull Revision history
bull Paint format tool
bull Insert a drawing into another doc
type
bull Add images to your drawing
bull Lines arrows and scribbles
bull Line connectors
bull How to use text in drawings
V Work offline
bull About Google Drive offline
bull Allow offline access for your
computer
bull Sync items to view offline
bull View Google Drive offline
Image 7 Google Drive Offline
March 1 2013 GOOGLE DRIVE
P a g e | 12 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Video 4 Sync with Local Folder
VI Forms
bull Page navigation and how to embed a
form
bull How to edit form responses
bull How to pre-populate forms via URL
parameters
bull Add a theme to a form
bull Collect and view form responses
bull Forms gadget on iGoogle
bull Additional forms options for Google
Apps users
bull Error messages in forms
bull Create send share and edit a form
Feedback from the users-
Image 8 User Feedback
VII Organize your docs
If youre going to be working with a lot of
students in a class colleagues or simply
managing many docs proper
management of the document is the key
Some key points for keeping your
Documents manageable and accessible
bull Create a folder with proper name for
each class group of students project
etc As you have the option to add one
document to multiple folders you can
cross-categorize the document to
multiple-class and multiple purposes
as per your needs
Image 9 Organize Drive
March 1 2013 GOOGLE DRIVE
P a g e | 13 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
bull One of the key thing while creating a
document is that make sure you give
each document a clear and easily
recognizable name and assign or
positioned that document in correct
folder so that next time when you
want to view it you can find it with
ease It saves a lot of time and this is
a good practice
bull When youre done with a class a
project or a specific set of documents
(for example - at the end of a
semester) hide or trash these docs
This will ensure that your Documents
list isnt overrun by documents youre
no longer using
bull Filtering (Sorting) documents lets
you hide unimportant files and focus
only on the ones youre interested in
For example if you were looking for
a presentation you could use a filter
to narrow down your visible files so
that you would only see the
presentations and related document
Image 10 Filter Option
How to create an organized
Doc list
To create a folder
1 From your Doc list click the New
button in the upper-left corner
2 From this list select Folder
3 In the screen that appears enter the
name youd like for the folder
This folder will now appear in your list of
folders in the sidebar of your Docs list
To add a document to a folder
If youd like to add one document at a
time to a specific folder simply left-click
on the document title and drag it to
whichever folder youd like in the Docs
list sidebar
If youd like to add a number of docs to a
folder at once follow these instructions
1 From your Documents list check the
boxes to the left of the documents
youd like added to a specific folder
2 Select Organize at the top of the
Docs list
3 From the list that appears select the
folder youd like the docs to appear
in
March 1 2013 GOOGLE DRIVE
P a g e | 14 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
To rename a document
1 From the File menu (in the edit
screen) of the document youd like to
rename click Rename
2 Enter your chosen name in to the
field provided Once you click OK
this new name will be applied to your
document and will show up for all
collaborators and viewers
Note Documents will by default be
created with the name Untitled
Documentrdquo
Alternatively
bull You can click on the title of the
document and a rename popup
will appear Here you can rename
your document easily
To find a document
When searching for a specific document
there are a few options
1 To find a specific document quickly
From your Documents list enter the
name of the document youd like to
find in the search box near the top
2 To find a document thats shared with
a particular person
Select her or his user name from the
Shared with section of your
Documents list sidebar All of the
documents shared with this person
will appear listed
3 To find a specific type of document
From your Documents list under
Items by type in the sidebar select
Document Spreadsheet or
Presentation
4 To find docs youve put in the trash
or hidden
Select either Trash or Hidden
from the All items section at the top
of your Documents list sidebar
To delete a document
bull Check the box to the left of the
document youd like to delete
bull Click Deleterdquo from the toolbar
At this point the document is deleted
from the Documents list but remains in
your trash and accessible to
collaborators until you empty the trash
To empty the trash continue with these
instructions
bull Select Trash from the All items
section of your sidebar
bull From the screen that appears select
the docs youd like to permanently
delete and click Empty Trash from
the toolbar Only the items you
selected will be deleted
March 1 2013 GOOGLE DRIVE
P a g e | 15 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Once youve deleted a document theres
no way to retrieve it It will no longer be
accessible by you or your collaborators
While collaborators on a document can
put it in their own trash this action
wont affect the documents owner or
anyone else working on the document
and they cant permanently delete a
document
How Students can
use Google Drive in
Education
Every student has a Google Drive
account when they create their account
with Google
Google Drive allows students to use
create and modify documents with
integration and linking of one or more
Google drive apps like presentation xls
and doc
Video 5 Google Drive for Students - Introduction
1 Work together on group projects
Student always has dilemma that how
me and my classmates can create a
document with everybodyrsquos
involvement at the same time And
Google drive provides solution to this
dilemma as G-Drive allows people to
collaborate real time while working
on a single document irrespective of
the place and location For example ndash
My classmates and I always get
together a night before our exams to
combine our notes and share ideas
so why not do it in real time I work
with friends to take class notes on a
single Google document allowing
everyone to come up with ideas
leading to better understanding of the
topics
2 Save major assignments in the
cloud
Writing important papers in Google
Drive allows students like me to
access assignments and papers from
any computer anywhere Also with
Google Drive now all of my
assignments are stored in the cloud
means I donrsquot have scattered notes
files document because all are in
proper named folder in Google drive
with internet connection I can access
them
March 1 2013 GOOGLE DRIVE
P a g e | 16 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
3 Google Drive on the go
Google Drive is available on almost
every smart phone and hence allow
student to access their documents on
the go either on android tablets or I-
devices
4 Multi Format Support
Allow students to easily save their
documents and presentations to
commonly used file types like DOC
XLS CSV and HTML
5 Student always keen to learn new
keyboard shortcuts and Google drive
allows us this and by providing new
shortcuts that students can use amp
speed their tasks in Google Drive
6 Google Drive has a template gallery
that student can use according to
their requirements Using these pre-
built templates they can give
professional or cool look to their
documents or presentations
7 Students can create amp convert their
documents into either a presentation
a text file or into a PDF just by one
click
Image 11 Export to
8 Students always look amp gather
research information they ask for
opinions in their school or college
project and they get puzzled up while
managing the papers and questions
and the answers that they get By
creating Forms using the Google
Drive itrsquos just a game and they just
have to decide the questions to be
asked and put them into forms For a
student many prebuilt templates are
there to choose from for the form
layout
9 Using Search feature you can search
pretty much everything yoursquove
created or edited Also you can search
your drive documents into Gmail by
searching document name and
clicking the desired document
10 Student can embed video in
documents slides and more to create
more interactive and engagement in
their presentation
11 Instead of going through the process
of attaching user can just drag and
drop files from their hard drive into
the document
March 1 2013 GOOGLE DRIVE
P a g e | 17 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Image 12 Upload File - 1
Image 13 Upload File -2
12 Google Drive has found a way to
make it easy for students to take
notes in class offering an Equations
editor for adding equations onto their
documents
13 Easy to attach anywhere by using a
URL of a document you can embed
or publish it anywhere including
Facebook or a web based class blog
Note The document is shared with
the permission that are set from the
share document settings
14 Students can collaborate through
Google Drive by sharing their
document through links to the
document that can be shared over
email while working on a project or a
document
15 In Google Drive Students can see
anyone who is currently editing the
document and if needed send a
message over chat to them
16 Using Google Drive Students can
collaborate on a document with their
friends classmates and professors
17 Students donrsquot have Google account
to access document when shared a
document with Google drive allow
editing without signing in Itrsquos as
simple as sharing a document with
classmates who donrsquot have a Google
login but still has the document
available for editing
18 While collaboration and working on
projects we often create multiple
revision copies of a document and
share with each other over e-mail
This leads to a chunk of document
which is hard to manage Google
Drive allows you to have a single
document and keep track of the
revision even during collaborative
editing
March 1 2013 GOOGLE DRIVE
P a g e | 18 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
19 Save brainstorming notes for group
projects Get everyonersquos ideas all
together in one place by using Google
Drive for brainstorming
20 Student can change text colors based
on rules like setting green for one
classmate blue for another and red
for yourself for more fun and easy
recognition
21 Create subfolders for better
management of documents student
can create nested folder example ndash
first folder Maths then Maths -gt
Assignments
or
Maths-gtebooks or Maths -gt
question and answers
Image 14 Subfolders
22 Get synched Using tools like
Simplicity you can get all of your
Google Drive synched up with
documents from Microsoft Office
23 Print multiple Documents at once If
you need to speed through printing
several documents at one time just
download and open them as a zip file
24 When you see PDF files in search
results you can just Quick View them
to open them up in Google Drive
25 This is really good point for student
because they If you have words that
you just canrsquot spell to save your life
set up a preference to automatically
find and replace your mistakes with
correctly spelled words
26 Work offline Use the offline feature
of Google Drive to work on the bus
plane or anywhere you plan to go
without an internet connection
27 Save web pages to your Google Drive
account Turn any web page into a
PDF for viewing later by using the
send to Google Doc extension for
Chrome
28 Google Drive itself offers a great way
to back up your documents in to your
pc by just configuring with Google
drive on pc and hence itrsquoll back up
and download all of your Google
Documents and save them to a hard
drive for safekeeping
March 1 2013 GOOGLE DRIVE
P a g e | 19 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
How Teachers can use Google Drive in Education
Video 6 Google Drive for Teachers
1 Real time correction of assignment
and documents submitted by class
students
2 Online checking of notes while
chatting and annotating documents
3 Teacher can assign different work to
different group of students or single
student easily to collaborate on
writing assignments
4 Teachers can share and collaborate
with as many as they can by adding a
mail id for invitation
5 Teachers can use different templates
for different purposes
6 All back up on cloud no issue of
losing document
7 Anybody can access their file from
anywhere
8 User can see 30 days back editing or
file modifications
9 Teachers can download document
and work offline then heshe can
upload it to Google Drive for further
user
10 Teacher can collaborate with other
fellow teachers for better work on a
document For eg Maths teacher
want to design a paper for term exam
then all the maths teacher of the
school can come and join each other
and can work in real time irrespective
of the place they are at
11 Teachers can use Google Drive to
keep track of grades attendance
or any other data using Spreadsheet
(Teacher can use these templates
httpsdrivegooglecomtemplates
q=attendanceampsort=hottest )
12 Teachers can facilitate writing as a
process by encouraging students to
write in real time and also by
providing help and insight to them
using the comments feature
13 Teacher can share their document for
public feedback within or outside
their organization
March 1 2013 GOOGLE DRIVE
P a g e | 20 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
14 Whenever any document shared with
teacherstudent User will receive a
notification mail to get updated on
the work assigned
15 Teacher can also use Spreadsheets to
create quizzes
(httpsdrivegooglecomtemplatesq=
quiz+ampsort=hottestampview=public ) and
tests online
(httpsdrivegooglecomtemplatesq=
tests+ampsort=hottestampview=public )
16 Teachers can use it to create
presentations to share with students
They can also encourage collaborative
presentation skills by asking students
to work together on a shared
presentation before presenting it to
the class
17 Using Spreadsheets teachers can
organize cumulative project data in a
single sheet accessible to any
collaborator at any time
18 Teachers can create multiple folders
for different subjects they have They
can build nested folders also
19 Teachers can check which student of
his class has opened the document
and which has not opened it To
maintain students activity on a
particular document
20 Teachers and students can use it to
gather research information ask for
opinions
21 Using Flubaroo on Google Drive you
can get quick feedback on your
assignment giving you a chance for
improvement before you need to turn
it in Check out here
22 Teacher can check any document
shared with them or they can assign
any assignment to any student while
working from their phone or tablets
23 Teacher can take any document
created by them in PDF format to
avoid more changes
24 Teacher can also use third party apps
with Google Drive
25 Teachers can Create Diagrams and
Drawings
26 If teachers are out of class they can
check student work easily from any
computer with Internet access
27 Teachers can also monitor student
work as it is happening in class and
work with students who are having
major problems
28 Improves student writing since
students are not only writing but also
thinking
March 1 2013 GOOGLE DRIVE
P a g e | 21 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
29 Dramatically improves studentsrsquo
attitudes toward writing and revision
They think of it is as exciting and fun
30 Helps student to help each other if
one is absent in a particular class
Video 7 Google Group in Classroom
Templates for teachers
Interactive Progress Meter - Teachers
can adapt it to some sort of course
progress meter or as simple game-like
measure
March 1 2013 GOOGLE DRIVE
P a g e | 22 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Some Feedbacks direct from the users-
March 1 2013 GOOGLE DRIVE
P a g e | 23 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
References and Resources
httpedutechmsueduonlinegoogledocsgoogledocshtml
httpssupportgooglecomdrivebinanswerpyhl=enampanswer=2424384amptopic=1494
2amprd=1
httpwwwgooglecomgoogle-d-scollege
httpwwwslidesharenetslideshowembed_code5352636
httpwwwslidesharenetEducatorstechnologyteachers-guide-on-the-use-of-google-
docs
httpedshelfcomtoolgoogle-docsreviews
httpwwwscribdcomdoc88518869Google-Drive-for-Teachers-2012
Opportunities for Teachers
To become Google certified teacher
httpwwwgooglecoineduteachersgoogle-teacher-academyhtml
httpwwwehowcomhow_8465083_become-google-apps-certified-teacherhtml
March 1 2013 GOOGLE DRIVE
P a g e | 9 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Saving Your Documents in
Google Drive
Some people always forget to save their
work But the best thing about Google
Drive is that it automatically saves your
work after a couple of seconds
automatically as soon as you stop
editing The document will be saved and
the title will be given as ldquoUntitled
Documentrdquo unless you change it If you
want to save it manually click the Save
button at the top of the document
Changing Your Font in Google
Drive Documents
At the top of your documents page you
will see all of your font options Some of
the options are in drop down boxes and
others are icons To apply the font
options you can type your text and then
highlight the text Go to the top of your
document and make the changes using
the boxes and icons
Image 6 Changing Colour
Inserting Links in Google
Drive Documents
You can easily insert links into your
documents To insert a link type the text
of the link Then highlight the text In
your toolbar you will need to click
Link Then enter your link information
in the box that opens Once you have all
of your information in the box click the
Insert button Your link will then be
inserted into your document
Using Bullets in Google Drive
Documents
It is pretty easy to use bullets in Google
Documents All you have to do is
highlight the text that you want to apply
bullets too Then look for the Bullets icon
in your toolbar You can choose between
bullets or numbers Click the icon of your
choice and the bullets will be applied
Aligning Your Text in Google
Drive Documents
You can align your text to the left right
or center in documents All you have to
do is highlight the text and click the align
icon in your toolbar The align icons are
towards the end of the toolbar You can
place your mouse over the icons to see
the names for the different options
March 1 2013 GOOGLE DRIVE
P a g e | 10 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
II Presentation
bull The new version of Google
presentations
bull Insert duplicate and delete slides
bull Organize slides
bull Import slides from another
presentation
bull Copy and paste in Google
presentations
bull Customize a slide with layouts and
themes
bull Format text and objects on a slide
bull Customize slide transitions
bull Comment on a Google presentation
bull Insert and arrange text shapes and
lines
bull Insert a video or an image into a slide
bull Insert format and edit tables in a
slide
bull Insert word art into a slide
bull Keyboard shortcuts in Google
presentations
bull Add animations to a slide
bull Embed a presentation in a website
bull Print a presentation
III Spread Sheets
bull About spreadsheet views
bull Print a Google spreadsheet
bull Change locale date format and
currency settings
bull Right-to-left text editing
bull Save your Google spreadsheets
bull Edit and format data in Google
spreadsheets
bull Enter links in a Google spreadsheet
bull Copy and paste in spreadsheets
bull Copy a Google spreadsheet
bull Insert images into a spreadsheet
bull Import data sets and spreadsheets
bull Create a series of numbers
bull Add and delete comments
bull Merge cells
bull Format numbers dates and
currencies
bull Using Google Docs with a screen
reader
bull Paint Format Tool
March 1 2013 GOOGLE DRIVE
P a g e | 11 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
bull Protecting sheets from being edited
bull Copy re-order and delete sheets
bull Add and delete rows or columns
bull Move rows and columns
bull Range names
bull Sort a spreadsheet
bull Filter your data
bull Use data validation
bull Create an in-cell dropdown list
IV Drawings
bull About Google drawings
bull Create a drawing
bull Format your drawing
bull Keyboard modifiers
bull Snap to guides
bull Select and manipulate multiple
objects
bull Move resize and rotate objects
bull Copy and paste in Google Docs
bull Keyboard shortcuts for Google
drawings
bull Revision history
bull Paint format tool
bull Insert a drawing into another doc
type
bull Add images to your drawing
bull Lines arrows and scribbles
bull Line connectors
bull How to use text in drawings
V Work offline
bull About Google Drive offline
bull Allow offline access for your
computer
bull Sync items to view offline
bull View Google Drive offline
Image 7 Google Drive Offline
March 1 2013 GOOGLE DRIVE
P a g e | 12 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Video 4 Sync with Local Folder
VI Forms
bull Page navigation and how to embed a
form
bull How to edit form responses
bull How to pre-populate forms via URL
parameters
bull Add a theme to a form
bull Collect and view form responses
bull Forms gadget on iGoogle
bull Additional forms options for Google
Apps users
bull Error messages in forms
bull Create send share and edit a form
Feedback from the users-
Image 8 User Feedback
VII Organize your docs
If youre going to be working with a lot of
students in a class colleagues or simply
managing many docs proper
management of the document is the key
Some key points for keeping your
Documents manageable and accessible
bull Create a folder with proper name for
each class group of students project
etc As you have the option to add one
document to multiple folders you can
cross-categorize the document to
multiple-class and multiple purposes
as per your needs
Image 9 Organize Drive
March 1 2013 GOOGLE DRIVE
P a g e | 13 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
bull One of the key thing while creating a
document is that make sure you give
each document a clear and easily
recognizable name and assign or
positioned that document in correct
folder so that next time when you
want to view it you can find it with
ease It saves a lot of time and this is
a good practice
bull When youre done with a class a
project or a specific set of documents
(for example - at the end of a
semester) hide or trash these docs
This will ensure that your Documents
list isnt overrun by documents youre
no longer using
bull Filtering (Sorting) documents lets
you hide unimportant files and focus
only on the ones youre interested in
For example if you were looking for
a presentation you could use a filter
to narrow down your visible files so
that you would only see the
presentations and related document
Image 10 Filter Option
How to create an organized
Doc list
To create a folder
1 From your Doc list click the New
button in the upper-left corner
2 From this list select Folder
3 In the screen that appears enter the
name youd like for the folder
This folder will now appear in your list of
folders in the sidebar of your Docs list
To add a document to a folder
If youd like to add one document at a
time to a specific folder simply left-click
on the document title and drag it to
whichever folder youd like in the Docs
list sidebar
If youd like to add a number of docs to a
folder at once follow these instructions
1 From your Documents list check the
boxes to the left of the documents
youd like added to a specific folder
2 Select Organize at the top of the
Docs list
3 From the list that appears select the
folder youd like the docs to appear
in
March 1 2013 GOOGLE DRIVE
P a g e | 14 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
To rename a document
1 From the File menu (in the edit
screen) of the document youd like to
rename click Rename
2 Enter your chosen name in to the
field provided Once you click OK
this new name will be applied to your
document and will show up for all
collaborators and viewers
Note Documents will by default be
created with the name Untitled
Documentrdquo
Alternatively
bull You can click on the title of the
document and a rename popup
will appear Here you can rename
your document easily
To find a document
When searching for a specific document
there are a few options
1 To find a specific document quickly
From your Documents list enter the
name of the document youd like to
find in the search box near the top
2 To find a document thats shared with
a particular person
Select her or his user name from the
Shared with section of your
Documents list sidebar All of the
documents shared with this person
will appear listed
3 To find a specific type of document
From your Documents list under
Items by type in the sidebar select
Document Spreadsheet or
Presentation
4 To find docs youve put in the trash
or hidden
Select either Trash or Hidden
from the All items section at the top
of your Documents list sidebar
To delete a document
bull Check the box to the left of the
document youd like to delete
bull Click Deleterdquo from the toolbar
At this point the document is deleted
from the Documents list but remains in
your trash and accessible to
collaborators until you empty the trash
To empty the trash continue with these
instructions
bull Select Trash from the All items
section of your sidebar
bull From the screen that appears select
the docs youd like to permanently
delete and click Empty Trash from
the toolbar Only the items you
selected will be deleted
March 1 2013 GOOGLE DRIVE
P a g e | 15 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Once youve deleted a document theres
no way to retrieve it It will no longer be
accessible by you or your collaborators
While collaborators on a document can
put it in their own trash this action
wont affect the documents owner or
anyone else working on the document
and they cant permanently delete a
document
How Students can
use Google Drive in
Education
Every student has a Google Drive
account when they create their account
with Google
Google Drive allows students to use
create and modify documents with
integration and linking of one or more
Google drive apps like presentation xls
and doc
Video 5 Google Drive for Students - Introduction
1 Work together on group projects
Student always has dilemma that how
me and my classmates can create a
document with everybodyrsquos
involvement at the same time And
Google drive provides solution to this
dilemma as G-Drive allows people to
collaborate real time while working
on a single document irrespective of
the place and location For example ndash
My classmates and I always get
together a night before our exams to
combine our notes and share ideas
so why not do it in real time I work
with friends to take class notes on a
single Google document allowing
everyone to come up with ideas
leading to better understanding of the
topics
2 Save major assignments in the
cloud
Writing important papers in Google
Drive allows students like me to
access assignments and papers from
any computer anywhere Also with
Google Drive now all of my
assignments are stored in the cloud
means I donrsquot have scattered notes
files document because all are in
proper named folder in Google drive
with internet connection I can access
them
March 1 2013 GOOGLE DRIVE
P a g e | 16 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
3 Google Drive on the go
Google Drive is available on almost
every smart phone and hence allow
student to access their documents on
the go either on android tablets or I-
devices
4 Multi Format Support
Allow students to easily save their
documents and presentations to
commonly used file types like DOC
XLS CSV and HTML
5 Student always keen to learn new
keyboard shortcuts and Google drive
allows us this and by providing new
shortcuts that students can use amp
speed their tasks in Google Drive
6 Google Drive has a template gallery
that student can use according to
their requirements Using these pre-
built templates they can give
professional or cool look to their
documents or presentations
7 Students can create amp convert their
documents into either a presentation
a text file or into a PDF just by one
click
Image 11 Export to
8 Students always look amp gather
research information they ask for
opinions in their school or college
project and they get puzzled up while
managing the papers and questions
and the answers that they get By
creating Forms using the Google
Drive itrsquos just a game and they just
have to decide the questions to be
asked and put them into forms For a
student many prebuilt templates are
there to choose from for the form
layout
9 Using Search feature you can search
pretty much everything yoursquove
created or edited Also you can search
your drive documents into Gmail by
searching document name and
clicking the desired document
10 Student can embed video in
documents slides and more to create
more interactive and engagement in
their presentation
11 Instead of going through the process
of attaching user can just drag and
drop files from their hard drive into
the document
March 1 2013 GOOGLE DRIVE
P a g e | 17 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Image 12 Upload File - 1
Image 13 Upload File -2
12 Google Drive has found a way to
make it easy for students to take
notes in class offering an Equations
editor for adding equations onto their
documents
13 Easy to attach anywhere by using a
URL of a document you can embed
or publish it anywhere including
Facebook or a web based class blog
Note The document is shared with
the permission that are set from the
share document settings
14 Students can collaborate through
Google Drive by sharing their
document through links to the
document that can be shared over
email while working on a project or a
document
15 In Google Drive Students can see
anyone who is currently editing the
document and if needed send a
message over chat to them
16 Using Google Drive Students can
collaborate on a document with their
friends classmates and professors
17 Students donrsquot have Google account
to access document when shared a
document with Google drive allow
editing without signing in Itrsquos as
simple as sharing a document with
classmates who donrsquot have a Google
login but still has the document
available for editing
18 While collaboration and working on
projects we often create multiple
revision copies of a document and
share with each other over e-mail
This leads to a chunk of document
which is hard to manage Google
Drive allows you to have a single
document and keep track of the
revision even during collaborative
editing
March 1 2013 GOOGLE DRIVE
P a g e | 18 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
19 Save brainstorming notes for group
projects Get everyonersquos ideas all
together in one place by using Google
Drive for brainstorming
20 Student can change text colors based
on rules like setting green for one
classmate blue for another and red
for yourself for more fun and easy
recognition
21 Create subfolders for better
management of documents student
can create nested folder example ndash
first folder Maths then Maths -gt
Assignments
or
Maths-gtebooks or Maths -gt
question and answers
Image 14 Subfolders
22 Get synched Using tools like
Simplicity you can get all of your
Google Drive synched up with
documents from Microsoft Office
23 Print multiple Documents at once If
you need to speed through printing
several documents at one time just
download and open them as a zip file
24 When you see PDF files in search
results you can just Quick View them
to open them up in Google Drive
25 This is really good point for student
because they If you have words that
you just canrsquot spell to save your life
set up a preference to automatically
find and replace your mistakes with
correctly spelled words
26 Work offline Use the offline feature
of Google Drive to work on the bus
plane or anywhere you plan to go
without an internet connection
27 Save web pages to your Google Drive
account Turn any web page into a
PDF for viewing later by using the
send to Google Doc extension for
Chrome
28 Google Drive itself offers a great way
to back up your documents in to your
pc by just configuring with Google
drive on pc and hence itrsquoll back up
and download all of your Google
Documents and save them to a hard
drive for safekeeping
March 1 2013 GOOGLE DRIVE
P a g e | 19 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
How Teachers can use Google Drive in Education
Video 6 Google Drive for Teachers
1 Real time correction of assignment
and documents submitted by class
students
2 Online checking of notes while
chatting and annotating documents
3 Teacher can assign different work to
different group of students or single
student easily to collaborate on
writing assignments
4 Teachers can share and collaborate
with as many as they can by adding a
mail id for invitation
5 Teachers can use different templates
for different purposes
6 All back up on cloud no issue of
losing document
7 Anybody can access their file from
anywhere
8 User can see 30 days back editing or
file modifications
9 Teachers can download document
and work offline then heshe can
upload it to Google Drive for further
user
10 Teacher can collaborate with other
fellow teachers for better work on a
document For eg Maths teacher
want to design a paper for term exam
then all the maths teacher of the
school can come and join each other
and can work in real time irrespective
of the place they are at
11 Teachers can use Google Drive to
keep track of grades attendance
or any other data using Spreadsheet
(Teacher can use these templates
httpsdrivegooglecomtemplates
q=attendanceampsort=hottest )
12 Teachers can facilitate writing as a
process by encouraging students to
write in real time and also by
providing help and insight to them
using the comments feature
13 Teacher can share their document for
public feedback within or outside
their organization
March 1 2013 GOOGLE DRIVE
P a g e | 20 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
14 Whenever any document shared with
teacherstudent User will receive a
notification mail to get updated on
the work assigned
15 Teacher can also use Spreadsheets to
create quizzes
(httpsdrivegooglecomtemplatesq=
quiz+ampsort=hottestampview=public ) and
tests online
(httpsdrivegooglecomtemplatesq=
tests+ampsort=hottestampview=public )
16 Teachers can use it to create
presentations to share with students
They can also encourage collaborative
presentation skills by asking students
to work together on a shared
presentation before presenting it to
the class
17 Using Spreadsheets teachers can
organize cumulative project data in a
single sheet accessible to any
collaborator at any time
18 Teachers can create multiple folders
for different subjects they have They
can build nested folders also
19 Teachers can check which student of
his class has opened the document
and which has not opened it To
maintain students activity on a
particular document
20 Teachers and students can use it to
gather research information ask for
opinions
21 Using Flubaroo on Google Drive you
can get quick feedback on your
assignment giving you a chance for
improvement before you need to turn
it in Check out here
22 Teacher can check any document
shared with them or they can assign
any assignment to any student while
working from their phone or tablets
23 Teacher can take any document
created by them in PDF format to
avoid more changes
24 Teacher can also use third party apps
with Google Drive
25 Teachers can Create Diagrams and
Drawings
26 If teachers are out of class they can
check student work easily from any
computer with Internet access
27 Teachers can also monitor student
work as it is happening in class and
work with students who are having
major problems
28 Improves student writing since
students are not only writing but also
thinking
March 1 2013 GOOGLE DRIVE
P a g e | 21 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
29 Dramatically improves studentsrsquo
attitudes toward writing and revision
They think of it is as exciting and fun
30 Helps student to help each other if
one is absent in a particular class
Video 7 Google Group in Classroom
Templates for teachers
Interactive Progress Meter - Teachers
can adapt it to some sort of course
progress meter or as simple game-like
measure
March 1 2013 GOOGLE DRIVE
P a g e | 22 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Some Feedbacks direct from the users-
March 1 2013 GOOGLE DRIVE
P a g e | 23 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
References and Resources
httpedutechmsueduonlinegoogledocsgoogledocshtml
httpssupportgooglecomdrivebinanswerpyhl=enampanswer=2424384amptopic=1494
2amprd=1
httpwwwgooglecomgoogle-d-scollege
httpwwwslidesharenetslideshowembed_code5352636
httpwwwslidesharenetEducatorstechnologyteachers-guide-on-the-use-of-google-
docs
httpedshelfcomtoolgoogle-docsreviews
httpwwwscribdcomdoc88518869Google-Drive-for-Teachers-2012
Opportunities for Teachers
To become Google certified teacher
httpwwwgooglecoineduteachersgoogle-teacher-academyhtml
httpwwwehowcomhow_8465083_become-google-apps-certified-teacherhtml
March 1 2013 GOOGLE DRIVE
P a g e | 10 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
II Presentation
bull The new version of Google
presentations
bull Insert duplicate and delete slides
bull Organize slides
bull Import slides from another
presentation
bull Copy and paste in Google
presentations
bull Customize a slide with layouts and
themes
bull Format text and objects on a slide
bull Customize slide transitions
bull Comment on a Google presentation
bull Insert and arrange text shapes and
lines
bull Insert a video or an image into a slide
bull Insert format and edit tables in a
slide
bull Insert word art into a slide
bull Keyboard shortcuts in Google
presentations
bull Add animations to a slide
bull Embed a presentation in a website
bull Print a presentation
III Spread Sheets
bull About spreadsheet views
bull Print a Google spreadsheet
bull Change locale date format and
currency settings
bull Right-to-left text editing
bull Save your Google spreadsheets
bull Edit and format data in Google
spreadsheets
bull Enter links in a Google spreadsheet
bull Copy and paste in spreadsheets
bull Copy a Google spreadsheet
bull Insert images into a spreadsheet
bull Import data sets and spreadsheets
bull Create a series of numbers
bull Add and delete comments
bull Merge cells
bull Format numbers dates and
currencies
bull Using Google Docs with a screen
reader
bull Paint Format Tool
March 1 2013 GOOGLE DRIVE
P a g e | 11 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
bull Protecting sheets from being edited
bull Copy re-order and delete sheets
bull Add and delete rows or columns
bull Move rows and columns
bull Range names
bull Sort a spreadsheet
bull Filter your data
bull Use data validation
bull Create an in-cell dropdown list
IV Drawings
bull About Google drawings
bull Create a drawing
bull Format your drawing
bull Keyboard modifiers
bull Snap to guides
bull Select and manipulate multiple
objects
bull Move resize and rotate objects
bull Copy and paste in Google Docs
bull Keyboard shortcuts for Google
drawings
bull Revision history
bull Paint format tool
bull Insert a drawing into another doc
type
bull Add images to your drawing
bull Lines arrows and scribbles
bull Line connectors
bull How to use text in drawings
V Work offline
bull About Google Drive offline
bull Allow offline access for your
computer
bull Sync items to view offline
bull View Google Drive offline
Image 7 Google Drive Offline
March 1 2013 GOOGLE DRIVE
P a g e | 12 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Video 4 Sync with Local Folder
VI Forms
bull Page navigation and how to embed a
form
bull How to edit form responses
bull How to pre-populate forms via URL
parameters
bull Add a theme to a form
bull Collect and view form responses
bull Forms gadget on iGoogle
bull Additional forms options for Google
Apps users
bull Error messages in forms
bull Create send share and edit a form
Feedback from the users-
Image 8 User Feedback
VII Organize your docs
If youre going to be working with a lot of
students in a class colleagues or simply
managing many docs proper
management of the document is the key
Some key points for keeping your
Documents manageable and accessible
bull Create a folder with proper name for
each class group of students project
etc As you have the option to add one
document to multiple folders you can
cross-categorize the document to
multiple-class and multiple purposes
as per your needs
Image 9 Organize Drive
March 1 2013 GOOGLE DRIVE
P a g e | 13 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
bull One of the key thing while creating a
document is that make sure you give
each document a clear and easily
recognizable name and assign or
positioned that document in correct
folder so that next time when you
want to view it you can find it with
ease It saves a lot of time and this is
a good practice
bull When youre done with a class a
project or a specific set of documents
(for example - at the end of a
semester) hide or trash these docs
This will ensure that your Documents
list isnt overrun by documents youre
no longer using
bull Filtering (Sorting) documents lets
you hide unimportant files and focus
only on the ones youre interested in
For example if you were looking for
a presentation you could use a filter
to narrow down your visible files so
that you would only see the
presentations and related document
Image 10 Filter Option
How to create an organized
Doc list
To create a folder
1 From your Doc list click the New
button in the upper-left corner
2 From this list select Folder
3 In the screen that appears enter the
name youd like for the folder
This folder will now appear in your list of
folders in the sidebar of your Docs list
To add a document to a folder
If youd like to add one document at a
time to a specific folder simply left-click
on the document title and drag it to
whichever folder youd like in the Docs
list sidebar
If youd like to add a number of docs to a
folder at once follow these instructions
1 From your Documents list check the
boxes to the left of the documents
youd like added to a specific folder
2 Select Organize at the top of the
Docs list
3 From the list that appears select the
folder youd like the docs to appear
in
March 1 2013 GOOGLE DRIVE
P a g e | 14 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
To rename a document
1 From the File menu (in the edit
screen) of the document youd like to
rename click Rename
2 Enter your chosen name in to the
field provided Once you click OK
this new name will be applied to your
document and will show up for all
collaborators and viewers
Note Documents will by default be
created with the name Untitled
Documentrdquo
Alternatively
bull You can click on the title of the
document and a rename popup
will appear Here you can rename
your document easily
To find a document
When searching for a specific document
there are a few options
1 To find a specific document quickly
From your Documents list enter the
name of the document youd like to
find in the search box near the top
2 To find a document thats shared with
a particular person
Select her or his user name from the
Shared with section of your
Documents list sidebar All of the
documents shared with this person
will appear listed
3 To find a specific type of document
From your Documents list under
Items by type in the sidebar select
Document Spreadsheet or
Presentation
4 To find docs youve put in the trash
or hidden
Select either Trash or Hidden
from the All items section at the top
of your Documents list sidebar
To delete a document
bull Check the box to the left of the
document youd like to delete
bull Click Deleterdquo from the toolbar
At this point the document is deleted
from the Documents list but remains in
your trash and accessible to
collaborators until you empty the trash
To empty the trash continue with these
instructions
bull Select Trash from the All items
section of your sidebar
bull From the screen that appears select
the docs youd like to permanently
delete and click Empty Trash from
the toolbar Only the items you
selected will be deleted
March 1 2013 GOOGLE DRIVE
P a g e | 15 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Once youve deleted a document theres
no way to retrieve it It will no longer be
accessible by you or your collaborators
While collaborators on a document can
put it in their own trash this action
wont affect the documents owner or
anyone else working on the document
and they cant permanently delete a
document
How Students can
use Google Drive in
Education
Every student has a Google Drive
account when they create their account
with Google
Google Drive allows students to use
create and modify documents with
integration and linking of one or more
Google drive apps like presentation xls
and doc
Video 5 Google Drive for Students - Introduction
1 Work together on group projects
Student always has dilemma that how
me and my classmates can create a
document with everybodyrsquos
involvement at the same time And
Google drive provides solution to this
dilemma as G-Drive allows people to
collaborate real time while working
on a single document irrespective of
the place and location For example ndash
My classmates and I always get
together a night before our exams to
combine our notes and share ideas
so why not do it in real time I work
with friends to take class notes on a
single Google document allowing
everyone to come up with ideas
leading to better understanding of the
topics
2 Save major assignments in the
cloud
Writing important papers in Google
Drive allows students like me to
access assignments and papers from
any computer anywhere Also with
Google Drive now all of my
assignments are stored in the cloud
means I donrsquot have scattered notes
files document because all are in
proper named folder in Google drive
with internet connection I can access
them
March 1 2013 GOOGLE DRIVE
P a g e | 16 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
3 Google Drive on the go
Google Drive is available on almost
every smart phone and hence allow
student to access their documents on
the go either on android tablets or I-
devices
4 Multi Format Support
Allow students to easily save their
documents and presentations to
commonly used file types like DOC
XLS CSV and HTML
5 Student always keen to learn new
keyboard shortcuts and Google drive
allows us this and by providing new
shortcuts that students can use amp
speed their tasks in Google Drive
6 Google Drive has a template gallery
that student can use according to
their requirements Using these pre-
built templates they can give
professional or cool look to their
documents or presentations
7 Students can create amp convert their
documents into either a presentation
a text file or into a PDF just by one
click
Image 11 Export to
8 Students always look amp gather
research information they ask for
opinions in their school or college
project and they get puzzled up while
managing the papers and questions
and the answers that they get By
creating Forms using the Google
Drive itrsquos just a game and they just
have to decide the questions to be
asked and put them into forms For a
student many prebuilt templates are
there to choose from for the form
layout
9 Using Search feature you can search
pretty much everything yoursquove
created or edited Also you can search
your drive documents into Gmail by
searching document name and
clicking the desired document
10 Student can embed video in
documents slides and more to create
more interactive and engagement in
their presentation
11 Instead of going through the process
of attaching user can just drag and
drop files from their hard drive into
the document
March 1 2013 GOOGLE DRIVE
P a g e | 17 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Image 12 Upload File - 1
Image 13 Upload File -2
12 Google Drive has found a way to
make it easy for students to take
notes in class offering an Equations
editor for adding equations onto their
documents
13 Easy to attach anywhere by using a
URL of a document you can embed
or publish it anywhere including
Facebook or a web based class blog
Note The document is shared with
the permission that are set from the
share document settings
14 Students can collaborate through
Google Drive by sharing their
document through links to the
document that can be shared over
email while working on a project or a
document
15 In Google Drive Students can see
anyone who is currently editing the
document and if needed send a
message over chat to them
16 Using Google Drive Students can
collaborate on a document with their
friends classmates and professors
17 Students donrsquot have Google account
to access document when shared a
document with Google drive allow
editing without signing in Itrsquos as
simple as sharing a document with
classmates who donrsquot have a Google
login but still has the document
available for editing
18 While collaboration and working on
projects we often create multiple
revision copies of a document and
share with each other over e-mail
This leads to a chunk of document
which is hard to manage Google
Drive allows you to have a single
document and keep track of the
revision even during collaborative
editing
March 1 2013 GOOGLE DRIVE
P a g e | 18 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
19 Save brainstorming notes for group
projects Get everyonersquos ideas all
together in one place by using Google
Drive for brainstorming
20 Student can change text colors based
on rules like setting green for one
classmate blue for another and red
for yourself for more fun and easy
recognition
21 Create subfolders for better
management of documents student
can create nested folder example ndash
first folder Maths then Maths -gt
Assignments
or
Maths-gtebooks or Maths -gt
question and answers
Image 14 Subfolders
22 Get synched Using tools like
Simplicity you can get all of your
Google Drive synched up with
documents from Microsoft Office
23 Print multiple Documents at once If
you need to speed through printing
several documents at one time just
download and open them as a zip file
24 When you see PDF files in search
results you can just Quick View them
to open them up in Google Drive
25 This is really good point for student
because they If you have words that
you just canrsquot spell to save your life
set up a preference to automatically
find and replace your mistakes with
correctly spelled words
26 Work offline Use the offline feature
of Google Drive to work on the bus
plane or anywhere you plan to go
without an internet connection
27 Save web pages to your Google Drive
account Turn any web page into a
PDF for viewing later by using the
send to Google Doc extension for
Chrome
28 Google Drive itself offers a great way
to back up your documents in to your
pc by just configuring with Google
drive on pc and hence itrsquoll back up
and download all of your Google
Documents and save them to a hard
drive for safekeeping
March 1 2013 GOOGLE DRIVE
P a g e | 19 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
How Teachers can use Google Drive in Education
Video 6 Google Drive for Teachers
1 Real time correction of assignment
and documents submitted by class
students
2 Online checking of notes while
chatting and annotating documents
3 Teacher can assign different work to
different group of students or single
student easily to collaborate on
writing assignments
4 Teachers can share and collaborate
with as many as they can by adding a
mail id for invitation
5 Teachers can use different templates
for different purposes
6 All back up on cloud no issue of
losing document
7 Anybody can access their file from
anywhere
8 User can see 30 days back editing or
file modifications
9 Teachers can download document
and work offline then heshe can
upload it to Google Drive for further
user
10 Teacher can collaborate with other
fellow teachers for better work on a
document For eg Maths teacher
want to design a paper for term exam
then all the maths teacher of the
school can come and join each other
and can work in real time irrespective
of the place they are at
11 Teachers can use Google Drive to
keep track of grades attendance
or any other data using Spreadsheet
(Teacher can use these templates
httpsdrivegooglecomtemplates
q=attendanceampsort=hottest )
12 Teachers can facilitate writing as a
process by encouraging students to
write in real time and also by
providing help and insight to them
using the comments feature
13 Teacher can share their document for
public feedback within or outside
their organization
March 1 2013 GOOGLE DRIVE
P a g e | 20 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
14 Whenever any document shared with
teacherstudent User will receive a
notification mail to get updated on
the work assigned
15 Teacher can also use Spreadsheets to
create quizzes
(httpsdrivegooglecomtemplatesq=
quiz+ampsort=hottestampview=public ) and
tests online
(httpsdrivegooglecomtemplatesq=
tests+ampsort=hottestampview=public )
16 Teachers can use it to create
presentations to share with students
They can also encourage collaborative
presentation skills by asking students
to work together on a shared
presentation before presenting it to
the class
17 Using Spreadsheets teachers can
organize cumulative project data in a
single sheet accessible to any
collaborator at any time
18 Teachers can create multiple folders
for different subjects they have They
can build nested folders also
19 Teachers can check which student of
his class has opened the document
and which has not opened it To
maintain students activity on a
particular document
20 Teachers and students can use it to
gather research information ask for
opinions
21 Using Flubaroo on Google Drive you
can get quick feedback on your
assignment giving you a chance for
improvement before you need to turn
it in Check out here
22 Teacher can check any document
shared with them or they can assign
any assignment to any student while
working from their phone or tablets
23 Teacher can take any document
created by them in PDF format to
avoid more changes
24 Teacher can also use third party apps
with Google Drive
25 Teachers can Create Diagrams and
Drawings
26 If teachers are out of class they can
check student work easily from any
computer with Internet access
27 Teachers can also monitor student
work as it is happening in class and
work with students who are having
major problems
28 Improves student writing since
students are not only writing but also
thinking
March 1 2013 GOOGLE DRIVE
P a g e | 21 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
29 Dramatically improves studentsrsquo
attitudes toward writing and revision
They think of it is as exciting and fun
30 Helps student to help each other if
one is absent in a particular class
Video 7 Google Group in Classroom
Templates for teachers
Interactive Progress Meter - Teachers
can adapt it to some sort of course
progress meter or as simple game-like
measure
March 1 2013 GOOGLE DRIVE
P a g e | 22 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Some Feedbacks direct from the users-
March 1 2013 GOOGLE DRIVE
P a g e | 23 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
References and Resources
httpedutechmsueduonlinegoogledocsgoogledocshtml
httpssupportgooglecomdrivebinanswerpyhl=enampanswer=2424384amptopic=1494
2amprd=1
httpwwwgooglecomgoogle-d-scollege
httpwwwslidesharenetslideshowembed_code5352636
httpwwwslidesharenetEducatorstechnologyteachers-guide-on-the-use-of-google-
docs
httpedshelfcomtoolgoogle-docsreviews
httpwwwscribdcomdoc88518869Google-Drive-for-Teachers-2012
Opportunities for Teachers
To become Google certified teacher
httpwwwgooglecoineduteachersgoogle-teacher-academyhtml
httpwwwehowcomhow_8465083_become-google-apps-certified-teacherhtml
March 1 2013 GOOGLE DRIVE
P a g e | 11 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
bull Protecting sheets from being edited
bull Copy re-order and delete sheets
bull Add and delete rows or columns
bull Move rows and columns
bull Range names
bull Sort a spreadsheet
bull Filter your data
bull Use data validation
bull Create an in-cell dropdown list
IV Drawings
bull About Google drawings
bull Create a drawing
bull Format your drawing
bull Keyboard modifiers
bull Snap to guides
bull Select and manipulate multiple
objects
bull Move resize and rotate objects
bull Copy and paste in Google Docs
bull Keyboard shortcuts for Google
drawings
bull Revision history
bull Paint format tool
bull Insert a drawing into another doc
type
bull Add images to your drawing
bull Lines arrows and scribbles
bull Line connectors
bull How to use text in drawings
V Work offline
bull About Google Drive offline
bull Allow offline access for your
computer
bull Sync items to view offline
bull View Google Drive offline
Image 7 Google Drive Offline
March 1 2013 GOOGLE DRIVE
P a g e | 12 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Video 4 Sync with Local Folder
VI Forms
bull Page navigation and how to embed a
form
bull How to edit form responses
bull How to pre-populate forms via URL
parameters
bull Add a theme to a form
bull Collect and view form responses
bull Forms gadget on iGoogle
bull Additional forms options for Google
Apps users
bull Error messages in forms
bull Create send share and edit a form
Feedback from the users-
Image 8 User Feedback
VII Organize your docs
If youre going to be working with a lot of
students in a class colleagues or simply
managing many docs proper
management of the document is the key
Some key points for keeping your
Documents manageable and accessible
bull Create a folder with proper name for
each class group of students project
etc As you have the option to add one
document to multiple folders you can
cross-categorize the document to
multiple-class and multiple purposes
as per your needs
Image 9 Organize Drive
March 1 2013 GOOGLE DRIVE
P a g e | 13 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
bull One of the key thing while creating a
document is that make sure you give
each document a clear and easily
recognizable name and assign or
positioned that document in correct
folder so that next time when you
want to view it you can find it with
ease It saves a lot of time and this is
a good practice
bull When youre done with a class a
project or a specific set of documents
(for example - at the end of a
semester) hide or trash these docs
This will ensure that your Documents
list isnt overrun by documents youre
no longer using
bull Filtering (Sorting) documents lets
you hide unimportant files and focus
only on the ones youre interested in
For example if you were looking for
a presentation you could use a filter
to narrow down your visible files so
that you would only see the
presentations and related document
Image 10 Filter Option
How to create an organized
Doc list
To create a folder
1 From your Doc list click the New
button in the upper-left corner
2 From this list select Folder
3 In the screen that appears enter the
name youd like for the folder
This folder will now appear in your list of
folders in the sidebar of your Docs list
To add a document to a folder
If youd like to add one document at a
time to a specific folder simply left-click
on the document title and drag it to
whichever folder youd like in the Docs
list sidebar
If youd like to add a number of docs to a
folder at once follow these instructions
1 From your Documents list check the
boxes to the left of the documents
youd like added to a specific folder
2 Select Organize at the top of the
Docs list
3 From the list that appears select the
folder youd like the docs to appear
in
March 1 2013 GOOGLE DRIVE
P a g e | 14 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
To rename a document
1 From the File menu (in the edit
screen) of the document youd like to
rename click Rename
2 Enter your chosen name in to the
field provided Once you click OK
this new name will be applied to your
document and will show up for all
collaborators and viewers
Note Documents will by default be
created with the name Untitled
Documentrdquo
Alternatively
bull You can click on the title of the
document and a rename popup
will appear Here you can rename
your document easily
To find a document
When searching for a specific document
there are a few options
1 To find a specific document quickly
From your Documents list enter the
name of the document youd like to
find in the search box near the top
2 To find a document thats shared with
a particular person
Select her or his user name from the
Shared with section of your
Documents list sidebar All of the
documents shared with this person
will appear listed
3 To find a specific type of document
From your Documents list under
Items by type in the sidebar select
Document Spreadsheet or
Presentation
4 To find docs youve put in the trash
or hidden
Select either Trash or Hidden
from the All items section at the top
of your Documents list sidebar
To delete a document
bull Check the box to the left of the
document youd like to delete
bull Click Deleterdquo from the toolbar
At this point the document is deleted
from the Documents list but remains in
your trash and accessible to
collaborators until you empty the trash
To empty the trash continue with these
instructions
bull Select Trash from the All items
section of your sidebar
bull From the screen that appears select
the docs youd like to permanently
delete and click Empty Trash from
the toolbar Only the items you
selected will be deleted
March 1 2013 GOOGLE DRIVE
P a g e | 15 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Once youve deleted a document theres
no way to retrieve it It will no longer be
accessible by you or your collaborators
While collaborators on a document can
put it in their own trash this action
wont affect the documents owner or
anyone else working on the document
and they cant permanently delete a
document
How Students can
use Google Drive in
Education
Every student has a Google Drive
account when they create their account
with Google
Google Drive allows students to use
create and modify documents with
integration and linking of one or more
Google drive apps like presentation xls
and doc
Video 5 Google Drive for Students - Introduction
1 Work together on group projects
Student always has dilemma that how
me and my classmates can create a
document with everybodyrsquos
involvement at the same time And
Google drive provides solution to this
dilemma as G-Drive allows people to
collaborate real time while working
on a single document irrespective of
the place and location For example ndash
My classmates and I always get
together a night before our exams to
combine our notes and share ideas
so why not do it in real time I work
with friends to take class notes on a
single Google document allowing
everyone to come up with ideas
leading to better understanding of the
topics
2 Save major assignments in the
cloud
Writing important papers in Google
Drive allows students like me to
access assignments and papers from
any computer anywhere Also with
Google Drive now all of my
assignments are stored in the cloud
means I donrsquot have scattered notes
files document because all are in
proper named folder in Google drive
with internet connection I can access
them
March 1 2013 GOOGLE DRIVE
P a g e | 16 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
3 Google Drive on the go
Google Drive is available on almost
every smart phone and hence allow
student to access their documents on
the go either on android tablets or I-
devices
4 Multi Format Support
Allow students to easily save their
documents and presentations to
commonly used file types like DOC
XLS CSV and HTML
5 Student always keen to learn new
keyboard shortcuts and Google drive
allows us this and by providing new
shortcuts that students can use amp
speed their tasks in Google Drive
6 Google Drive has a template gallery
that student can use according to
their requirements Using these pre-
built templates they can give
professional or cool look to their
documents or presentations
7 Students can create amp convert their
documents into either a presentation
a text file or into a PDF just by one
click
Image 11 Export to
8 Students always look amp gather
research information they ask for
opinions in their school or college
project and they get puzzled up while
managing the papers and questions
and the answers that they get By
creating Forms using the Google
Drive itrsquos just a game and they just
have to decide the questions to be
asked and put them into forms For a
student many prebuilt templates are
there to choose from for the form
layout
9 Using Search feature you can search
pretty much everything yoursquove
created or edited Also you can search
your drive documents into Gmail by
searching document name and
clicking the desired document
10 Student can embed video in
documents slides and more to create
more interactive and engagement in
their presentation
11 Instead of going through the process
of attaching user can just drag and
drop files from their hard drive into
the document
March 1 2013 GOOGLE DRIVE
P a g e | 17 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Image 12 Upload File - 1
Image 13 Upload File -2
12 Google Drive has found a way to
make it easy for students to take
notes in class offering an Equations
editor for adding equations onto their
documents
13 Easy to attach anywhere by using a
URL of a document you can embed
or publish it anywhere including
Facebook or a web based class blog
Note The document is shared with
the permission that are set from the
share document settings
14 Students can collaborate through
Google Drive by sharing their
document through links to the
document that can be shared over
email while working on a project or a
document
15 In Google Drive Students can see
anyone who is currently editing the
document and if needed send a
message over chat to them
16 Using Google Drive Students can
collaborate on a document with their
friends classmates and professors
17 Students donrsquot have Google account
to access document when shared a
document with Google drive allow
editing without signing in Itrsquos as
simple as sharing a document with
classmates who donrsquot have a Google
login but still has the document
available for editing
18 While collaboration and working on
projects we often create multiple
revision copies of a document and
share with each other over e-mail
This leads to a chunk of document
which is hard to manage Google
Drive allows you to have a single
document and keep track of the
revision even during collaborative
editing
March 1 2013 GOOGLE DRIVE
P a g e | 18 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
19 Save brainstorming notes for group
projects Get everyonersquos ideas all
together in one place by using Google
Drive for brainstorming
20 Student can change text colors based
on rules like setting green for one
classmate blue for another and red
for yourself for more fun and easy
recognition
21 Create subfolders for better
management of documents student
can create nested folder example ndash
first folder Maths then Maths -gt
Assignments
or
Maths-gtebooks or Maths -gt
question and answers
Image 14 Subfolders
22 Get synched Using tools like
Simplicity you can get all of your
Google Drive synched up with
documents from Microsoft Office
23 Print multiple Documents at once If
you need to speed through printing
several documents at one time just
download and open them as a zip file
24 When you see PDF files in search
results you can just Quick View them
to open them up in Google Drive
25 This is really good point for student
because they If you have words that
you just canrsquot spell to save your life
set up a preference to automatically
find and replace your mistakes with
correctly spelled words
26 Work offline Use the offline feature
of Google Drive to work on the bus
plane or anywhere you plan to go
without an internet connection
27 Save web pages to your Google Drive
account Turn any web page into a
PDF for viewing later by using the
send to Google Doc extension for
Chrome
28 Google Drive itself offers a great way
to back up your documents in to your
pc by just configuring with Google
drive on pc and hence itrsquoll back up
and download all of your Google
Documents and save them to a hard
drive for safekeeping
March 1 2013 GOOGLE DRIVE
P a g e | 19 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
How Teachers can use Google Drive in Education
Video 6 Google Drive for Teachers
1 Real time correction of assignment
and documents submitted by class
students
2 Online checking of notes while
chatting and annotating documents
3 Teacher can assign different work to
different group of students or single
student easily to collaborate on
writing assignments
4 Teachers can share and collaborate
with as many as they can by adding a
mail id for invitation
5 Teachers can use different templates
for different purposes
6 All back up on cloud no issue of
losing document
7 Anybody can access their file from
anywhere
8 User can see 30 days back editing or
file modifications
9 Teachers can download document
and work offline then heshe can
upload it to Google Drive for further
user
10 Teacher can collaborate with other
fellow teachers for better work on a
document For eg Maths teacher
want to design a paper for term exam
then all the maths teacher of the
school can come and join each other
and can work in real time irrespective
of the place they are at
11 Teachers can use Google Drive to
keep track of grades attendance
or any other data using Spreadsheet
(Teacher can use these templates
httpsdrivegooglecomtemplates
q=attendanceampsort=hottest )
12 Teachers can facilitate writing as a
process by encouraging students to
write in real time and also by
providing help and insight to them
using the comments feature
13 Teacher can share their document for
public feedback within or outside
their organization
March 1 2013 GOOGLE DRIVE
P a g e | 20 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
14 Whenever any document shared with
teacherstudent User will receive a
notification mail to get updated on
the work assigned
15 Teacher can also use Spreadsheets to
create quizzes
(httpsdrivegooglecomtemplatesq=
quiz+ampsort=hottestampview=public ) and
tests online
(httpsdrivegooglecomtemplatesq=
tests+ampsort=hottestampview=public )
16 Teachers can use it to create
presentations to share with students
They can also encourage collaborative
presentation skills by asking students
to work together on a shared
presentation before presenting it to
the class
17 Using Spreadsheets teachers can
organize cumulative project data in a
single sheet accessible to any
collaborator at any time
18 Teachers can create multiple folders
for different subjects they have They
can build nested folders also
19 Teachers can check which student of
his class has opened the document
and which has not opened it To
maintain students activity on a
particular document
20 Teachers and students can use it to
gather research information ask for
opinions
21 Using Flubaroo on Google Drive you
can get quick feedback on your
assignment giving you a chance for
improvement before you need to turn
it in Check out here
22 Teacher can check any document
shared with them or they can assign
any assignment to any student while
working from their phone or tablets
23 Teacher can take any document
created by them in PDF format to
avoid more changes
24 Teacher can also use third party apps
with Google Drive
25 Teachers can Create Diagrams and
Drawings
26 If teachers are out of class they can
check student work easily from any
computer with Internet access
27 Teachers can also monitor student
work as it is happening in class and
work with students who are having
major problems
28 Improves student writing since
students are not only writing but also
thinking
March 1 2013 GOOGLE DRIVE
P a g e | 21 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
29 Dramatically improves studentsrsquo
attitudes toward writing and revision
They think of it is as exciting and fun
30 Helps student to help each other if
one is absent in a particular class
Video 7 Google Group in Classroom
Templates for teachers
Interactive Progress Meter - Teachers
can adapt it to some sort of course
progress meter or as simple game-like
measure
March 1 2013 GOOGLE DRIVE
P a g e | 22 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Some Feedbacks direct from the users-
March 1 2013 GOOGLE DRIVE
P a g e | 23 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
References and Resources
httpedutechmsueduonlinegoogledocsgoogledocshtml
httpssupportgooglecomdrivebinanswerpyhl=enampanswer=2424384amptopic=1494
2amprd=1
httpwwwgooglecomgoogle-d-scollege
httpwwwslidesharenetslideshowembed_code5352636
httpwwwslidesharenetEducatorstechnologyteachers-guide-on-the-use-of-google-
docs
httpedshelfcomtoolgoogle-docsreviews
httpwwwscribdcomdoc88518869Google-Drive-for-Teachers-2012
Opportunities for Teachers
To become Google certified teacher
httpwwwgooglecoineduteachersgoogle-teacher-academyhtml
httpwwwehowcomhow_8465083_become-google-apps-certified-teacherhtml
March 1 2013 GOOGLE DRIVE
P a g e | 12 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Video 4 Sync with Local Folder
VI Forms
bull Page navigation and how to embed a
form
bull How to edit form responses
bull How to pre-populate forms via URL
parameters
bull Add a theme to a form
bull Collect and view form responses
bull Forms gadget on iGoogle
bull Additional forms options for Google
Apps users
bull Error messages in forms
bull Create send share and edit a form
Feedback from the users-
Image 8 User Feedback
VII Organize your docs
If youre going to be working with a lot of
students in a class colleagues or simply
managing many docs proper
management of the document is the key
Some key points for keeping your
Documents manageable and accessible
bull Create a folder with proper name for
each class group of students project
etc As you have the option to add one
document to multiple folders you can
cross-categorize the document to
multiple-class and multiple purposes
as per your needs
Image 9 Organize Drive
March 1 2013 GOOGLE DRIVE
P a g e | 13 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
bull One of the key thing while creating a
document is that make sure you give
each document a clear and easily
recognizable name and assign or
positioned that document in correct
folder so that next time when you
want to view it you can find it with
ease It saves a lot of time and this is
a good practice
bull When youre done with a class a
project or a specific set of documents
(for example - at the end of a
semester) hide or trash these docs
This will ensure that your Documents
list isnt overrun by documents youre
no longer using
bull Filtering (Sorting) documents lets
you hide unimportant files and focus
only on the ones youre interested in
For example if you were looking for
a presentation you could use a filter
to narrow down your visible files so
that you would only see the
presentations and related document
Image 10 Filter Option
How to create an organized
Doc list
To create a folder
1 From your Doc list click the New
button in the upper-left corner
2 From this list select Folder
3 In the screen that appears enter the
name youd like for the folder
This folder will now appear in your list of
folders in the sidebar of your Docs list
To add a document to a folder
If youd like to add one document at a
time to a specific folder simply left-click
on the document title and drag it to
whichever folder youd like in the Docs
list sidebar
If youd like to add a number of docs to a
folder at once follow these instructions
1 From your Documents list check the
boxes to the left of the documents
youd like added to a specific folder
2 Select Organize at the top of the
Docs list
3 From the list that appears select the
folder youd like the docs to appear
in
March 1 2013 GOOGLE DRIVE
P a g e | 14 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
To rename a document
1 From the File menu (in the edit
screen) of the document youd like to
rename click Rename
2 Enter your chosen name in to the
field provided Once you click OK
this new name will be applied to your
document and will show up for all
collaborators and viewers
Note Documents will by default be
created with the name Untitled
Documentrdquo
Alternatively
bull You can click on the title of the
document and a rename popup
will appear Here you can rename
your document easily
To find a document
When searching for a specific document
there are a few options
1 To find a specific document quickly
From your Documents list enter the
name of the document youd like to
find in the search box near the top
2 To find a document thats shared with
a particular person
Select her or his user name from the
Shared with section of your
Documents list sidebar All of the
documents shared with this person
will appear listed
3 To find a specific type of document
From your Documents list under
Items by type in the sidebar select
Document Spreadsheet or
Presentation
4 To find docs youve put in the trash
or hidden
Select either Trash or Hidden
from the All items section at the top
of your Documents list sidebar
To delete a document
bull Check the box to the left of the
document youd like to delete
bull Click Deleterdquo from the toolbar
At this point the document is deleted
from the Documents list but remains in
your trash and accessible to
collaborators until you empty the trash
To empty the trash continue with these
instructions
bull Select Trash from the All items
section of your sidebar
bull From the screen that appears select
the docs youd like to permanently
delete and click Empty Trash from
the toolbar Only the items you
selected will be deleted
March 1 2013 GOOGLE DRIVE
P a g e | 15 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Once youve deleted a document theres
no way to retrieve it It will no longer be
accessible by you or your collaborators
While collaborators on a document can
put it in their own trash this action
wont affect the documents owner or
anyone else working on the document
and they cant permanently delete a
document
How Students can
use Google Drive in
Education
Every student has a Google Drive
account when they create their account
with Google
Google Drive allows students to use
create and modify documents with
integration and linking of one or more
Google drive apps like presentation xls
and doc
Video 5 Google Drive for Students - Introduction
1 Work together on group projects
Student always has dilemma that how
me and my classmates can create a
document with everybodyrsquos
involvement at the same time And
Google drive provides solution to this
dilemma as G-Drive allows people to
collaborate real time while working
on a single document irrespective of
the place and location For example ndash
My classmates and I always get
together a night before our exams to
combine our notes and share ideas
so why not do it in real time I work
with friends to take class notes on a
single Google document allowing
everyone to come up with ideas
leading to better understanding of the
topics
2 Save major assignments in the
cloud
Writing important papers in Google
Drive allows students like me to
access assignments and papers from
any computer anywhere Also with
Google Drive now all of my
assignments are stored in the cloud
means I donrsquot have scattered notes
files document because all are in
proper named folder in Google drive
with internet connection I can access
them
March 1 2013 GOOGLE DRIVE
P a g e | 16 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
3 Google Drive on the go
Google Drive is available on almost
every smart phone and hence allow
student to access their documents on
the go either on android tablets or I-
devices
4 Multi Format Support
Allow students to easily save their
documents and presentations to
commonly used file types like DOC
XLS CSV and HTML
5 Student always keen to learn new
keyboard shortcuts and Google drive
allows us this and by providing new
shortcuts that students can use amp
speed their tasks in Google Drive
6 Google Drive has a template gallery
that student can use according to
their requirements Using these pre-
built templates they can give
professional or cool look to their
documents or presentations
7 Students can create amp convert their
documents into either a presentation
a text file or into a PDF just by one
click
Image 11 Export to
8 Students always look amp gather
research information they ask for
opinions in their school or college
project and they get puzzled up while
managing the papers and questions
and the answers that they get By
creating Forms using the Google
Drive itrsquos just a game and they just
have to decide the questions to be
asked and put them into forms For a
student many prebuilt templates are
there to choose from for the form
layout
9 Using Search feature you can search
pretty much everything yoursquove
created or edited Also you can search
your drive documents into Gmail by
searching document name and
clicking the desired document
10 Student can embed video in
documents slides and more to create
more interactive and engagement in
their presentation
11 Instead of going through the process
of attaching user can just drag and
drop files from their hard drive into
the document
March 1 2013 GOOGLE DRIVE
P a g e | 17 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Image 12 Upload File - 1
Image 13 Upload File -2
12 Google Drive has found a way to
make it easy for students to take
notes in class offering an Equations
editor for adding equations onto their
documents
13 Easy to attach anywhere by using a
URL of a document you can embed
or publish it anywhere including
Facebook or a web based class blog
Note The document is shared with
the permission that are set from the
share document settings
14 Students can collaborate through
Google Drive by sharing their
document through links to the
document that can be shared over
email while working on a project or a
document
15 In Google Drive Students can see
anyone who is currently editing the
document and if needed send a
message over chat to them
16 Using Google Drive Students can
collaborate on a document with their
friends classmates and professors
17 Students donrsquot have Google account
to access document when shared a
document with Google drive allow
editing without signing in Itrsquos as
simple as sharing a document with
classmates who donrsquot have a Google
login but still has the document
available for editing
18 While collaboration and working on
projects we often create multiple
revision copies of a document and
share with each other over e-mail
This leads to a chunk of document
which is hard to manage Google
Drive allows you to have a single
document and keep track of the
revision even during collaborative
editing
March 1 2013 GOOGLE DRIVE
P a g e | 18 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
19 Save brainstorming notes for group
projects Get everyonersquos ideas all
together in one place by using Google
Drive for brainstorming
20 Student can change text colors based
on rules like setting green for one
classmate blue for another and red
for yourself for more fun and easy
recognition
21 Create subfolders for better
management of documents student
can create nested folder example ndash
first folder Maths then Maths -gt
Assignments
or
Maths-gtebooks or Maths -gt
question and answers
Image 14 Subfolders
22 Get synched Using tools like
Simplicity you can get all of your
Google Drive synched up with
documents from Microsoft Office
23 Print multiple Documents at once If
you need to speed through printing
several documents at one time just
download and open them as a zip file
24 When you see PDF files in search
results you can just Quick View them
to open them up in Google Drive
25 This is really good point for student
because they If you have words that
you just canrsquot spell to save your life
set up a preference to automatically
find and replace your mistakes with
correctly spelled words
26 Work offline Use the offline feature
of Google Drive to work on the bus
plane or anywhere you plan to go
without an internet connection
27 Save web pages to your Google Drive
account Turn any web page into a
PDF for viewing later by using the
send to Google Doc extension for
Chrome
28 Google Drive itself offers a great way
to back up your documents in to your
pc by just configuring with Google
drive on pc and hence itrsquoll back up
and download all of your Google
Documents and save them to a hard
drive for safekeeping
March 1 2013 GOOGLE DRIVE
P a g e | 19 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
How Teachers can use Google Drive in Education
Video 6 Google Drive for Teachers
1 Real time correction of assignment
and documents submitted by class
students
2 Online checking of notes while
chatting and annotating documents
3 Teacher can assign different work to
different group of students or single
student easily to collaborate on
writing assignments
4 Teachers can share and collaborate
with as many as they can by adding a
mail id for invitation
5 Teachers can use different templates
for different purposes
6 All back up on cloud no issue of
losing document
7 Anybody can access their file from
anywhere
8 User can see 30 days back editing or
file modifications
9 Teachers can download document
and work offline then heshe can
upload it to Google Drive for further
user
10 Teacher can collaborate with other
fellow teachers for better work on a
document For eg Maths teacher
want to design a paper for term exam
then all the maths teacher of the
school can come and join each other
and can work in real time irrespective
of the place they are at
11 Teachers can use Google Drive to
keep track of grades attendance
or any other data using Spreadsheet
(Teacher can use these templates
httpsdrivegooglecomtemplates
q=attendanceampsort=hottest )
12 Teachers can facilitate writing as a
process by encouraging students to
write in real time and also by
providing help and insight to them
using the comments feature
13 Teacher can share their document for
public feedback within or outside
their organization
March 1 2013 GOOGLE DRIVE
P a g e | 20 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
14 Whenever any document shared with
teacherstudent User will receive a
notification mail to get updated on
the work assigned
15 Teacher can also use Spreadsheets to
create quizzes
(httpsdrivegooglecomtemplatesq=
quiz+ampsort=hottestampview=public ) and
tests online
(httpsdrivegooglecomtemplatesq=
tests+ampsort=hottestampview=public )
16 Teachers can use it to create
presentations to share with students
They can also encourage collaborative
presentation skills by asking students
to work together on a shared
presentation before presenting it to
the class
17 Using Spreadsheets teachers can
organize cumulative project data in a
single sheet accessible to any
collaborator at any time
18 Teachers can create multiple folders
for different subjects they have They
can build nested folders also
19 Teachers can check which student of
his class has opened the document
and which has not opened it To
maintain students activity on a
particular document
20 Teachers and students can use it to
gather research information ask for
opinions
21 Using Flubaroo on Google Drive you
can get quick feedback on your
assignment giving you a chance for
improvement before you need to turn
it in Check out here
22 Teacher can check any document
shared with them or they can assign
any assignment to any student while
working from their phone or tablets
23 Teacher can take any document
created by them in PDF format to
avoid more changes
24 Teacher can also use third party apps
with Google Drive
25 Teachers can Create Diagrams and
Drawings
26 If teachers are out of class they can
check student work easily from any
computer with Internet access
27 Teachers can also monitor student
work as it is happening in class and
work with students who are having
major problems
28 Improves student writing since
students are not only writing but also
thinking
March 1 2013 GOOGLE DRIVE
P a g e | 21 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
29 Dramatically improves studentsrsquo
attitudes toward writing and revision
They think of it is as exciting and fun
30 Helps student to help each other if
one is absent in a particular class
Video 7 Google Group in Classroom
Templates for teachers
Interactive Progress Meter - Teachers
can adapt it to some sort of course
progress meter or as simple game-like
measure
March 1 2013 GOOGLE DRIVE
P a g e | 22 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Some Feedbacks direct from the users-
March 1 2013 GOOGLE DRIVE
P a g e | 23 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
References and Resources
httpedutechmsueduonlinegoogledocsgoogledocshtml
httpssupportgooglecomdrivebinanswerpyhl=enampanswer=2424384amptopic=1494
2amprd=1
httpwwwgooglecomgoogle-d-scollege
httpwwwslidesharenetslideshowembed_code5352636
httpwwwslidesharenetEducatorstechnologyteachers-guide-on-the-use-of-google-
docs
httpedshelfcomtoolgoogle-docsreviews
httpwwwscribdcomdoc88518869Google-Drive-for-Teachers-2012
Opportunities for Teachers
To become Google certified teacher
httpwwwgooglecoineduteachersgoogle-teacher-academyhtml
httpwwwehowcomhow_8465083_become-google-apps-certified-teacherhtml
March 1 2013 GOOGLE DRIVE
P a g e | 13 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
bull One of the key thing while creating a
document is that make sure you give
each document a clear and easily
recognizable name and assign or
positioned that document in correct
folder so that next time when you
want to view it you can find it with
ease It saves a lot of time and this is
a good practice
bull When youre done with a class a
project or a specific set of documents
(for example - at the end of a
semester) hide or trash these docs
This will ensure that your Documents
list isnt overrun by documents youre
no longer using
bull Filtering (Sorting) documents lets
you hide unimportant files and focus
only on the ones youre interested in
For example if you were looking for
a presentation you could use a filter
to narrow down your visible files so
that you would only see the
presentations and related document
Image 10 Filter Option
How to create an organized
Doc list
To create a folder
1 From your Doc list click the New
button in the upper-left corner
2 From this list select Folder
3 In the screen that appears enter the
name youd like for the folder
This folder will now appear in your list of
folders in the sidebar of your Docs list
To add a document to a folder
If youd like to add one document at a
time to a specific folder simply left-click
on the document title and drag it to
whichever folder youd like in the Docs
list sidebar
If youd like to add a number of docs to a
folder at once follow these instructions
1 From your Documents list check the
boxes to the left of the documents
youd like added to a specific folder
2 Select Organize at the top of the
Docs list
3 From the list that appears select the
folder youd like the docs to appear
in
March 1 2013 GOOGLE DRIVE
P a g e | 14 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
To rename a document
1 From the File menu (in the edit
screen) of the document youd like to
rename click Rename
2 Enter your chosen name in to the
field provided Once you click OK
this new name will be applied to your
document and will show up for all
collaborators and viewers
Note Documents will by default be
created with the name Untitled
Documentrdquo
Alternatively
bull You can click on the title of the
document and a rename popup
will appear Here you can rename
your document easily
To find a document
When searching for a specific document
there are a few options
1 To find a specific document quickly
From your Documents list enter the
name of the document youd like to
find in the search box near the top
2 To find a document thats shared with
a particular person
Select her or his user name from the
Shared with section of your
Documents list sidebar All of the
documents shared with this person
will appear listed
3 To find a specific type of document
From your Documents list under
Items by type in the sidebar select
Document Spreadsheet or
Presentation
4 To find docs youve put in the trash
or hidden
Select either Trash or Hidden
from the All items section at the top
of your Documents list sidebar
To delete a document
bull Check the box to the left of the
document youd like to delete
bull Click Deleterdquo from the toolbar
At this point the document is deleted
from the Documents list but remains in
your trash and accessible to
collaborators until you empty the trash
To empty the trash continue with these
instructions
bull Select Trash from the All items
section of your sidebar
bull From the screen that appears select
the docs youd like to permanently
delete and click Empty Trash from
the toolbar Only the items you
selected will be deleted
March 1 2013 GOOGLE DRIVE
P a g e | 15 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Once youve deleted a document theres
no way to retrieve it It will no longer be
accessible by you or your collaborators
While collaborators on a document can
put it in their own trash this action
wont affect the documents owner or
anyone else working on the document
and they cant permanently delete a
document
How Students can
use Google Drive in
Education
Every student has a Google Drive
account when they create their account
with Google
Google Drive allows students to use
create and modify documents with
integration and linking of one or more
Google drive apps like presentation xls
and doc
Video 5 Google Drive for Students - Introduction
1 Work together on group projects
Student always has dilemma that how
me and my classmates can create a
document with everybodyrsquos
involvement at the same time And
Google drive provides solution to this
dilemma as G-Drive allows people to
collaborate real time while working
on a single document irrespective of
the place and location For example ndash
My classmates and I always get
together a night before our exams to
combine our notes and share ideas
so why not do it in real time I work
with friends to take class notes on a
single Google document allowing
everyone to come up with ideas
leading to better understanding of the
topics
2 Save major assignments in the
cloud
Writing important papers in Google
Drive allows students like me to
access assignments and papers from
any computer anywhere Also with
Google Drive now all of my
assignments are stored in the cloud
means I donrsquot have scattered notes
files document because all are in
proper named folder in Google drive
with internet connection I can access
them
March 1 2013 GOOGLE DRIVE
P a g e | 16 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
3 Google Drive on the go
Google Drive is available on almost
every smart phone and hence allow
student to access their documents on
the go either on android tablets or I-
devices
4 Multi Format Support
Allow students to easily save their
documents and presentations to
commonly used file types like DOC
XLS CSV and HTML
5 Student always keen to learn new
keyboard shortcuts and Google drive
allows us this and by providing new
shortcuts that students can use amp
speed their tasks in Google Drive
6 Google Drive has a template gallery
that student can use according to
their requirements Using these pre-
built templates they can give
professional or cool look to their
documents or presentations
7 Students can create amp convert their
documents into either a presentation
a text file or into a PDF just by one
click
Image 11 Export to
8 Students always look amp gather
research information they ask for
opinions in their school or college
project and they get puzzled up while
managing the papers and questions
and the answers that they get By
creating Forms using the Google
Drive itrsquos just a game and they just
have to decide the questions to be
asked and put them into forms For a
student many prebuilt templates are
there to choose from for the form
layout
9 Using Search feature you can search
pretty much everything yoursquove
created or edited Also you can search
your drive documents into Gmail by
searching document name and
clicking the desired document
10 Student can embed video in
documents slides and more to create
more interactive and engagement in
their presentation
11 Instead of going through the process
of attaching user can just drag and
drop files from their hard drive into
the document
March 1 2013 GOOGLE DRIVE
P a g e | 17 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Image 12 Upload File - 1
Image 13 Upload File -2
12 Google Drive has found a way to
make it easy for students to take
notes in class offering an Equations
editor for adding equations onto their
documents
13 Easy to attach anywhere by using a
URL of a document you can embed
or publish it anywhere including
Facebook or a web based class blog
Note The document is shared with
the permission that are set from the
share document settings
14 Students can collaborate through
Google Drive by sharing their
document through links to the
document that can be shared over
email while working on a project or a
document
15 In Google Drive Students can see
anyone who is currently editing the
document and if needed send a
message over chat to them
16 Using Google Drive Students can
collaborate on a document with their
friends classmates and professors
17 Students donrsquot have Google account
to access document when shared a
document with Google drive allow
editing without signing in Itrsquos as
simple as sharing a document with
classmates who donrsquot have a Google
login but still has the document
available for editing
18 While collaboration and working on
projects we often create multiple
revision copies of a document and
share with each other over e-mail
This leads to a chunk of document
which is hard to manage Google
Drive allows you to have a single
document and keep track of the
revision even during collaborative
editing
March 1 2013 GOOGLE DRIVE
P a g e | 18 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
19 Save brainstorming notes for group
projects Get everyonersquos ideas all
together in one place by using Google
Drive for brainstorming
20 Student can change text colors based
on rules like setting green for one
classmate blue for another and red
for yourself for more fun and easy
recognition
21 Create subfolders for better
management of documents student
can create nested folder example ndash
first folder Maths then Maths -gt
Assignments
or
Maths-gtebooks or Maths -gt
question and answers
Image 14 Subfolders
22 Get synched Using tools like
Simplicity you can get all of your
Google Drive synched up with
documents from Microsoft Office
23 Print multiple Documents at once If
you need to speed through printing
several documents at one time just
download and open them as a zip file
24 When you see PDF files in search
results you can just Quick View them
to open them up in Google Drive
25 This is really good point for student
because they If you have words that
you just canrsquot spell to save your life
set up a preference to automatically
find and replace your mistakes with
correctly spelled words
26 Work offline Use the offline feature
of Google Drive to work on the bus
plane or anywhere you plan to go
without an internet connection
27 Save web pages to your Google Drive
account Turn any web page into a
PDF for viewing later by using the
send to Google Doc extension for
Chrome
28 Google Drive itself offers a great way
to back up your documents in to your
pc by just configuring with Google
drive on pc and hence itrsquoll back up
and download all of your Google
Documents and save them to a hard
drive for safekeeping
March 1 2013 GOOGLE DRIVE
P a g e | 19 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
How Teachers can use Google Drive in Education
Video 6 Google Drive for Teachers
1 Real time correction of assignment
and documents submitted by class
students
2 Online checking of notes while
chatting and annotating documents
3 Teacher can assign different work to
different group of students or single
student easily to collaborate on
writing assignments
4 Teachers can share and collaborate
with as many as they can by adding a
mail id for invitation
5 Teachers can use different templates
for different purposes
6 All back up on cloud no issue of
losing document
7 Anybody can access their file from
anywhere
8 User can see 30 days back editing or
file modifications
9 Teachers can download document
and work offline then heshe can
upload it to Google Drive for further
user
10 Teacher can collaborate with other
fellow teachers for better work on a
document For eg Maths teacher
want to design a paper for term exam
then all the maths teacher of the
school can come and join each other
and can work in real time irrespective
of the place they are at
11 Teachers can use Google Drive to
keep track of grades attendance
or any other data using Spreadsheet
(Teacher can use these templates
httpsdrivegooglecomtemplates
q=attendanceampsort=hottest )
12 Teachers can facilitate writing as a
process by encouraging students to
write in real time and also by
providing help and insight to them
using the comments feature
13 Teacher can share their document for
public feedback within or outside
their organization
March 1 2013 GOOGLE DRIVE
P a g e | 20 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
14 Whenever any document shared with
teacherstudent User will receive a
notification mail to get updated on
the work assigned
15 Teacher can also use Spreadsheets to
create quizzes
(httpsdrivegooglecomtemplatesq=
quiz+ampsort=hottestampview=public ) and
tests online
(httpsdrivegooglecomtemplatesq=
tests+ampsort=hottestampview=public )
16 Teachers can use it to create
presentations to share with students
They can also encourage collaborative
presentation skills by asking students
to work together on a shared
presentation before presenting it to
the class
17 Using Spreadsheets teachers can
organize cumulative project data in a
single sheet accessible to any
collaborator at any time
18 Teachers can create multiple folders
for different subjects they have They
can build nested folders also
19 Teachers can check which student of
his class has opened the document
and which has not opened it To
maintain students activity on a
particular document
20 Teachers and students can use it to
gather research information ask for
opinions
21 Using Flubaroo on Google Drive you
can get quick feedback on your
assignment giving you a chance for
improvement before you need to turn
it in Check out here
22 Teacher can check any document
shared with them or they can assign
any assignment to any student while
working from their phone or tablets
23 Teacher can take any document
created by them in PDF format to
avoid more changes
24 Teacher can also use third party apps
with Google Drive
25 Teachers can Create Diagrams and
Drawings
26 If teachers are out of class they can
check student work easily from any
computer with Internet access
27 Teachers can also monitor student
work as it is happening in class and
work with students who are having
major problems
28 Improves student writing since
students are not only writing but also
thinking
March 1 2013 GOOGLE DRIVE
P a g e | 21 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
29 Dramatically improves studentsrsquo
attitudes toward writing and revision
They think of it is as exciting and fun
30 Helps student to help each other if
one is absent in a particular class
Video 7 Google Group in Classroom
Templates for teachers
Interactive Progress Meter - Teachers
can adapt it to some sort of course
progress meter or as simple game-like
measure
March 1 2013 GOOGLE DRIVE
P a g e | 22 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Some Feedbacks direct from the users-
March 1 2013 GOOGLE DRIVE
P a g e | 23 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
References and Resources
httpedutechmsueduonlinegoogledocsgoogledocshtml
httpssupportgooglecomdrivebinanswerpyhl=enampanswer=2424384amptopic=1494
2amprd=1
httpwwwgooglecomgoogle-d-scollege
httpwwwslidesharenetslideshowembed_code5352636
httpwwwslidesharenetEducatorstechnologyteachers-guide-on-the-use-of-google-
docs
httpedshelfcomtoolgoogle-docsreviews
httpwwwscribdcomdoc88518869Google-Drive-for-Teachers-2012
Opportunities for Teachers
To become Google certified teacher
httpwwwgooglecoineduteachersgoogle-teacher-academyhtml
httpwwwehowcomhow_8465083_become-google-apps-certified-teacherhtml
March 1 2013 GOOGLE DRIVE
P a g e | 14 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
To rename a document
1 From the File menu (in the edit
screen) of the document youd like to
rename click Rename
2 Enter your chosen name in to the
field provided Once you click OK
this new name will be applied to your
document and will show up for all
collaborators and viewers
Note Documents will by default be
created with the name Untitled
Documentrdquo
Alternatively
bull You can click on the title of the
document and a rename popup
will appear Here you can rename
your document easily
To find a document
When searching for a specific document
there are a few options
1 To find a specific document quickly
From your Documents list enter the
name of the document youd like to
find in the search box near the top
2 To find a document thats shared with
a particular person
Select her or his user name from the
Shared with section of your
Documents list sidebar All of the
documents shared with this person
will appear listed
3 To find a specific type of document
From your Documents list under
Items by type in the sidebar select
Document Spreadsheet or
Presentation
4 To find docs youve put in the trash
or hidden
Select either Trash or Hidden
from the All items section at the top
of your Documents list sidebar
To delete a document
bull Check the box to the left of the
document youd like to delete
bull Click Deleterdquo from the toolbar
At this point the document is deleted
from the Documents list but remains in
your trash and accessible to
collaborators until you empty the trash
To empty the trash continue with these
instructions
bull Select Trash from the All items
section of your sidebar
bull From the screen that appears select
the docs youd like to permanently
delete and click Empty Trash from
the toolbar Only the items you
selected will be deleted
March 1 2013 GOOGLE DRIVE
P a g e | 15 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Once youve deleted a document theres
no way to retrieve it It will no longer be
accessible by you or your collaborators
While collaborators on a document can
put it in their own trash this action
wont affect the documents owner or
anyone else working on the document
and they cant permanently delete a
document
How Students can
use Google Drive in
Education
Every student has a Google Drive
account when they create their account
with Google
Google Drive allows students to use
create and modify documents with
integration and linking of one or more
Google drive apps like presentation xls
and doc
Video 5 Google Drive for Students - Introduction
1 Work together on group projects
Student always has dilemma that how
me and my classmates can create a
document with everybodyrsquos
involvement at the same time And
Google drive provides solution to this
dilemma as G-Drive allows people to
collaborate real time while working
on a single document irrespective of
the place and location For example ndash
My classmates and I always get
together a night before our exams to
combine our notes and share ideas
so why not do it in real time I work
with friends to take class notes on a
single Google document allowing
everyone to come up with ideas
leading to better understanding of the
topics
2 Save major assignments in the
cloud
Writing important papers in Google
Drive allows students like me to
access assignments and papers from
any computer anywhere Also with
Google Drive now all of my
assignments are stored in the cloud
means I donrsquot have scattered notes
files document because all are in
proper named folder in Google drive
with internet connection I can access
them
March 1 2013 GOOGLE DRIVE
P a g e | 16 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
3 Google Drive on the go
Google Drive is available on almost
every smart phone and hence allow
student to access their documents on
the go either on android tablets or I-
devices
4 Multi Format Support
Allow students to easily save their
documents and presentations to
commonly used file types like DOC
XLS CSV and HTML
5 Student always keen to learn new
keyboard shortcuts and Google drive
allows us this and by providing new
shortcuts that students can use amp
speed their tasks in Google Drive
6 Google Drive has a template gallery
that student can use according to
their requirements Using these pre-
built templates they can give
professional or cool look to their
documents or presentations
7 Students can create amp convert their
documents into either a presentation
a text file or into a PDF just by one
click
Image 11 Export to
8 Students always look amp gather
research information they ask for
opinions in their school or college
project and they get puzzled up while
managing the papers and questions
and the answers that they get By
creating Forms using the Google
Drive itrsquos just a game and they just
have to decide the questions to be
asked and put them into forms For a
student many prebuilt templates are
there to choose from for the form
layout
9 Using Search feature you can search
pretty much everything yoursquove
created or edited Also you can search
your drive documents into Gmail by
searching document name and
clicking the desired document
10 Student can embed video in
documents slides and more to create
more interactive and engagement in
their presentation
11 Instead of going through the process
of attaching user can just drag and
drop files from their hard drive into
the document
March 1 2013 GOOGLE DRIVE
P a g e | 17 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Image 12 Upload File - 1
Image 13 Upload File -2
12 Google Drive has found a way to
make it easy for students to take
notes in class offering an Equations
editor for adding equations onto their
documents
13 Easy to attach anywhere by using a
URL of a document you can embed
or publish it anywhere including
Facebook or a web based class blog
Note The document is shared with
the permission that are set from the
share document settings
14 Students can collaborate through
Google Drive by sharing their
document through links to the
document that can be shared over
email while working on a project or a
document
15 In Google Drive Students can see
anyone who is currently editing the
document and if needed send a
message over chat to them
16 Using Google Drive Students can
collaborate on a document with their
friends classmates and professors
17 Students donrsquot have Google account
to access document when shared a
document with Google drive allow
editing without signing in Itrsquos as
simple as sharing a document with
classmates who donrsquot have a Google
login but still has the document
available for editing
18 While collaboration and working on
projects we often create multiple
revision copies of a document and
share with each other over e-mail
This leads to a chunk of document
which is hard to manage Google
Drive allows you to have a single
document and keep track of the
revision even during collaborative
editing
March 1 2013 GOOGLE DRIVE
P a g e | 18 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
19 Save brainstorming notes for group
projects Get everyonersquos ideas all
together in one place by using Google
Drive for brainstorming
20 Student can change text colors based
on rules like setting green for one
classmate blue for another and red
for yourself for more fun and easy
recognition
21 Create subfolders for better
management of documents student
can create nested folder example ndash
first folder Maths then Maths -gt
Assignments
or
Maths-gtebooks or Maths -gt
question and answers
Image 14 Subfolders
22 Get synched Using tools like
Simplicity you can get all of your
Google Drive synched up with
documents from Microsoft Office
23 Print multiple Documents at once If
you need to speed through printing
several documents at one time just
download and open them as a zip file
24 When you see PDF files in search
results you can just Quick View them
to open them up in Google Drive
25 This is really good point for student
because they If you have words that
you just canrsquot spell to save your life
set up a preference to automatically
find and replace your mistakes with
correctly spelled words
26 Work offline Use the offline feature
of Google Drive to work on the bus
plane or anywhere you plan to go
without an internet connection
27 Save web pages to your Google Drive
account Turn any web page into a
PDF for viewing later by using the
send to Google Doc extension for
Chrome
28 Google Drive itself offers a great way
to back up your documents in to your
pc by just configuring with Google
drive on pc and hence itrsquoll back up
and download all of your Google
Documents and save them to a hard
drive for safekeeping
March 1 2013 GOOGLE DRIVE
P a g e | 19 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
How Teachers can use Google Drive in Education
Video 6 Google Drive for Teachers
1 Real time correction of assignment
and documents submitted by class
students
2 Online checking of notes while
chatting and annotating documents
3 Teacher can assign different work to
different group of students or single
student easily to collaborate on
writing assignments
4 Teachers can share and collaborate
with as many as they can by adding a
mail id for invitation
5 Teachers can use different templates
for different purposes
6 All back up on cloud no issue of
losing document
7 Anybody can access their file from
anywhere
8 User can see 30 days back editing or
file modifications
9 Teachers can download document
and work offline then heshe can
upload it to Google Drive for further
user
10 Teacher can collaborate with other
fellow teachers for better work on a
document For eg Maths teacher
want to design a paper for term exam
then all the maths teacher of the
school can come and join each other
and can work in real time irrespective
of the place they are at
11 Teachers can use Google Drive to
keep track of grades attendance
or any other data using Spreadsheet
(Teacher can use these templates
httpsdrivegooglecomtemplates
q=attendanceampsort=hottest )
12 Teachers can facilitate writing as a
process by encouraging students to
write in real time and also by
providing help and insight to them
using the comments feature
13 Teacher can share their document for
public feedback within or outside
their organization
March 1 2013 GOOGLE DRIVE
P a g e | 20 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
14 Whenever any document shared with
teacherstudent User will receive a
notification mail to get updated on
the work assigned
15 Teacher can also use Spreadsheets to
create quizzes
(httpsdrivegooglecomtemplatesq=
quiz+ampsort=hottestampview=public ) and
tests online
(httpsdrivegooglecomtemplatesq=
tests+ampsort=hottestampview=public )
16 Teachers can use it to create
presentations to share with students
They can also encourage collaborative
presentation skills by asking students
to work together on a shared
presentation before presenting it to
the class
17 Using Spreadsheets teachers can
organize cumulative project data in a
single sheet accessible to any
collaborator at any time
18 Teachers can create multiple folders
for different subjects they have They
can build nested folders also
19 Teachers can check which student of
his class has opened the document
and which has not opened it To
maintain students activity on a
particular document
20 Teachers and students can use it to
gather research information ask for
opinions
21 Using Flubaroo on Google Drive you
can get quick feedback on your
assignment giving you a chance for
improvement before you need to turn
it in Check out here
22 Teacher can check any document
shared with them or they can assign
any assignment to any student while
working from their phone or tablets
23 Teacher can take any document
created by them in PDF format to
avoid more changes
24 Teacher can also use third party apps
with Google Drive
25 Teachers can Create Diagrams and
Drawings
26 If teachers are out of class they can
check student work easily from any
computer with Internet access
27 Teachers can also monitor student
work as it is happening in class and
work with students who are having
major problems
28 Improves student writing since
students are not only writing but also
thinking
March 1 2013 GOOGLE DRIVE
P a g e | 21 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
29 Dramatically improves studentsrsquo
attitudes toward writing and revision
They think of it is as exciting and fun
30 Helps student to help each other if
one is absent in a particular class
Video 7 Google Group in Classroom
Templates for teachers
Interactive Progress Meter - Teachers
can adapt it to some sort of course
progress meter or as simple game-like
measure
March 1 2013 GOOGLE DRIVE
P a g e | 22 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Some Feedbacks direct from the users-
March 1 2013 GOOGLE DRIVE
P a g e | 23 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
References and Resources
httpedutechmsueduonlinegoogledocsgoogledocshtml
httpssupportgooglecomdrivebinanswerpyhl=enampanswer=2424384amptopic=1494
2amprd=1
httpwwwgooglecomgoogle-d-scollege
httpwwwslidesharenetslideshowembed_code5352636
httpwwwslidesharenetEducatorstechnologyteachers-guide-on-the-use-of-google-
docs
httpedshelfcomtoolgoogle-docsreviews
httpwwwscribdcomdoc88518869Google-Drive-for-Teachers-2012
Opportunities for Teachers
To become Google certified teacher
httpwwwgooglecoineduteachersgoogle-teacher-academyhtml
httpwwwehowcomhow_8465083_become-google-apps-certified-teacherhtml
March 1 2013 GOOGLE DRIVE
P a g e | 15 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Once youve deleted a document theres
no way to retrieve it It will no longer be
accessible by you or your collaborators
While collaborators on a document can
put it in their own trash this action
wont affect the documents owner or
anyone else working on the document
and they cant permanently delete a
document
How Students can
use Google Drive in
Education
Every student has a Google Drive
account when they create their account
with Google
Google Drive allows students to use
create and modify documents with
integration and linking of one or more
Google drive apps like presentation xls
and doc
Video 5 Google Drive for Students - Introduction
1 Work together on group projects
Student always has dilemma that how
me and my classmates can create a
document with everybodyrsquos
involvement at the same time And
Google drive provides solution to this
dilemma as G-Drive allows people to
collaborate real time while working
on a single document irrespective of
the place and location For example ndash
My classmates and I always get
together a night before our exams to
combine our notes and share ideas
so why not do it in real time I work
with friends to take class notes on a
single Google document allowing
everyone to come up with ideas
leading to better understanding of the
topics
2 Save major assignments in the
cloud
Writing important papers in Google
Drive allows students like me to
access assignments and papers from
any computer anywhere Also with
Google Drive now all of my
assignments are stored in the cloud
means I donrsquot have scattered notes
files document because all are in
proper named folder in Google drive
with internet connection I can access
them
March 1 2013 GOOGLE DRIVE
P a g e | 16 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
3 Google Drive on the go
Google Drive is available on almost
every smart phone and hence allow
student to access their documents on
the go either on android tablets or I-
devices
4 Multi Format Support
Allow students to easily save their
documents and presentations to
commonly used file types like DOC
XLS CSV and HTML
5 Student always keen to learn new
keyboard shortcuts and Google drive
allows us this and by providing new
shortcuts that students can use amp
speed their tasks in Google Drive
6 Google Drive has a template gallery
that student can use according to
their requirements Using these pre-
built templates they can give
professional or cool look to their
documents or presentations
7 Students can create amp convert their
documents into either a presentation
a text file or into a PDF just by one
click
Image 11 Export to
8 Students always look amp gather
research information they ask for
opinions in their school or college
project and they get puzzled up while
managing the papers and questions
and the answers that they get By
creating Forms using the Google
Drive itrsquos just a game and they just
have to decide the questions to be
asked and put them into forms For a
student many prebuilt templates are
there to choose from for the form
layout
9 Using Search feature you can search
pretty much everything yoursquove
created or edited Also you can search
your drive documents into Gmail by
searching document name and
clicking the desired document
10 Student can embed video in
documents slides and more to create
more interactive and engagement in
their presentation
11 Instead of going through the process
of attaching user can just drag and
drop files from their hard drive into
the document
March 1 2013 GOOGLE DRIVE
P a g e | 17 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Image 12 Upload File - 1
Image 13 Upload File -2
12 Google Drive has found a way to
make it easy for students to take
notes in class offering an Equations
editor for adding equations onto their
documents
13 Easy to attach anywhere by using a
URL of a document you can embed
or publish it anywhere including
Facebook or a web based class blog
Note The document is shared with
the permission that are set from the
share document settings
14 Students can collaborate through
Google Drive by sharing their
document through links to the
document that can be shared over
email while working on a project or a
document
15 In Google Drive Students can see
anyone who is currently editing the
document and if needed send a
message over chat to them
16 Using Google Drive Students can
collaborate on a document with their
friends classmates and professors
17 Students donrsquot have Google account
to access document when shared a
document with Google drive allow
editing without signing in Itrsquos as
simple as sharing a document with
classmates who donrsquot have a Google
login but still has the document
available for editing
18 While collaboration and working on
projects we often create multiple
revision copies of a document and
share with each other over e-mail
This leads to a chunk of document
which is hard to manage Google
Drive allows you to have a single
document and keep track of the
revision even during collaborative
editing
March 1 2013 GOOGLE DRIVE
P a g e | 18 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
19 Save brainstorming notes for group
projects Get everyonersquos ideas all
together in one place by using Google
Drive for brainstorming
20 Student can change text colors based
on rules like setting green for one
classmate blue for another and red
for yourself for more fun and easy
recognition
21 Create subfolders for better
management of documents student
can create nested folder example ndash
first folder Maths then Maths -gt
Assignments
or
Maths-gtebooks or Maths -gt
question and answers
Image 14 Subfolders
22 Get synched Using tools like
Simplicity you can get all of your
Google Drive synched up with
documents from Microsoft Office
23 Print multiple Documents at once If
you need to speed through printing
several documents at one time just
download and open them as a zip file
24 When you see PDF files in search
results you can just Quick View them
to open them up in Google Drive
25 This is really good point for student
because they If you have words that
you just canrsquot spell to save your life
set up a preference to automatically
find and replace your mistakes with
correctly spelled words
26 Work offline Use the offline feature
of Google Drive to work on the bus
plane or anywhere you plan to go
without an internet connection
27 Save web pages to your Google Drive
account Turn any web page into a
PDF for viewing later by using the
send to Google Doc extension for
Chrome
28 Google Drive itself offers a great way
to back up your documents in to your
pc by just configuring with Google
drive on pc and hence itrsquoll back up
and download all of your Google
Documents and save them to a hard
drive for safekeeping
March 1 2013 GOOGLE DRIVE
P a g e | 19 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
How Teachers can use Google Drive in Education
Video 6 Google Drive for Teachers
1 Real time correction of assignment
and documents submitted by class
students
2 Online checking of notes while
chatting and annotating documents
3 Teacher can assign different work to
different group of students or single
student easily to collaborate on
writing assignments
4 Teachers can share and collaborate
with as many as they can by adding a
mail id for invitation
5 Teachers can use different templates
for different purposes
6 All back up on cloud no issue of
losing document
7 Anybody can access their file from
anywhere
8 User can see 30 days back editing or
file modifications
9 Teachers can download document
and work offline then heshe can
upload it to Google Drive for further
user
10 Teacher can collaborate with other
fellow teachers for better work on a
document For eg Maths teacher
want to design a paper for term exam
then all the maths teacher of the
school can come and join each other
and can work in real time irrespective
of the place they are at
11 Teachers can use Google Drive to
keep track of grades attendance
or any other data using Spreadsheet
(Teacher can use these templates
httpsdrivegooglecomtemplates
q=attendanceampsort=hottest )
12 Teachers can facilitate writing as a
process by encouraging students to
write in real time and also by
providing help and insight to them
using the comments feature
13 Teacher can share their document for
public feedback within or outside
their organization
March 1 2013 GOOGLE DRIVE
P a g e | 20 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
14 Whenever any document shared with
teacherstudent User will receive a
notification mail to get updated on
the work assigned
15 Teacher can also use Spreadsheets to
create quizzes
(httpsdrivegooglecomtemplatesq=
quiz+ampsort=hottestampview=public ) and
tests online
(httpsdrivegooglecomtemplatesq=
tests+ampsort=hottestampview=public )
16 Teachers can use it to create
presentations to share with students
They can also encourage collaborative
presentation skills by asking students
to work together on a shared
presentation before presenting it to
the class
17 Using Spreadsheets teachers can
organize cumulative project data in a
single sheet accessible to any
collaborator at any time
18 Teachers can create multiple folders
for different subjects they have They
can build nested folders also
19 Teachers can check which student of
his class has opened the document
and which has not opened it To
maintain students activity on a
particular document
20 Teachers and students can use it to
gather research information ask for
opinions
21 Using Flubaroo on Google Drive you
can get quick feedback on your
assignment giving you a chance for
improvement before you need to turn
it in Check out here
22 Teacher can check any document
shared with them or they can assign
any assignment to any student while
working from their phone or tablets
23 Teacher can take any document
created by them in PDF format to
avoid more changes
24 Teacher can also use third party apps
with Google Drive
25 Teachers can Create Diagrams and
Drawings
26 If teachers are out of class they can
check student work easily from any
computer with Internet access
27 Teachers can also monitor student
work as it is happening in class and
work with students who are having
major problems
28 Improves student writing since
students are not only writing but also
thinking
March 1 2013 GOOGLE DRIVE
P a g e | 21 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
29 Dramatically improves studentsrsquo
attitudes toward writing and revision
They think of it is as exciting and fun
30 Helps student to help each other if
one is absent in a particular class
Video 7 Google Group in Classroom
Templates for teachers
Interactive Progress Meter - Teachers
can adapt it to some sort of course
progress meter or as simple game-like
measure
March 1 2013 GOOGLE DRIVE
P a g e | 22 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Some Feedbacks direct from the users-
March 1 2013 GOOGLE DRIVE
P a g e | 23 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
References and Resources
httpedutechmsueduonlinegoogledocsgoogledocshtml
httpssupportgooglecomdrivebinanswerpyhl=enampanswer=2424384amptopic=1494
2amprd=1
httpwwwgooglecomgoogle-d-scollege
httpwwwslidesharenetslideshowembed_code5352636
httpwwwslidesharenetEducatorstechnologyteachers-guide-on-the-use-of-google-
docs
httpedshelfcomtoolgoogle-docsreviews
httpwwwscribdcomdoc88518869Google-Drive-for-Teachers-2012
Opportunities for Teachers
To become Google certified teacher
httpwwwgooglecoineduteachersgoogle-teacher-academyhtml
httpwwwehowcomhow_8465083_become-google-apps-certified-teacherhtml
March 1 2013 GOOGLE DRIVE
P a g e | 16 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
3 Google Drive on the go
Google Drive is available on almost
every smart phone and hence allow
student to access their documents on
the go either on android tablets or I-
devices
4 Multi Format Support
Allow students to easily save their
documents and presentations to
commonly used file types like DOC
XLS CSV and HTML
5 Student always keen to learn new
keyboard shortcuts and Google drive
allows us this and by providing new
shortcuts that students can use amp
speed their tasks in Google Drive
6 Google Drive has a template gallery
that student can use according to
their requirements Using these pre-
built templates they can give
professional or cool look to their
documents or presentations
7 Students can create amp convert their
documents into either a presentation
a text file or into a PDF just by one
click
Image 11 Export to
8 Students always look amp gather
research information they ask for
opinions in their school or college
project and they get puzzled up while
managing the papers and questions
and the answers that they get By
creating Forms using the Google
Drive itrsquos just a game and they just
have to decide the questions to be
asked and put them into forms For a
student many prebuilt templates are
there to choose from for the form
layout
9 Using Search feature you can search
pretty much everything yoursquove
created or edited Also you can search
your drive documents into Gmail by
searching document name and
clicking the desired document
10 Student can embed video in
documents slides and more to create
more interactive and engagement in
their presentation
11 Instead of going through the process
of attaching user can just drag and
drop files from their hard drive into
the document
March 1 2013 GOOGLE DRIVE
P a g e | 17 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Image 12 Upload File - 1
Image 13 Upload File -2
12 Google Drive has found a way to
make it easy for students to take
notes in class offering an Equations
editor for adding equations onto their
documents
13 Easy to attach anywhere by using a
URL of a document you can embed
or publish it anywhere including
Facebook or a web based class blog
Note The document is shared with
the permission that are set from the
share document settings
14 Students can collaborate through
Google Drive by sharing their
document through links to the
document that can be shared over
email while working on a project or a
document
15 In Google Drive Students can see
anyone who is currently editing the
document and if needed send a
message over chat to them
16 Using Google Drive Students can
collaborate on a document with their
friends classmates and professors
17 Students donrsquot have Google account
to access document when shared a
document with Google drive allow
editing without signing in Itrsquos as
simple as sharing a document with
classmates who donrsquot have a Google
login but still has the document
available for editing
18 While collaboration and working on
projects we often create multiple
revision copies of a document and
share with each other over e-mail
This leads to a chunk of document
which is hard to manage Google
Drive allows you to have a single
document and keep track of the
revision even during collaborative
editing
March 1 2013 GOOGLE DRIVE
P a g e | 18 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
19 Save brainstorming notes for group
projects Get everyonersquos ideas all
together in one place by using Google
Drive for brainstorming
20 Student can change text colors based
on rules like setting green for one
classmate blue for another and red
for yourself for more fun and easy
recognition
21 Create subfolders for better
management of documents student
can create nested folder example ndash
first folder Maths then Maths -gt
Assignments
or
Maths-gtebooks or Maths -gt
question and answers
Image 14 Subfolders
22 Get synched Using tools like
Simplicity you can get all of your
Google Drive synched up with
documents from Microsoft Office
23 Print multiple Documents at once If
you need to speed through printing
several documents at one time just
download and open them as a zip file
24 When you see PDF files in search
results you can just Quick View them
to open them up in Google Drive
25 This is really good point for student
because they If you have words that
you just canrsquot spell to save your life
set up a preference to automatically
find and replace your mistakes with
correctly spelled words
26 Work offline Use the offline feature
of Google Drive to work on the bus
plane or anywhere you plan to go
without an internet connection
27 Save web pages to your Google Drive
account Turn any web page into a
PDF for viewing later by using the
send to Google Doc extension for
Chrome
28 Google Drive itself offers a great way
to back up your documents in to your
pc by just configuring with Google
drive on pc and hence itrsquoll back up
and download all of your Google
Documents and save them to a hard
drive for safekeeping
March 1 2013 GOOGLE DRIVE
P a g e | 19 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
How Teachers can use Google Drive in Education
Video 6 Google Drive for Teachers
1 Real time correction of assignment
and documents submitted by class
students
2 Online checking of notes while
chatting and annotating documents
3 Teacher can assign different work to
different group of students or single
student easily to collaborate on
writing assignments
4 Teachers can share and collaborate
with as many as they can by adding a
mail id for invitation
5 Teachers can use different templates
for different purposes
6 All back up on cloud no issue of
losing document
7 Anybody can access their file from
anywhere
8 User can see 30 days back editing or
file modifications
9 Teachers can download document
and work offline then heshe can
upload it to Google Drive for further
user
10 Teacher can collaborate with other
fellow teachers for better work on a
document For eg Maths teacher
want to design a paper for term exam
then all the maths teacher of the
school can come and join each other
and can work in real time irrespective
of the place they are at
11 Teachers can use Google Drive to
keep track of grades attendance
or any other data using Spreadsheet
(Teacher can use these templates
httpsdrivegooglecomtemplates
q=attendanceampsort=hottest )
12 Teachers can facilitate writing as a
process by encouraging students to
write in real time and also by
providing help and insight to them
using the comments feature
13 Teacher can share their document for
public feedback within or outside
their organization
March 1 2013 GOOGLE DRIVE
P a g e | 20 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
14 Whenever any document shared with
teacherstudent User will receive a
notification mail to get updated on
the work assigned
15 Teacher can also use Spreadsheets to
create quizzes
(httpsdrivegooglecomtemplatesq=
quiz+ampsort=hottestampview=public ) and
tests online
(httpsdrivegooglecomtemplatesq=
tests+ampsort=hottestampview=public )
16 Teachers can use it to create
presentations to share with students
They can also encourage collaborative
presentation skills by asking students
to work together on a shared
presentation before presenting it to
the class
17 Using Spreadsheets teachers can
organize cumulative project data in a
single sheet accessible to any
collaborator at any time
18 Teachers can create multiple folders
for different subjects they have They
can build nested folders also
19 Teachers can check which student of
his class has opened the document
and which has not opened it To
maintain students activity on a
particular document
20 Teachers and students can use it to
gather research information ask for
opinions
21 Using Flubaroo on Google Drive you
can get quick feedback on your
assignment giving you a chance for
improvement before you need to turn
it in Check out here
22 Teacher can check any document
shared with them or they can assign
any assignment to any student while
working from their phone or tablets
23 Teacher can take any document
created by them in PDF format to
avoid more changes
24 Teacher can also use third party apps
with Google Drive
25 Teachers can Create Diagrams and
Drawings
26 If teachers are out of class they can
check student work easily from any
computer with Internet access
27 Teachers can also monitor student
work as it is happening in class and
work with students who are having
major problems
28 Improves student writing since
students are not only writing but also
thinking
March 1 2013 GOOGLE DRIVE
P a g e | 21 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
29 Dramatically improves studentsrsquo
attitudes toward writing and revision
They think of it is as exciting and fun
30 Helps student to help each other if
one is absent in a particular class
Video 7 Google Group in Classroom
Templates for teachers
Interactive Progress Meter - Teachers
can adapt it to some sort of course
progress meter or as simple game-like
measure
March 1 2013 GOOGLE DRIVE
P a g e | 22 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Some Feedbacks direct from the users-
March 1 2013 GOOGLE DRIVE
P a g e | 23 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
References and Resources
httpedutechmsueduonlinegoogledocsgoogledocshtml
httpssupportgooglecomdrivebinanswerpyhl=enampanswer=2424384amptopic=1494
2amprd=1
httpwwwgooglecomgoogle-d-scollege
httpwwwslidesharenetslideshowembed_code5352636
httpwwwslidesharenetEducatorstechnologyteachers-guide-on-the-use-of-google-
docs
httpedshelfcomtoolgoogle-docsreviews
httpwwwscribdcomdoc88518869Google-Drive-for-Teachers-2012
Opportunities for Teachers
To become Google certified teacher
httpwwwgooglecoineduteachersgoogle-teacher-academyhtml
httpwwwehowcomhow_8465083_become-google-apps-certified-teacherhtml
March 1 2013 GOOGLE DRIVE
P a g e | 17 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Image 12 Upload File - 1
Image 13 Upload File -2
12 Google Drive has found a way to
make it easy for students to take
notes in class offering an Equations
editor for adding equations onto their
documents
13 Easy to attach anywhere by using a
URL of a document you can embed
or publish it anywhere including
Facebook or a web based class blog
Note The document is shared with
the permission that are set from the
share document settings
14 Students can collaborate through
Google Drive by sharing their
document through links to the
document that can be shared over
email while working on a project or a
document
15 In Google Drive Students can see
anyone who is currently editing the
document and if needed send a
message over chat to them
16 Using Google Drive Students can
collaborate on a document with their
friends classmates and professors
17 Students donrsquot have Google account
to access document when shared a
document with Google drive allow
editing without signing in Itrsquos as
simple as sharing a document with
classmates who donrsquot have a Google
login but still has the document
available for editing
18 While collaboration and working on
projects we often create multiple
revision copies of a document and
share with each other over e-mail
This leads to a chunk of document
which is hard to manage Google
Drive allows you to have a single
document and keep track of the
revision even during collaborative
editing
March 1 2013 GOOGLE DRIVE
P a g e | 18 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
19 Save brainstorming notes for group
projects Get everyonersquos ideas all
together in one place by using Google
Drive for brainstorming
20 Student can change text colors based
on rules like setting green for one
classmate blue for another and red
for yourself for more fun and easy
recognition
21 Create subfolders for better
management of documents student
can create nested folder example ndash
first folder Maths then Maths -gt
Assignments
or
Maths-gtebooks or Maths -gt
question and answers
Image 14 Subfolders
22 Get synched Using tools like
Simplicity you can get all of your
Google Drive synched up with
documents from Microsoft Office
23 Print multiple Documents at once If
you need to speed through printing
several documents at one time just
download and open them as a zip file
24 When you see PDF files in search
results you can just Quick View them
to open them up in Google Drive
25 This is really good point for student
because they If you have words that
you just canrsquot spell to save your life
set up a preference to automatically
find and replace your mistakes with
correctly spelled words
26 Work offline Use the offline feature
of Google Drive to work on the bus
plane or anywhere you plan to go
without an internet connection
27 Save web pages to your Google Drive
account Turn any web page into a
PDF for viewing later by using the
send to Google Doc extension for
Chrome
28 Google Drive itself offers a great way
to back up your documents in to your
pc by just configuring with Google
drive on pc and hence itrsquoll back up
and download all of your Google
Documents and save them to a hard
drive for safekeeping
March 1 2013 GOOGLE DRIVE
P a g e | 19 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
How Teachers can use Google Drive in Education
Video 6 Google Drive for Teachers
1 Real time correction of assignment
and documents submitted by class
students
2 Online checking of notes while
chatting and annotating documents
3 Teacher can assign different work to
different group of students or single
student easily to collaborate on
writing assignments
4 Teachers can share and collaborate
with as many as they can by adding a
mail id for invitation
5 Teachers can use different templates
for different purposes
6 All back up on cloud no issue of
losing document
7 Anybody can access their file from
anywhere
8 User can see 30 days back editing or
file modifications
9 Teachers can download document
and work offline then heshe can
upload it to Google Drive for further
user
10 Teacher can collaborate with other
fellow teachers for better work on a
document For eg Maths teacher
want to design a paper for term exam
then all the maths teacher of the
school can come and join each other
and can work in real time irrespective
of the place they are at
11 Teachers can use Google Drive to
keep track of grades attendance
or any other data using Spreadsheet
(Teacher can use these templates
httpsdrivegooglecomtemplates
q=attendanceampsort=hottest )
12 Teachers can facilitate writing as a
process by encouraging students to
write in real time and also by
providing help and insight to them
using the comments feature
13 Teacher can share their document for
public feedback within or outside
their organization
March 1 2013 GOOGLE DRIVE
P a g e | 20 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
14 Whenever any document shared with
teacherstudent User will receive a
notification mail to get updated on
the work assigned
15 Teacher can also use Spreadsheets to
create quizzes
(httpsdrivegooglecomtemplatesq=
quiz+ampsort=hottestampview=public ) and
tests online
(httpsdrivegooglecomtemplatesq=
tests+ampsort=hottestampview=public )
16 Teachers can use it to create
presentations to share with students
They can also encourage collaborative
presentation skills by asking students
to work together on a shared
presentation before presenting it to
the class
17 Using Spreadsheets teachers can
organize cumulative project data in a
single sheet accessible to any
collaborator at any time
18 Teachers can create multiple folders
for different subjects they have They
can build nested folders also
19 Teachers can check which student of
his class has opened the document
and which has not opened it To
maintain students activity on a
particular document
20 Teachers and students can use it to
gather research information ask for
opinions
21 Using Flubaroo on Google Drive you
can get quick feedback on your
assignment giving you a chance for
improvement before you need to turn
it in Check out here
22 Teacher can check any document
shared with them or they can assign
any assignment to any student while
working from their phone or tablets
23 Teacher can take any document
created by them in PDF format to
avoid more changes
24 Teacher can also use third party apps
with Google Drive
25 Teachers can Create Diagrams and
Drawings
26 If teachers are out of class they can
check student work easily from any
computer with Internet access
27 Teachers can also monitor student
work as it is happening in class and
work with students who are having
major problems
28 Improves student writing since
students are not only writing but also
thinking
March 1 2013 GOOGLE DRIVE
P a g e | 21 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
29 Dramatically improves studentsrsquo
attitudes toward writing and revision
They think of it is as exciting and fun
30 Helps student to help each other if
one is absent in a particular class
Video 7 Google Group in Classroom
Templates for teachers
Interactive Progress Meter - Teachers
can adapt it to some sort of course
progress meter or as simple game-like
measure
March 1 2013 GOOGLE DRIVE
P a g e | 22 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Some Feedbacks direct from the users-
March 1 2013 GOOGLE DRIVE
P a g e | 23 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
References and Resources
httpedutechmsueduonlinegoogledocsgoogledocshtml
httpssupportgooglecomdrivebinanswerpyhl=enampanswer=2424384amptopic=1494
2amprd=1
httpwwwgooglecomgoogle-d-scollege
httpwwwslidesharenetslideshowembed_code5352636
httpwwwslidesharenetEducatorstechnologyteachers-guide-on-the-use-of-google-
docs
httpedshelfcomtoolgoogle-docsreviews
httpwwwscribdcomdoc88518869Google-Drive-for-Teachers-2012
Opportunities for Teachers
To become Google certified teacher
httpwwwgooglecoineduteachersgoogle-teacher-academyhtml
httpwwwehowcomhow_8465083_become-google-apps-certified-teacherhtml
March 1 2013 GOOGLE DRIVE
P a g e | 18 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
19 Save brainstorming notes for group
projects Get everyonersquos ideas all
together in one place by using Google
Drive for brainstorming
20 Student can change text colors based
on rules like setting green for one
classmate blue for another and red
for yourself for more fun and easy
recognition
21 Create subfolders for better
management of documents student
can create nested folder example ndash
first folder Maths then Maths -gt
Assignments
or
Maths-gtebooks or Maths -gt
question and answers
Image 14 Subfolders
22 Get synched Using tools like
Simplicity you can get all of your
Google Drive synched up with
documents from Microsoft Office
23 Print multiple Documents at once If
you need to speed through printing
several documents at one time just
download and open them as a zip file
24 When you see PDF files in search
results you can just Quick View them
to open them up in Google Drive
25 This is really good point for student
because they If you have words that
you just canrsquot spell to save your life
set up a preference to automatically
find and replace your mistakes with
correctly spelled words
26 Work offline Use the offline feature
of Google Drive to work on the bus
plane or anywhere you plan to go
without an internet connection
27 Save web pages to your Google Drive
account Turn any web page into a
PDF for viewing later by using the
send to Google Doc extension for
Chrome
28 Google Drive itself offers a great way
to back up your documents in to your
pc by just configuring with Google
drive on pc and hence itrsquoll back up
and download all of your Google
Documents and save them to a hard
drive for safekeeping
March 1 2013 GOOGLE DRIVE
P a g e | 19 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
How Teachers can use Google Drive in Education
Video 6 Google Drive for Teachers
1 Real time correction of assignment
and documents submitted by class
students
2 Online checking of notes while
chatting and annotating documents
3 Teacher can assign different work to
different group of students or single
student easily to collaborate on
writing assignments
4 Teachers can share and collaborate
with as many as they can by adding a
mail id for invitation
5 Teachers can use different templates
for different purposes
6 All back up on cloud no issue of
losing document
7 Anybody can access their file from
anywhere
8 User can see 30 days back editing or
file modifications
9 Teachers can download document
and work offline then heshe can
upload it to Google Drive for further
user
10 Teacher can collaborate with other
fellow teachers for better work on a
document For eg Maths teacher
want to design a paper for term exam
then all the maths teacher of the
school can come and join each other
and can work in real time irrespective
of the place they are at
11 Teachers can use Google Drive to
keep track of grades attendance
or any other data using Spreadsheet
(Teacher can use these templates
httpsdrivegooglecomtemplates
q=attendanceampsort=hottest )
12 Teachers can facilitate writing as a
process by encouraging students to
write in real time and also by
providing help and insight to them
using the comments feature
13 Teacher can share their document for
public feedback within or outside
their organization
March 1 2013 GOOGLE DRIVE
P a g e | 20 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
14 Whenever any document shared with
teacherstudent User will receive a
notification mail to get updated on
the work assigned
15 Teacher can also use Spreadsheets to
create quizzes
(httpsdrivegooglecomtemplatesq=
quiz+ampsort=hottestampview=public ) and
tests online
(httpsdrivegooglecomtemplatesq=
tests+ampsort=hottestampview=public )
16 Teachers can use it to create
presentations to share with students
They can also encourage collaborative
presentation skills by asking students
to work together on a shared
presentation before presenting it to
the class
17 Using Spreadsheets teachers can
organize cumulative project data in a
single sheet accessible to any
collaborator at any time
18 Teachers can create multiple folders
for different subjects they have They
can build nested folders also
19 Teachers can check which student of
his class has opened the document
and which has not opened it To
maintain students activity on a
particular document
20 Teachers and students can use it to
gather research information ask for
opinions
21 Using Flubaroo on Google Drive you
can get quick feedback on your
assignment giving you a chance for
improvement before you need to turn
it in Check out here
22 Teacher can check any document
shared with them or they can assign
any assignment to any student while
working from their phone or tablets
23 Teacher can take any document
created by them in PDF format to
avoid more changes
24 Teacher can also use third party apps
with Google Drive
25 Teachers can Create Diagrams and
Drawings
26 If teachers are out of class they can
check student work easily from any
computer with Internet access
27 Teachers can also monitor student
work as it is happening in class and
work with students who are having
major problems
28 Improves student writing since
students are not only writing but also
thinking
March 1 2013 GOOGLE DRIVE
P a g e | 21 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
29 Dramatically improves studentsrsquo
attitudes toward writing and revision
They think of it is as exciting and fun
30 Helps student to help each other if
one is absent in a particular class
Video 7 Google Group in Classroom
Templates for teachers
Interactive Progress Meter - Teachers
can adapt it to some sort of course
progress meter or as simple game-like
measure
March 1 2013 GOOGLE DRIVE
P a g e | 22 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Some Feedbacks direct from the users-
March 1 2013 GOOGLE DRIVE
P a g e | 23 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
References and Resources
httpedutechmsueduonlinegoogledocsgoogledocshtml
httpssupportgooglecomdrivebinanswerpyhl=enampanswer=2424384amptopic=1494
2amprd=1
httpwwwgooglecomgoogle-d-scollege
httpwwwslidesharenetslideshowembed_code5352636
httpwwwslidesharenetEducatorstechnologyteachers-guide-on-the-use-of-google-
docs
httpedshelfcomtoolgoogle-docsreviews
httpwwwscribdcomdoc88518869Google-Drive-for-Teachers-2012
Opportunities for Teachers
To become Google certified teacher
httpwwwgooglecoineduteachersgoogle-teacher-academyhtml
httpwwwehowcomhow_8465083_become-google-apps-certified-teacherhtml
March 1 2013 GOOGLE DRIVE
P a g e | 19 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
How Teachers can use Google Drive in Education
Video 6 Google Drive for Teachers
1 Real time correction of assignment
and documents submitted by class
students
2 Online checking of notes while
chatting and annotating documents
3 Teacher can assign different work to
different group of students or single
student easily to collaborate on
writing assignments
4 Teachers can share and collaborate
with as many as they can by adding a
mail id for invitation
5 Teachers can use different templates
for different purposes
6 All back up on cloud no issue of
losing document
7 Anybody can access their file from
anywhere
8 User can see 30 days back editing or
file modifications
9 Teachers can download document
and work offline then heshe can
upload it to Google Drive for further
user
10 Teacher can collaborate with other
fellow teachers for better work on a
document For eg Maths teacher
want to design a paper for term exam
then all the maths teacher of the
school can come and join each other
and can work in real time irrespective
of the place they are at
11 Teachers can use Google Drive to
keep track of grades attendance
or any other data using Spreadsheet
(Teacher can use these templates
httpsdrivegooglecomtemplates
q=attendanceampsort=hottest )
12 Teachers can facilitate writing as a
process by encouraging students to
write in real time and also by
providing help and insight to them
using the comments feature
13 Teacher can share their document for
public feedback within or outside
their organization
March 1 2013 GOOGLE DRIVE
P a g e | 20 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
14 Whenever any document shared with
teacherstudent User will receive a
notification mail to get updated on
the work assigned
15 Teacher can also use Spreadsheets to
create quizzes
(httpsdrivegooglecomtemplatesq=
quiz+ampsort=hottestampview=public ) and
tests online
(httpsdrivegooglecomtemplatesq=
tests+ampsort=hottestampview=public )
16 Teachers can use it to create
presentations to share with students
They can also encourage collaborative
presentation skills by asking students
to work together on a shared
presentation before presenting it to
the class
17 Using Spreadsheets teachers can
organize cumulative project data in a
single sheet accessible to any
collaborator at any time
18 Teachers can create multiple folders
for different subjects they have They
can build nested folders also
19 Teachers can check which student of
his class has opened the document
and which has not opened it To
maintain students activity on a
particular document
20 Teachers and students can use it to
gather research information ask for
opinions
21 Using Flubaroo on Google Drive you
can get quick feedback on your
assignment giving you a chance for
improvement before you need to turn
it in Check out here
22 Teacher can check any document
shared with them or they can assign
any assignment to any student while
working from their phone or tablets
23 Teacher can take any document
created by them in PDF format to
avoid more changes
24 Teacher can also use third party apps
with Google Drive
25 Teachers can Create Diagrams and
Drawings
26 If teachers are out of class they can
check student work easily from any
computer with Internet access
27 Teachers can also monitor student
work as it is happening in class and
work with students who are having
major problems
28 Improves student writing since
students are not only writing but also
thinking
March 1 2013 GOOGLE DRIVE
P a g e | 21 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
29 Dramatically improves studentsrsquo
attitudes toward writing and revision
They think of it is as exciting and fun
30 Helps student to help each other if
one is absent in a particular class
Video 7 Google Group in Classroom
Templates for teachers
Interactive Progress Meter - Teachers
can adapt it to some sort of course
progress meter or as simple game-like
measure
March 1 2013 GOOGLE DRIVE
P a g e | 22 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Some Feedbacks direct from the users-
March 1 2013 GOOGLE DRIVE
P a g e | 23 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
References and Resources
httpedutechmsueduonlinegoogledocsgoogledocshtml
httpssupportgooglecomdrivebinanswerpyhl=enampanswer=2424384amptopic=1494
2amprd=1
httpwwwgooglecomgoogle-d-scollege
httpwwwslidesharenetslideshowembed_code5352636
httpwwwslidesharenetEducatorstechnologyteachers-guide-on-the-use-of-google-
docs
httpedshelfcomtoolgoogle-docsreviews
httpwwwscribdcomdoc88518869Google-Drive-for-Teachers-2012
Opportunities for Teachers
To become Google certified teacher
httpwwwgooglecoineduteachersgoogle-teacher-academyhtml
httpwwwehowcomhow_8465083_become-google-apps-certified-teacherhtml
March 1 2013 GOOGLE DRIVE
P a g e | 20 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
14 Whenever any document shared with
teacherstudent User will receive a
notification mail to get updated on
the work assigned
15 Teacher can also use Spreadsheets to
create quizzes
(httpsdrivegooglecomtemplatesq=
quiz+ampsort=hottestampview=public ) and
tests online
(httpsdrivegooglecomtemplatesq=
tests+ampsort=hottestampview=public )
16 Teachers can use it to create
presentations to share with students
They can also encourage collaborative
presentation skills by asking students
to work together on a shared
presentation before presenting it to
the class
17 Using Spreadsheets teachers can
organize cumulative project data in a
single sheet accessible to any
collaborator at any time
18 Teachers can create multiple folders
for different subjects they have They
can build nested folders also
19 Teachers can check which student of
his class has opened the document
and which has not opened it To
maintain students activity on a
particular document
20 Teachers and students can use it to
gather research information ask for
opinions
21 Using Flubaroo on Google Drive you
can get quick feedback on your
assignment giving you a chance for
improvement before you need to turn
it in Check out here
22 Teacher can check any document
shared with them or they can assign
any assignment to any student while
working from their phone or tablets
23 Teacher can take any document
created by them in PDF format to
avoid more changes
24 Teacher can also use third party apps
with Google Drive
25 Teachers can Create Diagrams and
Drawings
26 If teachers are out of class they can
check student work easily from any
computer with Internet access
27 Teachers can also monitor student
work as it is happening in class and
work with students who are having
major problems
28 Improves student writing since
students are not only writing but also
thinking
March 1 2013 GOOGLE DRIVE
P a g e | 21 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
29 Dramatically improves studentsrsquo
attitudes toward writing and revision
They think of it is as exciting and fun
30 Helps student to help each other if
one is absent in a particular class
Video 7 Google Group in Classroom
Templates for teachers
Interactive Progress Meter - Teachers
can adapt it to some sort of course
progress meter or as simple game-like
measure
March 1 2013 GOOGLE DRIVE
P a g e | 22 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Some Feedbacks direct from the users-
March 1 2013 GOOGLE DRIVE
P a g e | 23 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
References and Resources
httpedutechmsueduonlinegoogledocsgoogledocshtml
httpssupportgooglecomdrivebinanswerpyhl=enampanswer=2424384amptopic=1494
2amprd=1
httpwwwgooglecomgoogle-d-scollege
httpwwwslidesharenetslideshowembed_code5352636
httpwwwslidesharenetEducatorstechnologyteachers-guide-on-the-use-of-google-
docs
httpedshelfcomtoolgoogle-docsreviews
httpwwwscribdcomdoc88518869Google-Drive-for-Teachers-2012
Opportunities for Teachers
To become Google certified teacher
httpwwwgooglecoineduteachersgoogle-teacher-academyhtml
httpwwwehowcomhow_8465083_become-google-apps-certified-teacherhtml
March 1 2013 GOOGLE DRIVE
P a g e | 21 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
29 Dramatically improves studentsrsquo
attitudes toward writing and revision
They think of it is as exciting and fun
30 Helps student to help each other if
one is absent in a particular class
Video 7 Google Group in Classroom
Templates for teachers
Interactive Progress Meter - Teachers
can adapt it to some sort of course
progress meter or as simple game-like
measure
March 1 2013 GOOGLE DRIVE
P a g e | 22 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Some Feedbacks direct from the users-
March 1 2013 GOOGLE DRIVE
P a g e | 23 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
References and Resources
httpedutechmsueduonlinegoogledocsgoogledocshtml
httpssupportgooglecomdrivebinanswerpyhl=enampanswer=2424384amptopic=1494
2amprd=1
httpwwwgooglecomgoogle-d-scollege
httpwwwslidesharenetslideshowembed_code5352636
httpwwwslidesharenetEducatorstechnologyteachers-guide-on-the-use-of-google-
docs
httpedshelfcomtoolgoogle-docsreviews
httpwwwscribdcomdoc88518869Google-Drive-for-Teachers-2012
Opportunities for Teachers
To become Google certified teacher
httpwwwgooglecoineduteachersgoogle-teacher-academyhtml
httpwwwehowcomhow_8465083_become-google-apps-certified-teacherhtml
March 1 2013 GOOGLE DRIVE
P a g e | 22 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
Some Feedbacks direct from the users-
March 1 2013 GOOGLE DRIVE
P a g e | 23 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
References and Resources
httpedutechmsueduonlinegoogledocsgoogledocshtml
httpssupportgooglecomdrivebinanswerpyhl=enampanswer=2424384amptopic=1494
2amprd=1
httpwwwgooglecomgoogle-d-scollege
httpwwwslidesharenetslideshowembed_code5352636
httpwwwslidesharenetEducatorstechnologyteachers-guide-on-the-use-of-google-
docs
httpedshelfcomtoolgoogle-docsreviews
httpwwwscribdcomdoc88518869Google-Drive-for-Teachers-2012
Opportunities for Teachers
To become Google certified teacher
httpwwwgooglecoineduteachersgoogle-teacher-academyhtml
httpwwwehowcomhow_8465083_become-google-apps-certified-teacherhtml
March 1 2013 GOOGLE DRIVE
P a g e | 23 A report by ETR RRC |wwedtechreviewin | wwwedtechreviewco
References and Resources
httpedutechmsueduonlinegoogledocsgoogledocshtml
httpssupportgooglecomdrivebinanswerpyhl=enampanswer=2424384amptopic=1494
2amprd=1
httpwwwgooglecomgoogle-d-scollege
httpwwwslidesharenetslideshowembed_code5352636
httpwwwslidesharenetEducatorstechnologyteachers-guide-on-the-use-of-google-
docs
httpedshelfcomtoolgoogle-docsreviews
httpwwwscribdcomdoc88518869Google-Drive-for-Teachers-2012
Opportunities for Teachers
To become Google certified teacher
httpwwwgooglecoineduteachersgoogle-teacher-academyhtml
httpwwwehowcomhow_8465083_become-google-apps-certified-teacherhtml