I n E d u c a t i o n

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EDUCATIONALTECHNOLOGY

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www.TheTechProfe.com

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G o o g l e D r i v e i s E v e r y w h e r e

b e c a u s e y o u a r e e v e r y w h e r e

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Sharing Collaborating

Commenting Accessing

Google Drive (or Docs)

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Google Drive (or Docs)For example, you could:

•All work together on a draft document in a meeting, agree and finalize it before the end of the meeting…

•Take live ‘minutes’, allowing others to edit/amend in real time if necessary.

•Share a document to work on at your own pace, in your own time.

•Check on previous versions (Revision History) which show dates/times and colour codes who changed what. You are able to revert back to earlier versions, should you wish.

•Use as a convenient back-up and / or file store

•Access shared docs from anywhere with internet

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Google Drive (or Docs)Sharing a document with colleagues…

Should I create from scratch in Google or share a MS Word doc (etc.)?

Considerations:•Are you wanting colleagues to comment?•Are you going to review / amend the doc?

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Google Drive (or Docs)Sharing a document with colleagues…Tips:

•When sharing a doc – always send an email to colleagues you wish to share with

•Give the title of the doc a useful, descriptive name, in order to make it easier for colleagues to search for from their list.

•Star those documents you need frequent access to

•Tables created in Word can sometimes lose partial formatting when uploaded, so consider using Google docs to create these.

•Docs 'save' automatically every few minutes

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Google Drive (or Docs)Folders: Sharing a Folder with colleagues…

Note: When you share a folder, the new permissions are pushed to all collections and docs within the main collection. Normally this happens quickly, but occasionally, it could take a couple of minutes.

Here's an example of how access permissions work with shared folders:

•I create a document and share it with Leiza, and then add it to a folder called Working Docs. If I then share Working Docs with Danny, the document will be shared with both Sarah and Danny.

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Google Drive (or Docs)Videos and Images

•Filtering from your list

•Preview videos

•Storage space

•An easy supply of Creative Commons licensed images

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