Government of Tamil Nadu - teda.in · TEDA, Chennai-600006. Page 4/52 Bidder’s Signature & Stamp...

Tender for Third Party Inspection of SPV Home lighting systems to be installed under Chief Minister’s Solar Powered Green House Scheme & Standalone SPV Street Lighting Systems in Tamilnadu.

Tender reference: TEDA /1016D &1417D /TPI-HLS&SLS/Schemes/2013-14 ---------------------------------------------------------------------------------------------------------------------------------------------------------------------

TEDA, Chennai-600006. Page 1/52 Bidder’s Signature & Stamp

Government of Tamil Nadu

Tender for Third Party Inspection of SPV Home

lighting systems to be installed in Tamil Nadu under “Chief Minister’s Solar Powered Green House

Scheme” & Stand alone SPV Street Lighting Systems

Tender Reference: TEDA//1016D &1417D /TPI-SHLS&SSLS/Schemes/2013-14

Tender Details

Tamil Nadu Energy Development Agency

V Floor, EVK Sampath Maaligai 68 College Road Chennai-600006

Phone: +91-44-28224830/28236592 Fax: +91-44-28222971

Website: www.teda.in / www.tenders.tn.gov.in




1. Tender Data Sheet 1. Tender inviting Authority,

Designation and Address The General Manager Tamil Nadu Energy Development Agency V Floor, EVK Sampath Maaligai, 68 College Road, Chennai-600006 Phone: +91-44-28224830 / 28236592, Fax: +91-44-28222971 Email: [email protected] Website: www.teda.in

2. a) Name of the Work Tender for Third party inspection of Components to be installed in SPV Home Lighting Systems under Chief Minister’s Solar Powered Green House Scheme & Standalone Street Lighting Systems in Tamilnadu for the year 2013-14.

b) Tender Reference TEDA//1016D &1417D /TPI-SHLS&SSLS/Schemes/2013-14

c) Place of execution 4 Zones covering 31 Districts in State of Tamil Nadu.

3. a) Tender documents available place and due date for obtaining tender

On all working days between 11.00 A.M from 23.10.2013 and 5.00 P.M. up to 10.11.2013 at the address mentioned in column (1) above. Alternatively, Tender documents can be downloaded free of cost from www.teda.in and www.tenders.tn.gov.in

b) Cost of Tender Document Rs.200/- covering 31 Districts (Rupees Two Hundred only) per Tender Document for direct purchase from TEDA. The Tender document fee is waived if it is downloaded from website .

4. Earnest Money Deposit (EMD) Rs.25,000/- Per Zone Demand Draft or Banker’s Cheque drawn in farous of TEDA payable at Chennai Demand Draft (or) Banker’s Cheque

5. Pre-Bid Meeting date and place On 31.10.2013 @ 03.00 P.M

At the address mentioned in column (1) above

6. Due Date, Time and Place of submission of Tender

11.11.2013 @ 2.00 PM (14.00 Hrs) TEDA Office, Chennai - 6

7. Date, Time and Place of opening Of Techno Commercial Bids

11.11.2013 @ 2.00 PM (14.00 Hrs) TEDA Office, Chennai - 6

8. Date, Time and Place of opening of Price Bids

Will be intimated only to the bidders qualified in Techno - Commercial bid.

* If any of the above dates happens to be a holiday, then the next working day will be the due date




CHECK LIST to be attached along with Techno commercial Bid

CHECKLIST FOR ENCLOSURES

(Bidder shall fill up YES or NO without fail)

# Bid Enclosures YES or NO

Page No.

1. Whether the Tender is submitted in Two covers (Techno Commercial Bid and Price Bid)?

2. Whether Two covers are put into an outer cover?

3. Whether Technical Bid (Envelope- A) contains the following

3.1

a) Earnest Money Deposit (EMD) amount equivalent to the number of zone opted as specified in the Tender or undertaking in lieu of EMD as per Format F7. b)NSIC/SSI certificate and undertaking in non –judicial stamp paper of value not less then Rs 100/-as per the format -8 in lieu of EMD

3.2 Bidder’s undertaking covering letter as per Format F3 in the Letter Head signed by the authority & stamped.

3.3 Signed and stamped Letter of Authorization (or) Power of Attorney for signing the Tender document.

3.4 All pages of the blank Tender document in full signed by the authority & stamped.

3.5 Filled up Technical Bid signed by the authority & stamped

3.6 Supporting documents to meet the Eligibility Criteria All documents shall be in English only. Documents in any other language shall be accompanied by an accurate translation in English, duly notarized and signed by the authority and stamped in all pages

a) Bidder’s Certificate of Incorporation / Registration

d) Bidder’s undertaking for quoting the entire quantity for inspection in a single zone.




# Bid Enclosures YES or NO

Page No.

e) Annual Report including Balance Sheet and Profit & Loss accounts for three audited years from 2010-11.

(or)

Latest Annual Report including audited Balance Sheet and Profit & Loss accounts towards meeting the criteria on investment made on plant & machinery.

f) Copy of Work Orders along with proof for satisfactory completion of the work.

g) Bidder’s undertaking letter for not currently blacklisted

4 Whether price Bid (Envelope-B) contains the following

a) Filled Price Bid with signature and stamp in all pages

b) Whether corrections or overwriting if any is attested?




INTRODUCTION

The Government of Tamil Nadu is implementing the scheme on construction of

60,000 Solar Powered Green Houses in rural areas for the benefit of the houseless poor

Under the Chief Minister’s Solar Powered Green House Scheme and energizing 20000

Street Lights both in Cluster and stand alone the year 2013-2014.

The Government of Tamil Nadu vide G.O.Ms.No. 98 RD & PR (SGS 1) Dept

dt.31.07.2013 has entrusted the task of installation of 60,000 SPV home lighting

systems in houses constructed through RD Department under Chief Minister’s Solar

Powered Green House Scheme and energizing of 20,000 SPV Street Lighting Systems

through Solar Power respectively to TEDA. Accordingly, TEDA has floated bids for

Supply, Installation, Commissioning and 5 year Comprehensive Maintenance of SPV

Home lighting systems at the first instance. Please refer the above tenders on

www.teda.in / www.tenders.tn.gov.in

While 19,000 grid backed Solar Street Lighting Systems will be inspected &

monitored through Remote Monitoring Units (RMU), 1000 Standalone SPV Street

Lighting Systems & 60,000 SPV Home Lighting Systems will be inspected & certified

after installation through competent Third party agencies. Hence TEDA invites open

tender for 100% inspection of 60,000 SPV Solar Home lighting systems & 1,000

Standalone SPV Street Lighting Systems as per Annexure 1.

The scope of work has been split up between 4 Zones of Tamil Nadu. Bidder

shall quote for one or more zones. The details of the districts coming under each zone &

the number of HLS & SLS are indicated in annexure 1.

The Successful bidder(s) will be required to set up an Office at the head Quarters

of every district covered in the allotted zone(s)

The Successful Bidder(s) work closely with the departments of Government of




Tamil Nadu involved in implementing this scheme and with the contractor(s) executing

the work and ensure successful completion of assignment within the stipulated time.

1. Eligibility:

Minimum Eligibility criteria Proof to be submitted for fulfilling the

Eligibility Criteria

1 Bidder shall be a Registered

Company /firm and existing for

a minimum of three years

Certificate of Incorporation/Registration

shall be submitted.

2 Bidder shall have a min average Annual Turn over of INR 1crore in any of the three audited years from 2010-11 onwards, to qualify for a single zone

Annual Report including Balance Sheet and Profit & Loss accounts for three audited years from 2010-2011 onwards shall be submitted.

3 Bidder shall quote for inspection of entire quantity for a minimum of a one zone.

Necessary undertaking shall be furnished

4 Bidder shall have experience in inspection of electrical installations/SPV installations for a minimum value of Rs 5 lakhs per zone

Copy of the Work Orders along with proof for satisfactory completion of the work

5 a) Bidder shall not currently blacklisted by any of the State/Central Government or organisations of the State/Central Government Union Territory of India as on date of submission of tender the State/Central Government

Necessary Undertaking letter shall be furnished.

The minimum eligibility criteria stipulated against Sl.no 2,3&4 to qualify for a single

zone and shall be multiplied by the no of zones to qualify for as many zones .




2. Scope of Work:

The Bidder shall deploy well qualified, experienced quality check Engineers capable

of doing the following activities at various identified locations of installation of SPV

home Lighting System and Street Lighting System(Standalone)

a) Inspection of SPV Home lighting systems, Standalone SPV Street Lighting

systems and its associated works. Certification for their conformity to the

technical specification of TEDA.

b) Measurement of critical parameters of various components used in the

system and certification for their compliance to guaranteed performance

output.

c) Submission of inspection report in the prescribed format(F6) through

Monitoring Software within 7 days from the date of availability of intimation

of installation on Monitoring Software.

d) The responsibility of appointing required technical persons competent to

complete the inspection within the time specified lies with the successful

bidder.

e) The required instruments / equipments needed for conducting the

inspection / testing will not be provided by TEDA and be procured by the

successful bidder only. The instruments tested / calibrated at any NABL

accredited laboratories only shall be used.

f) The successful bidder shall have bar code reader / scanner to meet the

specifications recommended by TEDA.

Note: The detailed list of locations to be inspected will be provided to the

successful bidder by TEDA through its Monitoring software.

3. The details of the total no of installation of solar systems and the system to be

inspected are given below. This inspection scope is split up in to 4 Zones spread

over various districts in the State of Tamil Nadu as per the list in the annexure-1.




Sl No Components Installation

Quantity Quantity to be

inspected 100 %

1 Solar Home lighting system

60,000 60,000

2 Standalone solar street lighting system 1,000 1,000

4. Manpower deployment :

a) Sufficient competent, qualified & trained quality check engineers need to be

deployed to complete the inspection within the time schedule.

b) The quality checkengineers shall be Diploma holders in Electrical / Electronics

or ITI holders in related field.

c) Engineering graduates with qualification in management / experience in Project

Management shall be posted as Project managers in each zone to lead the

inspection team and to co-ordinate with the beneficiaries, vendors &

Government departments and finally apprise TEDA with documentation.

d) The details of manpower to be deployed shall be furnished as per the item no

F(1.4)

5) It will be imperative for each Bidder(s) to familiarise himself / themselves

with the prevailing legal situations for the execution of contract. TEDA shall not

entertain any request for clarification from the Bidder regarding such legal aspects

at the time of submission of the Bids.

6) It will be the responsibility of the Bidder that all factors have been investigated and

considered while submitting the Bids and no claim whatsoever including those of

financial adjustments to the contract awarded under this tender will be entertained by

TEDA. Neither any time schedule nor financial adjustments arising thereof shall be

permitted on account of failure by the Bidder to apprise themselves.




7) The Bidder shall be deemed to have satisfied himself / themselves fully before

Bidding as to the correctness and sufficiency of Bids for the contract and price quoted in

the Bid to cover all obligations under this Tender.

8) It must be clearly understood that the Terms and Conditions and specifications are

intended to be strictly enforced. No escalation of cost in the Tender by the Bidder will be

permitted throughout the period of Agreement or throughout the period of completion of

contract whichever is later on account of any reasons whatsoever.

9) The Bidder shall make all arrangements as part of the contract for deployment of

man power and provision of necessary tools & measuring instruments calibrated /

tested at any NABL accredited laboratories for inspection at various locations at their

own cost.

10) Bidder fulfilling eligibility criteria for One / Two / Three/Four zone (s) may participate

in all the four zones by remitting EMD ( applicable for as many zones or for which he

meets the prescribed eligibility criteria) for One / Two / Three/Four zone(s) respectively.

If the bidder is successful in more zone(s) than he is eligible, TEDA will allot the zone(s)

at TEDA’s discretion. After allotment of the zones, if the bidder does not want to execute

the work in that zone(s) and backs out from the tender, then the EMD/SD ‘as the case

may be will be forfeited besides the bidder being blacklisted by TEDA

11) The inspection shall be completed within 30 days from the date of issue of LoA (or)

7 days from the date of furnishing of list of locations of installed systems whichever is

later. Inspection report shall be submitted as per the format in Format F6. Successful

bidder(s) shall work in tandem with SPV Home light &Stand alone Street Lighting

system installers who shall be completing the installation within 180 days of issue of

LoA to them.

12) The bidder shall be fully and completely responsible to TEDA and state Government

for quality assurance and specification conformity of the installed Home lighting systems

/ standalone street lighting systems.




13) The bid prepared by the bidder as well as correspondence and documents relating

to the bid shall be in English only.

14) The price shall be quoted in Indian rupees ( INR ) and payment shall be made in

Indian Rupees only. Price quoted in any other currency other than INR will be rejected.

15. Letter of authorization from the Board of directors or Managing Director or CEO of

the bidder organization to authorize the Tender submitting authority or a power of

attorney shall be submitted along with the Techno commercial bid.

16). A prospective Bidder requiring any clarification in the Tender may address TEDA

by Registered post or by personal delivery under acknowledgement. No clarifications

will be offered by TEDA within 48 hrs prior to the time of opening of the Tender.

17). Before the closing date of the Tender, clarifications and amendments, if any, will be

notified in the government / TEDA website mentioned in the Tender Data sheet. The

Bidders shall periodically check for the amendments or corrigendum or information in

the website till the closing date of this Tender. TEDA will not make any individual

communication and will in no way be responsible for any ignorance pleaded by Bidders.

18) TEDA is not responsible for any misinterpretation of the provisions of this tender

document on account of the Bidder’s failure to update the Bid documents based on

changes announced through website.

19. Bidders shall be responsible for their stay, local travel and food arrangements

and other incidentals at inspection sites. Engineers shall NOT accept any

hospitality from the installers whose systems are to be inspected.

20. Bidder shall quote inspection charges per installation.

21. Payment Terms

1) All payments will be made in INR only.

2) Bills shall be raised through ERP for lots of 2000 inspections




3) 100% payment will be released on submission of inspection report and its

acceptance & super checks of the same by TEDA District Engineers

4) TEDA will make all efforts to clear the payment within 15 days from the date of

rising of bills through Monitoring Software for lots of 2000 inspections.

5) If the Duties and/or Taxes have been reduced retrospectively, the successful

bidder is liable to return the same.

6) The Successful Bidder will have full and exclusive liability for payment of all

Taxes and other statutory payments payable under any or all of the

Statutes/Laws/Acts etc now or hereafter imposed.

22. Earnest Money Deposit (EMD): a) Demand Draft / Banker’s Cheque in favour of “Tamil Nadu Energy

Development Agency” payable at Chennai as specified in Tender Data

Sheet shall be furnished . The EMD has to be kept in techno commercial bid

cover.

b) The Bids received without the specified EMD amount, in the prescribed form,

or proof for exemption as specified in Clause 31(IX to XI) will be

SUMMARILY REJECTED.

24. Bid submission: a) The Bids shall be submitted in two parts namely viz. (1) Techno commercial Bid and (2) Price Bid. The Techno commercial Bid and Price Bid shall be

submitted in two separate covers with superscription as Techno commercial bid

cover and Price-bid cover respectively.

b) Outer cover The Techno Commercial Bid cover (Envelope-A) and Price Bid cover

(Envelope-B) shall be sealed independently and shall then be put in a single outer

cover and sealed The outer cover shall be superscribed with “ Tender for Third party Inspection of SPV Home Lighting systems & Stand alone LED based SPV street lighting systems inEast/West /North/South/ zone(s)– Tender Ref.:




TEDA /1016D&1417D /TPI-HLS&SSLS/Schemes/2013-14 due on _______”. The zone (s) for which the bid(s) is/are submitted shall be highlighted. The “FROM”

address and “TO ” address shall be written without fail otherwise the Techno

Commercial bid is liable for rejection.

25) Mode of Submission of Bids:

a) The Bids shall be dropped in the Tender box kept at TEDA, 5th Floor, EVK

Sampath Maaligai, No.68 College Road, Chennai- 600 006, Tamil Nadu, India, on or

before the due date and time specified in the tender data sheet . The Bids will not be

received personally.

b) Alternatively, if the Bidder prefers to submit the Bid by post, the Bidders shall

ensure that the Bids reach TEDA on or before the due date and time. TEDA will

not be liable or responsible for any postal delay or any other delay whatsoever.

c) The Bids received after due date and time or unsealed or in incomplete

shape or submitted by Facsimiles (FAX), E-mails etc., will be summarily rejected.

26 . Bid Opening: The Techno commercial Bid cover will be opened at TEDA on the

date and time as specified in the Tender Data sheet or any other date published in

the website specified.

27 The Techno commercial Bid cover will be opened at TEDA on the date and time

as specified in the Tender Data sheet or any other date published in the website

specified. The Tender will be opened in the presence of the Bidders who choose

to be present. The representative(s) of the Bidder who choose(s) to attend Tender

opening shall bring an authorisation letter from the Bidder. Maximum of two

representatives for each Bidder will be allowed to attend the Tender opening

28 .Bidders who are qualified in Techno commercial Bid (Envelope-A) only will be

called for Price Bid opening. The Price Bids will be opened in the presence of the




Bidders at TEDA. The Bidders or their authorised representatives (maximum two)

will be allowed to take part in the Price Bid opening.

29. Security Deposit: The Successful Bidders will be required to remit the Security

Deposit equivalent to 5% (Five percent) of the value of the contract.. The SD shall

be paid by way of Demand Draft /Banker’s cheque drawn in favour of “Tamil Nadu

Energy Development Agency” payable at Chennai or in the form of unconditional

and irrevocable Bank Guarantee, valid for 24 months, The SD shall be paid within 10days from the date of issue of Letter of Acceptance by TEDA. After this, a firm

work order will be issued by TEDA .

30. Release of SD: The Security Deposit will be refunded to the Successful Bidder on completion of inspection and submission of report to the satisfaction of TEDA. Such completion will be arrived at when the inspection of entire systems is completed and report submitted by the Bidder as per the contract agreement and as per Work Order (s) issued by TEDA from time to time.

31. The EMD amount of the unsuccessful bidder will be refunded within a

reasonable time on written request.

The following categories of industries are exempted from payment of Earnest

Money Deposit:

i. The Small Scale Industrial units located within the State and Registered with the Tamil Nadu Small Industries Development Corporation.

ii. The Small Scale Industrial units located within the State and Registered with National Small Industries Corporation (NSIC).

iii. The SSI units holding Permanent Registration certificate from the District Industries Centers of Directorate of Industries and Commerce, Government of Tamil Nadu in respect of those items for which the Registration Certificate has been obtained.

iv. Departments of the Government of Tamil Nadu.




v. Undertakings and Corporations owned by Government of Tamil Nadu.

vi. Labour Contract Co-operative Societies registered with in Tamil Nadu.

vii. Tiny Industries classified under SSI, registered with the State of Tamil

Nadu, and Registration Certificate issued by Department of Industries and

Commerce / Government of Tamil Nadu.

viii. Small Scale Industrial units located outside the State but registered with

National Small Industries Corporation (NSIC) in respect of the items /

services rendered by them.

ix. Industries exempted from payment of EMD shall enclose duly attested

Photostat copy of their Registration Certificate showing the services

rendered by them and the period of validity of the certificate as proof of

eligibility for exemption from payment of EMD.

x. Those Tenderers who are exempted from payment of E.M.D shall furnish

in lieu of EMD an under taking in a non-judicial stamp paper of value not

less than Rs.100/- (Rupees One hundred only) in the prescribed format,

as per Format - 8 furnished below, to the effect to pay penalty an amount

equivalent to EMD in the event of non-fulfillment or non-observance of any

of the conditions stipulated in the contract consequent to such breach of

contract.

xi. Undertaking and proof of exemption of EMD shall be kept in the Techno

Commercial Bid cover. TENDERS RECEIVED WITHOUT PROOF FOR

EXEMPTION OF EMD AND UNDERTAKING WILL NOT BE READOUT

AND WILL BE REJECTED SUMMARILY.




32. Execution of agreement:

a) The Successful Bidder shall execute a Contract in the INR 100 non-judicial

stamp paper bought in Tamil Nadu only, in the name of the Bidder, within 10 days

from the date of Letter of Acceptance issued by TEDA.

b) The Successful Bidder shall not assign or make over the contract, the

benefit or burden thereof to any other person or persons or body corporate for the

execution of the contract or any part thereof without the prior written consent of

TEDA. TEDA reserves its right to cancel the work order either in part or full, if this

condition is violated.

c) In case if the successful bidder fails to execute necessary agreement and

to furnish the Security Deposit as prescribed with in the stipulated period, , then

his EMD shall be forfeited and his tender will be held as non responsive and the

bidder will be blacklisted.

BID validity:

a) Bids submitted shall remain valid for a period of 180 days from the date of

Tender opening. If the bid validity is lesser than 180 days, the Bid will be rejected

as non-responsive.

b) In exceptional circumstances, TEDA may solicit the Bidders to extend the

validity. The Bidder shall extend price validity and Bid security validity.

33. Tender process will be governed by the Tamil Nadu Transparency in Tenders Act

1998 and the Tamil Nadu Transparency in Tenders Rules, 2000 as amended

from time to time.

34. All statutory obligations / liabilities like Salary, ESI, P.F., as per Labor Laws for

the persons employed for this contract will be the responsibility of the tenderer. TEDA will not make any direct payment thereof and will not be responsible for any lapses by the tenderer.




35. In case of absence, the tenderer shall provide alternate Engineer to carry out the

schedule already fixed without any delay. A standing instruction in this respect shall be issued to the Engineer.

36. The Engineer employed by the tenderer shall have thorough knowledge of

respective standards of the components, Capable of ascertaining the quality and standards of the components as stipulated in the respective IEC / BIS standards.

37. Termination For Insolvency: “TEDA” may at any time terminate the contract by

giving written notice to the contractor without compensation to the contractor, if it

becomes bankrupt or otherwise insolvent, provided that such termination will not

prejudice or affect any right of action or remedy, which has accrued or will

accrue thereafter to the “TEDA”. 38. Termination For Convenience: The “TEDA”, may by written notice sent to the

tenderer, terminate the contract, in whole or in part at any time for its

convenience without assigning any reason. The notice of termination shall

specify that termination is for the TEDA’s convenience in the interest of “TEDA”.

39. Termination for Corrupt or Fraudulent Practices: The Bidder shall observe

highest standard of ethics during bidding process and execution of the project.

The Tender accepting authority will reject a proposal for award or terminate the

contract, if it is determined in the judgment of TEDA, the Bidder recommended

for award, has engaged in fraudulent and corrupt practices in competing for or in

executing the Contract. 40. Arbitration: In case of any dispute, the matter will be referred to a sole Arbitrator

to be appointed by the Chairman & Managing Director of TEDA under the

"Arbitration and Conciliation Act 1996". The arbitration shall be held in Chennai,

India and the language shall be English only. Subject to the above, the Courts at

Chennai alone only shall have jurisdiction in the matter. 41. Workmen’s Compensation Insurance: This insurance shall protect the

Contractor against all claims applicable under the Workmen's Compensation Act, 1948(Government of India). This policy shall also cover the Contactor




against claims for injury, disability disease or death of its or its Sub-Contractor’s employees, which for any reason are not covered under the Workmen’s Compensation Act, 1948. The liabilities shall not be less that Workmen's Compensation

42. Compensation : The contractor arrange to exercise effective supervision over the works so as to ensure safety to the men and materials. In the case of accidents to the workmen arising out of and in the course of employment, the contractor pay necessary compensation to them according to the workman's compensation act, besides arranging immediate medical aid. He shall indeminify TEDA against any liability whatsoever in this regard and execute a bond accordingly. In case, the contractor fails to pay the compensation within the reasonable time, the TEDA may settle the claim and arrange to recover the same from the contractor

43 Withdrawal from Tender (i) Under no circumstances, the successful tenderer shall not withdraw/refuse to accept the final allotted quantities to him ,failing which his EMD will be forfeited and the additional expenditure also to be incurred by TEDA for retendering shall have to be borne by the bidder .Also he will run the risk of being black listed by TEDA.

(ii) Also, if the bidder fails to take up the work assigned to him after issue of LOA /Work order the EMD/SD as the case may be furnished by him will be forfeited .The additional expenditure also to be incurred by TEDA for retendering shall have to be borne by the bidder .Also he will run the risk of being black listed by TEDA.

44. Banning of business dealing: The company or the bidder will be banned from business with TEDA if the particulars produced by the bidder such as Auditor Certificate, Annual account, VAT Clearance Certificate, are found to be false and breach of any of the conditions in the contract which leads to delay, additional cost to complete the awarded contract.

45. Notwithstanding anything contained in any of the contract documents, TEDA shall have the right to relax or waive any of the conditions of the contract wherever deemed necessary in the interest of TEDA.

46. The Bidder shall not currently blacklisted by Central, or any State Government or any Union Territory of India.




47. . The tenderer will be responsible for the well behavior of the persons employedby him as well as for the compliance of the work allotted to him.

48. The Bidder’s Engineer shall have thorough knowledge about the supply

distribution networks and ensure that the installation shall not violate the Distribution companies rules and regulations.

49. Monitoring Software : Comprehensive software has been developed for smooth functioning of the schemes. Monitoring Software is broadly classified as lot submission, pre dispatch inspection, Installation & commissioning, Third Party Inspection & Payments.

The Third party Inspection process will have to happen through monitoring software only.

E tokens may have to be procured for secured submission through monitoring software.

50. Inspection report as specified in the Format (F6)

Techno Commercial Bid (Envelope-A) (All pages of the Techno commercial Bid shall be organized section-wise, annexed with

proof documents, serially numbered and stitched/or spiral bound intact and submitted)

Loose pages shall not be accepted.

F1.1 Profile of the Bidder # Particulars Bidder

1. Name of the Company

2. Year of incorporation

3. Registered office

Address

Office Telephone Number




Fax Number

Contact Person

Name

Personal Telephone Number

Mobile Number

Email Address

5. Local office(s)in Tamil Nadu

Address

Office Telephone Number

Fax Number

6. Tender signing authority

Name

Address

Personal Telephone Number

Email Address

Please enclose Authorisation or Power of Attorney to sign and submit the Tender

7. Address for communications under the current Tender

8. Registration Details

Permanent Account Number

VAT Registration Number

CST Registration Number

Service Tax Registration Number




9. Banker's Name, Address and Account Number

F 1.2 EMD Details # Particulars Please furnish details

1. Name of the Bank 2. Demand Draft (DD) / Banker’s Cheque No 3. Date 4. Amount 5. No of Regions for which EMD is remitted

F 1.3 Furnish details for meeting the Eligibility Criteria 1) Details of Incorporation/Registration

# Description Bidder

1. Year of Incorporation /Registration

2) Details about Annual Turnover

# Audited years (from 2010-11)

Bidder

1. 2010 - 2011

2. 2011- 2012

3. 2012 - 2013

4. Please enclose audited Annual Report including Balance sheets and Profit and Loss accounts for 3 audited years.

3) Details about experience in inspection of Electrical installations/Solar system installation

Project Description

Order Ref

Quantity inspected

Due date of

Date of Completion

Order value




completion

1

2

3

Please enclose copy of work orders and sample inspection reports.

4) Details about the Black Listing

Description Bidder

1 Has the bidder currently blacklisted by any of the State/Central Government or organizations of the State/ Central Government or Union Territory

2 Bidder shall submit an undertaking letter in this regard.

F(1.4) Manpower Deployment plan

Description Educational Qualification

Nos

1 Team Leader in each zone

2 Team members in each District




Format 2 Price Bid (Envelope-B) Cost for inspection of SPV home Lighting Systems & Standalone Street Lighting Systems in North/South/East/West zone (Highlight the zone(s))

Sl. No.

Description of work Cost per system

Rs Ps

1 Inspection of Solar Lighting Systems

3 Taxes ,if any (each shall be indicated

separately with %)

4 Total cost of inspection per

system(Rupees

( Rupees ………………………………………………………………………………………………………………)

Note: In cases of discrepancy between the cost quoted in Words and in Figures, the lower

of the two will be considered. (Total cost offered shall be both in figures and words)

Signature of the authorised person :

Name of the authorised person :

Designation :

Name and Address of Bidder :

Stamp of bidder :

F-3 Bidders under taking Covering Letter

Letter shall be submitted on Bidder(s) Letter Head) To




The General Manager Tamil Nadu Energy Development Agency

V Floor, EVK Sampath Maaligai

68 College Road, Chennai-600006,

Tamil Nadu, India. sir,

sub

Tender for Third Party Inspection of SPV Home lighting systems and Standalone SPV Street Lighting Systems at identified locations in villages of Tamil Nadu-Reg Ref

1. We have examined the Tender for third party inspection of SPV Home

Lighting systems & Standalone SPV Street Lighting Systems, as specified in

the Tender. We undertake to meet the requirements and services as

required and as set out in the Tender document

2. We attach EMD, Technical Bid and Price Bid in separate sealed covers as

required by the Tender which constitute our proposal, in full conformity

with the said Tender.

3. We have read the provisions of Tender and confirm that these are

acceptable to us. We further declare that additional conditions, variations,

deviations, if any, found in our response shall not be given effect to.

4. We undertake, if our Bid is accepted, to adhere to the scope of work as

specified in the Tender or such modified plan as may subsequently be

agreed.

5. We agree to unconditionally accept all the terms and conditions set out in

the Tender document and also agree to abide by this Bid response for a

period as mentioned in the Tender from the date fixed for bid opening and it




shall remain binding upon us with full force and virtue, until within this period

a formal agreement is prepared and executed, this Bid response, together

with your written acceptance thereof in your notification of award, shall

constitute a binding contract between us and TEDA.

6. We affirm that the information contained in the Techno commercial Bid or

any part thereof, including its schedules, and other documents, etc.

delivered or to be delivered to TEDA is true, accurate, and complete. This

proposal includes all information necessary to ensure that the statements

therein do not in whole or in part mislead TEDA as to any material fact.

7. We agree that TEDA is not bound to accept the lowest or any Bid you may

receive. We also agree that you reserve the right in absolute sense to reject

all or any of the service specified in the bid response without assigning any

reason whatsoever.

8. It is hereby confirmed that I/We am/are entitled to act on behalf of our

company/organization and empowered to sign this document as well as

such other documents, which may be required in this connection.

9. We agree to take the responsibility of safety and security of the persons

employed by us for inspection.

10. We also declare that our Company /Organisation is not blacklisted by any of

the State or Central Government and organisations of the State or Central

Government or Union Territory in India .

Signature of the authorised person:

Name of the authorised person:

Designation:

Name and Address of Bidder




Stamp of bidder

CERTIFICATE AS TO AUTHORIZED SIGNATORIES

I, certify that I (Name) ----------------------------------------------------------(Designation) -------------

-------------------------,and that (Name) -----------------who signed the above Bid has been duly

authourised to sign the same on behalf of our Organisation.

F4 Bidder’s undertaking for minimum quantity offered (Letter shall be submitted on Bidder’s Letter Head)

To The General Manager Tamil Nadu Energy Development Agency


68 College Road Chennai-600006

Dear Sir,

Sub: Tender for third party inspection of SPV Home Lighting systems & Standalone SPV Street Lighting Systems installed at identified

locations in villages of Tamil Nadu – Reg

Ref: Tender Reference TEDA/1016D &1417D /TPI-HLS&SSLS/Schemes/2013-14 I/We shall undertake to inspect the entire one/Two/Three/Four zone(s)




I/We am/are aware that if I/We am/are not able to inspect the systems of the entire zone(s) . my/our bid is liable for rejection. Signature of the authorised person : Name of the authorised person : Designation : Name and Address of Bidder : Stamp of bidder : F-5 Bank Guarantee Format towards security Deposit

(To be executed in Rs.100/- Stamp Paper) To The General Manager Tamil Nadu Energy Development Agency


68 College Road

Chennai-600006 Bank Guarantee No: Amount of Guarantee: Guarantee covers from: Last date for lodgement of claim:




This Deed of Guarantee executed by ……………….. (Bankers Name & Address)

havingour Head Office at …………………..(address) (hereinafter referred to as “the

Bank”) infavour of The General Manager, Tamil Nadu Energy Development

Agency, V Floor, EVK Sampath Maaligai, 68 College Road Chennai

600006(hereinafterreferred to as “the Beneficiary”) for an amount not exceeding

Rs._______/- (Rupees________ Only) as per the request of M/s. ______ having its

office address at___________ (hereinafter referred to as “Inspection Agency”) against

Letter of Acceptance reference ___________ dated __/__/____ of M/s. Tamil Nadu

Energy Development Agency. This guarantee is issued subject to the condition that the

liability of the Bank under this guarantee is limited to a maximum of Rs._______/-

(Rupees________ Only) and the guarantee shall remain in full force up to 24 months

from the date of Bank Guarantee and cannot be invoked otherwise by a written demand

or claim by the beneficiary under the Guarantee served on the Bank 1 month before the

date of expiry of Bank Guarantee.

AND WHEREAS it has been stipulated by you in the said ORDER that the Inspection

Agency shall furnish you with a Bank Guarantee by a Scheduled / Nationalised Bank for

the sum specified therein as security for compliance with the Inspection Agency‟s

performance obligations for a period in accordance with the contract.

AND WHEREAS we have agreed to give the Beneficiary a Guarantee.

THEREFORE, we (Bankers address)……………., hereby affirm that we are Guarantors

and responsible to you on behalf of the Inspection Agency up to a total of Rs._______/-

(Rupees ________ Only) and we undertake to pay you, upon your first written demand

declaring the Inspection Agency to be in default under the contract and without any

demur, cavil or argument, any sum or sums within the limit of Rs._______/-(Rupees

________ Only) as aforesaid, without your needing to prove or show grounds or

reasons for your demand or the sum specified therein. We will pay the guaranteed




amount notwithstanding any objection or dispute whatsoever raised by the Inspection

Agency.

This Guarantee is valid until 24 months from the date of Bank Guarantee.

Notwithstanding, anything contained herein our liability under this guarantee shall not

exceed Rs._______/- (Rupees ________ Only). This Bank Guarantee shall be valid up

to 24 months from the date of Bank Guarantee and we are liable to pay the guaranteed

amount or any part thereof under this Bank Guarantee only and only if you serve upon

us a written claim or demand before 1 month.

In witness where of the Bank, through its authorised Officer, has set its, hand and stamp on this …………………………………. at ______.

F6 (A_I) INSPECTION REPORT FOR SPV HOME LIGHTING SYSTEM

INSPECTION WORK SHEET

SPV HOME LIGHTING SYSTEM

Date & Time----------------------------

Name of the Beneficiary & Address------------------------------------

Beneficiary ID------------------------------ Panchayat---------------------------

Block-------------------- District-----------------------------

Inspection performed by:

Name:---------------------------------- Designation-------------------------------




1. Is Service history Record of the system in place?------------ (specify yes/No)

2. Status of portable meters of Inspection Agency :

Digital Multimeter : ……………………………………………

Clamp on Meters : ……………………………………………

Temperature gauge: ……………………………………………

Level Indicator : ---------------------------------------------

Others if any: ------------------------------------------

KEEP ALL DISCONNECT SWITCHES IN THE SYSTEM CLOSED (SWITCH ON) & CFLs ON

3. Status of System meters

System meter reading in the inverter

Measured reading by inspecting Agency

Error in %

a Array voltage ------------ ---------------

b Battery voltage ---------------

c Inverter output voltage

------------ ------------

d Load current --------------- ---------------

4 LEDs and Other Indicators

Status Indicators ON

OFF

a Charging from PV b Fully Charged(Battery) c Low voltage Disconnect d Fault Indications, specify if

any




OPEN ALL DISCONNECT SWITCHES

5.PV Arrays

i Make:

ii Type (Mono/poly):

iii Module max power at STC(Wp):

iv Array Capacity(Wp):

v No of Modules & Serial Nos:

vi Open circuit voltage of Modules( positive to negative):

vii Module frame material:

viii Mounting Structure material:

Others Observations (Specify Yes/No)

a Do all modules have RFID?

b Do all modules have Sl .nos as entered in the Record?

c Is array structure corroded?

d Are Glass covers clean and unbroken?

e PV module free from dust

f All module frames and mounting hardware earth grounded?

g Negative wiring grounded?

h Module(s ) un shaded?

i Mounting hardware secure and in good condition?

j Junction boxes prevent the entry of any insects inside?

6 Batteries

i. Make:

ii. Type:




iii. No of Batteries &Sl.nos.

iv. Voltage &Ah of each battery as per the name plate:

v. Capacity of battery bank:

vi. Container Material(FRP/Glass/others to be specified ):

vii. Voltage measured across the battery bank at no load:

viii) Voltage measured across the battery bank at Full load:

ix) Other observations (Specify yes/No

a. Batteries have serial nos as enterd in the Record?

b. Batteries kept in dry location ?

c. Batteries kept in leveled surface?

d. Batteries away from spark generation source like MCBs, relay etc.,?

e. Batteries tops clean and dry?

f. Caps are secured?

g. Battery Terminals secure, corrosion-free, and coated with anti-oxidant?

h. Are battery Interconnection leads tightened to battery terminals?

i. Enclosure and insulation secured and in good condition?

j. No shelves, hooks, or hangers above batteries?

k. Electrolyte levels adequate?

l. Is Battery area sufficiently ventilated?

m. All safety and battery handling instructions displayed?

n. Explosive Gas Area – No smoking’ sign prominently posted?

7. Inverter

i. Make

ii. Capacity




iii. Sl. No/ Model No

iv. Output Voltage at No load:

v. Output Voltage at full load:

vi. Other observation (Specify yes/No)

a) Normal inverter sound

b) Inverter area is clean, dry and in good condition

8. Battery & PCU Housing:

i. Material of housing :

ii. Dimension:

iii. Temperature inside the housing:

9.CFL

i. Make /model:

ii. No of CFLSs connected to the PV system:

iii. Wattage of each CFL

iv. Physical damage of CFLs if any

8 LED Light/Luminarie

i. Wattage

ii. No of LEDs in each lamp




11. System Wiring:

PV Array to CCU Battery to Inverter Inverter to CFLs

a. Make b. Type of wire c. Material and Gauge

d. Method of Inter connection (Crimping, Soldering or Crimping cum soldering)

e. Type of Terminals (screw lugs, ring or spade terminals)

f. Short circuits (if yes, specify)

g. Ground faults (if yes, specify)

h. Correct color code conversion (if No, specify)

i. Damage to conduit or wire insulation (if yes, specify)

j. Damaged or loose wiring connections (if yes, specify)

k. Over / Under rating of wires (if yes, specify)

Any other Remarks:




A - II – INSPECTION REPORT FOR STANDALONE SPV STREET LIGHTING SYSTEMS INSPECTION WORK SHEET Stand alone Street Lighting Systems

Date & Time:………………….. Name of the Beneficiary & Address ………………………………......................, Beneficiary ID: ……………………......., Panchayat ……………………. Block : ………………………….., ………………………. Inspection performed by: Name:...................................... Designation:...................................

1) Is Service History Record of the system in place? …………… (specify Yes/No) 2) Status of portable meters of Inspecting Agency:

Specify Make, Model & Serial no :

Digital Multi meter : …………………………………………… Clamp on Meters: …………………………………………… Temperature gauge: …………………………………………… Level Indicator : …………………………………………………. Others if any : …………………………………………………. 1.PV Module




i. Make: ii. Type (Mono/Poly): iii. Module max power at STC (Wp): iv. serial No of Module : v. Open Circuit Voltage under STC vi. Module Frame Material vii. Mounting Structure material viii Visual Inspection Other Observation(specify yes/no) a. Do the PV Modules have RFID ? b. Do the PV Module have Sl. No as entered in the Record? c. Is array structure corroded ? d. Is Glass cover clean and unbroken?

e. Is the PV Module free from dust f . Module frame and mounting hardware earth grounded?

g. Negative wiring grounded ? h. Module(s) unshaded? i. Mounting hardware secure and in good condition?

j. Junction boxes prevent the entry of any insects inside?




2.Battery i. Make: ii. Type: iii. Sl.No of Battery iv. Voltage & Ah of battery as per the name plate: v. Container Material (FRP/ Glass/ others to be specified): vi. Voltage measured across the battery vii others observations(specify yes/no)

a) Batteries have serial No as entered in the Record ?

b) Battery away from spark generation sources ?

c) Battery tops clean and dry?

d) Caps are secured?

e) Battery Terminals secure, corrosion-free, and coated with anti-oxidant?

f) Enclosure and insulation secured and in good condition?

g) Electrolyte levels adequate?

h) All safety and battery handling instructions displayed?

i) Explosive Gas Area - No smoking‟ sign prominently posted?

3.LED Lights /Luminaire

a) Wattage

b) No. of LEDs in each lamp

c) Provision of Auto switch off after………..hours

4.Pole

a) Material used

b) Height (mtr)




c) Whether Protection against corrosion provided

5. battery housing

a) Material

b) Whether protection against corrosion provided

c) Air vent and locking arrangement

Signature of the Inspecting official




Format 7 Model Form of Contract To be executed in a Rs.100- Non-judicial Stamp paper bought in Tamil Nadu by the Successful Bidder for Third Party Inspection of SPV Home lighting systems installed under “Chief Minister’s Solar Powered Green House Scheme” and Stand alone SPV street lighting systems for the year 2013-14 (NO FIGURES IN NUMERALS OR WORDS SHALL BE FILLED UP IN THIS SAMPLE FORM AT THE TIME OF SUBMISSION OF TENDER)

AGREEMENT

This Contract is entered into at Chennai on the ............... day of between Tamil Nadu

Energy Development Agency, a wholly owned Government of Tamil Nadu Undertaking,

registered under the Societies Act 27 of 1975, and having its Registered Office at V

Floor, EVK Sampath Maaligai, 68 College Road Chennai- 600006, Tamil Nadu, India,

hereinafter referred to as "TEDA" (Which term shall mean and include its successors

and permitted assigns) on behalf of Government of Tamil Nadu, hereinafter referred to

as “Beneficiary” and ................., a Company registered under .........................and

having its Registered office at .............................. hereinafter referred to as the

“Contractor ” (Which term shall mean and include its successors and permitted assigns)

Whereas TEDA on behalf of the Government of Tamil Nadu invited a tender vide Ref.

No. TEDA / for 100% inspection of SPV Home Lighting systems & 1,000 Stand

alone Solar Street Lighting Systems on installation by the identified contractors at

identified locations in villages throughout Tamil Nadu and the Contractor was selected

as one of the Inspection Agencies as per the following terms and conditions:-




1) This document on having been signed by both the parties shall constitute a binding

contract between the parties and shall remain in force for a period of two years. But

in the event of any breach of the Contract at any time on the part of the Contractor,

the contract shall be terminated by TEDA without compensation to the Contractor.

The contract may also be put to an end at any time by the Beneficiary upon giving

7 days notice to the Contractor.

2) The Contractor agrees for inspection of solar lighting systems at a cost of

Rs......................../- (Rupees ..................................................................only.) per

System in ...........................zone (s)

3) The inspections shall be completed as per the Inspection Schedule as in tender by

engaging the following minimum technical personnel:

a. Team Leaders__-__ numbers per zone b. Team Members - numbers per District

4) Inspection of SPV Home Lighting systems & Standalone SPV Solar Street Lighting

Systems shall be completed within 30 days from the date of issue of LoA(or) 7

days from the date of furnishing of list of locations of installed systems whichever is

later.

5) If the inspection is not effected as specified as above, TEDA shall have the full

authority to cancel the order and to take any such action that will be deemed fit in

the circumstances.

6) In case of failure by the Contractor to inspect the SPV Home Lighting systems &

Standalone SPV Solar Street Lighting Systems within the period specified, TEDA

shall have the power to reject any such inspections




7) Penalty for delay in inspection

a) This is a time bound project.

b) The Contractor performance will be reviewed on the first day of every week.

The shortfall in inspection schedule will be reduced from the overall orders

given to the Contractor. An equivalent quantity may be allocated to the

performing Contractor then and there as additional work order

c) Inspections & submission of inspection reports within 7 days of installation is a

mandatory requirement. TEDA may impose penalties as decided by TEDA in

case of delays. Also TEDA may cancel the orders & make alternate

arrangements and the cost incurred by TEDA for doing the same will be

recovered from the Contractor.

d) TEDA have a right to cancel the work order partially or in full and entrust the

orders to another Contractor if the work is delayed beyond a reasonable

period, say 15 days after the due date.

8) Payment Terms

1. All payments will be made in INR only.

2. Bills shall be raised through monitoring software for lots of 2000 inspections

3. 100% payment will be released on submission of inspection report and its

acceptance.

4. TEDA will make all efforts to clear the payment within 15 days from the date of

raising of bills through Monitoring Software for lots of 2000 inspections.

5. If the Taxes have been reduced retrospectively, the contractor is liable to return

the same.




6. The Contractor will have full and exclusive liability for payment of all Taxes and

other statutory payments payable under any or all of the Statutes/Laws/Acts etc

now or hereafter imposed.

9) Force Majeure

Neither the Beneficiary/TEDA nor the Contractor shall be liable to the other for any delay or failure in the performance of their respective obligations due to causes or contingencies beyond their reasonable control such as:

Natural phenomena including but not limited to earthquakes, floods and epidemics.

Acts of any Government authority domestic or foreign including but not limited to war declared or undeclared, priorities and quarantine restrictions.

Accidents or disruptions including, but not limited to fire, explosions, breakdown of essential machinery or equipment, power and water shortages.

10) The following documents shall be deemed to form and be read and construed as

part of this Contract.

a) Tender Terms and Conditions

b) Amendments issued by TEDA for the Tender document

c) Corrigendum/Clarifications issued by TEDA for the Tender document

d) Detailed final offer of the Contractor

e) Correspondence made by TEDA to the contractor from time to time during the

period of the contract.

Wherever the offer conditions furnished by the Contractor are at variance with

conditions of this contract or conditions stipulated in the work order, the latter shall

prevail over the offer conditions furnished by the Contractor.




11) Waiver of any terms and conditions by TEDA / Beneficiary in writing shall not have

the effect of waiving or abandoning other terms and conditions of the contract.

12) (a) Unless otherwise provided in the Contract, any notice, request, consent or other

communication given or required to be given hereunder shall be given by mailing

the same by registered mail, postage prepaid to TEDA at its registered office

(b) Any notice to the Contractor shall be deemed to be sufficiently served, if given

or left in writing at their usual or last known place of abode or business.

13. Termination of Contract 13.1 Termination for default

a) TEDA may without prejudice to any other remedy for breach of contract, by

written notice of default with a notice period of 7 days, sent to the Contractor,

terminate the contract in whole or part, (i) if the Contractor fails to inspect the

systems within the time period(s) specified in the Contract, or within any

extension thereof granted by TEDA; or (ii) if the Contractor fails to perform any

of the obligation(s) under the contract; or (iii) if the Contractor, in the judgment

of TEDA, has engaged in fraudulent and corrupt practices in competing for or in

executing the Contract.

b) In the event TEDA terminates the Contract in whole or in part, TEDA may opt

upon terms and in such manner as it deems appropriate, the services of the

other bidders and the Contractor shall be liable to TEDA for any additional

costs due to this. However, the Contractor shall continue the performance of

the contract to the extent not terminated.




13.2 Termination for Insolvency

TEDA may at any time terminate the Contract by giving written notice with a

notice period of 7 days to the Contractor, if the Contractor becomes bankrupt or

otherwise insolvent. In this event, termination will be without compensation to the

Contractor, provided that such termination will not prejudice or affect any right of

action or remedy that has accrued or will accrue thereafter to TEDA.

13.3. Termination for Convenience: TEDA by written notice, with a notice period of seven days sent to the Contractor,

may terminate the Contract, in whole or in part, at any time for its convenience.

The notice of termination shall specify that termination is for TEDA‟s convenience,

the extent to which performance of work under the Contract is terminated, and the

date upon which such termination becomes effective. On termination, the

Contractor is not entitled to any compensation whatsoever.

13.4 . Termination for Corrupt or Fraudulent Practices:

The Contractor shall observe highest standard of ethics during bidding process

and execution of the project. The Tender accepting authority will reject a

proposal for award or terminate the contract, if it is determined in the judgment

of TEDA, the Contractor recommended for award, has engaged in fraudulent

and corrupt practices in competing for or in executing the Contract.

14) If the inspection is not carried out as specified in the work order, TEDA shall have

the full authority to cancel the order and to take any such action that will be

deemed fit in the circumstances.




15) In case of failure by the Contractor to inspect the solar home lighting systems &

Stand alone street lighting systems within the period specified or in case of

inspection report submitted by them found to be fake or not being in the stipulated

format, TEDA shall have the power to reject any such inspection reports.

16) In case of any dispute, the matter will be referred to a sole Arbitrator to be

appointed by the Chairman & Managing Director/Tamil Nadu Energy

Development Agency in accordance with the Arbitration and Conciliation Act

1996. The arbitration shall be held in Chennai, India and the language English

only.

17) Subject to the above, the Courts at Chennai alone only shall have jurisdiction in

the matter.

In Witness whereof the parties hereto have signed on the day, month and year above

written in the presence of

For and on behalf of For and on behalf of Tamil Nadu Energy Successful Bidder Development Agency

Witnesses: Witnesses: 1. 1.

2. 2.




Format -8 DRAFT UNDERTAKING IN LIEU OF E.M.D.

(To be furnished in non-judicial stamp paper of value not less than Rs.100/-)

THIS DEED OF UNDERTAKING EXECUTED AT __________________ ON

THIS THE ________________ DAYOF ________________________________ TWO

THOUSAND AND THIRTEEN BY

M/s._____________________________________________ a company registered

under companies Act 1956, having its registered office at _________________

hereafter called “Tenderer” (which expression shall where the context so admits mean

and include their Agents, Representatives, Successors-in-office and Assigns).

TO AND IN FAVOUR OF TAMIL NADU ENERGY DEVELOPMENT AGENCY

having its office at 68, College Road, EVK Sampath Maaligai, 5th Floor, Chennai – 600

006, herein called the “TEDA” (which expression shall where the context so admits

mean and include its successors in office and Assigns).

WHEREAS the tenderer is required to pay Earnest Money Deposit of

Rs.________ for participation in the tender for Third Party Inspection of

__________________ in terms of specification No.

_________________________________

AND WHEREAS the tenderer is exempted from payment of EMD as per

______________________, subject to the tenderer executing an undertaking to the

value of Rs.___________ (Rupees




_______________________________________only) representing the amount

equivalent to the amount of EMD specified to be paid to TEDA in the event of non-

fulfillment or breach of any of the conditions of the tender by the Tenderer as mentioned

hereunder.

AND WHEREAS in consideration of the acceptance by TEDA of the above

proposal, The tenderer has agreed to pay to TEDA the said amount of

Rs.______________ in the event of :-

i. Withdrawing his tender before the expiry of the validity period

ii. Withdrawing his tender after acceptance or fails to remit the Security Deposit.

iii. Violating any of the conditions of the tender issued by the competent authority.

NOW THE CONDITION OF THE above written undertaking is such that if the

tenderer shall duly and faithfully observe and perform the conditions specified as above,

then the above written undertaking shall be void, otherwise it shall remain in full force.

The expression, „tenderer‟ and TEDA‟ hereinafter before used shall include their

respective successors and assign in office.

IN WITNESS WHERE OF

THIRU__________________________________________ acting for and on behalf of

the Tenderer has signed this deed on the day, month and year herein before first

mentioned.

SIGNATURE

NAME IN BLOCK LETTERS

SEAL OF THE COMPANY




In the presence of Witnesses

Signature

Name and Address

Signature

Name and Address

Annexure -1 Quantity to be inspected per Zone

a) CFL&LED based HLS & LED Based Standalone street Lighting Systems

Sl.No Zone Quantity to be inspected (In numbers)

HLS(CFL) HLS(LED) SLS

1 East 12778 2370 285

2 West 9067 1728 140

3 North 15792 3709 325

4 South 12139 2417 245

Total 49776 10,224 995




b) LED based Home Lighting Systems

Sl.

No

Name of the District

Quantity to be

inspected in Nos

1 Thiruchirapalli 2370

2 Erode 1728

3 Vellore 3709

4 Thirunelveli 2417

Total 10,224

c) The Districts of Tamil Nadu (Zone Wise) with Tentative Quantity for CFL based Solar Home Lighting systems

East Zone North Zone

Sl.No Name of the

District

Quantity

to be

inspected

SL.NO Name of the District Quantity to be

inspected

1 ARIYALUR 1041 1 DHARMAPURI 1814

2 CUDDALORE 2713 2 KANCHEEPURAM 2225

3 NAGAPATINUM 2037 3 KIRISHNAGIRI 2220




4 PERAMBALUR 715 4 THIRUVALLUR 2182

5 PUDUKKOTTAI 2046 5 THIRUVANNAMALAI 3028

6 THANJAVUR 2579 6 VILUPURAM 4323

7 THIRUVARUR 1647

Total 12778 Total 15792

West Zone South Zone

Sl.No

Name of the

District

Quantity

to be

inspected

Sl.No Name of the District Quantity to be

inspected

1 COIMBATORE 1497 1 DINDIGUL 2172

2 KARUR 1033 2 MADURAI 1887

3 THE NILGIRIS 545 3 SIVAGANGAI 1393

4 TIRUPPUR 1636 4 THENI 849

5 NAMMAKKAL 1565 5 RAMANATHAPURAM 1496

6 SALEM 2791 6 VIRUTHUNAGAR 1918

7 THOOTHKUDI 1521

8 KANYAKUMARI 903

TOTAL 9067 TOTAL 12139




The Districts of Tamil Nadu (Zone wise )with Tentative Quantity for Standalone

SPV Street Lighting Systems

East Zone North Zone

Sl.No District Name Quantity

to be

inspected


to be

inspected

1 ARIYALUR 20 1 DHARMAPURI 25

2 CUDDALORE 60 2 KANCHEEPURAM 60

3 NAGAPATINUM 35 3 KIRISHNAGIRI 10

4 PERAMBALUR 10 4 THIRUVALLUR 65

5 PUDUKKOTTAI 20 5 THIRUVANNAMALAI 55

6 THANJAVUR 75 6 VILUPURAM 70

7 THIRUVARUR 25 7 VELLORE 40

8 TRICHY 40

Total 285 Total 325




West Zone South Zone


to be

inspected

Sl.No District Name Quantity to be

inspected

1 Coimbatore 0 1 DINDIGUL 10

2 Karur 20 2 MADURAI 40

3 The Nilgiris 15 3 SIVAGANGAI 25

4 Tiruppur 35 4 THENI 5

5 Nammakkal 20 5 RAMANATHAPURAM 15

6 Salem 40 6 VIRUTHUNAGAR 20

7 ERODE 10 7 THOOTHKUDI 45

8 KANYAKUMARI 25

9 TIRUNELVELI 60

TOTAL 140 TOTAL 245

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