Government of Uttarakhand

Office of the Chief General Manager, Uttarakhand Jal Sansthan, Jal Bhawan,

B-Block, Nehru Colony, Dehradun-248001,

Uttarakhand

Expression of Interest for Design and Construction supervision consultant services (DSC)

Date: 09 October, 2013

Loan/Project Number: 47229-IND

Title: Uttarakhand Emergency Assistance Project (ADB Funded)

1. India has applied/received a loan from the Asian Development Bank (ADB) towards the cost of

Uttarakhand Emergency Assistance Project (UEAP). The part of this loan will be used for eligible

payments under following consultancy work namely: Design and Construction supervision consultant

services (DSC) (UJS/UEAP).

2. The UEAP aims to rehabilitate and reconstruct damaged urban water supply schemes and related

infrastructure, roads & bridges, urban infrastructure, tourism infrastructure and helipads in the

various places in the state of Uttarakhand during June 15-17, 2013. State Disaster Management

Agency (SDMA) is the executing agency and Uttarakhand Jal Sansthan (UJS) is the implementing

agency for urban water supply.

3. SDMA and UJS intend to engage the design and supervision consultant (DSC) to assist UJS in

reconstruction and rehabilitation of damaged 9 urban water supply schemes of Uttarakhand State. DSC

will assist UJS in the appraisal, implementation, and management and monitoring of the project.

DSC will prepare concept plans, subproject appraisal reports, contract planning and detailed

engineering designs, schedules of quantities and technical specifications, procurement packaging,

bid documents, invitation, receipt and evaluation of bids etc. DSC will a lso supervise the

construction, manage contracts, monitor construction activities, certify contractor’s progress

claims, carry out quality control, testing and help in preparing progress and monitoring reports,

maintaining accounts, processing bills and submission of disbursement claims .

4. UJS, the employer invites ‘Expression of Interest’ (EOI) from the reputed national consultancy firms /

organizations from ADB member countries having prior experience in providing similar consulting

services in externally aided projects financed by multilateral development agencies.

5. The outline ‘Terms of Reference (TOR)’ for the above consultancy services are available at ‘Consultant

Selection Recruitment Notice (CSRN)’ section of www.adb.org and http://ujs.uk.gov.in/. The TOR

document and the prescribed format (template) for submitting the EOI can also be obtained from office of

the Chief General Manager, Uttarakhand Jal Sansthan, Jal Bhawan, B-Block, Nehru Colony, Dehradun-

248001 during office hours or can be downloaded from the official website http://ujs.uk.gov.in/.

6. Short listed firms / organizations shall be invited to submit their detailed technical and financial proposals

subsequently through RFP (Request for Proposal). The Consultants shall be selected and engaged in

accordance with the “Guidelines on the Use of Consultants by Asian Development Bank and its

Borrowers” agreed between the Government of Uttarakhand and Asian Development Bank.

7. Interested and eligible consulting firms should submit their EOIs electronically at www.adb.org or UJS

official website http://ujs.uk.gov.in/ or in hard copy form (paper document) in the prescribed format by the

deadline of 08 November, 2013 to the address given below. If the consulting firm submits EOI in both the

mode (electronic and hard copy), only the hard copy submission will be considered and evaluated.

8. The details of the packages are:

Start Date of Publication Deadline for Submitting EOI

10/10/2013 08/11/2013

Assignment Duration &Tentative Commencement date Person-months Expertise

24 months, 01/01/2014 215 person-months national

Anticipated Completion date Types of Consultants

31/12/2015 Consulting Firm

Selection Method: Estimated Budget:

Quality-and Cost Based, 90:10 Ratio 1.031 million USD

Contact Details:

1. Amit Negi,

Project Director (UEAP),

Secretary,

PWD Department, Govt. of Uttarakhand

Dehradun (Uttarakhand)-248001

Tel/Fax No.: 0135-2711439

Email: amitnegi.gov@gmail.com

2. Er. P.C.Kimothi

General Manager,

Technical, Research & Material,

Uttarakhand Jal Sansthan,

Dehradun

Ph No. 0135- 2676260, 2621658

Mobile- +91 9412058625

Fax- 0135- 2676177

Email: pckimothiujs@gmail.com

Terms of reference for consultants (Urban water supply component)

A. The Scope of the work:

The primary objective of the design and construction supervision consultants (DSC)

will be to assist Uttarakhand Jal Sansthan (UJS), the Implementing Agency in the appraisal,

implementation, management and monitoring of the project. DSC will prepare concept plans

and subproject appraisal reports, carry out contract planning and detailed engineering designs;

prepare schedules of quantities and specifications, support the PMU/UJS in preparation of

procurement packages, bid documents, invitation, receipt and evaluation of bids etc. DSC will

also supervise the construction; manage the contract; monitor construction activities and;

certify contractor’s progress claims, carry out quality control, testing; and help UJS in

preparing progress and monitoring reports, maintaining accounts, processing bills and

submission of disbursement claims. Consultancy contract will initially be awarded for the

duration of 24 months and may be further extended till the duration of the project.

,

B. Specific Tasks:

a) Establishment of Project Management System:

1. Assist UJS to set up project, implementation and monitoring systems and

procedures .

2. Assist UJS in preparing annual work plans, detailed implementation schedule

and budgets using computer based project management tools .

3. Support UJS in developing mechanism for fixing the yearly targets for contract

award and disbursement assessment .

4. Support UJS in setting up the efficient contract administration system.

b) Project Performance Monitoring and Reporting:

1. Establish Project Performance Monitoring System (PPMS) based on the design

monitoring framework of the project and planned implementation schedule,

safeguard and site clearance implementation plan, work program of project

consultants, contactors and.

2. Collect secondary data and if required, generate primary data for baseline

information and monthly update of PPMS.

3. Monitor the progress of project based on PPMS output and provide advance

notices to UJS and in case of anticipated problems issue early warning and

suggest corrective actions.

4. Compile and prepare on behalf of UJS all the reports( as per ADB and GoU

requirement) including progress report in the formats acceptable to ADB and

GoU

c) Project Accounting.

1. Assist UJS in maintaining the project accounts with all ledgers and control

systems

2. Help UJS in preparation of annual budgets, accounting and audit reports.

3. Generate different accounts reports and financial statements.

4. Assist UJS in ensuring smooth funds flow from ADB and GoU

d) Appraisal of subprojects

1. Validate secondary data and information available for technical assessment of

the selected subprojects.

2. Identify requirements of field surveys and other investigations such as soil

surveys, , pavement evaluation, construction material survey, hydro-geological

investigations, selection of well sites, pumping requirements, raw water, and

clear water quality sampling and analysis etc, for preparation of appraisal

report, preliminary and detailed engineering design. Generate the additional

data required by engaging survey and investigation firms.

3. Collect and generate data necessary for carrying out social, environmental,

economic and financial assessment of the subprojects;

4. Carry out detailed technical assessment of subprojects.

5. Carry out social and environmental safeguard; economic and financial

assessment of the subprojects following ADB Guidelines and requirements

6. Asses and confirm eligibility of the subprojects based on subproject selection

criteria of the Project

7. Prepare the subproject appraisal reports and ensure that the SARs are of

acceptable quality and prepared in the prescribed format of ADB.

8. Finalize the key design parameters based on applicable standards.

9. Prepare preliminary designs after assessment of the alternative and select the

most appropriate and economical option. The preliminary designs will describe

the design criteria and parameters as well as the regulations applicable for each

design.

e) Engineering Design

1. Prepare the detailed engineering design for the item rate contracts following the

applicable standards. Designs should be sufficiently detailed to ensure clarity

and understanding by the contractors.

2. Prepare all necessary tender and construction drawings and provide

specifications and bill of quantities. The construction drawings should be

sufficiently detailed to permit contractors to construct the civil works

efficiently.

3. Prepare the engineer’s estimates based on the market prices and detailed

schedules of quantity, procurement packages and quantity control programs.

4. Prepare the necessary input status and output requirements including

specification and bill of quantities for the design and turnkey contracts; review

and approve the design, specification and drawings submitted by the design and

turnkey contractors.

f) Procurement

1. Prepare the necessary bid documents required for local and international

competitive bidding. The bid documents will include instruction to bidders;

general and special conditions of contract, technical specifications, bills of

quantities, tender drawings, and forms of contract etc. The specifications will be

detailed and use locally applicable standards as well as follow ADB procedures.

The bills of quantities will be based on detailed calculations of quantities and

costs estimates will be based on market prices.

2. Prepare bid documents for design, built, operate contracts including input data

and status, output requirements, technical specifications, bills of quantities,

tender drawings etc.

3. Evaluate bid proposals and prepare bid evaluation report jointly with UJS.

4. Assist UJS in contract negotiations with the successful bidders, if and wherever

required.

5. Prepare contract documents.

g) Construction Supervision:

1. Supervise the execution of civil works contracts as engineer or engineer’s

representative, monitor the contract implementation; review and approve

contractors work and resource mobilization plan; monitor construction methods

and quality control; certify that the quality of works conforms to the

specifications and drawings; assess the adequacy of the contractor's input

materials, labor, and construction methods; furnish all revisions and detailed

drawings as necessary during the continuance of the contract; attend third party

inspections as necessary etc.

2. Prepare measurements for completed and in progress works, and certify bills for

payment by UJS.

3. Examine the contractor's claims for the time extension, costs compensation,

etc., and prepare recommendation for approval by UJS.

4. Carry out tests on installation; trial run etc for the completed facilities.

5. Assist in preparing as-built drawings by the contractors; and check installation

and commissioning.

6. Ensure quality of the works during construction and suggest appropriate

remedial action, where required

h) Safeguards Implementation and Monitoring

1. Ensure implementation of resettlement and environmental monitoring plan

2. Assist UJS in collecting baseline data on safeguard issues; provide technical

data required for preparing social and environmental safeguard documents and

reports etc.

3. Collect town level data required on safeguard issues, in the agreed format and

provide those data and information to UJS as per the agreed time frame.

i) Project Completion Report

1. The consultants shall prepare the Project Completion Report for the water

supply in the ADB format.

C. Indicative Team Composition and Basic Cost Estimate:

Nation Experts Person Months

1 Team leader cum construction manager 18

2 Water treatment plant specialist 4

3 Water supply specialist 4

4 Structural Engineer 4

5 Electro-mechanical expert 4

5 Construction supervisor (7 nos) 140

6 Procurement specialist 5

7 Resettlement specialist 6

8 Environmental specialist 6

9 Project Accountant 12

10 Project Monitoring Spl 12

National Experts 215

Support staff

1 Draftsmen (2 Nos) 20

2

Support engineers (2 quantity surveyor and 2 junior design

engineer) 40

D. Basic Professional Requirements of the Personnel and Responsibility

S.

No.

Position Professional/ Experience Requirement Responsibility

1 Team leader cum

construction

manager

Civil Engineer (preferably postgraduate

diploma in construction management)

Experience: 10 years or more in

construction supervision of urban projects

and contracts management of FIDIC or

Construction Supervision

Establishment of Project

Management System:

Project Performance

Monitoring and Reporting:

external aided projects’ contracts. Experts

having age 45 years or less will be

preferred.

Overall management of

the team

Project completion report

2 Water treatment

plant specialist

Post graduate in PHE or Environment

Experience: 5 years or more in designing

of water treatment plants of various

technologies. Experts having age 45 years

or less will be preferred.

Appraisal of subproject

Engineering Design and

Construction supervision

3 Water supply

specialist

Post graduate in PHE or Environment

Experience: 5 years or more in design of

tube wells and infiltration well based water

supply schemes in hilly areas. Experts

having age 45 years or less will be

preferred.

Appraisal of subprojects

Engineering Design and

Construction supervision

4 Structural Engineer Post Graduate degree in structural

Engineering

Experience: 5 years or more as a structural

engineer. Experts having age 45 years and

less will be preferred

Appraisal of subprojects

and

Engineering Design

5 Electro-mechanical

expert

Graduate in Mechanical h Engineering

Experience: 5 years or more as an

mechanical engineer and in design and

execution of HT/LT pumping equipment

and WTP and tube well installations.

Experts having age 45 years and less will

be preferred.

Appraisal of subprojects

and

Engineering Design

6 Construction

supervisor (7 nos)

Graduate or diploma in civil engineering

Experience: 5 years or more as

construction supervisor external aided

projects. Experts having age 40 years and

less will be preferred

Construction supervision

and

Project Performance

Monitoring and Reporting

7 Procurement

specialist

Graduate degree in Civil/Mechanical

Engineering

Experience: 5 years or more procurement

spl of ADB or World Bank funded

projects. Experts having age 45 years and

less will be preferred

Procurement

Establishment of Project

Management System:

Project Performance

Monitoring and Reporting:

8 Resettlement

specialist

Post graduate in Social science

Experience: 5 years or more in dealing

with the social, and resettlement issues in

ADB and other external aided projects.

Experts having age 45 years and less will

be preferred

Subproject appraisal and

safeguard implementation

and monitoring

9 Environmental

specialist

Post graduate in Environmental Science/

Engineering

Experience: 5 years or more in dealing

with the Environmental issues in ADB or

other external aided projects. Experts

having age 45 years and less will be

preferred

Subproject appraisal and

safeguard implementation

and monitoring

10 Project Accountant Chartered Accountant

Experience: 5 years or more in the field.

Experts having age 45 years and less will

be preferred

Project Accounting and

Project Performance

Monitoring and Reporting:

11 MIS expert Postgraduate diploma in project

management or degree engineer

Experience: 5 years or more in developing

and maintaining system of managing and

monitoring the project activities, especially

with ADB or other externally funded

projects. Experts having age 45 years and

less will be preferred.

Establishment of Project

Management System,

Project Performance

Monitoring and Reporting,

and

PCR

Appendix

Instructions/ information to complete the EOIs

Bidders are advised to include following information in their EOIs which will be used in

assessing bidder’s competence in various fields for shortlisting:

Requirements for Technical Competence:

Experience as design and construction supervision consultants in external aided Similar

Urban water supply Sector Projects having consultancy fees more than INR 50 million –

please provide information on maximum of 10 relevant experiences only.

Experience as design and construction supervision consultants in external aided Projects of

other Sector(s) having consultancy fees more than INR 50 million - please provide

information on maximum of 10 relevant experiences only.

Experience as design and supervision consultants in any other Urban Sector Projects

having consultancy fees more than INR 40 million - please provide information on

maximum of 10 relevant experiences only.

Experience as design and construction supervision consultants in post-disaster

reconstruction project- please provide information on maximum of 10 relevant experiences

only.

Requirements for Geographical Competence

Experience in North India like Himachal, Uttarakhand, North East, Jammu & Kashmir -

please provide information on maximum of 5 relevant experiences only.

Experience in India - please provide information on maximum of 5 relevant experiences

only.

Experience in Similar Geographical area - please provide information on maximum of 5

relevant experiences only.

Instruction / Requirements for Joint venture/ associations:

If a Bidder submit the expression of interest in a Joint Venture or in association, he will

indicate in his EOI that credentials, experience and strength of JV or associate partner to be

considered or not while evaluating the EOIs. If credentials are considered, consultant will

not be allowed to drop the JV or associate partner while submitting the detailed proposal.

EOI submission:

Bidders have the option of either electronic/ on-line submission at adb.org or UJS official

website http://ujs.uk.gov.in/ and in hard copy (paper document) submission in the

prescribed format to the Office of Chief General Manager, Uttarakhand Jal Sansthan, Jal

Bhawan, B-Block, Nehru Colony, Dehradun, Uttarakhand, India. Tele: 0135-2676260, Fax:

0135-267617. If a bidder submit their EOI in both the mode (electronic and hard copy),

only the hard copy submission will be considered and evaluated.

Expression of Interest (EOI) Consulting Firms

Project Number

Project Name

Project Country

I. Consulting Firm Information

CMS Number: Country of Incorporation:

Consultant Name: Acronym:

Associations (Joint Venture or Subconsultancy)

CMS

Number Consultant Acronym Country

Joint

Venture

EOI Submission

Authorized By Position

Present the rationale for and benefits of working in association with others rather than

undertaking the assignment independently (as appropriate). Describe the proposed

management and coordination approach of the association and the role of each firm.

I confirm that:

Documentation regarding our corporate structure including beneficial ownership

has been attached into ADB’s CMS.

Documentation regarding our Board of Directors has been attached into ADB’s

CMS.

A written agreement to associate for the purpose of this Expression of Interest

has been signed between the consortium partners.

ADB reserves the right to reject the proposal of an association if member(s) of the

association is changed/dropped without valid reason after the association has been

shortlisted. However, should valid reasons exist (e.g. associate partner was sanctioned by

ADB or other MDBs, associate partner went out of business, etc.), satisfactory evidence in

support of such reasons should be sent to ADB for consideration.

II. Assignment Specific Qualifications and Experience

Your EOI shall demonstrate technical competence and geographical experience based on

project references entered in Full registration under your CMS profile. We encourage you

to update Project Information under your CMS registration prior to filling EOI.

A. Technical Competence

Cross-referencing the selected from your CMS profile projects, highlight the technical

qualifications of your entity/consortium in undertaking similar assignments.

Provide details of past experience working with similar project authorities.

B. Geographical Experience

Cross-referencing the selected from your CMS profile projects, present experience in

similar geographic areas.

C. Management Competence (Please answer each question in one paragraph

of 3-5 sentences)

1. Describe standard policies, procedures and practices that your entity has to assure

quality interaction with clients and outputs. Please state if your company is ISO

certified.

2. How will your firm/ consortium handle complaints concerning the performance of

experts or quality of the reports submitted for this assignment? What internal

controls are in place to address and resolve complaints?

3. How will you ensure the quality of your firm’s/ consortium’s performance over the

life of this assignment?

4. Describe standard policies, procedures and practices that your firm has put in place

to avoid changes/ replacements of personnel and to ensure the continuity of

professional services once contracted.

5. Describe what social protection practices you have in place to safeguard the well-

being of your proposed experts? Specifically describe arrangements you have in

place for medical, accident and life insurance coverage during the assignment.

D. Other Information (maximum of 500 words)

E. Project References

Please select most relevant projects from your CMS Profile to demonstrate the firm’s

technical qualifications and geographical experience.

Period Client Project Country Firm

III. Comments on Terms of Reference

IV. Comments on Budget Adequacy

V. Additional Questions

VI. Key Considerations in approaching this assignment (no more than 9,000 characters summarizing approach and methodology)

VII. EOI Attachments

Title Type Description Category Last Updated By Last Updated

VIII. Eligibility Declaration

We, the undersigned, certify to the best of our knowledge and belief:

We have read the advertisement, including the terms of reference (TOR), for this

assignment.

Neither the consulting firm nor its associate or any of its experts prepared the TOR

for this activity.

We confirm that the project references submitted as part of this EOI accurately

reflect the experience of the specified firm/ consortium.

We further confirm that, if any of our experts is engaged to prepare the TOR for

any ensuing assignment resulting from our work product under this assignment,

our firm and the expert(s) will be disqualified from short-listing and participation in

the assignment.

All consulting entities and experts proposed in this EOI are eligible to participate in

ADB-funded, -supported and –administered activities.

The lead entity and associates are NOT currently sanctioned by the ADB or other

MDB. Neither the consulting firm nor the associates has ever been convicted of an

integrity-related offense or crime related to theft, corruption, fraud, collusion or

coercion.

We understand that it is our obligation to notify ADB should any member of the

consortium become ineligible to work with ADB or other MDB or be convicted of an

integrity-related offense or crime as described above.

All proposed associate/s are registered in ADB’s Consultant Management System

(CMS), and contact information contained in CMS is current.

Associate/s, including all proposed consultants named in this EOI, have confirmed

their interest in this activity in writing.

Associate/s, including all proposed consultants named in this EOI, have confirmed

their eligibility to participate in this activity in writing.

Associate/s, including all proposed consultants named in this EOI, have authorized

us in writing to represent them in expressing interest in this activity.

None of the proposed consortium are subsidiaries of and/or dependent on the

Executing or the Implementing Agency or individuals related to them.

We understand that any misrepresentations that knowingly or recklessly mislead,

or attempt to mislead may lead to the automatic rejection of the proposal or

cancellation of the contract, if awarded, and may result in further remedial action,

in accordance with ADB’s Anticorruption Policy.