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Government Procurement Reform
Agency Procurement PlanningJune Ralston | Team Leader
Agency Briefing Session | 21 April 2010
Together we’re seizing the opportunities
• To save money across the whole of government
• To build procurement capability & capacity
• To make government the customer of choice
• To build taxpayers’ confidence in how government spends money
Together we’re making a difference
Saving money across the whole of government:
• Strong support for ‘all of government’ contracts
• Valuable information on wider procurement spend
Together we’re making a difference
Investing in & building procurement capability:
• 107 applications for subsidised CIPS education
• Strong uptake of procurement training
Enhancing NZ business participation
• Simplify doing business with government
• Better information about opportunities
• More time to respond to opportunities
• Better engagement earlier
Stakeholder engagement
• Supplier & agency interviews
• Advisory groups:
o Strategy Group
o Procurement Development Technical Advisory Group
o Business Reference Group
Supplier feedback
Not all agencies submit planning documents
Not always kept up to date
Information is patchy across government
Not enough advance notice
Information difficult to find on GETS
Agency feedback
• Guidance & templates not easy to find
• Variety of templates
• Low agency priority
• Procurement planning not always integrated into annual planning cycle
• No single point of accountability
Current requirements
2 planning documents:o Strategic Procurement Outlook
o Annual Procurement Plan
Rolling annual plans with 6 monthly updates
Posted on government website
Indicative only – not legally binding
Application
• Government departments
• NZ Police & NZ Defence Force____________________________________________________________________________________________________________________________________________________________
• Goods & services > $100,000
• Constructions services > $10 million
________________________________________________________________________________________________________________________________________________________________________________
• New purchases
• Recurrent contracts that are due for renewal
• New collaborative approaches to market
Improvements for everyone
• One place to go - MED’s new web pages
• Currently on GETS & MED websites
• In transition phase
• Launch by 1 July
Improvements for suppliers
• Single searchable procurement plan
• More comprehensive & consistent information
• More timely notification
Improvements for agencies
• Improved Guidance notes
• New Annual Procurement Plan template
• Stronger link with annual budget planning
• Communications with Chief Executives
• Dedicated support on submitting plans
New APP template - excel spreadsheet• User guidance – tabs 1 & 2
• APP template – tab 3
• GETS codes – 3 different listings – tabs 4, 5 & 6
• Mandatory fields: o Type of purchase
o GETS category & code
o Indicative date
o Contact person
o Region
Benefits for agencies
• Enhanced engagement with suppliers
• Better quality responses to tenders
• Better solutions – better outcomes
• Greater value for money
• More opportunities for collaboration
milestone date
Submit SPO & APP to MED 28 May 2010
MED collates SPOs & APPs June 2010
New web pages launched 1 July 2010
MED posts collated documents on web 10 July 2010
6 monthly reminder 26 November 2010
6 monthly updates due 23 December 2010
Timeline