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Government Recordkeeping Update November 2009 John Roberts, Acting Group Manager, Government Recordkeeping Group, Archives New Zealand
Government Recordkeeping UpdateNovember 2009
John Roberts, Acting Group Manager, Government Recordkeeping Group,
Archives New Zealand
30/11/2009 Update on Current Developments 2
Overview
• New standards projects: Disposal, ERKSS• EDRMS project• Training update• Digital Continuity • New Continuum publications• Changes to our websites• Changing faces at Archives NZ
30/11/2009 Update on Current Developments 3
New Standard on Disposal
• Principles-based, mandatory standard to support regular and effective disposal of records in the public sector
• Will apply to local authorities and all public offices except schools
• Advisory Group representing local authorities, public offices, professional associations established, and first meeting held
• Consultation scheduled for Feb-March• For more information, contact Mark Crookston, Senior
Advisor, Appraisal ([email protected])
30/11/2009 Update on Current Developments 4
ERKSS Review – Phase Two
• Project underway to revise the Electronic Recordkeeping Systems Standard
• Looking at adopting ICA/ADRI Principles & Functional Requirements for Records in Electronic Office Environments
• Advisory Group meeting in Wellington next week• Full consultation period March – May 2010• For more information, contact Lisa Judge, Advisor,
Government Recordkeeping Programme
30/11/2009 Update on Current Developments 5
EDRMS project update
• Working with Government Technology Services• Focus for this year is defining the problems with EDRMS
purchase and implementation, and identifying viable solutions
• Our questions: Are EDRMS implementations delivering value for money? If not, why not? What can we do to help public sector organisations get more benefit from EDRMS?
• If you are interested in this work, please let us know. We do want to consult with all interested parties. Contact: [email protected]
30/11/2009 Update on Current Developments 6
Government Recordkeeping Training Update
• New/revised courses:• Recordkeeping Metadata• Appraisal and Disposal• Preparing Records for Transfer
• Christchurch courses coming up:• 26-27 May 2010 Local Government Records and Archives• 21 July 2010 Intro to the PRA• 22 July 2010 Transfer
• For more information see our website at: http://www.archives.govt.nz/advice/training-and-events/government-recordkeeping-training
30/11/2009 Update on Current Developments 7
Digital continuity – new projects
• Digital Continuity Glossary: Enabling different professions to understand one another. Will replace Continuum glossary.
• Targeting At Risk Information: Collaborative project to analyse risks to maintenance of digital information, develop a risk model and publish guidance.
• Contact – [email protected]
1964 mobile phone at Tauranga hospital.
Archives New Zealand ADHL A1659/99b.
30/11/2009 Update on Current Developments 8
FUTURE PERFECT: DIGITAL CONTINUITY CONFERENCE 2010
• Wellington Convention Centre, 3-5 May 2010• Southern hemisphere’s premiere digital preservation event, with
training, conference and action barcamp.• Contact: [email protected]
30/11/2009 Update on Current Developments 9
New Continuum publications
• G14 Technical Guide on Implementing Technical Specs in EDRMS• G15 Guide to Completing a Survey of Physical Records• G16 Guide to Best Practice in Storage• G17 Recordkeeping for Business Activities Carried out by
Contractors• G20 : Web Records Guide• F19 Factsheet: An Introduction to the Legacy Records Programme• F20 Factsheet: Managing Datasets• F22 Factsheet: Digital Transfer
http://continuum.archives.govt.nz/recordkeeping-publications.html
30/11/2009 Update on Current Developments 10
New web portal
http://www.archives.govt.nz/
30/11/2009 Update on Current Developments 11
Changing Faces at Archives New Zealand
New staff• Siobhan King, Senior Advisor, Government Recordkeeping Programme• Anna Gulbransen, Advisor, Government Recordkeeping Programme• Sara McInally, Administrative Assistant, Government Recordkeeping • Lavina Edwin, Senior Advisor, Public Records Act Audit Programme• Wendy Stokes, Senior Advisor, Public Records Act Audit Programme• Zowie Ransfield, Programme Coordinator, Public Records Act Audit
Programme
Departures• Alice Patterson, Senior Advisor, Government Recordkeeping Programme• Kate Jones, Senior Advisor, Government Recordkeeping Programme• Natalie Dewson, Senior Advisor , Government Recordkeeping Programme (on
parental leave)
Further Information
• Website: http://www.archives.govt.nz/
• Email: [email protected]
• Telephone: (04) 499 5595
