SEMS Introduction 1

Governor’s Office Governor’s Office of Emergency of Emergency

ServicesServices

Presents:Presents:

Standardized Emergency Standardized Emergency Management SystemManagement System

SEMS Introduction 2

Course Content:Course Content:

Three Modules Three Modules

• Purpose and Purpose and ScopeScope

• TerminologyTerminology• Element of SEMSElement of SEMS• Five SEMS LevelsFive SEMS Levels• SEMS Functions / SEMS Functions /

ConceptsConcepts• Operating Operating

RequirementsRequirements

SEMS Introduction 3

MODULE ONE:MODULE ONE:

SEMSSEMS

OVERVIEWOVERVIEW

SEMS Introduction 4

LEGAL BASIS FOR SEMSLEGAL BASIS FOR SEMS

• Senate Bill 1841Senate Bill 1841• Now in Law:Now in Law:• Government Code §8607Government Code §8607

INTENT:INTENT: To Improve To Improve Coordination of State & Coordination of State & Local Emergency Response Local Emergency Response in Californiain California

SEMS Introduction 5

COMPONENTS OF SEMSCOMPONENTS OF SEMS

• Incident Command Incident Command System (ICS)System (ICS)

• Multi-Agency Multi-Agency Coordination Coordination System (MACS)System (MACS)

• Master Mutual Aid Master Mutual Aid AgreementAgreement

• Operational Area Operational Area ConceptConcept

• Operational Area Operational Area Satellite Information Satellite Information System (OASIS)System (OASIS)

SEMS Introduction 6

SEMS WAS DEVELOPED TO SEMS WAS DEVELOPED TO IMPROVE:IMPROVE:

• Flow of information and Flow of information and resourcesresources

• Coordination between Coordination between responding agenciesresponding agencies

• Rapid mobilization, Rapid mobilization, deployment and resource deployment and resource tracking.tracking.

SEMS Introduction 7

APPLICATION OF SEMSAPPLICATION OF SEMS

STATE AGENCIES

MUSTUSE SEMS

INLANDREGION

SOUTHERNREGION

COASTALREGION

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APPLICATION OF SEMSAPPLICATION OF SEMS

• LOCAL LOCAL GOVERNMENTS GOVERNMENTS MUST USE SEMS!MUST USE SEMS!

• …….To be eligible .To be eligible for State funding for State funding of of RESPONSE RESPONSE RELATED RELATED PERSONNEL PERSONNEL COSTSCOSTS!!

SEMS Introduction 9

SEMS TERMINOLOGY:SEMS TERMINOLOGY:

REFER TO YOUR

STUDENT MANUAL

SEMS…….

SEMS Introduction 10

THREE VERY IMPORTANT THREE VERY IMPORTANT TERMS!TERMS!

• EMERGENCY EMERGENCY REPONSE REPONSE AGENCYAGENCY

• EMERGENCY EMERGENCY REPONSE REPONSE PERSONNELPERSONNEL

• EMERGENCY EMERGENCY OPERATIONS OPERATIONS CENTER (EOC)CENTER (EOC)

SEMS Introduction 11

MODULE TWO:MODULE TWO:

SEMSSEMS

BASIC ELEMENTSBASIC ELEMENTS

SEMS Introduction 12

(ICS)(ICS)INCIDENT COMMAND SYSTEMINCIDENT COMMAND SYSTEM

• Developed by Developed by Federal, State, Federal, State, and Local Fire and Local Fire ServicesServices

• A National A National Generic” ICS has Generic” ICS has been adopted by been adopted by SEMS for use at SEMS for use at the Field Level.the Field Level.

SEMS Introduction 13

(MACS)(MACS)MULTI-AGENCY COORDINATION MULTI-AGENCY COORDINATION

SYSTEMSYSTEM

• Fire Resource Management SystemFire Resource Management System• SEMS uses SEMS uses onlyonly the “inter-agency the “inter-agency

coordination” aspect of MACS to coordination” aspect of MACS to facilitate decisions regarding facilitate decisions regarding resource priorities.resource priorities.

• SEMS refers to this decision SEMS refers to this decision process as “Multi / Inter-agency process as “Multi / Inter-agency Coordination.”Coordination.”

SEMS Introduction 14

MASTER MUTUAL AID MASTER MUTUAL AID AGREEMENTS:AGREEMENTS:

• Voluntary and reciprocal Voluntary and reciprocal agreements which provide agreements which provide services, resources, and services, resources, and facilities, when jurisdictional facilities, when jurisdictional resources are inadequate.resources are inadequate.

• Several Mutual Aid Systems Several Mutual Aid Systems form essential links in SEMSform essential links in SEMS

SEMS Introduction 15

OPERATIONAL AREASOPERATIONAL AREAS::

• Consists of ALL Local Governments Consists of ALL Local Governments within the geographical limits of a within the geographical limits of a County.County.

• In SEMS, “Local Governments” are In SEMS, “Local Governments” are Cities, Counties, and Special Districts.Cities, Counties, and Special Districts.

• Responsibility for forming Responsibility for forming Operational Areas rests with the Operational Areas rests with the Chairman of the Board of Supervisors.Chairman of the Board of Supervisors.

SEMS Introduction 16

(OASIS)(OASIS)OPERATIONAL AREA SATELLITE OPERATIONAL AREA SATELLITE

INFORMATION SYSTEMINFORMATION SYSTEM

• Satellite Satellite Communications Communications with a high-with a high-frequency radio frequency radio back-up.back-up.

• Links Links THREETHREE SEMS levelsSEMS levels– Operational AreaOperational Area– RegionRegion– StateState

SEMS Introduction 17

FIVE SEMS FIVE SEMS ORGANIZATIONALORGANIZATIONAL LEVELS: LEVELS:

FIELD LEVELFIELD LEVEL

LOCAL GOVERNMENT LEVELLOCAL GOVERNMENT LEVEL

OPERATIONAL AREA LEVELOPERATIONAL AREA LEVEL

REGION LEVELREGION LEVEL

STATE LEVELSTATE LEVEL

SEMS Introduction 18

FIELD LEVEL:FIELD LEVEL:

•The level where The level where emergency response emergency response personnel and resources personnel and resources carry out TACTICAL carry out TACTICAL missions, activities, and missions, activities, and decisions in direct decisions in direct response to an INCIDENT.response to an INCIDENT.

SEMS Introduction 19

LOCALLOCAL GOVERNMENT LEVEL: GOVERNMENT LEVEL:

• Cities, Counties, & Special Cities, Counties, & Special DistrictsDistricts

• Local governments MANAGE Local governments MANAGE and COORDINATE the and COORDINATE the OVERALL emergency response OVERALL emergency response and recovery activities in and recovery activities in their jurisdictions.their jurisdictions.

SEMS Introduction 20

OPERATIONALOPERATIONAL AREA LEVEL: AREA LEVEL:

• County and ALL political sub-County and ALL political sub-divisionsdivisions

• Coordinates information, Coordinates information, resources and priorities among resources and priorities among all local governmentsall local governments

• Is the intermediate level Is the intermediate level between Region and Local between Region and Local GovernmentGovernment

SEMS Introduction 21

REGION LEVEL:REGION LEVEL:

• Coordination Coordination between Operational between Operational Areas in each Mutual Areas in each Mutual Aid RegionAid Region

• Coordination Coordination between Operational between Operational Area and State LevelArea and State Level

• Coordinate overall Coordinate overall State Agency State Agency Support within the Support within the Region.Region.

INLANDREGION

SOUTHERNREGION

COASTALREGION

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STATE LEVEL:STATE LEVEL:

• May coordinate May coordinate support between support between Administrative Administrative Regions as requiredRegions as required

• May act as the initial May act as the initial point of point of communication and communication and coordination coordination between California between California and the Federal and the Federal Response System.Response System.

SEMS Introduction 23

SEMS MANAGEMENT SEMS MANAGEMENT FUNCTIONS:FUNCTIONS:

OPERATIONS PLANNINGINTELLIGENCE

LOG ISTICS FINANC EADM INISTRATIO N

M ANAGEM ENT

SEMS Introduction 24

SEMS FIELD SEMS FIELD ICS FUNCTIONSICS FUNCTIONS

OPERATIONS PLANNINGINTELLIGENCE

LOGISTICS FINANC EADM INISTRATIO N

COM M AND

SEMS Introduction 25

TYPICAL SEMS EOC TYPICAL SEMS EOC ORGANIZATION:ORGANIZATION:

LIAISON O FFICER SAFETY OFFICER

M ULTI/INTER-AG ENCY COO RD

PIO TEAM

SECURITY O FFICER

O PERATIO NS PLANNINGINTELLIG ENCE

LO G ISTICS FINANC EADM INISTRATIO N

M ANAG EM ENT

SEMS Introduction 26

THE FIVE THE FIVE SEMS FUNCTIONS…..SEMS FUNCTIONS…..

• COMMAND / MANAGEMENTCOMMAND / MANAGEMENT• OPERATIONSOPERATIONS• PLANNING / INTELLIGENCEPLANNING / INTELLIGENCE• LOGISTICSLOGISTICS• FINANCE / ADMINISTRATIONFINANCE / ADMINISTRATION• …….ARE REQUIRED AT ALL SEMS .ARE REQUIRED AT ALL SEMS

LEVELS!LEVELS!

SEMS Introduction 27

COMMAND / COMMAND / MANAGEMENTMANAGEMENT

OVERALLRESPONSIBILITY

FOR ALLINCIDENTACTIVITY

ESTABLISHES AND IMPLEMENTS AGENCYJURISDICTION POLICY,

OVERALL MANAGEMENT OF

JURISDICTIONAL ACTIVITIES

COMMAND MANAGEMENT

SEMS Introduction 28

OPERATIONS:OPERATIONS:

DIRECTS THE TACTICAL

RESPONSE OF ALL INCIDENTOPERATIONS

COORDINATESALL

JURISDICTIONALOPERATIONS IN

SUPPORT OF THERESPONSE

FIELD OPERATIONS

EOCOPERATIONS

SEMS Introduction 29

PLANNING / INTELLIGENCEPLANNING / INTELLIGENCE

COLLECTS, PROCESSES,AND

DOCUMENTS INFORMATIONFOR USE ON THE

INCIDENT

COLLECTS, ANALYZES,PROCESSES, AND

DOCUMENTS INFORMATION FOR USE IN

JURISDICTION – WIDEPLANNING.

PLANNING / INTELLIGENCE(FIELD)

PLANNING / INTELLIGENCE(EOC)

SEMS Introduction 30

LOGISTICS:LOGISTICS:

PROVIDES SERVICES,PERSONNEL AND EQUIPMENT IN

SUPPORT OF THEINCIDENT

PROVIDES SERVICES,PERSONNEL, EQUIPMENT,

AND FACILITIES IN SUPPORT OF ALLJURISDICTIONAL

OPERATIONS

LOGISTICS(FIELD)

LOGISTICS(EOC)

SEMS Introduction 31

FINANCE ADMINISTRATIONFINANCE ADMINISTRATION

FINANCE / ADMIN.(FIELD)

FINANCE / ADMIN.(EOC)

PROVIDES FINANCIALACCOUNTING AND COST CONTROL AT

INCIDENTS

OVERALLRESPONSIBILITY FOR FISCAL ACCOUNTING,

COMPENSATION & CLAIMS,AND FOR JURISDICTION’S

DISASTER SURVEY REPORT

SEMS Introduction 32

KEY FEATURES:KEY FEATURES:

ELEMENTS OF SEMS

MBO

ACTION PLANNING

FLEXIBILITY HIERARCHY

COMMON TERMS

SEMS Introduction 33

MANAGEMENT BY MANAGEMENT BY OBJECTIVES:OBJECTIVES:

• Measurable & Measurable & attainable attainable objectivesobjectives

• Identified time- Identified time- frames frames (Operational (Operational Period)Period)

SEMS FUNCTIONS

OBJECTIVE

OPERATIONALPERIOD

SEMS Introduction 34

ACTION PLANNINGACTION PLANNING

• Conducted at the IncidentConducted at the Incident• Conducted in the EOCConducted in the EOC• Identifies Identifies Objectives Objectives and and Actions Actions

for functions and branchesfor functions and branches• Estimates completion time or Estimates completion time or

Operational PeriodsOperational Periods• Responsibility of Responsibility of

Planning/IntelligencePlanning/Intelligence

SEMS Introduction 35

ORGANIZATIONAL ORGANIZATIONAL FLEXIBILITY:FLEXIBILITY:

ACTIVATE WHAT YOU NEED!

O PERATIO NS PLANNINGINTELLIG ENCE

LO G ISTICS FINANC EADM INISTRATIO N

M ANAG EM ENT

SEMS Introduction 36

UNITY OF COMMAND &UNITY OF COMMAND &ORGANIZATIONAL HIERARCHY:ORGANIZATIONAL HIERARCHY:

• Appropriate supervisionAppropriate supervision• Hierarchical Network links Hierarchical Network links

organizational elementsorganizational elements

SEMS Introduction 37

SPAN OF CONTROLSPAN OF CONTROL

• Effective Effective Supervisory Ratio:Supervisory Ratio:– 1 to 7 = Maximum1 to 7 = Maximum– 1 to 5 = Optimum1 to 5 = Optimum

SEMS Introduction 38

COMMON COMMON TERMINOLOGYTERMINOLOGY

• Organizational Structure and Organizational Structure and FunctionsFunctions

• Position TitlesPosition Titles• FacilitiesFacilities• ResourcesResources

SEMS Introduction 39

WHAT YOU NEED TO WHAT YOU NEED TO IMPLEMENT SEMS:IMPLEMENT SEMS:

• SEMS Statute – G.C. § 8607 (Jan. SEMS Statute – G.C. § 8607 (Jan. 1993)1993)

• SEMS Regulations – C.C.R. Title SEMS Regulations – C.C.R. Title 19. Div. 2, § 2400 – 245019. Div. 2, § 2400 – 2450

• SEMS GuidelinesSEMS Guidelines• SEMS Approved Course of SEMS Approved Course of

InstructionInstruction

SEMS Introduction 40

MODULE THREE:MODULE THREE:

ROLES AND FUNCTIONS

IN SEMS

SEMS Introduction 41

FIELDFIELD LEVEL STAFFING LEVEL STAFFINGCONSIDERATIONS:CONSIDERATIONS:

• KIND / SIZE of the emergencyKIND / SIZE of the emergency• Disciplines involvedDisciplines involved• Background and experienceBackground and experience• Training: Qualifications and Training: Qualifications and

CertificationsCertifications• Agency policyAgency policy

SEMS Introduction 42

EOC STAFFING: LOCAL AND EOC STAFFING: LOCAL AND OPERATIONAL AREA EOCSOPERATIONAL AREA EOCS

MANAGEMENTFUNCTION:

City or County Administrators, Department Heads, PIO Team, Safety

Officer (Risk Manager), Security Officer, Liaison Officer, Elected Official (Optional), Emergency

Manager

SEMS Introduction 43

EOC STAFFING: LOCAL AND EOC STAFFING: LOCAL AND OPERATIONAL AREA EOCSOPERATIONAL AREA EOCS

OPERATIONS FUNCTIONS:

FIRE, LAW, PUBLIC WORKS, PARKS, MEDICAL AND OTHER DISCIPLINES

WILL GENERALLY COORDINATE ACTIVITIES IN “BRANCH”

CONFIGURATIONS DURING THE INITIAL ACTIVATION.

SEMS Introduction 44

EOC STAFFING: LOCAL AND EOC STAFFING: LOCAL AND OPERATIONAL AREA EOCSOPERATIONAL AREA EOCS

PLANNING/INTELLIGENCEFUNCTION:

PLANNING, ENGINEERING, BUILDING

AND SAFETY; ALONG WITH FIRE, LAW AND OTHER SUPPORT

PERSONNEL.

SEMS Introduction 45

EOC STAFFING: LOCAL AND EOC STAFFING: LOCAL AND OPERATIONAL AREA EOCSOPERATIONAL AREA EOCS

LOGISTICSFUNCTION:

USUALLY STAFFED BY GENERAL SERVICES, PUBLIC WORKS, ALSO FIRE AND LAW, ADMINISTRATIVE SERVICES

AND OTHER DEPARTMENTS MAY ASSIST.

SEMS Introduction 46

EOC STAFFING: LOCAL AND EOC STAFFING: LOCAL AND OPERATIONAL AREA EOCSOPERATIONAL AREA EOCS

FINANCE/ADMIN.FUNCTION:

FINANCE DEPARTMENT AND ADMINISTRATIVE SERVICES

TYPICALLY MANAGE ANDCOORDINATE THIS FUNCTION

SEMS Introduction 47

REGION AND STATE REGION AND STATE EOC STAFFING:EOC STAFFING:

• UTILIZE THE 5 UTILIZE THE 5 SEMS FUNCTIONSSEMS FUNCTIONS

• SECTION CHIEFS SECTION CHIEFS ARE USUALLY ARE USUALLY STATE OES STATE OES MANAGERSMANAGERS

• SECTIONS STAFFED SECTIONS STAFFED BY OTHER STATE BY OTHER STATE AGENCIES AND AGENCIES AND FEMA ESFsFEMA ESFs

INLANDREGION

SOUTHERNREGION

COASTALREGION

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STATE AGENCYSTATE AGENCYCOORDINATION:COORDINATION:

• Must be Must be CENTRALLIZED CENTRALLIZED at the REOC.at the REOC.

• Linkage to Linkage to Agency DOCsAgency DOCs

• Agency Activity Agency Activity must fit into must fit into SEMSSEMS

INLANDREGION

SOUTHERNREGION

COASTALREGION

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OPERATING REQUIREMENTS OPERATING REQUIREMENTS FOR SEMS ORGANIZATIONS:FOR SEMS ORGANIZATIONS:

• USE OF ICS IN FIELD OPERATIONSUSE OF ICS IN FIELD OPERATIONS• USE OF MULTI / INTER-AGENCY USE OF MULTI / INTER-AGENCY

COORDINATIONCOORDINATION• USE OF THE 5 SEMS FUNCTIONS AT USE OF THE 5 SEMS FUNCTIONS AT

ALL ALL LEVELSLEVELS• PERSONNEL MUST HAVE DESIGNATED PERSONNEL MUST HAVE DESIGNATED

POSITIONS, WITH SUPERVISIONPOSITIONS, WITH SUPERVISION• PERSONNEL MUST OPERATE SAFELY.PERSONNEL MUST OPERATE SAFELY.

SEMS Introduction 50

DEMOBILIZING SEMS DEMOBILIZING SEMS ORGANIZATIONS:ORGANIZATIONS:

• WORK WORK ASSIGNMENTS ASSIGNMENTS COMPLETEDCOMPLETED

• SUPERVISORS SUPERVISORS SHOULD DISCUSS SHOULD DISCUSS AND EVALUATE AND EVALUATE PERFORMANCEPERFORMANCE

• RETURN ALL RETURN ALL EQUIPMENT AND EQUIPMENT AND UNUSED SUPPLIESUNUSED SUPPLIES

SEMS Introduction 51

SEMS TRAINING:SEMS TRAINING:Four Approved CoursesFour Approved Courses

• INSTRUCTOR GUIDESINSTRUCTOR GUIDES• STUDENT MANUALSSTUDENT MANUALS• VISUALSVISUALS• EXAMSEXAMS

SEMSACIFIELD

INTRODUCTION

EOC

EXECUTIVE