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FMSFreight Management System

for

SAP R/3

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The FMSFMS application runs automatically in the background in the SAP R/3 system. In addition it can be used online by the user per each order.

This presentation shows the individual steps of the freight calculation

which is the basic system of FMSFMS to clarify the logical process flow.

There are also presentations for the other FMS-moduls. They are available on request.

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The creation of a customer order type ‚OR‘ shows the Service Agent Selection. This order is used to demonstrate the creation of a shipment, of accruals, the transfer to COPA and the creation of a credit note.

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With a double-click the favored service agent can be selected.

All available and allowed service agents are displayed including their freight costs for this order.

The least cost carrier is shown on position 1 of the whole carrier list.

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Now a delivery is created for the order.

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The delivery is saved and a shipment can be created.

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The menu button ‚Deliveries‘ offers the possibility to select all deliveries relevant for shipping.

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In this case shipping point ‚0002‘ is used as a selection criterion.

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Pressing the button ‚Execute selection‘ leads to the transportation planning screen. The bottom part of the screen contains all shipping relevant deliveries.

The button ‚General data‘ contains the link to the shipment control screen.

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One delivery is assigned to the shipment. All the important shipping data is displayed.

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If the shipment is set to status ‚planned‘, the system determines legs and (with the GPC enhancement) the distance (EWSD/E-distance data base).

Setting the status to ‚planned‘ copies the carrier from the delivery or the carrier is determined by the SAS or the carrier can be entered manually.

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The shipment is planned.The planning status is displayed with date and time. To finalize the shipment processing, the ‚shipment completion‘ status is set.

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Because only shipment 1483 should be calculated, this number is selected. Usually this activity is started in batch for all relevant shipments.

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The planned shipment can now be calculated with the GPC

FMS FMS module.

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The freight calculation log shows the result of each calculation.

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The freight result transaction displays the freight cost per shipment leg and in detail for each freight component.

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The calculation of the shipment is executed.

All the displayed steps for the calculation are usually executed in batch and in the background. The log files are used to control the results of the calculation.

The previous steps contained the following steps:

1. Creation of a customer order2. Creation of a delivery3. Creation of a shipment4. Calculation of a shipment

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The further presentation shows the possible steps after the calculation of a shipment:

5. Creation of accruals 6. Creation of COPA postings7. Creation of Credit notes

Creation of accruals

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Using the accruals button leads to the accruals creation screen. Also this activity is usually executed in batch.

The log file shows that a FI document has been created to post the accruals.

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The GPC document flow shows all the documents which are related to a shipment. Clicking the FI document number for the accruals links to transaction FB03, display of the accruals document.

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The next step is to create the COPA postings. Therefore the settlement function and the COPA creation process shown in the menu are used. Entering the shipment number on the selection screen provides the creation of the COPA postings just for shipment 1483. The log file shows the results.

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Using the GPC document flow again and clicking on the COPA document number leads to the COPA item overview and on the detail screen to the value fields of the COPA document.

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Pressing the button ‚Credit Notes‘ links to the selection and start screen for the credit note creation. For this example the service agent number is used as a selection criterion. The log file shows that a freight invoice document has been created.

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Clicking on the freight invoice number in the GPC document flow links to the display transaction for freight invoice documents. Main items (shipments) and subitems (freight costs) can be displayed subsequently.

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The last step in the settlement process is the transfer of the actual freight cost. Clicking the settlement function and starting the transfer program delivers the result in the log file. For the next page

please click ENTER.

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The GPC document flow now shows to additional documents: The actual postings and the accruals reversal. Clicking the document numbers links to transaction FB03 and displays the individual postings.

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The GPC-FMS significantly simplifies and automatizes your transportation processes.

We only have displayed a simple freight calculation. But basically FMS is able to process freight calculation and settlement for all parcel, truck, rail, air and sea shipments.

The EWS-distance data base and all former national tariffs are integrated as a standard.

GPC also has created special applications for the Rail- and Fleetmanagement.

Further information of GPC and all the other modules is available on the following internet homepage:

http://www.gpc-world.de/

ENDE