Grad College Council 7thMeeting(viaZoom)
23March2020
Notes• EveryoneissettoMuteonJoin.Ifyouwishtospeak,youwillneedtounmuteyourself.Pleasekeepyourselfmutedwhenyouarenotspeaking.
• WewillvoteusingtheYes/Nobuttonsinthe‘Participants’viewwindow.Pleaselocatethatnow.
• YoucanusetheRaiseHandbuttontogetthechair’sattention.
Agenda
Graduate College Council Agenda – 23 March 2020, 3pm Via Zoom (only): https://udel.zoom.us/j/601822089 Agenda Item
1. Call to order 2. Secretary’s Report
a. Approval of agenda b. Approval of minutes
3. Dean’s report and questions (Doren) a. Online programs, Aviva Heyn
4. Update on Dean Search (Parcells, Watson, Purciello) 5. Standing reports
a. Graduate student report – Topics of concern to grad student councilors and others
6. Committee reports a. Interdisciplinary Curriculum Committee (Braun) b. Graduate Student Life Committee (Griffin)
i. Susan Luchey, Blue Hen Leadership Program (tentative) c. Update on Awards and Fellowships Committee
7. College Liaison Reports a. Engineering b. Activities across Colleges that relate to Grad College mission
8. New business a. Corona virus update (Doren) b. Introduction of new business by Councilors
9. Adjourn
Estimated Time 1 minute 2 minutes 15 minutes 5 minutes 3 minutes 5 minutes 5 minutes 10 minutes 3 minutes 5 minutes 2 minutes 5 minutes 1 minute 1 minute
Call to Order / Secretary’s Report
• Approvalofagenda• Approvalofminutes
Dean’s Report and Questions
• AvivaHeyn,UDOnlineGraduatePrograms
Graduate Council CoronavirusUpdate
March23,2020
2
SupportingOurCommunity• GraduateCollegestaffareavailableremotelytosupportfor
graduatestudents.
• MorespecificsinguidancetoGraduateStudentsandPostdocshttps://www.udel.edu/content/dam/udelImages/main/photography/campus/coronavirus/campus-guidance-grad.pdf
3
WhileLaboratoryResearchisSuspendedPersonnelwillcontinuetobepaidviatheircurrentfundingsources.
•Grant-fundedpersonnelcontinuetoworkremotelyandchargegrantsaccordingly.Individualagenciesareissuingmorespecificguidance.(CheckResearchOfficewebsiteforupdatesfromagencies).
•Maintaincontinuityofresearchandgraduateeducationwhileworkingremotely.Somesuggestions:dataanalysis,writingproposals,manuscripts,dissertations,Zoomgroupmeetings,etc.areproductiveactivities.
4
MentoringResearchadvisorsforgraduatestudentsandpostdocswillneedtodevelopnewmentoringpracticesfortheirtrainees.Somesuggestions:• Advisorsshouldsetexpectations
– whatworkthetraineewillbedoing– howtheywillcommunicate– whatthetraineeshouldexpectfromtheiradvisor
• Regulargroupmeetings(heldvirtually)areevenmoreimportantwhencasualinteractionsarenotpossible.• Studentscheckinweeklywithawrittensummaryoftheiractivities.Thisallows
– trackingofeachtrainee’sprogress– assessmentofwhethernewassignmentsareleadinginproductivedirections– documentstheeffort
5
Mentoring
Inadditiontotheusualsupportthattraineesneedtodevelopasresearchers,rememberthat• manyofthemwillbedoingnewwork,andmayneedhelpwiththetransition• iftheyareaccustomedtoaskingfrequentquestionsorgettingregularfeedbackfromcolleaguesatwork,they
willneedalternatemeanstomaintainthoseinteractions.• theywillalsobesociallyisolated
– Frequentinteractions(email,text,ZoomorSkype)willhelp– TheCounselingCenterhasa24/7call-insupportlineforstudentswhofeeloverwhelmedordepressed
6
OpenTopics&NextSteps--ForPrograms• P/Fgrading• Supportforgraduaterecruiting.
– WhatcanGradCollegedotohelp?– Adviceoncontactingapplicantsandadmits– April15deadline
• Virtualmeetingsandeventstokeepgradstudentsengaged– Seminars,dissertationdefenses– Professionaldevelopment– Virtualcoffee/happyhours-– Otherideas?
7
OpenTopics&NextSteps--ForStudents• WorkshopsonTAingonlinecourses
– CTAL&FacultyCommonswilloffervirtualworkshops;lotsofinfoontheirContinuitywebsites• Virtualmeetingsandeventstokeepgradstudentsengaged(withthankstoGSGforsuggestions)
– Townhallswithdeansofeachcollege,oronfocusedtopics– Officehourswithme,Mary,Suprawee,LaRuth– Chatsessions–dissertation/thesiswriting,teaching,hobbies– Professionaldevelopment– Entertainment–movienight,bookclubs– Coffee/Lunch/HappyHours(OISScoffeehoureveryFriday4-5pm,scrolldowntoZoomRoom
https://www1.udel.edu/oiss/coffee/index.html– ScienceCaféorComedy+Science?
OnlineGraduateDegrees
1
AppliedStatistics–MS
AGRICULTUREANDNATURALRESOURCES
PublicAdministration–MPA
StrategicCommunications–MA
ARTSANDSCIENCES
InternationalBusiness–MS
MBA
HealthcareMBA
MastersofAccountingPractice–MAP*
BUSINESSANDECONOMICS(LERNER)
EducationalTechnology–MED
ExceptionalChildrenandYouth–MED
Literacy–MED
TeacherLeadership–MED
EDUCATIONANDHUMANDEVELOPMENT
Cybersecurity–MS
ElectricalandComputerEngineering–MS
MechanicalEngineering–MS
ENGINEERING
MSN
HEALTHSCIENCES
23OnlineGraduate
Degrees&Certificates
OnlineGraduateCertificates
2
Statistics
AGRICULTUREANDNATURALRESOURCES Socially
ResponsibleandSustainableApparelBusiness
ARTSANDSCIENCES
AppliedBioinformatics
CompositeMaterials
CompositesManufacturingandEngineering
Cybersecurity
RailroadEngineer
ENGINEERING
DieteticInternship
HEALTHSCIENCES
OnlineGraduateCourseEnrollments
3
749
12251383
1526
0
500
1000
1500
2000
2500
Fall2016 Fall2017 Fall2018 Fall2019
Num
bero
fEnrollm
ents
Semester
FallOnlineCourseEnrollments2016-2019
Enrollmentsincludegraduatedegreecourses,post-baccalaureatecertificatecourses,andonlinegraduatecoursesthatarenotpartofanfullyonlinegraduateprogram.
4
610OnlineGraduate
Students
*Datagathered2/25/2020forNC-SARAReporting
824
33
5429
13619
57
23312
736
2615
236
0 50 100 150 200 250 300 350
AppliedBioinformaticsCertificateAppliedStatistics–MS/CertCompositeMaterialsCert
CompositesManufacturingandEngineeringCertificateCybersecurity–MS/CertDieteticInternshipCert
ElectricalandComputerEngineering–MSEducationalTechnology–MED
ExceptionalChildrenandYouthEECX-MEDOLHealthcareMBA
InternationalBusiness–MSLiteracy–MED
MBAOnline(BusinessAdministration)MechanicalEngineering–MSPublicAdministration–MPARailroadEngineerCertificate
GraduateCertificateinSociallyResponsibleandStrategicCommunications
StrategicLeadershipMBA/CERTTeacherLeadership–MED
StudentCount
Programs
OnlineGraduateProgramsStudentCountFall2019*
UDOnlineatPCS
Instructionaldesignandonlinecourse
developmentsupport
Marketresearchandprogrammarketing
Vendormanagement,includingpaymentfacilitationand
managementofmasterserviceagreements
Stateauthorizationcompliancecoordination
Proctoringforonlinecourses(on-site&
remote)
ManageUDOnlineTestingCenterandtheComputer-basedTesting
Center(high-stakestesting)
5
UDOnlineStudentSampleFall2018
6 Sampleof500onlinegraduatestudentsenrolledattheUniversityofDelawareinprofessionalfor-creditcoursesduringfallsemester2018.IncludesRN-to-BSNprogram.
36AverageAgeof
UDOnlineStudent
UpcomingProjects
• ContinuityPlanning(COVID19)• Newprogram:MastersinAccountingPractice• UDOnlineisworkingwithIRtoimplementTableaudashboardsforimproveddata
insights• NewstateauthorizationfederalrulesJuly2020
7
Committee Report: Graduate Student Life (Griffin)
CommitteeDescription
• Makesrecommendationsbearinguponthecareandsupportofgraduate,professional,andpost-doctoralstudents.– advisestheCollegeDeanontheimplementationofrulesandregulationsenactedbytheGraduateCouncilortheFacultySenate.
– advisesonmatterssuchasgraduatestudentfinancialaid,graduatestudenthousing,graduatestudentcounselingandplacement,andgraduatestudenthealthandmentalhealth.
1
Committeemembers(Faculty,Students,Administrators)
• AmyGriffin,chair• RyanZurakowski• FredaPatterson• IoannisVasileiosChremos• DiLui• ShiyunYao• LaRuthMcAfee• KathleenKerr
2
Marchmeetingsummary
1. ThecommitteemetoverzoomonMarch17todiscussissuesthathadnotyetbeenaddressedbyuniversitycommunications
2. OutcomeofthemeetingwasanemailexchangebetweenAmyandDoug.Thenextslideswillsummarizethatexchangeandgivesuggestionsforcouncilmembers
3
Studentlifecommittee-relatedconcernsrelatedtoCOVID-19thathadnotbeenaddressed
• Mitigatingsocialisolation– Eventsbeingplanned/plannedeventswillproceedvirtually
• Accesstotechnologyandinternet– Resourcesavailablethroughthegraduatecollege
• Performanceofessentialoperationsoncampus– ConcernsshouldbedirectedtoDougorMary
• IncreasedtimedemandonTA’sascoursesmoveonline– IfTA’sdutiesexceed20hours/weekonaverage,studentshouldtalktotheinstructor,
programdirector,andchair(inthatorder)• RecruitmentissuesrelatedtoGRE’sbeingpostponed
– ProgramsmaydecidetowaiveGREscores.
4
Whatcangraduatecouncilmembersdo?
• Reachouttograduatestudents,postdocs,andprofessionalsinyourdepartmentstocheckifthey…– needaccesstolaptopsand/orinternet– areexceeding20hoursofworkwithTAduties– arebeingaskedtocomeintolabstoperformessentialdutiesanddon’tfeelcomfortabledoingso
• Askyourcolleaguestoproceedwithdepartmentalplannedeventssuchasseminarsinavirtualformat
• Ifstillrecruiting,askyourprogramtoconsiderwaivingGREscores.
5
Graduate Student Life Committee
• SusanLuchey,BlueHenLeadershipProgram
BlueHenLeadershipProgramExperientialleadershipdevelopment4tieredprogramframedbytheSocialChangeModelofLeadership(HERI,1997)
Tier1-selfawarenessasaleaderTier2-groupleadershipTier3-communitybasedleadershipTier4-Capstoneexperience
1
Tier1-selfassessment,values,leadership“toolbox”
• Tier1focusesonthe5PracticesofExemplaryLeadership(KouzesandPosner,1987)
• ModeltheWay• InspireaSharedVision• ChallengetheProcess• EnableOtherstoAct• EncouragetheHeart
2
Tiers2and3
• Tier2:• Groupleadership• Teamprojectdirected
bylocalnon-profit
• Tier3:• 3creditclassthroughOCL• Non-Profitsector• DesignThinking• SocialEntrepreneurship• Problemsolving
3
4
GraduateStudentOptionsVisitwww.udel.edu/bhlpTier1:$100Tier2:$150Tier3:$50
• Createawintersessionimmersionexperiencethatincludesskillbuilding,problemsolving,teamleadershipdevelopmentthroughacommunityproject.
5
Update/Discussion on Dean Search
• Parcells,Watson,Purciello
Standing Reports
• GraduateStudentReport–Topicsofconcernstogradstudentcouncilors
Committee Report: Interdisciplinary Curriculum Committee (Braun)
Committee Update: Awards and Fellowships • TheGraduateCollegeCouncilCommitteeonAwardsandFellowshipsshallberesponsiblefor:(1)makingrecommendationstotheCouncilforapprovalofsuggestedpoliciesandguidelinesforawardsandfellowships,and(2)helpingtorecruitreviewersforapplications.Thecommitteeshallconsistof7-10facultymembersappointedbytheCollegeCouncil.ThemembershipofthecommitteeshouldhaveexpertisethatreflectsthebroaddiversityofacademicdisciplinesthatoffergraduatedegreesattheUniversityofDelaware.
• ApprovedinJanuary;hopingtochargethecommitteesoon.
• Currentvolunteers:• PaschaBueno-Hansen(CAS,WomenandGenderStudies)• DonWatson(Chemistry)• EvanUnsler(CommunicationScienceandDisorders)• EricaSelva(Biology)• Moremembers(still)needed(“reflectingthebroaddiversityofacademicdisciplines…”)
• Highimpactservice:makesurethewayfellowshipsarehandledworksforyourfield.
College Liaison Reports
• College’sprogramsandhowtheGradCollegecanhelp:• Raiseoverallgradeducationprofile/importance/excellence• Shareinfoaboutgrowingstronginterdisciplinaryprograms
• Today-Engineering• Futurepresentations
• 4/27:HealthSciences• 5/18:LernerCollegeofBusinessandEconomics
• ActivitiesacrosstheCollegesthatrelatetoGradCollegeMission
College Report: College of Engineering
• JillHigginson,AssociateDeanforGraduateandPost-GraduateEducation
JillHigginsonAssociateDean,GraduateandPostGraduateEducation
Jill Higginson Associate Dean, Graduate & Post Graduate Education
(Vacant) Sr Asst. Dean Graduate Affairs
Louise Bank Sr Academic Advisor
Nadine Neiger Admin Asst III
Voula Malikopoulos Misc Wage
Nancy Bickings Scheduling Assistant
Program Instructors (Adjunct Faculty)
New COE Graduate Affairs
Instructional Designer (ATS)
COE size
34%
66%
MS
PhD
F2019#Grads #Faculty S/F
BME 52 13 4.0CHEG 162 28 5.8CIEG 115 31 3.7CISC 136 27 5.0ECEG 229 29 7.9MEEG 120 30 4.0MSEG 106 21 5.0
Subtotal 920 179 5.1
Department Graduate Leadership (2019-2020)
1. Biomedical Dawn Elliott, Department Chair Christopher Price, Graduate Director Michelle Pergeorelis, Academic Advisor I
2. Chemical & Biomolecular Eric Furst, Department Chair April Kloxin, Graduate Director (Admissions) Bingjun Xu, Graduate Director (Admissions)
Cinda Younce, Graduate Services Coordinator 3. Civil & Environmental Sue McNeil, Department Chair Victor Kaliakin, Graduate Director Jennifer McConnell, Graduate Director Chris Reoli, Academic Advisor I
4.a. Computer & Information Sciences Kathleen F. McCoy, Department Chair Li Liao, Graduate Director (Admissions) James Clause, Graduate Director (Matriculated) Teresa Twohig, Academic Advisor I
4.b. CISC / Bioinformatics & Data Science Kathleen McCoy, Department Chair Cathy Wu, Graduate Director Karen Hoober, Assoc. Director
5. Electrical & Computer Kenneth Barner, Department Chair Javier Garcia-Frias, Graduate Director Gwen Looby, Academic Advisor I
6. Materials Science Darrin Pochan, Department Chair Joshua Zide, Graduate Director Kathy Forwood, Academic Advisor I
7. Mechanical Ajay Prasad, Department Chair R. Valery Roy, Graduate Director (Admissions) Ioannis Poulakakis, Graduate Director (Matriculated) Melissa Arenz, Academic Advisor I
Responsibilities of COE Graduate Affairs
Ø Advisement Ø Assessment Ø Budget, fellowships Ø Communications Ø Curriculum Ø Degree audit Ø Data and Enrollment
Management Ø Inclusion, diversity and wellness Ø Interdisciplinary Ø Liaison across UD offices Ø Marketing and recruitment Ø Online / partnerships Ø Post-doctoral studies Ø Program Policies Ø Strategic planning and analysis Ø Student support services
toinformandprovidebestpracticesinrecruitment,retention,andtrainingofourgraduatestudentsandpost-doctoralresearchersinengineeringandcomputerscience
Actions
GENERAL • Support COE departmental graduate
program coordinators • Disseminate
Graduate Student Advising Resources • Broad recruitment communications
including specific names databases • Share information regularly with grads
and post docs • “Pathway” option as holistic admission
alternative to departments
COVID-19 • Communications • Community
– EMPOWER – Morning check-in
• Continuity – ProctorU alternative
GENERAL • Marketing via social media (events, recruiting, etc.) • Create internal webpages for transparency with Colleges /
departments: – Posting 2020-2021 Graduate fairs and conferences – Develop and share schedule for a 2020-2021
communication plan – Grad College events (Open House, Admit/Yield) with
sample schedules each college/department can “plug” into
• Regular meetings with Registrar to clarify program policy, curriculog and degree audit process
• Continue new professional development workshops (great responses thus far!)
• Regular meetings w/ Grad College, PCS and each College in the coming year for strategic online programming and support
• Budget model for interdisciplinary programs
How the Grad College can help!
COVID-19
• Bridge funding if needed • Community activities • ProctorU alternative
Contact: Jill Higginson [email protected]
Committee Report: Interdisciplinary Curriculum Committee • Themesforinterdisciplinaryprogramsincluded:
o Itisdifficulttonavigatetheprocesstogettheprogramapproved;moredetailedprocedureswouldbehelpful
o Onceprogramsarerunning,theyareadhoco Timeforteaching,directingorsupportingneedstobefound/paid
o Administeringthedaytodaythings,likepay,oftenspreadaroundmanydepartments
o Coursesoftendependondepartmentsdeliveringthemo Afterawhile,theburdenmayfalltoonedeptorcollege
• HopesfortheGraduateCollege…
Committee Report: Interdisciplinary Curriculum Committee • HopesfortheGraduateCollegefromtheseprogramsinclude:o Homeforstafftocentrallyadministerprogram(s)o Fundingforstudents(variesbyprogram)o Clearbudgetpolicieso Rubricsforcourseso Advertisingforprogramso Templatesforproposing,establishingandfundingprograms
• Surveyswerefilledoutbytheseprograms,andtheresultsareexpectedtobeavailableintheUDdomain
Committee Report: Interdisciplinary Curriculum Committee • TheICCconsistsof
o RichardBraun(chair),Math,CAS,[email protected] ClaraChan,GeologicalSci,CEOE,[email protected] JenniferHorney,Epidemiology,CHS,[email protected] ShreeInamdar,PlantandSoilSciences,CANR,[email protected] JulieMaresca,CivilandEnvironmentalEngrg,CoE,[email protected] SiyanWang,Economics,CBE,[email protected] MaryMartin(GraduateDean’srepresentative),GraduateCollege,[email protected]
o CEHDmemberTBDo (Marie)NicoleRucker,Graduatestudentrepresentative([email protected])
Committee Report: Interdisciplinary Curriculum Committee • TheICChasmettodiscussinterdisciplinaryprograms:
o Experienceso Needso Adviceo HopesfortheGraduateCollege
• ThemeetingsweremodeledafterameetingcalledbySamuelLee(physicaltherapy;BIOMS)thatincludedseveralprogramdirectors,togetherwithDougDorenandBuzSwanik• TwoICCmeetingsfollowedwithdiscussionofthefollowingprograms:Microbiology;EpidemiologyandPublicHealth;WaterScienceandPolicy;Bioinformatics;FinancialServicesAnalytics;MSinDataScience.• Severalthemesemerged….
Activities across Colleges that related to Grad College Mission • Anyonehaveanythingnew?
New Business: Corona Virus (COVID-19) update
• InterimDeanDougDorenonUDandGradCollegeresponse(Additionstowhat’salreadybeendiscussed.)
Introduction of New Business
• MentalHealthInterventionTrainingforGraduateProgramDirectors• DonWatson
• AllCouncilorshavetherighttointroducenewbusiness
Closing business
• Timingofnextmeeting• Monday,April27,2pm(Zoom-onlyorZoom-option,asappropriate)
• Adjourn
####### Graduate Council Faculty Representatives (* indicates member of Executive Committee)College Representative Alternate Attended (Y/N)
Note‐ attendance from Zoom meeting call. Agriculture and Natural Resources
Mark Parcells * TBD YShree Inambdar TBD
Art & SciencesMelinda Duncan Erica SelvaDon Watson Andrew TeplyakovRichard Braun Petr Plechac YJohn Xiao Federica Bianco YSiobhan Carroll Will select in the fall YAlexander Selimov Gladys Ilarregui YGreg Dobler Danilo Yanich YAmy Griffin JP Laurenceau YGretchen Bauer Jenny Lambe Y
Pascha Bueno‐HansenVimalin Rujivacharakul Y
Owen White Tom Powers YAnn Bell * Belinda OrzadaMaria Anne Purciello Ashley Pigford YNigel Caplan Michael Fields
Earth Ocean and EnvironmentClara Chan Saleem AliJames Corbett * Saleem Ali Y
Education and Human DevelopmentDanielle Ford * TBD YBridgette Johnson TBD
EngineeringJulie Maresca Li Liao YJoshua Zide * Herbert Tanner YRyan Zurakowski Anthony Beris YGonzalo Arce YArthi JayaramanChris Kloxin Y
Health SciencesFreda Patterson TBD YKarin Silbernagel TBD YRegina Wright TBD YDiane Chugani * TBD Y
Lerner College of Business and EconomicsGreg Kane * TBD YSuresh Sundaraman TBD YSiyan Wang TBDPaul Laux TBD YSri Beldona TBD
Professional and Continuing StudiesGeorge Irvine Aviva Heyn Y Y
Ex Officio (non‐voting)Doug Doren YCharlie Riordan Y
Graduate Student Representatives
Shiyun Yao YEileen Young YNicole Rucker * YDi Liu YIoannis Vasileios Chremos * YAndrew Kuczmarski ** YStanley Ayodeji Ohikhuemeh
Graduate College StaffMary Martin YSuprawee Tepsuporn YCarol Steinbrecher Y