PROCEEDINGS OF GRAND RAPIDS COMMUNITY COLLEGE BOARD OF TRUSTEES OFFICIAL REGULAR MEETING BOARD CHAMBERS MONDAY, JANUARY 16, 2017 I. ORDER OF BUSINESS Meeting called to order at 4:15 p.m., Misty McClure- Anderson in the chair. A. Present: Bailey, Bristol, Brame, , Bruinsma, Koetje, Stewart – 6 Absent: Bleke B. Introduction of Guests None at this time. C. Review and Approval of Agenda to include additions, deletions, or corrections. Motion by Trustee James, seconded by Trustee Bristol to approve the agenda as presented. Motion carries 6-0. D. Open Comments None at this time. E. Special Order of Business (New Business) Swearing in of Newly Elected Trustees. Honorable Judge Becker and Judge Elmore swore in Trustees Bruinsma, Brame & Koetje. 1
Transcript
PROCEEDINGS
OF
GRAND RAPIDS COMMUNITY COLLEGE
BOARD OF TRUSTEES
OFFICIAL
REGULAR MEETINGBOARD CHAMBERS
MONDAY, JANUARY 16, 2017
I.ORDER OF BUSINESS
Meeting called to order at 4:15 p.m., Misty McClure-Anderson in the chair.
A. Present: Bailey, Bristol, Brame, , Bruinsma, Koetje, Stewart – 6Absent: Bleke
B. Introduction of Guests None at this time.
C. Review and Approval of Agenda to include additions, deletions, or corrections. Motion by Trustee James, seconded by Trustee Bristol to approve the agenda as
presented. Motion carries 6-0.
D. Open Comments None at this time.
E. Special Order of Business (New Business) Swearing in of Newly Elected Trustees. Honorable Judge Becker and Judge
Elmore swore in Trustees Bruinsma, Brame & Koetje.
2017-18 Election of Board Officers.Motion by Trustee Bailey, seconded by Trustee Bristol to nominate Trustee Koejte as Chair. Motion carries 6-0.Motion by Trustee Stewart, seconded by Trustee Bruinsma to nominate Trustee Bailey as Vice Chair. Motion carries 6-0.Motion by Trustee Bailey, seconded by Trustee Brame to nominate Trustee Stewart as Treasurer. Motion carries 6-0.Motion by Trustee Brame, seconded by Trustee Bailey to nominate Trustee Bristol as Secretary. Motion carries 6-0.Motion by Trustee Bruinsma, seconded by Trustee Bristol to nominate Misty McClure-Anderson as Assistant Secretary. Motion carries 6-0.
2017 Public Safety Committee was presented by Chief Whitman. 1
Motion made by Trustee Bristol, seconded by Trustee Bailey to approve the Public Safety Committee as presented. Motion carries 6-0.
II. MONITORING REPORTSF. Report (s)
Transfer Pathway Monitoring Report –presented by Mike Vargo, Jennifer Batten, Lynnae Selburg and Erin Busscher.
Finance Update, presented by Lisa Freiburger.
III.UPDATESG. Student Report – Student Alliance update was presented by Jose Garcia. Jose invited
the Board to the Molly Maczka dedication on the 9th of February in Student Life, as the Hub area will be renamed the Molly Maczka Hub.
H. Foundation Update – presented by Kathy Mullins.
I. Board Chair Report – Chairperson Koetje thanked Trustee Bleke for his leadership and vision he has provided the board over the last several years.
J. President’s Update – Dr. Ender invited everyone to the Phyllis Fratzke Early Childhood Learning Laboratory Open House on Saturday, January 21st.
K. Faculty Association Update – None at this time.
IV. COMMUNITY CONNECTIONSL. Communications to the Board – Thank You from Lyle Morris’s Family.
V. CONSENT ITEMS
M. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions, & Financial Transactions
Minutes from December 12, 2016 Board Meeting Grants Received by GRCC December 1, 2016 to December 31, 2016.
Grants Received by GRCC
GRCC’s Laboratory Preschool was awarded a continuation grant of $428,800 by the Michigan Department of Education to support the Great Start Readiness Program, which offers services to eligible at-risk 4 year-old students in Kent County. This program is a partnership with Grand Rapids Public Schools and the Kent ISD.
GRCC’s Counseling and Career Center was selected to participate in the Michigan cohort of the JED Campus initiative. JED Campus is a nationwide initiative of the JED Foundation and is designed to guide schools through a collaborative process of comprehensive systems, program and policy development with customized support to build upon existing student mental health, substance abuse and suicide prevention efforts. Program sponsors including the Ethel and James Flinn Foundation and the Community Foundation for Southeast Michigan provided a grant of $6,000 to cover the cost of GRCC’s participation in the program.
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PERSONNEL REPORT
(Includes in-process transactions through 1-6-17)Appointments
NAME DEPARTMENT
EMPLOYEE GROUP
POSITION EFFECTIVE DATE
NOTES
Jacob Brenner Culinary Education
Faculty Assistant Professor 1-9-17 New to College
Timothy Schott Electronics Faculty Assistant Professor (Temp)
1-4-17 Transfer from Adjunct
Patrick Baldridge Facilities Meet & Confer
Building Manager (2nd
Shift)1-16-17 Transfer from
CEBA
Leigh Jajuga Communications Meet & Confer
Web Content Specialist 1-3-17 Transfer from Contingency
Mellisa Ruskey Preschool Meet & Confer
Assistant to Instructor 1-3-17 Transfer from Contingency
Lindsay Passenger Preschool Meet & Confer
Assistant to Instructor 1-3-17 Transfer from Contingency
Thalia Guerra-Flores Student Life & Conduct
Meet & Confer
Assistant Director 1-16-17 New to College
Christopher Remley Student Life & Conduct
APSS Support Professional 1-23-17Transfer from Experiential
Learning
Nena Swanson Preschool Meet & Confer
Assistant to Instructor 1-3-17 Transfer from Contingency
Kelly Klotz Instructional Support
APSS Support Professional 1-9-17 New to College
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Separations
NAME DEPARTMENT EMPLOYEE GROUP
POSITION EFFECTIVE DATE
NOTES
John Stewart Culinary Education Faculty Assistant Professor 12-20-16 Separation
Mellisa Ruskey Timothy SchottFrom: Contingency Employee – Preschool From: Adjunct, ElectronicsTo: Assistant to Instructor To: Assistant Professor (Temp), ElectronicsEffective 1-3-17 Effective 1-4-17
Lindsay Passenger Patrick BaldridgeFrom: Contingency Employee – Preschool From: CEBATo: Assistant to Instructor To: Building Manager (2nd Shift)Effective 1-3-17 Effective 1-16-17
Leigh JajugaFrom: Temporary – CommunicationsTo: Web Content SpecialistEffective 1-3-17
Nena SwansonFrom: Temporary – PreschoolTo: Assistant to InstructorEffective 1-3-17
Christopher RemleyFrom: Support Professional, Experiential LearningTo: Support Professional, Student Life & ConductEffective 1-23-17
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Financial Transactions
(December 1 - 31, 2016)
1. Purchases $10,000-$100,000 a. General Fund
1) Purchase order issued to provide Enterprise Storage Maintenance renewal for 2/28/17 through 2/27/18.Requestor: Donovan Wallace – Information TechnologyExpenditure: $32,940.25
Disposition: Recurring Purchase Supplier: Data Strategy, LLC
Grand Rapids, MI Bid: Yes, RFP 1617-11032.
2) Purchase order issued to provide maintenance agreement for the UPS (uninterrupted power supply) and AC (air conditioning) units required to protect enterprise level information technology equipment.Requestor: Donovan Wallace – Information Technology
Expenditure: $34,212.52 Disposition: Recurring Purchase Supplier: Emerson Network Power
Westerville, OHBid: No, single source.
3) Purchase order issued to provide a micro-segment software solution for the virtual server environment.Requestor: Donovan Wallace – Information TechnologyExpenditure: $34,999.64
Disposition: New Purchase Supplier: RKON, Inc.
Chicago, IL Bid: Yes, RFQ 1617-12012.
.b. Other Special Funds
1) Blanket purchase order change notice issued to provide Phase II engineering
services for the Bostwick Parking Structure Renovation. Order increased $51,100.00; from $32,586.22 to $83,686.22.Requestor: Jim Vandokkumburg - FacilitiesExpenditure: $51,100.00/$83,686.22 (14-2331)Disposition: Construction PurchaseSupplier: Carl Walker
Kalamazoo, MI Source of Funds: Auxiliary Funds Bid: Yes, RFP 1516-11042A, previously reported.
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Motion made by Trustee Stewart, seconded by Bruinsma to approve as consent items as presented. Motion carries 6-0.
ACTION ITEMS
N. Purchasing Items over $100,000
a. General Fund
1) Request permission to issue a blanket purchase order change notice to provide a comprehensive janitorial supply program for GRCC campus wide. Order increased $117,420.00; from $59,181.00 to $176,421.00 due to a five month extension.Requestor: Jim Vandokkumburg - FacilitiesExpenditure: $59,181.00/176,421.00
ACCOUNTS: KEY:11 – General Fund * MBE14 – Auxiliary Fund ** WBE15 – Designated Fund *** M/WBE42 – Bonds, Plant Fund ****MLBE51 – Grants # - Non Responsive Bid91 – Agency Funds NTE - Not to exceed
ACCOUNTS: KEY:11 – General Fund * MBE14 – Auxiliary Fund ** WBE15 – Designated Fund *** M/WBE42 – Bonds, Plant Fund ****MLBE51 – Grants # Non Responsive Bid91 – Agency Funds NTE - Not to exceed
Sole Source: A single supplier that controls the supply of products or services in a defined market. Typically the product of market conditions such as: technology leadership, patent protection, limited or exclusive distributorship, etc.
Single Source: Supplier selection is determined by objective business decisions such as: leveraged volume purchase contracts, standardization programs, OEM (original equipment manufacturer) parts/service, just in time delivery requirements, etc.
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Motion made by Trustee Bailey, seconded by Bristol to approve as presented. Motion carries 6-0.
O. DDA Expansion – Lisa Freiburger Motion made by Trustee Bailey, seconded by Trustee Bruinsma to approve opting into the DDA Expansion as presented. Motion carries 6-0.
VI. FINAL BOARD COMMENTS
Trustee Bristol, welcomed the new trustees and also wished those employees that were retiring well and welcomed new employees. She went on to say how thrilled she was with opening day for winter semester, thanking Dr. Ender for outlining his achievements throughout his time at the institution and thanked him for all his work.
Trustee Stewart, said once again he was amazed with the work that Mike Vargo and others presented. He welcomed the new trustees and the talent and skills they will be bringing to the institution. Trustee Stewart also thanked Chairperson Koetje for is leadership that he will bring to the board in his new role as chair.
Trustee Brame, thanked his sister and her family for attending the entire meeting and the oppourunity to serve on the board.
Trustee Bruinsma, thanked Chairperson Koetje for accepting the chair position and looks forward to working with the board and institution.
Trustee Bailey, thanked Mike Vargo, Jennifer, Batten, Lynnae Selburg and Erin Busscher for their report and work. She went on to say she looks forward to working with the new trustees.
