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Grants Development and Research
Donald LongCoordinator, Grants and Contracts PAC [email protected]
University of Illinois at Springfield
Grant Search
– Resources Central Illinois Nonprofit Resource Center (CINRC)
http://library.uis.edu/findinfo/grants/index.html
Pamela M. Salela, Associate Professor, CINRC Coordinator ([email protected]) (206-6783)
Affiliations
Foundation Center (http://foundationcenter.org)
Publications & Training
Reference Guide for Researchers (http://foundationcenter.org/getstarted/guides/research.html)
Donors Forum of Chicago (http://donorsforum.org)
Publications
Workshops (Chicago)
Lumpkin Family Foundation
GoodWorksConnect.org
Resources
– CINRC Databases (campus only) Foundation Director Online
http://fcomline.fdncenter.org/ipl.pl
Foundation Grants to Individuals Onlinehttp://gtionline.fdncenter.org/ipl.php
Illinois Funding Sourcehttp://ifs.donorsforum.org
– IRIS www.library.uiuc.edu/iris
Additional Resources
Association list serves
Grants.gov – www.grants.gov
National Science Foundation– www.nsf.gov
National Institute of Health– http://nih.gov
Council for Undergraduate Research – www.cur.org
Additional Resources
Kellogg Foundation Logic Model Development Guide www.wkkf.org
Grant Experts Nonprofit Website– www.grantexperts.info
US Dept. of Health & Human Services– http://grants.nih.gov/grants/grant_tips.htm
NSF Publications– http://www.nsf.gov/publications/
Thompson Publishing www.thompson.com– Winning Strategies for Developing Proposals
and Managing Grants, 3rd Edition
Additional Resources
U.S. Department of Justice– www.justice.gov
State and Government Websites– www.ed.gov
Large Companies/Businesses, Banks, Trusts, & Investment Companies – Often have Foundations
Grants and Contracts Office Services
Identification of external funding sources
Interpretation of sponsor guidelines and requirements
Assistance with all stages of proposal development
Official submission of proposals to outside sponsors, including electronic submissions through grants.gov, Fastlane, etc.
Assistance with protocols for research involving human and/or animal subjects
Assistance with intellectual property issues
A webpage with links to relevant information, and downloadable forms www.uis.edu/grants
Corporate Funding
Corporations provide around 5% of total private giving
Various pockets– In-kind, Sponsorship, Grants, Gifts
Most follow strict giving guidelines
Many link giving with talent acquisition
Senior management may influence
May allocate based upon market
Foundation Funding
Foundations provide around 14% of total private giving
Fit their mission; Follow their guidelines
Engage in pre-proposal discussions
RFPs, Guidelines, Invitations
Letters of Interest/Intent
No assumptions– Research each Foundation (4 general types)– Be clear about your project
UIS Provost Funding
Summer Competitive Scholarly Research Grant Program (SCSRG)
Strategic Academic Initiatives Grant (SAIG) Program
Scholarly Presentation Support Program
Federal agency home pages (ed.gov)
State agency home pages
www.uis.edu/academicaffairs/faculty/index.html
Ethics and Training
Gain an understanding of – Ethics policies and practices in your field of
study– University requirements– Sponsor requirements
Training will be required for– Human subjects– Animal – Bio-safety and medical
Citi Training (Collaborative Institutional Training Initiative) https://www.citiprogram.org/Default.asp
Before You Begin
Develop a clear set of goals and an ideal timetable for your project
Conduct a wide search for potential funding sources
Find research similar to your project– Look for best-practices– Speak with other professionals in your field– Contact organizations who have already funded
your work
Know your subject matter
Keep Going Keep the end in mind
– What do you wish to accomplish– Define your research question(s)
What steps do you need to take to accomplish your objective
What data will you need to collect– Develop a data collection plan
How will you gather data Who needs to approve (internal/external How long will it take to collect
Budget
Suggestions for Success
Establish a track record with peer reviewed publications
Do your research. Know current “best practice” related to your grant topic
Show institutional support – List all available resources even if you haven’t
tapped into them yet
Find collaborators – Colleagues down the hall, at another campus– Attend professional conferences
Source Reviews
Read mission statements of potential funders
Identify the funders priorities and what they will and won’t support
Identify eligibility requirements
Look at titles & abstracts of previously funded projects
Look for application deadlines and cycles
Contact the potential funding source via email and/or phone to discuss potential submission
Writing Tips
Follow directions
Use simple and direct language
Repeat the funder’s language back to them
Include tables, flowcharts, and diagrams
Use trend data to support your position
Ask for reviewer comments
Volunteer to serve as a proposal reviewer
Writing Tips Cont.
Collect & read successful proposals
Do not deviate from the guidelines– Format is as important as content
Communicate the intellectual significance and broader impact of your project– Sustainability is important
Write a concise abstract– Include required components
Writing Tips Cont.
Use a logic model (W.K.Kellogg Foundation Logic Model Foundation Guide) http://www.wisconsin.edu/edi/grants/Kellogg_Logic_Model.pdf
Y o u r P la n n e d W o rk Trip P la n n in g
Yo u r In t e n d e d R es u l ts Trip R e s u l ts
Resources/ In p u t s
Activities O u t p u t s O u t c o m e s Impact
• H o lid a y flight s c h e d u le s
• F a m ily s c h e d u le s
• F re q u e n t flyer h o l id ay o p tio n s
• H o lid a y w e a th e r
• C re a te family s c h e d u le
• G e t holiday flight info
• G e t tickets
• A r ra n g e ground tra n s p o r t
• T ic k e ts for a ll fa m i ly members
• F re q u e n t f ly e r miles u s e d
• M o n e y saved
• F a m ily m e m b e rs enjoy v a c a t io n
• C o n t in u e d good family relations
Writing Tips Cont.
Proofread– First time through for flow of thought– Second time through for continuity– Third time through for errors
(Do a spell check, make sure acronyms are supported, verify tense is used correctly)
Don’t assume that reviewers who read your proposal are experts in your field
Have someone not familiar with your work or writing read your proposal
DO NOT
Go over number of pages allotted
Forget about the formatting requirements
Pad your budget with items that cannot be justified
Wait until the last minute to submit the application
DO NOT Cont.
Send the same proposal to multiple funders
Assume that reviewers are experts in your field
Get discouraged!!
Budget Information
Budget– Prepare a detailed and justifiable budget– Prepare a budget narrative for each item– Budget should reflect your program design,
management plan, and evaluation plan – Check for match requirements and include
verification of ability to provide the match, if required
If in doubt– Talk to the staff at the funding agency
Planning Collection of Data
Ask this question: “Who will collect what, when, and from where?
Understand required tasks
Identify staff assignments
Clearly understand time needed to complete tasks
Organize resources to boost efficiency
Minimize errors and delays
When Should You Develop Your Data Collection Plan
Data collection plan, evaluation plan, and budget go hand-in-hand.
Develop the “first-draft” of your data collection plan while developing your project proposal.
Make revisions of your data collection plan as needed during the project proposal stage.
You’d rather make changes prior to funding as opposed to after a contract has been signed.
Include in the Budget
Personnel– Faculty and staff normally as a % of time– GAs at monthly rate– Students and hourly workers
Fringe Benefits– Faculty and staff (54.13% of salary)– Students and hourly workers (0.17% to 7.82%)
Travel– State travel rates and regulations apply
Equipment– Threshold varies depending on sponsor
Include in the Budget Cont.
Supplies– Must be specific for the project– At times can include computers & software
Printing/Mailing/Duplicating
Contractual– Outside entities contributing to the project
Indirect– State and non-profits grants - 10%– Federal grants - 44.1%
University Rates
Grants Website– www.uis.edu/grants/proposals/rates.html– www.uis.edu/grants/proposals/
policies.html#budget
OBFS Website– http://www.obfs.uillinois.edu/cms/
One.aspx?portalId=909965&pageId=913330
General Principles to Follow
Inflate costs in multi-year budgets
Be realistic, but estimate a bit high
Indirect costs are real costs to the University and are not normally waived
To Get Funded
Reviewers need convincing– Reviewers may not be experts– Show benefits beyond the classroom– A new way of solving a problem- Innovation– Data supports your idea– ‘Intend’ vs. ‘will’
Rejection is okay?– The national success rate is…– Reviewer notes are your map to success
Grant Awards
Official notice is always in writing from the funding agency– Will include:
Award number Amount of Award Date of the Award Critical information about the award
– Additional attachments Compliance regulations Reporting requirements Conditions of acceptance Changes necessary in the budget, evaluation plan,
personnel, etc. that must be completed and evidence of compliance submitted before the grant can begin
Grant Awards
Award notifications– Are legally binding contracts– Include funder’s expectations and assurances
Look for at least 3 key tools1.Official Notification2.The conditions or laws governing the acceptance
of the award3.The program guidelines
Funded Grants at UIS
Contact Grants and Contracts Office– Routing and approval procedures– Chart of accounts– Audit requirements – Point of contact/budget manager
Make note of the funding year– Expenditures cannot begin before the first day of
authorized funding and cannot go beyond the last day (some exceptions)
Review the award notice with the application, plan for implementation, personnel needs, and budget against changes presented with award notification
UIS Requirements for Proposals & Awards
All proposals submitted to external sponsors by UIS faculty, staff and students require internal approval using the UIS Internal Clearance Form.
All awards must be officially accepted by the campus, and must be signed by the proper authority.
Management Components Who
– Is involved with the project– Oversee daily operations– Ensure compliance with rules and regulations– Fiscal oversight
Develop a management plan– Include:
Data collection plan Reporting requirements/timelines (internal and
external)• Program, monthly, quarterly, mid-year, evaluation, subcontract, final)
Formative and summative evaluation plan Roles and responsibility of personnel Research requirements (human subjects, animal, bio-
safety, progress reports, drafts, approvals, supervisors/sponsors, etc.)
Management Components
Budget– Amendment regulations/requirements
Internal and sponsor Allowable expenses Verification of audit record requirements Budget Closeout
Termination of Project– Storage of documentation
Security, where, for how long• Budget, IRB, Animal, Bio-safety
Who is responsible Disposition of equipment
– Publication requirements
Contact Information
Donald LongCoordinator, Grants and Contracts PAC [email protected]
Website: www.uis.edu/grants