Greater Toronto Hockey League

Player Registration Fee2015 - 2016

1

Contents

Section 1 - Player Registration FeesSection 2 – Payment ProcessSection 3 – PoliciesSection 4 –Frequently Asked Questions (FAQ’s)

2

Section 1

Player Registration Fees

3

Player Registration Fee

• The GTHL has replaced the requirement to pay an admission fee for individuals entering the arena to watch games with a Player Registration Fee (PRF).

• The fee can be paid in one payment or in five installments.

4

Player Registration Fee• Each Player is required to pay a registration fee to the GTHL based on the

following breakdown:

§ Each Player - $ 625§ Each Player who has a parent who is a Team Official on his or her team -

$625- $200 (the parent needs to be a Team Official on the Team his/her child plays on)

§ Each Player who has a sibling registered in the League who has paid a full Player Registration Fee - $625 - $175

§ Each Player participating in the Under 21 Division - $300

• The Collection method is through the Hockey Canada on-line payments portal as either a one-time payment or five separate installments on August 15, September 15, October 15, November 15 and December 15. The League will also accept post dated cheques providing they are delivered to the League Office prior to the due date and dated for the above noted deadlines.

5

Section 2

Payment Process

6

Payment Process

• If the player is a Toronto, Mississauga, Vaughan and Markham Resident OR has been added to a roster as an import, you will be able to access the link here: https://registration.hockeycanada.ca/registration/?ID=1368

• The above link can be found on the GTHL website www.GTHLCanada.com

• The following slides will assist you in this process.

7

Payment ProcessWhen you click on the link listed on the GTHL website you will be taken to the specific payment gateway for the GTHL. If you have used the payment process in the past you can simply log on using your user name and password and skip to page 11.Payment Link: https://registration.hockeycanada.ca/registration/?ID=1368

8

Payment Process

9

If you do not have a user name and password you can create an account following the process outlined here.

Payment Process

10

Payment Process

11

Once you have created a user name and password or entered your user name and password you should click on “Register a Participant”.

Payment Process

12

Search for your child and when you locate his/her record click on “Register”

Payment Process

13

The bottom area will then appear with the players name and last known association, you now need to hit “Register Now” to get to the next step.

Payment Process

14

To Register the player, click “Participants” and continue on Page 15To register yourself as a Coach, Manager, Trainer, Assistant Coach, click “Bench Staff” and continue on Page XX

Payment Process

15

Select the age group your child is participating in (if it is a “Minor” division of one of the categories select the full category, for instance if your child plays Minor Atom select Atom) and click “Next”.

Payment Process

16

IMPORTANT! If you are a coach of one of your sons/daughters that play GTHL REP you will always choose “Register Participant- Parent Bench Staff- GTHL REP” every time you go through the process for each child you register.

If you do NOT coach GTHL Rep you will always choose “Register Participant” for each child you register.

DO NOT USE ONE THEN THE OTHER!

Once you choose one path, you will always use that path to register your players.

Payment Process

17

Complete all the required information. Please note that all discounts are applied AT CHECKOUT ONLY. The fee on this page will always read $625.

Hit “Review”

Payment Process

18

Again, DISCOUNTS ARE ONLY APPLIED AT CHECKOUT, if you have other players to register, or if you are a coach

and need to register yourself (Free) please click “Add to Cart”. Otherwise click “Checkout”

Payment Process

19

DISCOUNTS ARE ONLY APPLIED AFTER CLICKING CHECKOUT, to register another player or coach click “Register a Participant” . To pay click “Checkout”

Payment Process

20

Select your payment option “Credit Card” or “Cheque” and click “Next”. If you selected “Credit Card” you can now skip to page 19.

Payment Process

21

If you selected “Cheque” as your payment option follow the directions on this page. You have not completed the on-line process. You can now skip to page 21. Please see Section 3 for Policies and Section 4 for FAQ’s

Payment Process

22

If you selected to pay by Credit Card choose whether you wish to pay in full or pay later and click “Next”

Payment Process• Note the payment schedule

if that option is chosen and the total amount due.

• Fill in your CC information below

• Wait for transaction to go through, the screen may sit for up to a minute

23

Payment Process• Online Registration is now complete, please print the receipt for your records and note the Invoice #

24

Section 3

Policies

25

Policies• A Player who has not paid the PRF 14 days after the due date will become

ineligible to participate until the payment is made.• A Player who suffers a season ending injury prior to February 1 would be refunded

on a prorated basis after the submission of a medical report indicating such.• A Player who suffers short term injuries (they would be returning to play at some

point during the season) is not eligible for a refund.• A Player who is suspended is not eligible for any refund.• A Player who is released from a team and does not re-sign with a GTHL Club prior

to Jan 15 will be provided with a prorated refund.• A Player who registers after the start of the regular season will be charged on a

prorated basis.• A Player who is entitled to a discount and has paid in full will be refunded in

November of each year. • A Player who is entitled to a discount and has paid in installments will have their

November and December installments adjusted accordingly.• A Player who has a parent that is a Team Official who either registers after the

beginning of the season or is released after the beginning of the season will have the discount prorated based on the registration or release date.

26

Policies• NSF Cheque Fee $15.00 • If the account becomes delinquent at any point, all discounts would become void. Participants would be

subject to full payment amount• Coaching discounts are only applied for coaches added prior to November 16th.• Coaches released prior to November 16th, player would no longer be eligible for coaching discount, is

subject to the full payment amount • Players added after the start of the season will be required to pay the PRF fee PRIOR to being approved on

the roster• Multiple Discounts can be applied EX. 1 Coaching Discount (-200) + 1 Sibling Discount (-175) = 375 in

savings.

27

Section 4

Frequently Asked Questions (FAQ)

28

FAQ’s1) How are the players on the games marked if they are ineligible? Answer – They should either not be added to the roster, or scratched out if the Team uses pre-printed labels.

2) Will the system accept both Credit and Debit cards?Answer – It will only accept Credit Cards. The League Office will accept post dated Cheques. Parents who wish to use post dated cheques should contact the GTHL Office to make arrangements . For assistance in this area please email PRFcheques@GTHLCanada.com. If your credit card expires between payments we ask that you update your information when you receive your updated card. If you forget to do this you will be sent an email reminder when you payment cannot be processed and you will have 48 hours to update your information.

3)When a player registers late (IE: November) is he allowed to play immediately or is there a grace period to clear the payment process?Answer – The player will be ineligible until the player registration fee is paid

4) When a player registers late (IE: January) is the PRF prorated and if so what formula is used? Who determines the PRF and how is it communicated?Answer - It is prorated based on number of regular season games remaining. The HCR system will be over-ridden and a manual amount will be assigned as the PRF as determined by the GTHL.

29

FAQ’s5) How is a player informed that his playing privileges have been removed? Is the Club and Team informed as well?Answer - The League Office will assume this responsibility and notify the parent directly but will also inform the Club.

6 )How do we monitor the players games if his playing privileges have been removed?Answer – The League Office will assume this responsibility. If a player participates while he/she is not eligible, then the League Rules governing participation of an ineligible player will be imposed. This provision is covered in GTHL Regulation 14.4. http://www.gthlcanada.com/page/rulebook#suspensions

7 )Will families with applicable discounts have to pay the full amount up front? Answer – NO, discounts are applied up front. If players are determined to have taken a discount they are not eligible for, that player will become ineligible immediately until the full amount is paid.

8) Team officials will no longer have ID cards. How will the referees know if they are legitimate team staff?Answer – The current passes given to Team Officials are only for arena entrance. They are not used by officials to determine the eligibility of individuals to participate in games.

9) How are injuries defined for the purpose of determining if a player is entitled to a refund when injured?Answer – A note from a medical Doctor would be required. ONLY season ending injuries or season starting injuries will be eligible for refund.

30

FAQ’s10) If a payment date is missed, what are the consequences?Answer – A player has until the 30th day of the month to make the payment. If payment has not been received by that day then the player will be ineligible to participate beginning on the 30th day of the month until such time as payment is made. If paying by cheque there will be a 15.00 NSF fee. After the 30th day of the month any accounts with discounted amounts will no longer be eligible and will be required to pay the discounted amount (EX. Coaching discounted amount $200 would now be owed as well).

11) Examples of Player Registration Fees:•What is the PRF if there are two parents who are team officials on the same team and have one child playing on that team.Answer - $425.00

•What is the fee if there is one parent who is a team official on the same team and he/she has two children playing on that team or any other team.Answer - $425.00 (discount for participant with a parent who is a Team Official) and $450.00 (discount for a player who has a sibling registered in the League).

31

FAQ’s•What is the fee if there are two parents who are a team officials on the same team and they have two children playing on that team.Answer - $425.00 each(both children receive the discount for participant with a parent who is a Team Official).

•What is the fee if there is a player on one team and his parent is a Team Official with another team.Answer - $625.00. The discount only applies if the parent is a Team Official on the team his/her child plays on.

• If I coach both my twins on the same team, what is the discounted amountAnswer – the first twin would receive the coaching discount (-200) , the second twin would receive the sibling discount (-175). In order to receive two coaching discounts, both parents would need to be coaching.

32

FAQ’sPricing Scenarios • 1 player, no Parent Coach: $625• 1 Player, 1 Parent Coach: $425• 2 siblings, no Parent Coach: 625 + 450 = $1075• 2 siblings, 1 Parent Coach: 425 + 450 = $875• 2 siblings (TWINS), 1 Parent Coach: 425 + 450 = $875• 2 siblings, 2 Parent Coach’s (each parent coaches 1 child) 425 +425 = $850• 3 siblings, no Parent Coach: 625 + 450 + 450 = $1525• 3 siblings, 1 Parent Coach: 425 + 450 + 450 = $1325• 3 siblings (TWINS + 1), 1 Parent Coach: 425 + 450 + 450 = $1325• 3 siblings, 2 Parent Coach’s (each parent coaches 1 child): 425 + 425 + 450 = $1300

33