Whitepaper Going green is the process of pursuing the path to sustainability. A popular definition for sustainability came from the 1992 Earth Summit – “meeting the needs of the present generation without compromising the ability of future generations to meet their own needs.” Whitepaper The bad news about the environment according to Daniel Sitarz, author of Greening Your Business, is that “every en- vironmental problem that we face today as a society has its root cause in a conscious business decision.” Environmental problems include: • Global warming, • Water pollution, • CO2 emissions, • Air pollution, and the • Depletion of natural resources and deforestation. The good news according to Daniel Sitarz, author of Green- ing Your Business, is that “every environmental problem that we face today as a society has its root cause in a conscious business decision.” Yes, the good news and the bad news are the same. While business is the most significant contribu- tor to our environmental problems, it can make the most significant contribution to the solution. The solution to our en- vironmental problems is to make better business decisions. Making better business decisions today can help control and reverse the business decisions of yester years that are contributing to the environmental problems we face today. Caring Earth for the
Transcript
Whitepaper
Going green is the process of pursuing the path to sustainability. A popular definition for sustainability came from the 1992 Earth Summit – “meeting the needs of the present generation without compromising the ability of future generations to meet their own needs.”
Whitepaper
The bad news about the environment according to Daniel
Sitarz, author of Greening Your Business, is that “every en-
vironmental problem that we face today as a society has its
root cause in a conscious business decision.” Environmental
problems include:
• Global warming,
• Water pollution,
• CO2 emissions,
• Air pollution, and the
• Depletion of natural resources and deforestation.
The good news according to Daniel Sitarz, author of Green-
ing Your Business, is that “every environmental problem that
we face today as a society has its root cause in a conscious
business decision.” Yes, the good news and the bad news
are the same. While business is the most significant contribu-
tor to our environmental problems, it can make the most
significant contribution to the solution. The solution to our en-
vironmental problems is to make better business decisions.
Making better business decisions today can help control and
reverse the business decisions of yester years that are
contributing to the environmental problems we face today.
CaringEarth
forthe
OverviewOrganizations of all sizes from SMBs to the Fortune 500 can help resolve the world’s environmental issues by making en-vironmentally conscious business decisions. One of the best business decisions you can make that can have a signifi cant impact on the environment is to reduce your reliance on paper.
Despite predictions that the digital revolution would obsolete paper, paper remains pervasive in business today. Global paper consumption has increased dramatically over the past de-cade. According to the 2007 report on the State of the Paper Industry, “our use and disposal of paper can have enormous impacts. These include loss and degradation of forests that moderate climate change, destruction of habitat for countless plant and animal species, pollution of air and water with toxic chemicals such as mercury and dioxin, and production of methane – a potent greenhouse gas that emits as paper decomposes in landfi lls.”
The 2011 State of the Paper Industry reports “rising global consumption and the race to provide cheap paper has resulted in sustained market pressure to push deeper into previously un-industrialized forest landscapes, and to convert high-diversity, carbon-rich natural forests to fast-growing, biologically barren tree plantations.”
Making a conscious business decision to reduce your reliance on paper can result in fewer trees being cut down, substan-tially less consumption of natural resources such as water and energy, and fewer pollutants.
The way to reduce reliance on paper is to not print information that is born digital and to convert paper-based information to digital so a single copy can be stored, managed and delivered.
While reducing reliance on paper demonstrates social respon-sibility and is a sound environmental initiative, it is also a savvy business decision. Driving paper out of core business process-es can result in signifi cant cost savings, streamlined business processes, compliance with regulatory guidelines and increased productivity. Reducing paper is a win-win for businesses environmentally and economically.
This white paper will explore Fujitsu’s commitment to the environment and to social sustainability as demonstrated by their earth-friendly business practices and by leveraging their Information Technology (IT) expertise to develop products that help customers reduce their environmental impact with an emphasis on their products that can help your organization reduce its reliance on paper.
Our Global CommitmentMHeadquartered in Tokyo, Fujitsu Limited is a leading provider of IT-based business solutions for the global marketplace. With approximately 175,000 employees supporting customers in 70 countries, Fujitsu combines a worldwide corps of systems and services experts with highly reliable computing and communica-tions products and advanced microelectronics to deliver added value to customers.
Information technology today is transforming business, our per-sonal lives, and society itself. Today there is a growing aware-ness of the key role IT can play in reducing society’s burden on the environment. Fujitsu recognizes its responsibility as a leading provider of IT solutions. Fujitsu’s top three priorities are:
• To focus on the customer’s customer.• To adopt a global perspective.• And a commitment to environmental sustainability.
Fujitsu has made a conscious business decision, a commitment, to help solve the environmental problems the world faces today and they have made it a priority.
Fujitsu is fulfi lling this commitment in two ways:• By reducing their environmental impact resulting from their business activities, and• Helping customers reduce their environmental impact.
PhilosophyThe key elements of Fujitsu’s Environmental philosophy are:
• To use their technological expertise in IT to promote sustainable development• To observe all environmental regulations• To pursue environmental protection activities• To strive to safeguard a rich, natural environment for future generations
PrinciplesThe principles supporting this philosophy are:
• Reduce the environmental impact of their products throughout their entire lifecycle• Conserve energy and natural resources• Practice a 3R approach (reduce, reuse, recycle)• Create best-of-breed eco-friendly products• Eliminate the use of harmful chemicals or waste• Help customers reduce their environmental impact through IT products and solutions• Encourage employees to work at improving the environment• Disclose environment-related information
Whitepaper
2
Fujitsu has established two green policies or initiatives. One targets the year 2020 and the second 2100.
Green Policy 2020The vision of Green Policy 2020 is to make a signifi cant contri-bution to meeting the challenge of creating a prosperous, low-carbon society. The specifi c goals of this policy are:
• To pursue internal reforms to achieve energy effi ciency in all business areas• Provide advanced, energy-effi cient technologies and solutions that lower worldwide greenhouse gas emissions• Implement initiatives to preserve biodiversity
Green Policy 21The vision of Green Policy 21, also called Green Policy Earth, is to contribute to the creation of a sustainable environment for future generations. This policy is bound by the slogan “we make every activity green.”
The four core components of this policy are:• Green Factories – environmentally conscious manufactur- ing limiting resource consumption and reducing emissions.• Green Products – eco-friendly products that refl ect environmental considerations such as energy savings, 3R design and that do not use hazardous chemicals. Fujitsu has developed two product categories – Green and Super Green.• Green Solutions – that help customers reduce their envi- ronmental burden.• Green Management – Fujitsu has implemented an environmental management system and holds worldwide compliance with ISO 14001.
Fujitsu Green IT LeaderFujitsu was awarded the No. 1 spot on the Top 12 Green-IT Vendors list by IDG’s Computerworld for the second consecu-tive year. Fujitsu has been climbing the Computerworld Top 12 Green-IT Vendors list since the Award’s inception four years ago, and has now won the prestigious fi rst place in both 2010 and 2011, the only company to do so.
Our Manufacturing and the EnvironmentPFU Limited, a subsidiary of Fujitsu Limited is a global enter-prise that designs, develops, manufactures, sells and maintains computer hardware, peripheral products, enterprise software and systems. PFU Limited has been engaged in the document imaging scanner business for over 20 years. PFU designs and manufactures Fujitsu’s document imaging scanners. PFU embraces Fujitsu’s commitment to the environment. In the PFU 2011 Environmental Report, Kiyoshi Hasegawa, President,
PFU Limited, said “we consider environmental contribution in particular as the most important policy for managing our busi-ness. By holding fi rmly to the ideas of ‘Green IT Evolution’ for our environmental activities, we aim to keep supporting activities that reduce the infl uence of our business on operations, prod-ucts and services on the earth’s environment.”
As a consumer, it is very important to have an understanding
of what manufacturers are doing to increase their environ-
and program lay out the philosophies they use to address
environmental protection in manufacturing.
Environmental CommitmentPFU’s action policies and principles include the following:
• Consider environmental impact with all business activities• Use natural resources and energy effectively• Develop technology that helps preserve the environment• Comply with environmental legal guidelines• Pursue environmental strategies that contribute to society• Disclose environmental activities
Environmental PolicyPFU’s environmental policy promotes the full and active partici-pation of all employees in accomplishing the following:
• Reducing the impact of business activities on the environ-ment• Complying with environmental laws and regulations• Maintaining an environmental management system in compliance with ISO 14001• Establishing environmental goals and objectives and implementing plans to achieve them
Environmental Protection ProgramPFU has established a formal program that defi nes their goals and objectives and how they will evaluate, manage and track their environmental impact. The six target areas of the program are:
• Develop products that achieve Fujitsu’s Super Green certifi - cation. These are products that excel in areas such as:
- Energy saving- 3R design and technology- Reduced use of chemical substances- Use eco-friendly materials and technologies
• Improve the environmental effi ciency of products- Double environmental effi ciency of current products compared to products launched in 2005- Improve overall product value
Whitepaper
3
• Promote the adoption of environmentally friendly solutions that reduce the customer’s environmental impact• Promote green procurement – procure green materials from environmentally friendly suppliers (ISO 14001 Certifi ed)• Promote green factory and offi ce activities which include:
- Emission control- Reduce paper consumption- Air measurement- Preserve water- Reduce waste
• Promote global warming countermeasures – reduce the amount of CO2 released by reducing energy consumption
PFU consistently meets or exceeds its objectives in each of these target areas. For detail information, see the PFU Environmental Report at:http://www.pfu.fujitsu.com/en/profile/images/report_e.pdf
Whitepaper
4
Our Customers andthe EnvironmentFujitsu recognizes the greatest environmental benefi ts can be achieved by focusing internally on environmental issues and then extending those focuses externally to customers. Central to Fujitsu’s environmental strategy is to use their IT expertise to develop products that help customers reduce their environmen-tal impact.
Fujitsu is an established leader in the Document Imaging industry delivering innovative scanning solutions that help customers solve a major environmental issue – paper consumption.
ProblemPaper has been a major part of our lives personally and profes-sionally. Paper remains pervasive in business. Organizations rely on paper for historical reference, legal discovery, proof of busi-ness activities and to demonstrate compliance with regulations and guidelines. Many mission critical business processes are initiated by paper. Think about a job application, purchase order, or invoice. Despite predictions of the paperless offi ce, many organizations remain buried in paper.
Here are a few startling statistics regarding paper consumption:• The average offi ce worker uses 10,000 sheets of paper per year (Xerox)• 45% of documents are thrown out within 24 hours of creation (Xerox)• The U.S. used 8 million tons of offi ce paper in 2004 (NADEP: Environmental Program)• The number of pages consumed in the U.S. is going up at a rate of 20% per year
• The U.S. and Western Europe are the greatest consumers of paper per person (Environmental Paper Network)• Global paper consumption has increased dramatically over the past decade• Paper consumption is growing most rapidly in China and ndia (‘2007 State of the Paper Industry)• 62% of organizations report paper consumption remains the same or has increased (AIIM Document Scanning & Capture ‘2009)
Manufacturing the paper the world cannot seem to get enough of is having a serious impact on the environment. Papermaking requires enormous amounts of water, energy, chemicals, and wood resources and produces various wastes and emissions.
Here are a few statistics regarding the impact of paper manufac-turing on the environment:
• 1 tree yields 8,333 sheets of paper• It takes 768 million trees to produce the world’s annual paper supply (conseratree.com)• The typical offi ce disposes 350 pounds of waste per employee per year (Natural Defense Council)• The paper industry:
- Accounts for 12% of total manufacturing energy- Is the largest user per product ton of industrial process water- Is the fourth largest emitter of greenhouse gases (‘2007 State of the Paper Industry)- Is the fourth largest user of energy (Environment Defense Fund)
To further substantiate the case for reducing reliance on paper we should look at the economic impact of paper-based business processes.
Here are a few facts that reveal the costs of paper in business:• The average document is photocopied nine times (Gartner)• It takes seven minutes to fax a three page document (Davidson Consulting)• The cost to fi ll a four drawer fi ling cabinet is $25,000 and it costs $2,000 per year to maintain (futurelawoffi ce.com)• The cost to fi le a document is $20• The cost to search for a misfi led document is $120• The cost to recreate a lost document is $250 (Inc. Magazine)• Companies typically misfi le up to 20% of their records (ARMA International)• Average cost to send a package via a courier service is between $8 and $15• Offi ce occupancy costs in the U.S. range from $14.28 per square foot in Columbus, OH to $68.63 per square foot in Midtown New York (Global MarketView Offi ce Occupancy Costs, May ‘2009)
Additionally, if you consider the costs of photocopying, printing, faxing, transporting, storing and disposing paper, you will fi nd a very compelling business case for reducing paper consumption.
SolutionWhile going completely paperless may not be a realistic goal for many, there are two action steps every organization can take to reduce their reliance on paper.
The fi rst is to avoid printing information that is born digital includ-ing web content, email and electronic documents. According to Cap Venture “80% of information is still retained on paper even though 80% of the documents we work with are already in a computer somewhere.”
The second action step is to reduce paper use through electron-ic fi ling and storage. Document Imaging, a core component of Enterprise Content Management (ECM), can be used to convert paper to digital resulting in a single copy being stored, managed and delivered without being printed, copied and shipped. These two action steps can signifi cantly help your organization move toward going green and so much more.
Document Imaging is a combination of hardware and software
that transforms paper into business-ready content. You can
scan-to-image or scan-to-process to support document centric
business processes. Both deliver strong value resulting in
environmental and economic effi ciency.
Benefi tsThese are some of the benefi ts that can be achieved by reducing reliance on paper through the use of Document Imaging:
• Environmental:- Save trees- Save natural resources including water and energy- Reduce waste- Reduce water and air pollution- Decrease carbon footprint- Create sustainability
• Economic:- Reduce costs- Increase productivity- Improve business processes- Enable collaboration and communication- Improve content accessibility and security- Reduce onsite and off premise storage- Reduce time and expense of courier services- Comply with current and future environmental regulations- Improve employee motivation and morale- Enhance credibility with customers and other company stakeholders
Return on the InvestmentImplementing document imaging to reduce paper consumption can translate into immediate and long term cost savings. Here are some factors to consider in evaluating the return on the investment:
• Reducing paper consumption by 8,333 sheets results in saving one tree• Cost of printing – equipment, maintenance, and supplies (approximately $18.00 per 1,000 sheets)• Cost of photocopying – equipment, maintenance, supplies and employee time• Cost of faxing – equipment, maintenance, supplies, phone, and employee time• Distribution – envelopes, postage and courier services (note: document imaging solutions often pay for themselves through savings in courier and shipping as well as reducing transportation’s carbon footprint)• Storage:
- On premise – offi ce space, energy to light and control temperature, fi ling cabinets, storage boxes, and supplies- Off-site – offi ce space, energy, supplies, and transporta- tion to and from- Disposal – shredding and removal
Whitepaper
5
Getting StartedFujitsu Computer Products of America, Inc. (FCPA) headquar-tered in Sunnyvale, CA, has been providing document imaging solutions since 1989. The company of over 150 employees is responsible for distribution sales and marketing, fi nance and administration, and engineering and technical support for the Fujitsu document imaging scanner business in the United States and Latin America. FCPA’s vast experience in its product areas, strong partner relationships, advanced research and develop-ment in the industry’s latest technologies, and keen awareness of customer needs have all contributed to their market leadership in the document imaging arena.
FCPA has a network of knowledgeable value added resellers (VAR) that can help you assess your paper-intensive business processes, design and deploy Document Imaging and Enter-prise Content Management to address them, and can perform a thorough benefi t realization and payback analysis. To fi nd a VAR in your geographic area, call us toll free at (800) 626-4686 or visit our website at http://www.fujitsu.com/us/about/platforms/fcpa/home/
Whitepaper
6
Customer Case Study: Below is a testimonial from a customer who has experienced signifi cant environmental and economic benefi ts as a result of implementing Document Imaging and Enterprise Content Management.
School District Works towards Paperless Processes with Enterprise Content Management Solution
When the school district began looking at its options, an obvious path was to fi nd a solution that would integrate easily with the organization’s existing Microsoft IT products. These include Mi-crosoft SharePoint technology and Microsoft Offi ce applications. “We already had SharePoint specialists who are employed by the school district, and everyone is familiar with Offi ce. It seemed logical to look for a solution that would work with the Microsoft products and leverage the skills we already had in place,” says Tourangeau.
SolutionSchool district offi cials decided to deploy a KnowledgeLake enterprise content management (ECM) solution. “It made a lot of sense,” says Tourangeau. “The key factor is that Knowledge products are based on and integrate with our Microsoft technol-ogy, including SharePoint and the Windows operating system.”
The school district deployed a suite of KnowledgeLake products, including:
• KnowledgeLake Imaging for SharePoint, which lets people organize, store, access, and scan documents on the school district’s intranet • KnowledgeLake Capture, used for batch scanning of documents and applying meta data for indexing and search tasks
The Edmonton Catholic School District is a large enterprise that includes more than 33,000 students and 3,500 employees. To streamline its Human Resource Services, the district deployed a KnowledgeLake enterprise content management solution and Fujitsu scanners, using the products to digitize paper documents and publish them on the district’s Microsoft SharePoint system. The solution is reducing the time and waste associated with paper fi les while allowing employees to fi nd information faster.
Business NeedsThe Edmonton Catholic School District has a venerable heritage dating back to the late 1800s, when three nuns started teaching a group of 23 children. Today the school district is a major edu-cational force in the province of Alberta, with more than 33,000 students, 87 schools, and about 3,500 employees.
Managing such a sprawling organization often leads adminis-trators to seek out information technology that can streamline important business processes. This was the case for the school district, which wanted to fi nd ways to reduce the large volumes of paperwork in its human resources department. “Our goal was to increase the effi ciency of our HR procedures, the accuracy of personnel documents, and ultimately allow employees to remotely view their fi les on the school district’s intranet,” says District Principal Kathie Tourangeau.
• KnowledgeLake Capture Server, which allows paper documents to be digitized and published on the school district’s SharePoint-based intranet as fully text-searchable Adobe PDF fi les• KnowledgeLake Connect, which school district employees can use to scan, index, and search from within standard business applications, such as the Microsoft Offi ce Outlook messaging software
The school district purchased a 60-page-per-minute Fujitsu
fi -6260 scanner for high-volume scanning operations. It also
has several Fujitsu ScanSnap desktop scanners used by a
number of employees for lower-volume scanning tasks.
The district deployed its KnowledgeLake ECM solution near the end of 2009, beginning fi rst with the Human Resource Services department. The district plans to deploy the KnowledgeLake ECM technology to other departments as well, including the Financial Services division. The KnowledgeLake Professional Services Group provided a senior technical architect and two solution architects for on-site guidance. The school district also sent one of its SharePoint specialists to the KnowledgeLake headquarters in Saint Louis, Missouri for additional training.
Benefi tsWith the KnowledgeLake ECM solution running on Microsoft SharePoint, the Edmonton Catholic School District is on the path to achieving its goal of virtually eliminating paper documents from its HR processes. By going with the solution, the school district also benefi tted from the extensive expertise delivered by the KnowledgeLake technical staff. Additionally, the solution lays the groundwork for a more ambitious effort to reduce or even eliminate the need for paper documents throughout the school district’s different departments.
Eliminates Paper ProcessesOnce the KnowledgeLake technology was installed, the district’s Human Resource Services department immediately began scan-ning a huge backlog of thousands of existing documents—and making sure that any new paper documents are immediately digitized, tagged with key information for future searches, and published on the school district intranet.
“The solution fi t with the integration and compatibility of our exist-ing processes, and is helping us meet our goals of having paper-less human resources fi les and transparent individual access for employees so they can see their own fi les,” says Tourangeau.
“The KnowledgeLake technology is helping us increase the ef-fi ciency of the HR department by reducing paper and the time it takes to fi nd information. Plus, we can be more environmentally responsible by eliminating paper waste.”
ECM Technology—and ExpertiseThe school district’s access to KnowledgeLake expertise helped offi cials in the deployment and with ongoing assistance in optimiz-ing the performance of their ECM solution.
“I know we could not have done this deployment as well without the assistance of KnowledgeLake’s staff working together with our own SharePoint architects, ”Tourangeau says. “The combi-nation of expertise at our district level, together with the Knowl-edgeLake staff, helped us to be successful in implementing this solution within the Human Resources department. I defi nitely would recommend KnowledgeLake Professional Services to other organizations.”
Technology for Future ImprovementsThe KnowledgeLake solution provides a powerful yet easy-to-use solution that is helping the Edmonton Catholic School District reduce the need for paper documents while increasing the ability of managers and employees to quickly fi nd important information. Tourangeau says she expects that the technology will become widespread throughout the school district.
“Eventually we hope to implement this in multiple departments and ultimately, in the long term, for use in our schools,” she says. “It makes sense to maximize the knowledge and software that we’ve gained through this process, and to expand it. The power and ease of use of the KnowledgeLake solution makes me think that this will happen sooner rather than later.”
Other customer case studies are available from our dedicated case study web site at: http://scanners.fcpa.fujitsu.com/casestudies/
Our Products and the EnvironmentA priority for many organizations today is to purchase eco-friendly products. In many cases eco-friendly is equal in importance to price and performance.
Fujitsu has a legacy of providing the best scanners in the industry based on price and performance. Fujitsu exercises great caution to manufacture these scanners in harmony with nature. Fujitsu’s document scanners help customers achieve a more effi cient business environment and help them reduce their environmental impact.
Whitepaper
7
Fujitsu Computer Products of America, Inc.http://us.fujitsu.com/fcpa1250 East Arques Avenue Sunnyvale, CA 94085-4701 (800) 626-4686 (408) 746-7000 [email protected]
Fujitsu scanners are also eco-friendly products that refl ect en-vironmental considerations such as energy savings, 3R design (reduce, reuse, recycle) and do not use hazardous chemicals. As a hardware manufacturer we assume the responsibility for our products throughout their entire lifecycle – from creation to disposal.
Fujitsu consistently works to improve the “green” attributes of their scanners. Below are some of the advanced eco-friendly fea-tures you will fi nd in the Fujitsu document scanners. Please refer to each product’s specifi cation for features specifi c to that model at our web site http://us.fujitsu.com/fcpa
• Energy Star – scanners satisfy new certifi cation criteria established in 2007 to better save energy• Sleep Mode – decreases power consumption while not in use• Start-up Time – ready to start operating within seconds of power-on• RoHS – products and spare parts are compliant• Packaging – scanner boxes are made from recycled cardboard• Durability – more durable and repairable preventing premature disposal• Duplex – scanning double-sided saves energy• Network Attached – shared scanning devices reduces the number of electronic devices and reduces energy use• LED – new ultra-bright lamp technology decreases power consumption• Trade-In & Recycle – Fujitsu offers one of the most comprehensive take-back and environmentally safe recycling services for end-of-life IT equipment
Reference Materials and ResourcesThe following books and websites have been used to research and develop the content of this white paper:
• Greening Your Business by Daniel Sitarz• The 2007 State of the Paper Industry Report• The 2011 State of the Paper Industry Report• Global MarketView Offi ce Occupancy Costs, May 2009• AIIM 2009 Document Scanning & Capture Report• www.environmentalpaper.org• www.thepaperlifecycle.org• www.greenbiz.com• www.conservatree.com• www.epa.gov• www.energystar.gov• www.aiim.org• www.arma.org
