Greenbush City Council – Regular Council Meeting June 15, 2020, at 5:30 pm Due to the Governor’s Emergency Declaration, the city will be holding this meeting via electronic video methods. Anyone wishing to view this meeting needs to contact the city office to obtain access to the meeting. Anyone wishing to comment can email their comments to the city office, and those comments will be brought to the council. Agenda Call to Order Public Comments New Business × Request for Goats in City Limits × Liquor License renewals List of Liquor Licenses for Renewal × Election Judge Appointments 2020 Election Judge Resolution × FY 2021 Budgets 2020 General Fund Budget- New Format 2020 Budgets for Misc Fund × Blight Ordinance Ordinance No 60- Blight × Donation Acceptance Resolution Accepting a Donation-2020 × Compost Site Camera Quotes Video camera quote for compost site Greenbush City Shop Security System 2020 Greenbush City Shop Security System wireless 2020 × Potential Updates at Jaycees Shelter Old Business × Main St N Project 2020 Report of Feasability_Main Street Resolution Receiving Feasibility Report for 2021 × COVID-19 Pandemic ◦ 6 th Grade meal on 4 th of July 4th of July Meal ◦ Preparedness Plan City of Greenbush COVID 19 business plan ◦ CARES Act Funds CARES Act Funding × CC Alley × City/County Shop
Transcript
Greenbush City Council – Regular Council MeetingJune 15, 2020, at 5:30 pm
Due to the Governor’s Emergency Declaration, the city will be holding this meeting via
electronic video methods. Anyone wishing to view this meeting needs to contact the city office to obtain access to the meeting. Anyone wishing to comment can email their
comments to the city office, and those comments will be brought to the council.
Agenda Call to Order Public Comments New Business
× Request for Goats in City Limits× Liquor License renewals List of Liquor Licenses for Renewal× Election Judge Appointments 2020 Election Judge Resolution× FY 2021 Budgets 2020 General Fund Budget- New Format 2020 Budgets for Misc Fund× Blight Ordinance Ordinance No 60- Blight× Donation Acceptance Resolution Accepting a Donation-2020× Compost Site Camera Quotes Video camera quote for compost site Greenbush City Shop Security System 2020 Greenbush City Shop Security System wireless 2020× Potential Updates at Jaycees Shelter
Old Business
× Main St N Project 2020 Report of Feasability_Main Street Resolution Receiving Feasibility Report for 2021× COVID-19 Pandemic
◦ 6th Grade meal on 4th of July
4th of July Meal
◦ Preparedness Plan
City of Greenbush COVID 19 business plan
◦ CARES Act Funds
CARES Act Funding
× CC Alley × City/County Shop
× Pool House Pool House Renovation bids Lewis Construction Pool Bid Inside Edge Proposal_Greenbush Poolhouse_061520
Citizen Complaints Committee Reports
× Public Works Report IMG_0084 IMG_0085 IMG_0086
Consent AgendaThose items listed under Consent Agenda are considered to be routine by the City Council and will be acted upon by one motion under this agenda item. There will be no separate discussion of these items unless a Council Member so requests, in which event, the item will be removed from the consent agenda and be considered separately.
× Minutes (May 18th, May 28th and June 5th) Minutes May 18, 2020 Minutes May 28, 2020-Special Meeting Pandemic Minutes June 5, 2020 Special Meeting Pandemic- Remedies Liquor License× Bills Bills June 2020× Receipts Receipts May 2020× Financial Reports City of Greenbush Schedule 1 as of June 10, 2020
Upcoming Meetings:
× Regular Council Meetings: at 5:30 pm, July 20th, Aug 17th, and Sept 21st Adjournment
Liquor License Renewals
Establishment Owner Type of License Expiration Dates
1 Better Liquor Store Chad & Diane Rud Off-Sale June 30thAmerican Legion American Legion Club June 30thGolf Course Golf Association 3.2% Off-Sale, 3.2% On-Sale June 30thRemedies Clay Sorteberg On-Sale, Off-Sale & Sunday June 30th
BE IT RESOLVED THAT the City Council of the City of Greenbush, Minnesota; does, hereby, appoint the following to act as Election Judges for the General Primary and the General Election on August 11, 2020 and November 3, 2020 respectively: Jody Kirkeide Michelle Kern Anita Locken Bernard Nelson Geraldine Nubson Marlene Pulczinski Karol Savage
Virginia Sovde BE IT RESOLVED THAT the City Council of the City of Greenbush, Minnesota; does, hereby, also allow the city clerk to appoint other judges for the General Primary and the General Election on August 11, 2020 and November 3, 2020 respectively, if the individuals appointed in this resolution are unable to complete their duties for any reason. Adopted by the City Council this 15th day of June, 2020 ATTEST: ______________________________ ______________________________ Brenda Sather, Mayor Anita Locken, Clerk-Treasurer
2020 General Fund Budget 6/10/2020
Total Estimated Market Value $28,092,900 $30,675,600Taxable Market Value $23,040,500 $25,516,200Tax Capacity 258,986.00 302,574.00
Account/Code 2018 Actual 2019 Actual 2020 Actual 2020 Budget
FIRE RELIEF ASSOCIATION 42290Fire Relief State Aid 401 17,480.29 20,088.75 419.00 11,000.00Total Fire Relief Association 17,480.29 20,088.75 419.00 11,000.00
AN ORDINANCE TO PREVENT, REDUCE OR ELIMINATE BLIGHTING FACTORS WITHIN THE CITY OF GREENBUSH AND TO PROVIDE PENALTIES FOR THE
VIOLATION THEREOF.
Section 1. Causes of Blight or Blighting Factors. 1. It is hereby determined that the uses, structures and activities and causes of blight or blighting factors described herein, if allowed to
exist, will tend to result in blighted and undesirable neighborhoods, so as to be harmful to the public welfare, health and safety. On and after the effective date of this ordinance, no person, firm or corporation of any kind shall maintain or permit to be maintained, any of these causes of blight or blighting factors upon any property in the City of Greenbush owned, leased, rented or occupied by such person, firm or corporation:
A. In any area, the storage upon any property of junk automobiles, with the exception of a permitted junk or salvage yard. For the purpose of this ordinance, the term “junk automobiles” shall include any motor vehicle, part of a motor vehicle or former motor vehicle, stored in the open in any non-legal junkyard, which is not currently licensed for use upon the highways of the State of Minnesota, and is either (1) unusable or inoperable because of lack of, or defects in component parts; or (2) unusable or inoperable because of damage from collision, deterioration, alteration or other factors; or (3) beyond repair and therefore, not intended for future use as a motor vehicle; or (4) being retained on the property for possible use of salvageable parts.
B. In any area the storage or accumulation of junk, trash, rubbish or refuse of any kind, except refuse stored in such a manner as not to create a nuisance for a period not to exceed thirty (30) days. The term “junk” shall include parts of machinery or motor vehicles, unused stoves or other appliances stored in the open; remnants of wood; decayed, weathered or broken construction materials no longer suitable for sale, approved building materials; metal or other material or cast off material of any kind, whether or not the same could be put to any reasonable use.
C. In any area the existence of any structure or part of any structure which because of fire, wind or other natural disaster, or physical deterioration is no longer habitable as a dwelling or useful for any other purpose for which it may have been intended.
D. In any area the existence of any vacant dwelling, garage, or other out-building, unless such buildings are kept securely locked, windows kept glazed or neatly boarded up and otherwise protected to prevent entrance thereto by vandals.
E. In any area the existence of any noxious or poisonous vegetation, such as poison ivy, ragweed or other poisonous plants, or any weeds, grass over 6 inches tall, brush or plants, which are a fire hazard or otherwise detrimental to the health or appearance of the neighborhood.
Section II. Enforcement and Penalties. 1. The owner and the occupant of any property upon which any of the causes of blight or blighted factors set forth in Section 1 hereof is
found to exist, shall be notified, by writing, by the City Clerk to remove or eliminate such causes of blight or blighting factors from such property within ten (10) days after service of the notice upon him. Such notice may be served personally or by mail the same registered mail, return receipt requested, to the last known address of the owner, and if the premises are occupied, to the premises. Additional time may be granted by the enforcement officer where bona fide efforts to remove or eliminate such causes of blight or blighting factors are in progress.
2. Failure to comply with such notice within the time allowed shall constitute a violation of this ordinance. 3. Violation of this ordinance shall be a misdemeanor. 4. In the case of failure to remove any blight, as defined in Section 1E within the time prescribed, the City Council may order the weeds
to be cut by city personnel and to remove or otherwise destroy all such noxious, inflammable or detrimental vegetation and shall certify the cost thereof to the City Clerk. The City Clerk shall certify such cost to the County Auditor as a special assessment against the property involved for collection in the same manner as other special assessments. As an additional or alternative remedy, the owners of any interest in said land and the occupant shall be jointly and severally liable for such costs and the costs shall be recoverable in any action brought against any of them in the name of the City.
Section III. Effective Date. 1. The ordinance shall take effect upon its passage and publication. Adopted by the City Council of the City of Greenbush, Minnesota this 18th day of April, 1988.
Attest: Hector Reese Mayor WyAnn Janousek Clerk-Treasurer
RESOLUTION NO. 2020-10
RESOLUTION ACKNOWLEDGING THE DONATIONS
WHEREAS, the City of Greenbush Fire Department has received an anonymous donation for $5,000.00, to be designated towards the purchase of new fire equipment.
WHEREAS, the City of Greenbush has received an anonymous donation for $25,000.00 to be used primarily for the benefit of the city, the youth, the senior citizens, the neglected and the poor of our community.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF GREENBUSH, MINNESOTA THAT: The City Council of the City of Greenbush acknowledges and accepts all of the aforementioned donations. The Donation Fund Budget is to be amended to reflect the $25,000.00 anonymous donation. BE IT FURTHER RESOLVED THAT: The City Council of the City of Greenbush expresses its thanks and appreciation for the donations the anonymous donors. Adopted this 15th day of June, 2020 by the Greenbush City Council. ATTEST: ______________________________ ______________________________ Brenda Sather, Mayor Anita Locken, Clerk-Treasurer
nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn
TO: CONTACT: PHONE: BID DATE
Shaun Jevne 218-689-7600 6/10/2020
Greenbush, Mn
We are pleased to submit the following bid:
Job Description: Install Camera at Dump Area and 1 on shop
June 15, 2020 Honorable Mayor and City Council City of Greenbush PO Box 98 Greenbush, MN 56726 RE: Report of Feasibility Estimate of Cost and Area Proposed to be Assessed Greenbush, MN Dear Mayor and Members of the Council: We have, as directed by the City Council, made an investigation as to the feasibility of replacing the existing cast iron watermains in the north end of the City along with reconstruction or mill & overlay of the city street. The project location for the watermain replacement and street reconstruction (or mill & overlay) is on North Main St. from MNTH 11 to County Road 4. The location where only watermain will be replaced is along County Road 4 from Main Street to 2nd St. N. There is also some additional watermain looping that is proposed to be added to improve water quality and provide better fire protection. The location of the proposed looping is on County Road 4 from 2nd St. to Oak St. and on Oak St. from County Road 4 to ½ block south. The locations of these proposed improvements are shown on the attached map. On reconstruction or replacement type of projects the City of Greenbush’s Assessment Policy is to assess 40% of the total project cost. Therefore, the proposed assessment rates are assuming the City of Greenbush is paying 60% of the total project cost with the benefitted properties paying 40% of the total project costs We have identified the project needs as follows: Watermain Improvements The proposed watermain work involves replacing existing cast iron watermains with new PVC watermains and adding watermain looping to the existing water system. The location of the proposed watermain replacement is along North Main St. and County Road 4. The proposed watermain looping connects the current dead end on Oak St. to the watermain that is located on County Road 4. In total, approximately 2700 Linear Feet of cast iron watermains will be replaced with approximately 700 Linear Feet of watermain looping added. Also included in the project is replacing existing fire hydrants, gate valves and individual service leads up to and including the curb stop and box.
Street Reconstruction
The proposed street reconstruction work is located on Main Street N from MNTH 11 to County Road 4. The work involves removal and reconstruction of the existing concrete curb and gutter, concrete sidewalks, concrete valley gutter, driveway aprons, aggregate base, and bituminous pavement. On the southern portion of the proposed project (from Minnesota Ave. to MNTH 11) the street is proposed to be redesigned to allow for more parking and provide a safer and more effective way of travel for pedestrians. This includes adding angled parking on the west side of the street while the east side of the street will continue to have parallel parking. This will help narrow the drive lanes and help slow down traffic in this area. Also included in the proposed design is the addition of curb bump outs that provide a shorter distance for the pedestrians to cross the street and effectively making it safer. It has also been proposed to add a stamped colored concrete to the furniture zone of the sidewalk to help delineate the pedestrian access route (PAR) and also help make a better visual experience. The attached map shows the conceptual layout for these proposed improvements. Mill and Overlay A mill and overlay is a cost effective method to renew the structural integrity and extend the life of a street. An overlay results in a new pavement surface, however, it is not a new road and cracks that were present in the existing pavement prior to the overlay will reflect through into the new pavement within a few years thus requiring crack sealing. A mill and overlay also restores the cross-section of the street allowing for improved drainage of the street section however it will not fix the drainage issues with the curb and gutter. A bituminous overlay shall be expected to last a minimum of ten (10) years and can last fifteen (15) years or longer. If the mill and overlay option is chosen, this work would take place on North Main Street from Minnesota Ave to County Road 4. The segment of main street from MNTH 11 to MN Ave would still consist of a total reconstruction to accommodate the new layout. The mill and overlay projects will consist of the following:
1. An edge mill (1.5”) adjacent to concrete curb and gutter followed by an overlay (1.5”) 2. Removal and replacement of damaged sections of concrete curb and gutter. 3. Adjustment of existing manholes
Sump Pump Underdrain Piping The proposed sump pump underdrain piping involves installing 6” piping underground on both sides of the street in the grassed areas. This piping would have 2” lateral pipes that would branch off the 6” pipe which would allow the property owners to connect their sump pump discharge to the proposed underground piping. This would help eliminate the residents from pumping water from their sump pump into the street. The piping would start near the intersection of MN Ave and run to the north where it would discharge to the existing ditch along County Road 4. Because of the lack of storm sewer and shallow depth of the ditch on the North end of the project, there would be the potential for this piping to be prone to freezing as it would not be below the frost line.
Project Estimated Costs & Assessment Rates
The tables below show the estimated cost for each portion of the along with the estimated assessment rates. Option 1 Watermain Improvements (entire project area)
OPTION 1 PROJECT COST SUMMARY
PROJECT PHASE ESTIMATED COSTS
Watermain Improvement Cost $980,000
100% City Funded Cost (Steel Casing across MNTH 11)
($24,000)
Total Cost minus 100% City funded $956,000
Total City Cost (60% + $24,000) ($597,600)
Total Assessable Project Cost (40%) $382,400
Assessment Rate $74.11 / ft.
Option 2 Main Street Reconstruction (MNTH 11 to Minnesota Ave.)
OPTION 2 PROJECT COST SUMMARY
PROJECT PHASE ESTIMATED COSTS
Street Reconstruction Cost $688,000
Total City Cost (DEED Grant) (73%) ($500,000)
Total Assessible Project Cost (27%) $188,000
Assessment Rate $156.67 / ft.
Option 3 Main Street Reconstruction (Minnesota Ave. to County Road 4)
OPTION 3 PROJECT COST SUMMARY
PROJECT PHASE ESTIMATED COSTS
Street Reconstruction Cost $696,000
Total City Cost (60%) ($417,600)
Total Assessible Project Cost (40%) $278,400
Assessment Rate $100.29 / ft.
Option 4 Main Street Mill and Overlay (Minnesota Ave. to County Road 4)
OPTION 3 PROJECT COST SUMMARY
PROJECT PHASE ESTIMATED COSTS
Mill and Overlay Costs $177,000
Total City Cost (100%) ($177,000)
Total Assessible Project Cost $0
Assessment Rate $0 / ft.
Option 4 Sump Pump Underdrain Piping
OPTION 2 PROJECT COST SUMMARY
PROJECT PHASE ESTIMATED COSTS
Sump Pump Underdrain Piping $46,000
Total City Cost ($0)
Total Assessible Project Cost (100%) $46,000
Assessment Rate $16.57 / ft.
Watermain Improvements Area’s Proposed to be Assessed
Block 2, Lots 1-15 443 West Greenbush: Block 2, Lots 13-24 300 Block 3, Lots 1-12 300 TOTAL FOOTAGE 2776 Linear Feet Main Street Reconstruction Area’s Proposed to be Assessed (MNTH 11 to MN Ave.)
West Greenbush: Footage (Ft.)
Block 5, Lots 13-24 300 Block 6, Lots 1-12 300 Block 11, Lots 1-12 300 Block 12, Lots 1-12 300 TOTAL FOOTAGE 1200 Lineal Feet The proposed project will replace old cast iron watermains that are at the end of their life and will provide looping of the water system. The project as described will provide the residents with a reliable water system that will be less susceptible to breaks and in turn shall provide better quality water with the addition of looping. The proposed project shall further improve fire flows and pressures within the water distribution system and in turn shall increase the overall property value of the benefitted properties. The project will also replace and / or improve the streets in the project area therefore, we feel this project as described to be feasible. If you have any questions or need further information, please contact our office.
Respectfully yours, Widseth Smith Nolting & Associates, Inc.
Resolution 2020-11 Resolution Receiving Feasibility Report and
Calling Hearing on Improvement
WHEREAS, pursuant to the council decision on May 18, 2020, a feasibility report has been prepared by Widseth, Smith & Nolting, Inc with reference to proposed Improvement No. 1- 2021 Main St N Watermain Replacement, and this report was received by the council on June 15, 2020, and WHEREAS, the report provides information regarding whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF GREENBUSH, MINNESOTA: 1. The council will consider the improvement of such watermain replacement in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $______________. 2. A public hearing shall be held on such proposed improvement on the __________________, in the Community Center at 5:30 p.m. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the council this 15th day of June, 2020. Brenda Sather, Mayor ________________ Anita Locken, Clerk-Treasurer
6th Grade Class Fundraiser
4th of July Lunch
Fire Hall – July 4th after the parade or 11am -1pm
• All Meals will be Take-Out Style o Attendees will wait in single file fashion to order/pick up. o Outdoor seating available with tables 6 feet apart. Limited
to 4 people per table or 6 if part of the same family, not to exceed 250 people at any given time (or we will follow any changes to CDC guidelines at the time of the event.).
• Servers o Must wear Gloves o Must wear Masks o Hand sanitizer and cleaning supplies will be readily available o A designated person will be assigned to handle money only o Servers will hand out already boxed meals o Workers will be available to clean tables off after each use.
**Tables are not for sure – this could be Completely Take Out Only.
COVID-19 Preparedness Plan for City of Greenbush The City of Greenbush is committed to providing a safe and healthy workplace for all our workers. To ensure that, we have developed the following Preparedness Plan in response to the COVID-19 pandemic. All staff members are responsible for implementing this plan. Our goal is to mitigate the potential for transmission of COVID-19 in our workplaces, and that requires full cooperation among our workers management. Only through this cooperative effort can we establish and maintain the safety and health of our workers and workplaces.
Council and workers are responsible for implementing and complying with all aspects of this Preparedness Plan. City of Greenbush staff have our full support in enforcing the provisions of this policy.
Our workers are our most important assets. We are serious about safety and health and keeping our workers working at the City of Greenbush. Worker involvement is essential in developing and implementing a successful COVID-19 Preparedness Plan. Our COVID-19 Preparedness Plan follows Centers for Disease Control and Prevention (CDC) and Minnesota Department of Health (MDH) guidelines, federal OSHA standards related to COVID-19 and Executive Order 20-48, and addresses:
• hygiene and respiratory etiquette; • engineering and administrative controls for social distancing; • cleaning, disinfecting, decontamination and ventilation; • prompt identification and isolation of sick persons; • communications and training that will be provided to managers and workers; and • management and supervision necessary to ensure effective implementation of the plan.
Screening and policies for employees exhibiting signs and symptoms of COVID-19
Workers have been informed of and encouraged to self-monitor for signs and symptoms of COVID-19. The following policies and procedures are being implemented to assess workers’ health status prior to entering the workplace and for workers to report when they are sick or experiencing symptoms.
Watch for the following symptoms. If you have these symptoms, please stay home. • Persistent cough, runny nose or sore throat • Diarrhea within the last 24 hours as a result of an illness or unidentified cause • Fever over 100.4° (oral) or 100.8° (rectal) within the last 24 hours • Shortness of breath • Vomiting within the last 24 hours as a result of an illness or unidentified cause
If any employee is experiencing symptoms of COVID-19, they are to contact their supervisor or Clerk-Treasurer immediately. If the employee is at work, they are to leave immediately and text a supervisor. The text should contain the symptoms they are experiencing.
What to do if symptomatic or after exposure:
• If you are exposed to the virus, remain at home for a minimum of 14 days with no symptoms or until a confirmed test result is obtained.
• If you have no known exposure to the virus but have symptoms listed above or have been diagnosed with the virus, remain at home for:
• Minimum of seven days after onset of symptoms, such as fever, cough or shortness of breath • Minimum of 72 hours after being symptom-free without the aid of medications.
If an employee or a person in the employee's household or under the care of an employee is sick, the employee should stay home under the same guidelines as above. If an employee needs to stay home sick, they should notify their supervisor as soon as practically possible.
If an employee or someone an employee has come in contact with tests positive for COVID-19, they should notify their supervisor or the Clerk-treasurer immediately.
If the City learns of a possible exposure to COVID-19 at work, all affected employees will be notified. The City will protect the privacy of employees, in accordance with the Americans with Disabilities Act.
Sick Leave during this time
Under the Families First Coronavirus Response Act an individual is permitted to use up to 80 hours of emergency sick leave when an employee is unable to work (or telework) for the following reasons:
• Caring for an individual who is subject to an order to quarantine or isolate, or advised by a healthcare provider to self-quarantine;
• Caring for the child of a quarantined, isolated, or self-quarantined person when the child’s school or place of care has been closed, or the child care provider is unavailable, due to COVID-19 precautions;
• Experiencing any other substantially similar condition specified by the Secretary of Health and Human Services in consultation with the Secretary of the Treasury and the Secretary of Labor.
• If a full-time employee should need more than 80 hours of emergency sick leave than that employee should use their banked sick leave.
• If a full-time employee does not have any available sick leave after exhausting Emergency Paid Sick Leave and their banked sick leave, then the Employee is authorized, if they wish, to “borrow” sick time from the City. The City will be construed as the “bank” for the sick time used by the Employee. At such time the Employee returns to work, the borrowed sick time will be paid back to the City with the Employee’s newly earned sick time.
Handwashing
Basic infection prevention measures are being implemented at our workplaces at all times. Workers are instructed to wash their hands for at least 20 seconds with soap and water frequently throughout the day, but especially at the beginning and end of their shift, prior to any mealtimes and after using the toilet. All visitors to the facility will be required to use hand-sanitizer dispensers that can be used for hand hygiene in place of soap and water, as long as hands are not visibly soiled.
A hand sanitizer dispenser is located by the employee time clock. The sanitizer shall be used before and after using the time clock. Visitors to the facilities will also be requested to use hand sanitizer upon entering the building. The dispenser is located close to the doors and signage will provide direction.
Respiratory etiquette: Cover your cough or sneeze
Workers and visitors are being instructed to cover their mouth and nose with their sleeve or a tissue when coughing or sneezing and to avoid touching their face, in particular their mouth, nose and eyes, with their hands. They should dispose of tissues in the trash and wash or sanitize their hands immediately afterward. Respiratory etiquette will be demonstrated on posters and supported by making tissues and trash receptacles available to all workers and visitors.
Social distancing
Social distancing of six feet will be implemented and maintained between workers and visitors in the workplace through the following engineering and administrative controls:
The city office will be teleworking as long as necessary. Should the office need to be open office equipment is to be sanitized before leaving. Pens will be sanitized after used by a visitor. Employees should not share pens, etc. Visitors to the office are to maintain social distancing requirements.
Public works employees are to follow all social distance guidance. Employees should not congregate in an area that does not allow for the proper distancing. All vehicles will be sanitized each morning and each afternoon. Employees should be assigned to only one vehicle. Sanitizer wipe containers must be kept in the vehicles at all times. Only one person per vehicle and maintain a 6-foot social distance if on an outside job site. All heavy equipment will be sanitized after use and after the use of any small tools.
The public works office will have no more than two employees present to maintain social distancing. Breaks will be done on-site or at separate rooms throughout the facility to maintain social distancing. Lunch breaks will be staggered with no more than two people per lunch shift in the breakroom. When a job requires two or more employees and social distancing cannot be achieved, masks must be worn during the time of the job, ex. Replacing a water meter or repairing water leak.
In the event wearing of mask is mandatory, a supply of masks is available for employees to wear at all times during the work day. Each employee should be able to wear one mask per week unless the mask gets heavily soiled. Disposable gloves will be available if needed.
Workers and visitors are prohibited from gathering in groups and confined areas, and from using other workers’ personal protective equipment, phones, computer equipment, desks, cubicles, workstations, offices or other personal work tools and equipment.
Cleaning, disinfection, and ventilation
Regular housekeeping practices are being implemented, including routine cleaning and disinfecting of work surfaces, equipment, tools and machinery, vehicles and areas in the work environment, including restrooms, break rooms, lunch rooms, meeting rooms. Frequent cleaning and disinfecting will be conducted in high-touch areas, such as phones, keyboards, touch screens, controls, door handles, elevator panels, railings, copy machines, etc. Staff is to clean throughout all facilities that are open using Clorox Bleach Cleaner, Lysol Wipes and Bleach. Gloves and masks are to be worn while cleaning.
The maximum amount of fresh air is being brought into the workplace, air recirculation is being limited and ventilation systems are being properly used and maintained. Steps are also being taken to minimize air flow blowing across people.
Communications and training
Copies of this Preparedness Plan were distributed to all workers on ________________________ and necessary training was provided. Additional communication and training will be ongoing as changes occur and new employees are hired and provided to all workers who did not receive the initial training. Managers and supervisors are to monitor how effective the program has been implemented. Management and workers are to work through this new program together and update the training as necessary. This Preparedness Plan has been certified by Greenbush City Council and was posted throughout the workplace on ________________________. This plan will be updated as necessary.
Hello, I wanted to let you know that the four legisla�ve caucuses have reached agreement on a bipar�san bill todistribute $841 million in funding to local governments under the federal Coronavirus Aid, Relief, andEconomic Security (CARES) Act. The local funding component is known as the Coronavirus Relief Fund (CRF). Please bear in mind these numbers are preliminary and subject to change, however the current es�mates isthat Greenbush is expected to receive $53,718 in CRF funding. Funds must be distributed to local governmentsby June 30, 2020, and any unused funds at the end of the year are returned to the federal government. Here is some informa�on on eligible/ineligible expenses record keeping requirements. Please reach out to myoffice if I can answer any other ques�ons, or provide addi�onal informa�on. Thanks,Dan FabianState Representa�veDistrict 1A
CRF FUNDING INFORMATION
The CARES Act is very clear that CRF funding must be COVID-19 related.
Moreover, the CARES Act is very clear that CRF funding MAY NOT be used to fillshortfalls in government revenue to cover expenditures that would not otherwise qualifyunder the statute. A broad range of uses is allowed, revenue replacement is not apermissible use of CRF payments.
In other words, according to analysis from NCSL, CRF funds can cover expensesincurred due to the pandemic and the revenue declines that will result from theeconomic impacts. The expenses cannot have been included in each state’s most-recently adopted budget, for example, the May 2019 two-year biennial budget forMinnesota.
CRF Eligible Expenditures: The following is a non-exhaustive list ofexpenditures that are permitted with CARES Act funds allocated to state andlocal governments:
COVID-19 related expenses of public hospitals, clinics, and similar facili�esExpenses for establishing temporary public medical facili�es related to COVID-19, including construc�oncostsCosts of providing COVID-19 tes�ng, including serological tes�ng
Emergency medical response expenses, including emergency medical transporta�on related to COVID-19Expenses for establishing and opera�ng public telemedicine capabili�es for COVID-19 related treatment Expenses for communica�on and enforcement of public health orders related to COVID-19Expenses for disinfec�on of public areas and other facili�esExpenses for acquisi�on and distribu�on of medical and protec�ve supplies for medical personnel,police officers, social workers, child protec�on services, child welfare officers, direct service providersfor older adults and disabled individuals, and other health or safety workersExpenses for technical assistance to local authori�es or other en��es in response to COVID-19Expenses for public safety measures undertaken in response to COVID-19Expenses for quaran�ning individualsPayroll expenses for public safety, health care, human services, and similar employees whose servicesare substan�ally dedicated to mi�ga�ng or responding to COVID-19Expenses for food delivery to residentsExpenses to facilitate distance learningExpenses to improve telework capabili�es for public employeesExpenses of providing paid sick and paid family and medical leave to public employees to enablecompliance with COVID-19 public health precau�onsSanita�on expenses for maintaining state prisons or jailsExpenses for caring for the homeless to mi�gate COVID-19 effectsExpenditures related to the provision of grants to small businesses to reimburse the costs of businessinterrup�on caused by closuresExpenditures related to government payroll support programsUnemployment insurance costs related to COVID-19 (if not reimbursed by the federal government)
Ineligible Expenditures: The following is a non-exhaustive list of expendituresthat would not be eligible expenditures with CARES Act funds allocated to stateand local governments.
Expenses for the State share of MedicaidDamages covered by insurancePayroll or benefits expenses for employees whose work du�es are not substan�ally dedicated tomi�ga�ng or responding to COVID-19Expenses that have been or will be reimbursed under any federal programReimbursement to donors for donated items or servicesWorkforce bonuses other than hazard pay or over�meSeverance payLegal se�lementsElec�ve abor�ons or research where the human embryo is destroyed, with excep�ons
Recordkeeping Requirements
A government entity receiving funds must keep records “sufficient to demonstrate thatthe amount of Fund payments to the Government has been used in accordance withSection 601(d) of the Social Security Act.”
Pool House Renovation Breakdown
Vendor Work being completed AmountLewis Construction handicap accessibility etc as per plans $49,105.80Inside Edge Safety Surfaces Aquatic flooring $22,969.70
$72,075.50
Funding SourcesGeneral Fund Pool Reserves $54,000.00Pool Fund donations for this project $12,537.30
$66,537.30
Difference could come from donation fund $5,538.20
LIFE FLOOR + SAFETY SURACES
PARTNERS IN SAFETY + DESIGN
PEACE OF MIND is right around the corner.
Thank you for your interest in the premier aquatic flooring solution for safety and comfort and the only NSF-50 certified flooring solution for aquatic spaces.
Safety Surfaces and Life Floor are partnering to make aquatic areas safer.
As the only Preferred Installation Partner in North America, Safety Surfaces provides an industry leading warranty on both installation and product. And our expertise in site assessment, project management, experienced installation, and post installation care, ensures a worry-free solution.
We appreciate the opportunity to partner with you on this project and to assist in creating a safer more enjoyable environment for your visitors.
Enclosed, please find our proposal outlining the scope of work, our services, and pricing required to complete the project to your satisfaction.
THANK YOU!
Inside Edge Safety Surfaces is a division of Inside Edge Commercial Interior Services 2
651.389.3900 | 2700 Blue Water Road, #400, Eagan, MN 55121 | safetysurfaces.com
June 15th, 2020
Account: City of Greenbush Attn: Anita Locken Location: Park Ave. W, Greenbush, MN 56726
Project: Greenbush Pool Changing Rooms
PROJECT OVERVIEW
Scope:
Inside Edge will provide “Preferred” certified labor and materials to install Life Floor at the existing Poolhouse locker rooms per the attached plan. Transitions included at doorways. Floor drains to include custom removable caps. Design to include up to 5-color theme similar to “Oasis or Wildflower”.
Prep Work:
- Inside Edge will diamond grind the new concrete substrate to prepare it to receive new Life Floor.
- Inside Edge will properly clean the surface prior to application of Life Floor and adhesive.
Installation:
- Inside Edge will lay, cut, and adhere 3/8” Slate Life Floor (880+/- SF with cutting allowance) in a staggered layout in a standard 5-color random pattern.
**NOTE: Concrete repairs and leveling are NOT included; if required, a Change Work Order will be issued.
Finishing:
- Inside Edge will wipe down new Life Floor to remove any residual adhesive left on the surface or seams of the tiles.
- Inside Edge will roll the Life Floor tiles down to ensure proper tile adhesion.
- Inside Edge will complete a final quality control check of tile installation and do walk through with Site Supervisor before leaving the project.
- Inside Edge will provide a complimentary Cleaning Starter Kit valued at $150.00 (see cleaning products description below).
Base Project (includes labor, materials, and shipping): $ 22,969.70
Estimated Taxes: $ N/A
Combined Install Total: $ 22,969.70
Items Specifically NOT included:
• Bid or Performance Bonds
• Substrate repairs or adjustments
• Dumpster/Offsite Disposal
• Union or Prevailing Wage Rates
Inside Edge Safety Surfaces is a division of Inside Edge Commercial Interior Services 3
651.389.3900 | 2700 Blue Water Road, #400, Eagan, MN 55121 | safetysurfaces.com
Payment Terms:
• 10% Down payment (Due upon signing of contract)
• 40% Progress payment (Due upon start of project)
• 50% Final payment (Due upon substantial completion)
Inside Edge Safety Surfaces is a division of Inside Edge Commercial Interior Services 4
651.389.3900 | 2700 Blue Water Road, #400, Eagan, MN 55121 | safetysurfaces.com
TERMS AND CONDITIONS
1. GENERAL. Inside Edge agrees to provide the products (the “Products”) and the installation and other services ordered by Customer (the “Services”) in accordance with these Terms
and Conditions, which shall be deemed a part of any Purchase Order and shall be incorporated therein by this reference. If Customer has not otherwise agreed to these Terms and
Conditions as a part of a Purchase Order, Customer’s accepting delivery of the Products or making payment therefor will constitute Customer’s acknowledgment of its agreement to
these Terms and Conditions. To the extent of any conflict or inconsistency between these Terms and Conditions and the terms and conditions set forth in any Customer purchase
order, order confirmation or other document, these Terms and Conditions shall take precedence. If Customer deems any of these Terms and Conditions not to be acceptable,
Customer’s sole recourse shall be to cancel Customer’s order by written notice to Inside Edge within five (5) days of receipt of these Terms and Conditions. Any Purchase Order,
these Terms and Conditions, and any attachments hereto shall be collectively referred to herein as the “Agreement.”
2. PAYMENT TERMS. In consideration of the delivery of the Products and/or performance of the Services, Customer agrees to pay Inside Edge the purchase price as set forth in the
Purchase Order. Payment of such purchase price shall be made in U.S. Currency as and when specified in the Purchase Order. If Customer believes that any invoice is incorrect,
Customer must notify Inside Edge in writing within twenty (20) days after receipt of the applicable invoice. If Customer does not so notify Inside Edge Customer shall be deemed to
have waived the right to further dispute the accuracy of the invoice. If at any time Inside Edge determines that Customer’s financial condition or credit rating does not justify a sale on
credit, Inside Edge reserves the right to require advance payment, a personal guarantee and/or other security.
3. LATE PAYMENT. All payments not made as and when required hereunder shall bear interest at the rate of one and one-half percent (1.5%) per month, or the maximum rate allowed
by law, whichever is less, commencing on the date that the purchase price payment was due pursuant to the terms of the Purchase Order. Delinquent account balances are subject to
placement for collection, and Customer shall pay any reasonable fees and expenses incurred by Inside Edge for such collection activities including attorney’s fees. Inside Edge
reserves the right to cancel or suspend any outstanding orders upon written notice to Customer in the event of Customer’s failure to make timely payment hereunder.
4. SHIPMENT. Delivery will be EXW, Life Floor’s facility (Incoterms 2010) or other point of origin designated by Inside Edge. Inside Edge shall have the right to determine the
method of shipment and routing of the Products, unless otherwise agreed in writing. Inside Edge shall not be liable for damages caused by delays in shipping or delivery for any
reason whatsoever. Delay in the delivery of any Products hereunder shall not relieve Customer from the obligation to accept and pay for such Products.
5. SERVICES. Inside Edge shall have no obligation to perform any installation or other Services except for those specifically identified on the Purchase Order or otherwise agreed in
writing by the parties.
6. EXPRESS LIMITED WARRANTY. Inside Edge does NOT warranty the product or adhesive provided by Life Floor. See Manufacturer’s warranty. The manufacturer, Life Floor®
warrants all 7/8” and 3/8” thick Life Floor® tiles to be free of defects in workmanship or materials for a term of five (5) years from the date of delivery of the Products (the “Warranty
Period”). Life Floor® warrants all 3/16” thick Life Floor® tiles to be free of defects in workmanship or materials for a term of three (3) years from the date of delivery of the Products
(the “Warranty Period”). Inside Edge warrants all installation services it provides to be free of defects in workmanship and adhesion for a term of two (2) years from the date of
completion of the installation of the Products (the “Warranty Period”). If pH levels are found outside of the 6-9 range requirements and not corrected, all adhesion warranties are void.
Limitations to the warranty period include areas of extreme traffic defined as areas with annual traffic of 250,000 users or greater. Life Floor® warrants all Products in areas of
extreme traffic for a term of two (2) years from the date of delivery of the Products. Life Floor® does not warranty any purchases if the Customer knowingly purchases factory second
(defective) quality material. The Customer shall notify Life Floor®, for product and Inside Edge for installation, in writing within thirty (30) days of the discovery of a defect causing
the Products or Services to be noncompliant with this express warranty. Any such notice must be received during the Warranty Period in order to be valid.
7. Life Floor’s express warranty herein set forth is expressly conditioned upon the proper maintenance, care, and use of the Products. Improper maintenance, care, and/or use (Continued
from previous page) of the Products will invalidate the warranty including failure to follow the Life Floor® Recommended Cleaning Process. See Life Floor® owner’s manual for
further limitations on use.
8. DISCLAIMER. CUSTOMER ACKNOWLEDGES AND AGREES THAT THE EXPRESS WARRANTY SET FORTH IN SECTION 7 ABOVE IS THE SOLE WARRANTY
WITH REGARD TO THE PRODUCTS AND SERVICES. LIFE FLOOR® EXPRESSLY DISCLAIMS ANY OTHER WARRANTY, EITHER EXPRESS OR IMPLIED, WITH
RESPECT TO THE PRODUCTS AND SERVICES, INCLUDING BUT NOT LIMITED TO, THEIR QUALITY, PERFORMANCE, MERCHANTABILITY, OR FITNESS FOR A
PARTICULAR PURPOSE OR CUSTOMER.
Inside Edge Safety Surfaces is a division of Inside Edge Commercial Interior Services 6
651.389.3900 | 2700 Blue Water Road, #400, Eagan, MN 55121 | safetysurfaces.com
9. LIMITATION OF LIABILITY. IN NO EVENT SHALL INSIDE EDGE BE LIABLE TO CUSTOMER OR ANY THIRD PARTY FOR ANY INDIRECT, SPECIAL,
CONSEQUENTIAL, INCIDENTAL OR PUNITIVE DAMAGES OR LOST PROFITS ARISING OUT OF OR RELATED TO THE PRODUCTS, THE SERVICES, THE
AGREEMENT OR THE PERFORMANCE OR BREACH THEREOF, IRRESPECTIVE OF WHETHER LIABILITY IS ASSERTED IN CONTRACT, TORT, OR OTHERWISE
OR WHETHER INSIDE EDGE HAS BEEN ADVISED OF THE POSSIBILITY THEREOF. INSIDE EDGE LIABILITY TO CUSTOMER UNDER ANY LEGAL THEORY
SHALL IN NO EVENT EXCEED THE PURCHASE PRICE OF THE APPLICABLE PRODUCTS AND/OR SERVICES SOLD TO CUSTOMER.
10. FORCE MAJEURE. Inside Edge shall not be liable for any delays in delivery, or for non-delivery or nonperformance in whole or in part, caused by the occurrence of any contingency
beyond the reasonable control of either Inside Edge or its suppliers including but not limited to one or more of the following causes: non-availability or shortage of materials, fire,
destruction of plant, strike, labor disputes, epidemic, flood, delay in transportation, war, insurrection, embargo, acts, or demands or requirements of any governmental body. The
existence of any such cause or causes of delay shall extend the time of performance to the extent of the resulting delay.
11. CANCELLATION, COUNTERMAND AND RETURN OF GOODS. Orders accepted by Inside Edge cannot be cancelled or countermanded, or shipments deferred, or Product
returned, except with the prior written consent of Inside Edge and upon such terms that may be reasonably established by Inside Edge.
12. INDEMNITY. Customer will defend, indemnify and hold Inside Edge harmless from and against all damages, losses, claims and expenses, including reasonable attorneys’ fees
incurred by Inside Edge as a result of any breach by Customer of the Agreement, or any violation by Customer of applicable law.
13. ASSIGNMENT. The Agreement may not be assigned or delegated by any party without the prior written consent of the other party. The Agreement may only be amended or modified
by a writing duly executed by the parties hereto.
14. SEVERABILITY, WAIVER, AND SURVIVAL. In case any provision in or obligation under the Agreement shall be invalid, illegal or unenforceable, the validity, legality and
enforceability of the remaining provisions or obligations shall not in any way be affected or impaired thereby. The waiver of any provision or condition or the breach of any term `will
not be a waiver of any subsequent breach of the same or any other term or condition. The Agreement constitutes the complete and final integrated agreement between the parties in
regard to the specific terms contained herein. All prior negotiations, discussions and representations are merged into the Agreement. The Agreement shall be binding upon and inure to
the benefit of the parties and their respective heirs, personal representatives, successors, and assigns. The acknowledgements, covenants and obligations of the parties set forth in the
Agreement shall survive the expiration or termination of the Agreement, unless inapplicable by their terms.
15. APPLICABLE LAW. The Agreement shall be interpreted in accordance with the substantive laws of the State of Minnesota, without giving effect to conflict of laws principles. The
parties agree that the exclusive venue for any claims or actions arising under or in relation to the Agreement shall be in Hennepin County, Minnesota, or in United States District
Court for the District of Minnesota. The parties hereto consent to the personal jurisdiction of such courts and waive any argument that such a forum is not convenient.
The regular meeting of the Greenbush City Council was held on May 18, 2020, at 5:30 pm. This meeting was conducted via electronic methods due to the Governor's Emergency Declaration concerning the COVID Pandemic. Members present: Council Members Brenda Sather, Dennis Filer, Christine Foss, Eric Etherington, Shawn Walsh Others Present: Steve Emery, Dustin Fanfulik, Shaun Jevne, Ryan Bergeron, Anita Locken The meeting was called to order at 5:30 pm. JLC Racing Liquor License Renewal M/S/P Shawn Walsh/Christine Foss to approve the JLC 3.2% On-Sale and 3.2% Off-Sale Liquor License Renewal. Roll call vote- Brenda Sather, Dennis Filer, Christine Foss, Eric Etherington, Shawn Walsh MN Ave Resurfacing The resurfacing of MN Ave W was approved at the June 2019 regular meeting. The bid at that time was $38,000. Agassiz Asphalt has stated that they will be charging the same amount this year. They think that this project should be completed in July. There is also a curb and gutter issue that needs to be repaired on the corner of MN Ave W and Red Wilow Road. Small Cities Development Grant The city received notice that it was awarded a DEED Small Cities Development Grant of $1,108,000. This grant is to be used for the Main Street Streetscape work, Residential Rehabilitation, Commercial Rehabilitation, and a Rental Rehabilitation. These grant funds should be available in August. John Wynne has to complete an environmental review before any work can start. Since this project will be completed in 2021, we can add the two blocks of watermain replacement back into the 2021 Main St N project. That would allow for those two blocks to be eligible for grant funds through MN PFA. Main St N Watermain Replacement Project City Engineers met with the council to discuss what work needs to be addressed on the Main St N watermain replacement project so they can move forward with completing plans and specifications for this project to be rebid. Some items that should be covered in the project are curb and gutter repairs and the mill and overlay of this street. Neither of these items were part of the bid that was completed this year. Since the scope of this project has changed, another report of feasibility needs to be completed. That also means that the public hearing for this project will need to be held again. M/S/P Dennis Filer/Eric Etherington to approve Wideseth engineers to complete a report of feasibility for the Main Street North Watermain Replacement project with the addition of curb and gutter, mill and overlay work. Roll call vote- Brenda Sather, Dennis Filer, Christine Foss, Eric Etherington, Shawn Walsh The report of feasibility will be ready for the June Council meeting, and the public hearing could be held about two months after that. COVID Pandemic Clerk-Treasurer Locken attended a League of MN Cities webinar concerning the parks and COVID 19. The recommendations that came from that webinar are: the first item to consider for all facilities and activities is whether or not you can monitor and enforce the social distance of attendees. LMC recommends that if you cannot enforce the social distancing that you not open a facility and not allow the activities that you can't control. They also suggest that if you do open a facility that you have a staff member that their only job would be to monitor the social distancing.
We are to document why we are making decisions about different facilities. The League attorney stated that if the city goes against recommended guidelines and someone would get exposed/sick at one of the facilities, our LMCIT insurance coverage would probably not cover us. Recommendations for cleaning/disinfecting all city facilities:
• PPE (gloves and gowns) should be worn while cleaning. • Use soap and water first and then disinfect. • Frequently touched surfaces should be cleaned no less than daily.
A daily cleaning plan needs to be developed. You have to document what is being cleaned and when it is being cleaned. The May 13th executive order did not allow for the opening of the community center, pool, or campground. Pool concerns if the pool is allowed to open:
• At a bare minimum, we are to state that the diving board and slide are not sanitized. LMC recommends not allowing them to be used.
• Handrails would need to be cleaned at least daily. • The recommendation is that patrons bring chairs. No tables or chairs should be put out unless you can
sanitize in between users. • Pool capacity should be cut at least in half. • All social distancing would need to be monitored and followed. • Bathrooms would need to be cleaned more than once a day. • Should not hold regular swim lessons, but the new order would allow for lessons of 1 or 2 people at a time.
So that would mean private lessons of children in the same family could be held. Red Cross guidelines are to be followed.
The biggest question is how you would monitor the social distancing and how the extra cleaning would be handled. Other concerns are the fact that revenue would be reduced since lessons would not be able to be held, and hours would be limited due to the low number of lifeguards. Most of the guards could not complete the certification training that they needed. Also, new guards were not able to get any of the training they needed. If the pool isn’t opened, this would be a great time to complete the pool house renovations. Council was not willing to decide as to whether or not the pool would be opened.
Legion Park Campground- M/S/P Dennis Filer/Eric Etherington to leave the Legion Park campground closed until it is allowed to reopen under guidance from the State of Minnesota. Roll call vote- Brenda Sather, Dennis Filer, Christine Foss, Eric Etherington, Shawn Walsh
Spring Clean-Up Week- M/S/P Shawn Walsh/Dennis Filer to reschedule the Spring Clean Up Week for June 1-6th. Roll call vote- Brenda Sather, Dennis Filer, Eric Etherington, Shawn Walsh Abstained- Christine Foss Summer Rec Baseball- Summer Rec Baseball would like to have some guidance from the council on starting their 2020 season. At this time, the proposed guidance is that they will have to follow social distancing and that they are to have no more than ten individuals practicing together. They are not to hold games. Discussions are to be held with Coach John Wilebski to see how he feels about hosting the baseball season. Thursdays in the Park- The Greenbush Community Partners have come up with a preparedness plan for hosting the Thursdays in the park meals. Council was given this plan to review. These events are held under the City and Women of Today food licenses. The MN Department of Health states that these events have to follow the same COVID 19 guidelines as restaurants have to follow.
M/S/P Shawn Walsh/Christine Foss to approve the Thursdays in the Park preparedness plan and to allow these events to be held. Roll call vote- Brenda Sather, Dennis Filer, Christine Foss, Eric Etherington, Shawn Walsh Utilities- At this time, the city is not able to shut off water services if an account is delinquent. Due to the inability to do this, the city may have to assess some utilities to taxes this year. A business within the city has requested a deferment on their utility service charges since their business was not allowed to be open due to the COVID pandemic. At this time, only three businesses in the city have been completely shut down due to COVID. M/S/P Dennis Filer/Christine Foss the three businesses that have had to be closed due to COVID 19 are to receive a three-month credit for garbage and mosquito control fees. Roll call vote- Brenda Sather, Dennis Filer, Christine Foss, Eric Etherington, Shawn Walsh Elections- Due to a change in regulations, the townships of Dewey and Hereim will be completing their elections by mail-in ballots. The city is not allowed to conduct elections through mail-in ballots, so there will be an in-person primary and general election at the community center. All of the CDC guidelines in place at the time of those elections will need to be followed. Tax Collection- The county did not make any changes to the tax collection process due to the pandemic. The city will receive tax payments from the county as usual. LGA- There are concerns that LGA could be reduced. The state’s budget is showing a $1.5 billion deficit due to the pandemic. 4th of July- Plans for holding the 4th of July fireworks are still moving forward. At this time, the race park would not be allowed to open the grandstand for people to watch the fireworks. Anyone wanting to watch the display will need to watch from their car. The show will be held on July 3rd. Alley behind the CC Philip Reese is going to be completing the work on the alley behind the community center. He plans on working on it within the next two weeks. The alley will need to be closed while he is working on it. City-County/Shop Discussions are on hold at this time. Pool House Tabled Citizen Complaints/Concerns M/S/P Shawn Walsh/Christine Foss to credit the utility account at 154 Co Rd 4 E in the amount of $180.19 for extra usage due to a water leak in the house. Roll call vote- Brenda Sather, Dennis Filer, Christine Foss, Eric Etherington, Shawn Walsh The council received a complaint about truck traffic on city streets. Since the complaint was not signed, they did not discuss it.
Council members have received complaints about trash accumulation at Judy Morlan’s. These complaints had first gone through the city office. The complaint was addressed by the office as allowed by the city’s blight ordinance. The next step with the blight ordinance would be to take her to court to get this issue resolved. Outside of a council meeting, select members allowed for a bin to be put in Judy’s yard. Without going to court, the city is not permitted to take this action. Public Works Director Jevne was asked to follow up with her to make sure she is putting her trash in the bin. Since the ordinance does not allow for enforcement on this issue council should review the ordinance and make changes to it. Committee Reports Public Works- Public Works Director Jevne discussed what he has been working on at this time: Wiktel Fiber Optics project to be completed in July, getting quotes for videos cameras at the compost site, leaf pick-up is done for the year, mosquito larvicide is out, water tower inspection was completed, wastewater pond discharge has started, three hydrants have been fixed, park signs put up. M/S/P Shawn Walsh/Christine Foss to hire one full-time employee as summer help for the public works department. Roll call vote- Brenda Sather, Dennis Filer, Christine Foss, Eric Etherington, Shawn Walsh Consent Agenda M/S/P Dennis Filer/Shawn Walsh to approve the consent agenda items with revised bills and minutes (Minutes/Bills-Revised/Receipts). Roll call vote- Brenda Sather, Dennis Filer, Christine Foss, Eric Etherington, Shawn Walsh Upcoming Meetings (these meetings will all be held by video until further notice.):
⋅ Regular Council Meetings: at 5:30 pm, June 15th, July 20th, and August 17th The meeting was adjourned at 7:03 pm. Brenda Sather Anita Locken Mayor Clerk-Treasurer
The Greenbush City Council held a special meeting at 5:30 pm on May 28, 2020 to discuss and make decisions on any matter related to the COVID-19 Pandemic. This meeting was held via a video conference due Governor Walz’s Peacetime State of Emergency declaration concerning the COVID-19 pandemic. Due to the pandemic face to face meetings pose a health risk to the public. Members present: Council Members Brenda Sather, Dennis Filer, Christine Foss, Eric Etherington, Shawn Walsh Others Present: Ryan Bergeron, Anita Locken Meeting was called to order at 5:30 pm. Purpose Purpose- The purpose of this meeting is to discuss and make decisions on any matter related to the COVID-19 Pandemic. COVID-19 Pandemic Mayor Sather met with the full-time city employees on May 26th. The meeting was held to discuss the opening of city facilities. Clerk-Treasurer Locken discussed enforcement of COVID guidelines with City Attorney Michelle Moren. Attorney Moren stated that all city officials and employees are to follow the guidelines and it is everyone’s responsibility to say something if they see a guideline not being followed. No city official is to turn a blind eye to the guidelines. Playground Equipment- Playground equipment has been opened. Signage stating the equipment is not sanitized has been put in the parks. The signage also includes the required information concerning following the CDC guidelines. M/S/P Dennis Filer/Shawn Walsh to keep the playground equipment open following CDC guidance and signage. Roll call vote- Brenda Sather, Dennis Filer, Christine Foss, Eric Etherington, Shawn Walsh Pool- When pools are allowed to open:
• Public Works Director Jevne stated July 1st is the soonest he would have the pool up and running if the council decides to open it.
• Attorney Michelle Moren recommends that if the pool opens that the city hire an adult just to enforce the COVID guidelines.
• Red Cross guidance is that all employees and patrons should be screened for COVID symptoms before they enter the facility.
• Red Cross guidance states that lifeguards are on duty to only monitor swimmers. They are not to monitor the enforcement of COVID guidelines.
• Lifeguards and patrons are to wear facemasks. • Red Cross guidance is that swimmers are to stay the 6 feet apart. All other patrons are to follow social
distancing too. • At a bare minimum, we are to state that the diving board and slide are not sanitized. LMC recommends not
allowing them to be used. • Handrails would need to be cleaned at least daily. • The recommendation is that patrons bring chairs. No tables or chairs should be put out unless you can
sanitize in between users. • No shared items such as pool toys, lifejackets should be provided unless they can be sanitized in between
each user. • Pool capacity should be cut at least in half. Our capacity at 50% is 50 patrons. • Bathrooms would need to be cleaned more than once a day.
• Under MDH guidelines, we should not hold regular swim lessons, but the new order would allow for lessons of 1 or 2 people at a time. So that would mean private lessons of children in the same family could be held. Red Cross guidelines are to be followed.
The Mayor and staff recommendation at this time are not to open the pool and instead to complete the pool house renovations.
If the pool opens on July 1, this would only allow the pool to be open for six weeks. The reduced time open and not having lessons would greatly reduce the pool’s revenue. The lifeguards have started to questions whether or not they have a job for the summer. M/S/P Christine Foss/Dennis Filer to not open the pool because we will not be able to enforce the guidelines, and the city is to move forward with completing the pool house renovations this year. Roll call vote- Brenda Sather, Dennis Filer, Christine Foss, Eric Etherington, Shawn Walsh M/S/P Shawn Walsh/Dennis Filer to have city staff to work with the Fire Department to look into the possibility of filling personal pool this summer and to allow the fire department to fill the pools is feasible. Roll call vote- Brenda Sather, Dennis Filer, Christine Foss, Eric Etherington, Shawn Walsh Park Shelters- MN DNR guidance is that all picnic tables need to be more than 6 feet apart to discourage people from congregating. MN Stay Safe at this time only allows for ten or fewer individuals to gather at a time. Restrooms at Jaycees Shelter and Welcome Park are locked at this time. M/S/P Dennis Filer/Christine Foss to leave the shelter restrooms closed at Welcome Park and the Jaycees Shelter. Roll call vote- Brenda Sather, Dennis Filer, Christine Foss, Eric Etherington, Shawn Walsh Legion Park Campground- June 1st, the city campground can open under MN DNR guidance.
As a best practice, it is recommended that campsites unscreened by vegetation be at least 50 feet apart from the centerlines of surrounding campsite spurs and the adjacent campsite, or at least 30 feet apart from the near sides of adjoining spurs. Our six electric and water campsites are 30 feet on center a part. That allows for 3 electric and water sites to be open.
Fire rings are not to be out for use.
The recommendation from the Mayor and staff is to leave the bathrooms closed and only allow for self-contained camping.
Public Works staff is to monitor the park daily to make sure non-opened campsites are not being used and that all campers are the required distance from each other. They are to ask anyone parked in the wrong spot to move or let them know they are going to have to leave our campground.
All CDC guidelines are to be followed by employees and campground patrons.
The city office has received some calls from construction workers about camping at the campground. Clerk-Treasurer Locken check with LMC and they stated that the city could not open for them until June 1st.
M/S/P Dennis Filer/Eric Etherington to open three Legion Park electric campsites, leave the restroom facility closed and to only allow self-contained camping. Roll call vote- Brenda Sather, Dennis Filer, Christine Foss, Eric Etherington, Shawn Walsh
Golf Course- M/S/P Shawn Walsh/Christine Foss to accept the golf course COVID plan and to allow them to be open. Roll call vote- Brenda Sather, Dennis Filer, Christine Foss, Eric Etherington, Shawn Walsh Summer Rec Baseball- The Summer Rec Baseball program has provided the council with their initial plan for starting their youth baseball season. They will be following all CDC, MDH, and baseball association guidelines. M/S/P Dennis Filer/Christine Foss to accept the Summer Rec Baseball COVID plan and to allow them to start their season. Roll call vote- Brenda Sather, Dennis Filer, Christine Foss, Eric Etherington, Shawn Walsh Farmers Market- At this time there has not been any discussion about hosting farmers markets. They are considered an essential service since they provide food. M/S/P Dennis Filer/Eric Etherington to allow the farmers market and to allow city staff to determine if their plan is reasonable. Roll call vote- Brenda Sather, Dennis Filer, Christine Foss, Eric Etherington, Shawn Walsh Dirt Bike Race Track- At this time races are allowed. Only riders and race workers can be in attendance. No spectators are allowed. Organizers Erin and Stuart Eeg are working on their plan for holding races this year. M/S/P Eric Etherington/Shawn Walsh to allow city staff to review and determine if their plan is reasonable. Roll call vote- Brenda Sather, Dennis Filer, Christine Foss, Eric Etherington, Shawn Walsh 4th of July Parade- The council was provided the proposed plans and map for the 4th of July Parade.
o The lineup of parade in usual location along Old Hwy 11 o Parade entrants will be required to fill out a google registration form. o Parade entrants stay in their vehicles while lining up. o Workers go along parade will wear masks and gloves. o Check with Aaron and Melissa Weil to see if they could broadcast the parade over their FM station. o No candy etc. would be thrown out
-The parade would follow an alternate route through town. The route would follow along streets with none or very little sidewalks, so you have less chance of people congregating. The proposed route is attached. The only sidewalk on the route is the block in front of the post office. -Promote that parking is on the east side of the street only. This is to allow the parade to pass through the streets safely.
-Promote that people should be respectful of private residences along the route and not block the homeowner’s ability to watch the parade. Should a homeowner block the street in front of their house, you are not to park on the other side of the street. -All State of MN, Federal, and CDC guidelines in place at the time of the parade will be followed. M/S/P Shawn Walsh/Dennis Filer the council supports the 4th of July Parade and is willing to allow Greenbush Community Partners to work with city staff to finalize parade details. Roll call vote- Brenda Sather, Dennis Filer, Christine Foss, Eric Etherington, Shawn Walsh Bars and Restaurants Reopening- The bars and restaurants are allowed to open for outdoor seating as of June 1st. No indoor seating is permitted at this time. The bars would need to have their liquor license and liquor liability insurance adjusted to allow for outdoor seating. Pull tabs can be sold and played in an outdoor extension of the business. Each business that would like to extend its liquor license to outdoor seating will have to provide the council with a map showing the extension. They also have to provide updated liquor liability insurance certification that covers the extended area. Council then has to approve the change to the liquor license. The updates, including the insurance certification and map, have to be submitted to the MN Department of Alcohol and Gambling for approval. The businesses can’t serve alcohol outdoors until these steps are followed. There is also a limit of seating for up to 50 patrons. Patrons have to have reservations for meals that are to be served outdoors. At this time, Remedies and American Legion were deciding if they even want to pursue this option. Rockin’ 50’s will not be offering outdoor seating. Upcoming Meetings:
⋅ Regular Council Meetings: at 5:30 pm, June 15th, July 20th, and Aug 17th
Meeting was adjourned at 6:21 pm. Brenda Sather Anita Locken Mayor Clerk-Treasurer
The Greenbush City Council held a special meeting at 7:30 am on June 5, 2020 to discuss and make decisions on updating Remedies Bar and Grill Liquor License to approve an outdoor service area. This meeting was held via a video conference due Governor Walz’s Peacetime State of Emergency declaration concerning the COVID-19 pandemic. Due to the pandemic face to face meetings pose a health risk to the public. Members present: Council Members Brenda Sather, Dennis Filer, Christine Foss Others Present: Anita Locken Meeting was called to order at 7:37 am. Purpose Purpose- The purpose of this meeting is to discuss and make decisions on updating Remedies Bar and Grill Liquor License to approve an outdoor service area. Remedies Bar and Grill Liquor License change The council was resolution and map to change Remedies Bar and Grill Liquor License. This change is required to allow them to serve alcohol in an outdoor setting. They have the liability insurance in place for the additional serving area. M/S/P Dennis Filer/Christine Foss to approve Resolution 2020-08 Changing Remedies Bar and Grill Liquor License. Roll call responses in Favor - Brenda Sather, Dennis Filer, Christine Foss Upcoming Meetings:
⋅ Regular Council Meetings: at 5:30 pm, June 15th, July 20th, and Aug 17th
Meeting was adjourned at 7:37 am. Brenda Sather Anita Locken Mayor Clerk-Treasurer
City of Greenbush June 2020 Bills- RevisedVendor Description TotalTeam Laboratory Chemical Corp Shop Supplies $1,003.50Grand Forks Fire Equipment, LLC Misc FD Parts $729.69RMB Environmental Laboratories, Inc Wastewater Testing $219.00Core & Main Water Parts $38.82USA Blue Book Water Supplies $267.01West Central Ag Services Spray for PW $105.10Verizon Wireless Shop Ipads service $110.03Softline Data Inc Utility Billing Cards $113.50Integrated Process Solutions, Inc Liftstation Annual fee $432.00Moren Law PC Unemployment/COVID $262.50MCFOA 2020 MCFOA Dues $45.00Greenbush Ace Hardware Misc for Shop/FD/Water/Parks $160.64NAPA of Greenbush Misc for Shop/FD $3,193.88RCCA Fuel for Shop/FD/Park Misc for parks/PW $943.20Wahl Bros Racing Wastewater/FD Postage $26.60Mar-Kit Landfill Solid Waste Disposal $42.72USPS Office- PO Box Renewal $76.00Burkel Lumber & Hardware Misc for Parks/PW $260.25MN Public Facilities Authority Water Fund Repayments $116,594.67Gopher State One Call Locates $13.50MAOSC Annual Dues $440.85Wikstrom Telecom-Internet Phone Services $449.85Blooming Valley Services Ditch Cleaning by Mattson/Lewis water connection $5,037.50MN State Fire Chief Association Annual Dues $100.00North Pine Services Stump Removal- Welcome Park $1,463.50Econo Signs Safety Vests $130.51T.G. Design Repair of Ford Pickup $269.69NCPERS Group Life Ins Life Insurance $48.00Sanitation Products, Inc Street Sweeper Parts $58.60Greenbush Sanitation Solid Waste Contract $7,250.00MN PEIP- C/O MMB Fiscal Services Health and Dental Insurance $2,652.20PERA May 14-June 10 $1,555.68EFTPS May Federal Withholdings $2,901.30MN Dept of Revenue May Sales and Use Tax $1,156.00MN Dept of Revenue May MN Withholding $375.68Payroll May 14-June 10 $11,215.12AFLAC Misc Insurances $492.06Cardmember Services Office Expenses/Signs for Parks $879.37Ottertail Electricity $3,114.72PERA Retirement Payment $10.00Reese Rental Gravel and Black Dirt $1,680.00Hubert's Outdoor Power PW Parts $18.84Gerrells Sport Center Summer Rec Supplies $198.95Honker Flats Flowers for the planters $151.76Jon's Auto Clean Up Week bin $572.70Greenbush Sanitation Clean Up Week fees $548.75
$167,409.24
City of Greenbush May 2020 Receipts Date Remitter Receipt # Description Total 05/01/2020 Blossom & Boards 17753 RBEG Payment 102.56$ 05/04/2020 Utilities 17754 Regular Payments 629.32$ 05/04/2020 Fire Dept Donation 17755 Anonymous Donation 5,000.00$ 05/04/2020 Novacek Pharmacy 17756 RBEG Payment 137.50$ 05/04/2020 GMR School 17757 Summer Rec Contribution 2,000.00$ 05/07/2020 Utilities 17758 Regular Payments 1,798.73$ 05/07/2020 Fire Dept Donation 17759 Kapphahn Donation 200.00$ 05/11/2020 Utilities 17760 Regular Payments 4,314.97$ 05/11/2020 City Shop 17761 Gravel- Klaski 20.00$ 05/11/2020 Golf/ATV Permit 17762 Slawson 10.00$ 05/15/2020 Utilities 17763 Regular Payments 5,135.13$ 05/15/2020 Far North Foods 17764 RBEG Payment 203.00$ 05/15/2020 FD Explorers 17765 Donation from C Whitmore 400.00$ 05/15/2020 Lewis Construction 17766 RBEG Payment 85.47$ 05/15/2020 H&L Mesabi 17767 Refund for price difference of PW Part 24.24$ 05/18/2020 Utilities 17768 Regular Payments 6,521.24$ 05/18/2020 Golf/ATV Permit 17769 Neuschwander 10.00$ 05/18/2020 Greenbush Ace 17770 RBEG Payment- Both loans 300.00$ 05/18/2020 Novacek Pharmacy 17771 RBEG Payment 137.50$ 05/21/2020 Utilities 17772 Regular Payments 2,718.26$ 05/21/2020 Utilities 17773 ACH Payments 7,018.77$ 05/21/2020 Zap Trende 17774 RBEG Payment 203.68$ 05/26/2020 Utilities 17775 Regular Payments 6,016.80$ 05/26/2020 FD Memorials 17776 In Memory of E Hemp/R Wicklund from J Dallager 30.00$ 05/26/2020 Liquor License 17777 Oak View Golf Course 100.00$ 05/26/2020 Greenbush Ace 17778 RBEG Payment- Payoff of 1st Loan 979.03$ 05/29/2020 Utilities 17779 Regular Payments 1,122.64$ 05/29/2020 Anonymous Donation 17780 To be used for youth, seniors, neglected, poor 25,000.00$ 05/29/2020 Utilities 17781 May Credit Card Payments 860.90$ 05/31/2020 Border State Bank 17782 Account Interest 5.61$
71,085.35$
Statement of Receipts, Disbursements and Balances (Schedule 1)City of Greenbush
As on 6/10/2020
6/10/2020
Beginning
Balance Receipts
Sale of
Investments Total Balance
Investment
BalanceDisbursementsTransfers In
Purchase of
InvestmentsFund Transfers Out Ending Balance
205,564.97 0.00 2,142.43 0.00 0.00 189,218.47 General Fund 52,194.75 220,845.29 18,425.50 223,990.47
0.00 0.00 0.00 0.00 0.00 3,282.46 Federal Community
Development Block Grants
(SCDG)
0.00 0.00 3,282.46 3,282.46
0.00 0.00 0.00 0.00 0.00 12,537.30 Pool Fund 0.00 0.00 12,537.30 12,537.30
