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GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
November 18, 2008
Conference Call: 866-740-1260Access Code: 6339392
GreenTech: Reducing Your Paper Usage
Facilitator: Anna Jaeger, TechSoup GlobalPresenters: Steve Adams, Protus
Susan Kinsella, Conservatree
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
Using ReadyTalk
• Chat & raise hand • Mute = *6,
Unmute = *7• If you lose your
internet connection, reconnect using the link emailed to you.
• If you lose your phone connection, re-dial the phone number and re-join.
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
You are being recorded…
• This seminar will be available on the TechSoup website along with past webinar presentations:– www.techsoup.org/hsc/page9003
• You will receive a link to this presentation, material and links.
• After the webinar, you can ask follow-up questions in the Tech Planning Forum:– http://tinyurl.com/5av5g8
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
Facilitator: Anna Jaeger, TechSoup GlobalPresenters: Steve Adams, Protus
Susan Kinsella, Conservatree
Sponsored by:
GreenTech: Reducing Your Paper Usage
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
Agenda
• Introductions
• Conversation with Susan Kinsella
• Conversation with Steve Adams
• About recycled paper
• Audience Q&A
• About TechSoup
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
Today’s Speakers
Volunteers Sam Wehbe (Protus)
Kami Griffiths (TechSoup)
Anna JaegerTechSoup
Steve AdamsProtus
Susan KinsellaConservatree
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
GreenTech Initiative
Our mission is to help nonprofits and other social benefit organizations reduce their environmental impact through the effective use of technology.
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
1. Assess and track paper use in your office and report on it
2. Change printer/copier settings and habits
3. Use electronic documents – online faxes
4. Distribute annual reports and marketing collateral as PDFs
5. Buy recycled content paper
Five Things You Can do to Reduce Paper Usage
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
Paper Use Statistics
• It takes one 15-year old tree to produce half a box of paper.
• One tree can filter up to 60 pounds of pollutants from the air each year.
• Every year enough paper is thrown away to make a 12’ wall from New York to California.
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
What can nonprofits & libraries do?
• Reduce, reuse, recycle: Make some changes internally
• Be change agents: Spread the word to your constituents and communities
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
What is MyFax?
• Internet-based fax service • Send and receive faxes using
existing email accounts and the Web
• Eliminates fax machines• Local and toll-free numbers
available• $7.50 USD per month,
Nonprofit preferred pricing.– No need for fax supplies,
dedicated lines, and long distance charges.
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
Send a Fax
Receive a Fax
Sending Faxes by Email
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
Fax Machines
Pros • Ubiquitous – easy to find and
acquire• Easy to use• Easy to install
Cons • Costly
– Second phone line required– Long distance charges– High-maintenance
• Ongoing paper and toner replenishment
• Hardware maintenance• Environmentally unfriendly• Paper-based• Insecure, can violate privacy• Noisy
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
Fax has widespread use in Nonprofits:
Inbound
Communications
Inbound
Communications
Outbound
Communications
Outbound
Communications
ContractsContracts
Financial TransactionsFinancial Transactions
Virtual OfficesVirtual Offices
Legal DocumentsLegal Documents
Mobile Employees and
Volunteers
Mobile Employees and
Volunteers
Shared Facilities Shared Facilities
OfficesOffices
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
Challenges
• Internet Fax– Awareness– Does it work?– Difficult to Use?– Expensive?
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
Security and Privacy
• Faxes arrive directly in your private email inbox, or access through secure website
• Fully redundant with advanced security measures
• Secure access via VPN, TLS, SSL and encryption option
• Helps to meet compliance with HIPAA, SOX
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
Training and Best Practices
• Tutorials on demand• Webinars• Case Studies• User Guides• Demos
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
MyFax Support
• Support and Service– Free 24/7 full-service customer support – Additional online support options
• Comprehensive Knowledge Base• Tutorials and Demos• User Guides
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
Environmental Costs of Faxing
Excess Paper Use
Fax Machines are Energy Vampires!
Electronic Waste
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
The hidden costs of a fax machine
• Based on a low end fax machine ($149.99)
• Other Costs:– Ink Cartridge = $40.00– Paper– Maintenance– Electricity
Monthly Fax MachineMyFax NPO
Second Line $40.00 $7.50
Total cost of Ownership Year One
$480.00 $90.00
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
MyFax Nonprofit Preferred Pricing
• $7.50/month Nonprofit preferred pricing
• Local or Toll-free number• 100 sent and 200 received
pages• Works with any fax machine• Fax by Email, Web, or MS
Office• No Contract• Free 1 year online storage• www.myfax.com/techsoup
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
MyFax Send and Receive Options
• Send and Receive Faxes using existing email accounts
• Send and Receive Faxes using the Web (MyFaxCentral)
• Send Faxes using MS Office
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
Send Faxes Online Using MyFaxCentral
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
Send Faxes Online
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
Send Faxes Using MS Office: Step 1
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
Send Faxes Using MS Office: Step 2
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
100% Recycled Copy Paper
REDUCES:• Total energy consumption – 44%• Net greenhouse gas emissions – 38%• Particulate emissions – 41%• Wastewater – 50%• Solid waste – 49%• Wood use – 100%
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
Tons of Fiber Input to Make One Ton of Paper Pulp
Type of pulpExamples of typical paper
Volume of required material
Wood fiber kraftOffice and printing papers
4.4 tons of fresh trees
Wood fiber mechanical Newspapers2.2 tons of fresh trees
Recycled kraftOffice and printing papers
1.4 tons of recovered paper
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
Driving Change
• Bring people along - Open the discussion
• Explain the environmental & cost savings
• Pick one change
• Do not shame
• Report back on the impact
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
For people who love the feel of paper
• Use electronic faxes
• Help them change their margins
• Set printers to duplex
• Use a utility like GreenPrint, FinePrint or AdBlock Plus
• Suggest multi-up printing
• Use recycled content paper
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
Q & A
Please raise your hand if you have a question.
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
Continue the Discussion…
• Additional questions can be answered by posting in the Tech Planning forum:– http://tinyurl.com/5av5g8
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
Get the Most Out of TechSoup
• At TechSoup, you’ll find a range of technology services to help your nonprofit:
– Read helpful articles in our Learning Center– Request donated software, hardware, and online
services– Join our community forums to learn from your
colleagues– Browse upcoming events and conferences
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
TechSoup Stock Vendor Partners
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
TechSoup Global Network Partners
Partners carry TechSoup into 19 countries (outside North America)Australia Belgium Botswana ChileFrance Germany Hong Kong HungaryIndia Ireland Luxembourg MexicoNew Zealand Poland Russia (Pilot) South AfricaSpain Taiwan United Kingdom
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
Future TechSoup Talks Webinars
• Stop Spam Today!– Tuesday, December 9, 11 a.m. Pacific
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
Thank you to our Webinar Sponsors!
GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392
For More InformationContact: Anna Jaeger, TechSoup
415-633-9433 [email protected]/greentech/paper
Sam Wehbe, Protus 613-733-0000 ext.584 [email protected]
Susan Kinsella, Conservatreewww.conservatree.org