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Gregory Manor Swim Club Fall Member Meeting Sunday October 26 th, 2014 12:00PM – 2:00PM King...

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egory Manor Swim Club Fall Member Meeti Sunday October 26 th , 2014 12:00PM – 2:00PM King Street United Church of Christ - Downstairs
Transcript

Gregory Manor Swim Club Fall Member Meeting

Sunday October 26th, 2014 12:00PM – 2:00PMKing Street United Church of Christ - Downstairs

2014 GMSC Board Introduction

• 2014 President: Bob

MacNevin

• 2014 Vice President: Jake Muller

• 2014 Secretary: Celia Cuk

• 2014 Treasurer: Stephanie

Parker

• 2014 Lifeguard Chair: Mary Beth Heady

• 2014 Social Chair: Phil Attina

• 2014 Membership Chair: Michele Donaty

• 2014 Guest Fee Chair: John Philbin

Agenda• President’s Welcome, Introduction of the Current Board, and Review

– Annual Overview, Property Highlights

• Introduction of 2014 & Board Position Reviews – Vice President Update – Property Operations & Present Potential Upcoming Projects– Lifeguard Chair Update – Treasurer Update – Current Financials, Proposed 2015 Budget– Social Chair Update– Guest Fee Chair Update– Membership & Guest List Update

• New Business / Motions for Discussion– Proposed Guest Fee Changes, Discussion & Voting

• 2015 GMSC Board Nominations & Elections• 2015 Spring Membership Meeting Date – Sunday, March 30th

– Vote on Season Pool Dues & Assessments– Formal Presentation of 2015 budgets

• Targeted 2015 Pool Opening Date – Friday May 22, Set-up Date Saturday May 16th

• Q&A

Another Great Pool Season!

• Another Great Pool Season with lots of continued Improvements• New Patio behind diving board, extending use of grounds• New Grilling Station with additional Grill – no waiting to cook!• Piped in Propane – no need for tanks• New Community Pool Grade Diving Board• New Portable Picnic Tables – more table space• Removal of Kiddie Pool • New “Member Parking Only” Signs

• Finances • Came in on or under budget versus plan again – 4 years in a row!• Club Self Financed over 40% of Pool Improvements in the past 4 years (due to cash flow)• 2 Payment Plan worked extremely well in 2014 (for those who qualifed)

• New Members• We welcomed 6 new Families to our Club this season • Over the past 4 years, 40% of our membership are new Families• Almost Back to a Waiting List!

• Break-in & Vandalism Issue – Gate Repair, Stereo Receiver Stolen, Microwave • Big Thanks to the GMSC Board – Collaboration & Cooperation

4 Year Improvements

• Over $70,000 has been used to improve / repair our Club Grounds

• Member Assessments have totaled $400 over that 4 year period (or $30,000 in total)

• Club Finances have paid the balances without the need to pull financing from equity line.

Our Ongoing Improvement Efforts

• Reserve Study Results & Other Improvements Proposed– Pool Heater Replacement– Pool Patio Deck Replacement & Repair– Pool Pump– Tree & Tree Top Clearing (sun on pool), Extend & Round Off Patio– New Lounge Chairs, Video Security / Alarm System

• Overall Goal – to Self-Finance and or Minimize Assessments• $18,125 currently in GMSC Reserve Fund ($50 per Family for 4 yrs

PLUS new member initiation & late payment fees)• Board Recommends to keep dues the same, but still need for small

assessment to address improvements – total $700 ($600 dues, $50 reserve, $50 assessment)– Based on Improvement Voting & Finances

Vice President Update / Proposal• Based on new proposal, initial recommendation is for the

2015 assessment to be $50 per family• Cobblestone / gravel area for Garbage Cans / Under Gates

– estimate = $1,100• Tree Pruning (topping) / misc Clean up = $1,000• Round off Patio behind diving board = $1,850• Total Current Estimate = $3,950 total for improvements• Additional Items to consider:

– Security System, new microwave– New Furniture – Multi year plan

• To be voted on at the Spring Membership Meeting

Treasurer's Update

• 2015 Pool Season Budget = $46,900– Spending Projected to be slightly under budget again

• Start of Year Balances:– $2,800 Accrued End of Year Operating Cash– $18,125 Reserve Fund – $0 Balance in Line of Equity Account ($25,000)

• Proposal $700 per family ($600 dues, $50 reserve, $50 improvement assessment)– 2 Pay Plan Bills $350 Due by April 30 (for those who qualify)– Last payment of $350 Due by June 30

2015 Pool Season Dues Proposal

Lifeguard Chair Update

• Created an incident report binder

• Lifeguard Protocols Adopted & Accepted (4 hr Shifts)

• 4 - 5 Lifeguards for 2015 Season

• Guards on Duty only when School is not in session

• Shifts will start at 10:30am, On-duty @ 11:00am

• Lifeguard Uniforms will be required (GMSC subsidizes)

Social Chair Update

• 1st Annual Hawaiian Luau Party was a Success!

• In 2014, Pool Parties were much lower than 2013 - $180 less in revenue.

• New Grill & Grilling Station worked out very well.

• Gas Grill Shut off

Membership Chair Update

• 4 Bonds currently for sale (Lunt, Dolan, Taylor, Black)

• No waitlist

• Recent bond sold between $4,500 - $4,800

• 6 New Families joining in off-season and during 2014:

– Dube’s, Keefe’s, Mitchell’s, and Ceppos’, Lenz’s, Florian’s, Robinson-Suri’s

• Website – Printable Brochure Available + All Information

Guest Fee Update

• Issues improving with Members not consistently signing in themselves or their Guests. – Please print legibly – issues with “scribbled” names that could not be

recognized

– 477 Registered Guests in 2014, up from 415 in 2013– Better Weather in 2014 vs. 2013– Not Signing In Guests

• All 2014 Guest fees have been reconciled and billed to membership– $1,598 Generated in Revenue from Guest Fees in 2014– $395 More in Revenue from 2013– Elected Board Members do not pay guest fees

• Midseason, guest fees changes to $5.00 per person on Weekends,$3.00 on weekdays

New Business / Issues / Q&A

• Guest Fee Discussion: Proposal to raise guest fees to $5.00 per person

• Other New Business / Discussion

• Open Question & Answers

2015 GMSC Board Elections

• 2015 President: Bob MacNevin

• 2015 Vice President: Jake Muller

• 2015 Secretary: Celia Cuk

• 2015 Treasurer: Stephanie Parker

• 2015 Lifeguard Chair: Mary Beth Heady

• 2015 Social Chair: Phil Attina

• 2015 Membership Chair: Michele Donaty

• 2015 Guest Fee Chair: John Philbin

CURRENT NOMINEES – OPEN FLOOR TO OTHER NOMINATIONS

Proposed Spring 2015 & GMSC Board Meetings

• Sunday March 29th, 2015 – King Street Church

• 2015 Pool Season Opening Date – Friday May 22rd

• Pool Set-up Day, Saturday May 16th

• GMSC Board meets at least once a month during pool season. Schedule and dates are determined by majority of GMSC board members being available.

• Membership is always welcome to attend

THANKS!• www.gregorymanorswimclub.com


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