GS1 Standards & Benefits of Bar Codes. 1st FEBRUARY, 2007 KOFI ESSUMAN.

GS1 Standards & Benefits of Bar Codes.

1st FEBRUARY, 2007KOFI ESSUMAN

http://www.gs1.org/

©2006 GS12Making our Vision a Reality

Coding and Labelling are aspects of product quality often ignored but adversely affect acceptability especially in overseas markets. The EU Directive 2001/95/CE concerning General Product Safety, and EU regulation 178/2002 concerning General Food Law, became effective two years ago.

The European Coding and Labelling Convention for consumer units, traded units and distribution is covered under these laws and are applicable to every company in every member state. Among other things the Convention requires that all bar codes used within Europe must meet the requirements of the GS1 system.

Packaging and labelling continue to hinder the growth of the export sector in Ghana. Bar codes are virtually unknown within the manufacturing sector in Ghana. With the coming into force of EU mandatory standards on traceability, the demand for barcodes to meet required international coding standards will soon increase.

It is therefore heartwarming that the Ministry of Trade, Industry, PSD & PSI’s under the Trade Sector Support Programme, is supporting the use of bar codes in Ghana.

The Global Language of Business


The Global Language of Business


Many Ghanaians are familiar with the pattern of bars and spaces on packages and labels but hardly know its importance. These wide and narrow bars and spaces known as bar codes hold a unique identification number called GTIN or Global Trade Item Number.

Automatically capturing data through bar codes is used to speed data collection and minimize errors caused by manually keying in the data.

GTINs are encoded in the bar code and shown in human readable format beneath the bar code. GTINs can be decoded and read by a scanner to retrieve the information from a database.

What is a Bar Code

6 034 000 00 401 4

6034000004014


Bar Codes

The GS1 System uses EAN/UPC barcodes, ITF-14 and GS1-128 (formerly

UCC/EAN-128) bar codes. A GTIN is a number identifying any item traded in the

global supply chain that will be priced, ordered or invoiced. The GTIN contains

no information. It is simply used as a key to information held in a database.

Each separate product line and packaging level must be assigned a different

number or GTIN.

The EAN-13 and UPC bar codes are the most widely used because they can be

scanned at any point in the supply chain. The EAN/UPC bar codes are the only

bar codes accepted at the retail point-of-sale.

GTIN is a new term introduced to ensure consistent terminology around the

world. GTINs ensure that trade items are identified uniquely around the world,

which enables more efficient global trading


GS1 International

GS1 is a not-for-profit organisation that develops global standards for the identification of goods and services.

GS1's standards foster cooperation and encourage information-sharing worldwide. Thanks to GS1, businesses and organisations can improve the efficiency of their supply and demand chains by adding useful information to any exchange of goods or services.

The global language of

business


GS1: A Broad Portfolio

GS1 provides a wide variety of services to its user companies.

• Implementation support

• Guides and manuals

• Training and education

• Helpdesk

• Benchmarking

• Verification tools and calculators

• Consulting services

• Software

• And more…


GS1 Membership

• 30 years of experience • 104 member organisations representing all points in the supply

chain• Over a million companies doing business across 145 countries• Over 20 represented sectors (FMCG, healthcare, transport,

defence…)• Over 5 billion transactions a day

GS1 is a fully integrated global organisation. It was formed in early 2005 from the joining of EAN International and the Uniform Code Council (UCC).

GS1 is the most widely used supply chain standards system in the world.


GS1/EAN International member companies

GS1/UCC member companies

Numbers allocated by EAN International/UCC

GS1 – Membership in 2005GS1 – Membership in 2005


104 Member Organisations.145 Countries served.

Local services, global reach.

Countries with a GS1 Member Organisation

Countries served on a direct basis from GS1 Global Office (Brussels)

GS1 – Membership in 2006


USA/CANADA 251,567

U.K 20,000

GERMANY 106,000

FRANCE 30,000

ITALY 31,000

SPAIN 20,000

SOUTH AFRICA 8000

KENYA 1500

JAPAN 115,000

CHINA 47,385

AUSTRALIA 13,460

SOUTH KOREA 13,000

TAIWAN 10,000

GHANA 35

MEMBERSHIP IN SOME COUNTRIES


One of the 104 Member countries of GS1 International mandated to issue GTINs and support its application in Ghana.

Established with the support of the Institute of Packaging, Ghana, Ministry of Trade and Industry, Ghana Standards Board, Unilever Ghana, and other manufacturing companies and Supermarkets in Ghana.

Registered in Ghana in July 2006 as a Non Profit Organization

603 - Ghana Country Prefix

6034000004 - Company Prefix (for Burger Food Industries Ltd)

01- Item Number

4 Check Digit

GhanaABOUT

6 034 000 00 401 4


Bar Codes: A pillar of the GS1 System


Trade items: Products and services upon which there is a need to retrieve predefined information at any point in the supply chain (Global Trade Item Number/GTIN). Logistic units: Physical units established for transport and storage of goods of any kind that need to be tracked and traced individually in a supply chain (Serial Shipping Container Code/SSCC). Assets: Fixed or returnable assets (Global Individual Asset Identifier/GIAI and Global Returnable Asset Identifier/GRAI). Locations: Physical locations, functional entities, or legal entities requiring a permanent identification, such as a company, department, or warehouse (Global Location Number/GLN). Service Relations: Public or private service provider to track any entity’s service requirements and needs over a continuing relationship (Global Service Relation Number/GSRN).

GS1 APPLICATIONS


The GS1 Bar Codes

Global standards for automatic identificationRapid and accurate item, asset or location identification

1 8 9 3 1 2 3 4 5 6 7 8 9 4

ITF-14 – GTIN only (main usage Outer Cases)

4 512345 678906 >

EAN/UPC 13 – GTIN only (main usage Retail Items)


( 01) 04601234567893

GS1-128 – GTIN and all GS1 Application Identifiers

Data Matrix – GTIN and all GS1 Application Identifiers

GS1 Bar Codes cont.

Global standards for automatic identificationRapid and accurate item, asset or location identification


BENEFITS OF GTIN - GLOBAL TRADE ITEM NUMBER

Facilitates the global flow of trade items (products and services) and associated information along the supply chain.

Uniquely identifies trade items at all levels of packaging (item, case, and pallet) and therefore facilitates tracking and tracing of logistics units.

Allows accurate machine read (scanning) identification of trade items when encoded in bar codes and Radio Frequency Identification (RFID) tags of the EPCglobal Network™.

Delivers trade item data in a consistent format and structure.

Simplifies supply chain management.

Employs the globally accepted and utilized EAN.UCC System whose language is understood by the global marketplace.


Why Bar Codes?

• GS1 Bar Codes change lives for the better• Providing everyday benefits to retail consumers• Contribute to improved patient safety • Help deliver logistics efficiently • Enable traceability & authentication systems


Benefits

Save Families Time & Money

Create SupplyChain Visibility


BarCodes and Patient Safety


BarCodes and Traceability

Material Movements and Traceability (1 of 2)

Tracking and Traceability are made possible using GTIN-128 and ApplicationIdentifiers

To ensure full batch traceability:• Upstream: incoming materials are identified through a GTIN and batch codes,

on pallets• Manufacturing: Process Orders ensure traceability by recording Batch codes

during Production Consumption and generating Batch codes during Production Declaration

• Downstream (distribution/sales): traceability to customers is ensured through recording the GTIN and batch codes in deliveries, on pallets with a unique identifier (SSCC)

In order to ensure full batch traceability the batch codes must be managed throughout the extended Supply Chain

( 02) 0931234578907( 20) 01( 15) 020300( 37) 48( 10) 1171123423



Pallet Label For Traceability

SSCC

376 10100 91256 87633

Nestle France 9429

Milo 12x400g

CONTENT

931 23456 78907VARIANT

01COUNT

48LAYERS

4CONTENT

931 23456 78907VARIANT

01COUNT

48LAYERS

4

BATCH/LOT

11711 23423BEST BEFORE (MM YYYY)

03 2002BATCH/LOT

11711 23423BEST BEFORE (MM YYYY)

03 2002

(00)376101009125687633

(02)09312345678907(20)01(15)020300(37)48(10)1171123423

(00)376101009125687633(00)376101009125687633

(02)09312345678907(20)01(15)020300(37)48(10)1171123423(02)09312345678907(20)01(15)020300(37)48(10)1171123423

Batch

SSCC

SSCC

GTIN

Quantity

Expiry Date{GTIN, Batch,{Quantity, Date


GEPIR & Traceability


Where the manufacturer’s name and address is not indicated on a product, tracingis possible by means of barcodes. One can access information about GS1 membercompanies around the world using the Global Electronic Party Information Registry(GEPIR). The service is provided jointly by different GS1 Member Organisations.

GEPIR is a database that contains basic information on over 1,000,000 companies inover 100 countries. It is an International Catalogue of GS1 numbers including GlobalTrade Item Numbers (GTINs) and Global Location Numbers (GLNs).

Visitors can search for a GTIN that has been issued by any of the participatingcountries. For more information see http://www.gepir.org.

GEPIR CAN THEREFORE BE USED AS A TOOL TO TRACE THE ORIGIN OF APRODUCT


CONCLUSION

In today’s competitive global marketplace, speed and efficiency are critical to

success and survival. Managing the physical flow of product with the electronic flow

of business data is a major challenge in today’s intensely competitive environment.

Manufacturers, suppliers, distributors, logistical providers, warehouse operators and

retailers need to view their market place from a large or macro view point and NOT

simply from their own local perspective. It is no more comparative advantage but

competitive advantage.

The time, attention, and detail that go into designing and producing a quality

product must also be evident in the transmission of that product’s business data

through the supply chain. A system built with standardized processes and a

common business language is needed to monitor and manage the movement of

product and information through every component along the supply chain.

This is what GS1 seeks to achieve using GTINs. It is my fervent hope that this

seminar would go a long way to bring positive changes in your business as well as

understanding usage of barcodes better.


Thank you

Ghana


Contact Details

Address

R4 AGI Building, Addison House, Trade Fair, La, Accra

P O Box 2234, Tema, Ghana

Ebenezer Mante

Technical Executive. GS1 Ghana

233 20 819 6867

233 28 910 5137

[email protected]

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GS1 Standards & Benefits of Bar Codes. 1st FEBRUARY, 2007 KOFI ESSUMAN.

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