A technician from Information Systems will determine if your copier or
duplicator needs to be condemned. The replacement of equipment and
furnishings must be done in an orderly manner to avoid confusion, misun-
derstanding and to save money. The following procedure has been set up
so that each department or school will have their needs reviewed and
considered. Though the procedure may appear to be slow at times, it is
necessary to avoid budgetary problems and conserve funds for equip-
ment.
Steps to follow after your copier or duplicator has been condemned:
1. You must submit a remote requisition at your location. If the con-
demned equipment was on the district asset list use this budget:
30-LOC-14-0991-1000-0730-000
2. The technician will give you a completed “Equipment Transfer” form.
3. The form is used as the condemnation document and is available from
the warehouse, stock #192061.
4. The original (white) copy of the GSD Condemnation/Equipment Trans-
fer form must be attached to a copy of the remote requisition and sent
to Kathy Arishita in Support Services.
5. The requisition will then be sent for approval to the Capital Outlay
committee that meets on Wednesdays.
6. If approved, the requisition is routed back to purchasing.
7. Purchasing will issue a Purchase Order.
The District is currently purchasing the Sharp MX-M503U copier on state
contract AR455. It includes the cabinet, two drawers, delivery, set up and
training for $3,020.20. If you need additional features, you will need to
September 2012
Bu
Inside this issue
Apple Hardware 2
District Mail Services 3
Cheer & Dance Contract 4
Price Agreement 4
Entrance Mats 4
P-Card Training 5
Word from the Warehouse 5
New & Deleted Whse Items 6
Looking for Help? 7
GSD Purchasing/Warehouse
Buying Power FEBRUARY 2014
What To Do If Your Copier or Duplicator Is Condemned?
2
Apple Hardware
The difference between school and life? In
school, you’re taught a lesson and then given a test. In life, you’re
given a test that teaches you a lesson.
Tom Bodett
Do you need to order any Apple hardware? iPads, iPods, Mac?
We use the State of Utah contract with Apple and order directly from
them.
It’s easy to find what you are looking for and to get
pricing. Just go to http://store.apple.com/us-k12 for
current contract pricing. Note; it’s important to enter
the complete URL address exactly as listed above. If
you go to apple.com you will be looking at all the
same products but the pricing shown will be retail
prices, not state contract pricing. I recommend you
bookmark this link.
Anything ordered using this contract will be shipped to you at no addi-
tional cost as all prices include freight.
FYI, if you are submitting a Requisition, the vendor number for Apple is
004644.
Here is the info you will need if ordering Apple Apps.
Thank you for saving district funds!
If you have questions about this contract you can contact:
Dean A. Pope
Purchasing Department, x4563
Remember, as always, Granite School District Policy and Procedure
must be followed when making purchases.
pay for them out of your budget. You can view the specifications by clicking
on this link, Copier.
We are currently purchasing the Riso EZ220 duplicator on state contract
MA023 from Fowlers, vendor #130388. It includes cabinet, one ink and one
master, delivery, setup and training for $2495.00. You can purchase the
supplies at the district warehouse for both of these items.
Sharp Toner #182245
Sharp Developer #182250
Riso Ink #183020
Riso Masters #183025
Condemned Equipment (continued)
Sharp Copier
Riso Duplicator
3
District Mail Services
District Mail Services exists to serve your mailing needs. This past
year we implemented a new consolidated mail service that allows
departments and schools to send all of their U.S. Mail with their
District Mail Services driver. This program has been very successful
at reducing the amount of funds spent on postage, but more
importantly it has significantly reducing the amount of time that
district staff have taken running to their local post office. While we
cannot calculate the value of this time savings we estimate that it is
significant.
Fun Stats for Calendar Year 2013
District Mailing Guide
Also this past year we introduced the District Mailing Guide. If your
job requires you to prepare mail of any kind and you haven’t taken
the opportunity to review this guide we would encourage you to take
a few minutes to become acquainted with it. Anyone who has
worked with the U.S. Mail system can tell you how confusing and
complicated it is. We know and agree. Therefore we created this
guide to take the guesswork out of your part in mailing process. The
guide is simple and provides the end user with only the essential
information to make your mailing a success.
Rate Increases
U.S. Mail rates are increasing on January 27, 2014. If you send a
first class letter directly through the USPS your postage will be 49
cents. This is a 3 cent increase. If you send your letter through
District Mail Services the postage will be 46 cents. This is a 2.7 cent
increase from last year’s rate of 43.3 cents. What this means is that
every letter you send to us you are saving your department or
school at least 3 cents. Doesn’t sound like much, but with the quan-
tity of mail we send, every penny counts
Total Postage Spent $135,421.09
Number of Pieces Mailed 272,401
Average Pieces Per Day 1,220
Postal Savings $8,049.68
We implemented a new
consolidated mail service
that allows departments
and schools to send all
U.S. mail with their
district mail driver.
As the cold weather is here to stay you may be looking at replacing
entrance matting. In order to purchase entrance mats ask yourself
the following questions:
What budget is the money coming from?
Color?
Size? (Standard sizes are 3 x 5, 4 x 8, 6 x 8, 6 x 10, and 6 x 12)
Logo? (Logo mats tend to be more expensive)
If the money is coming from Capitol funds (no matter the dollar
amount) a requisition must be processed. If the money is not com-
ing from Capitol funds, and is below $499.99, the purchase can be
made by using the school’s P-card or a pay voucher. In the event,
the purchase exceeds $999.99 a requisition must be processed, at
which time Purchasing will obtain quotes.
Please make sure, when contacting the vendor(s) for quotes, you’re
prepared to give the quantity, size, and color. The brand the District
purchases are either Anderson “Waterhog”, or Crown “Super
Soaker”.
Below is a list of vendors who can offer a quote on either brand.
Hyko Supply - Ron Starr, 801-973-6099 Waxie Sanitary Supply – Glen Gardner, 801-867-5737 Bell Janitorial – Casey Waldron, 801-975-7166 4
New Cheer and Dance Costume Contract
Entrance Mats
In case you have not heard, we have two new contracts for cheerleading
and dance costumes and related items.
Contract 14-601 Varsity Spirit Fashions
Backstage Dancewear
We would like everyone that needs these items to use these two con-
tracted vendors.
Price Agreement with Carolina Biological Supply
The district has a pricing agreement with Carolina Biological
Supply, #P99933, that offers 10% off list price and free freight
for orders over $200.00. Exceptions are living, perishable,
hazardous, and chemicals and kits containing hazardous
chemicals. This agreement is good for one year, February 1,
2014 until January 31, 2015.
P-Card Training
The following dates have been set for P-Card training. They are held
at 9:00 a.m. in the Purchasing Conference Room C-105. Please
R.S.V.P. Rose Elkins at 385-646-4562, if you would like to attend one
of these sessions:
February 5, 2014
March 5, 2014
April 2, 2014
5
A Word From the Warehouse
Did you know that the Granite
School District Warehouse
processes approximately 49,250
orders per month with the aver-
age amount spent each month of
$185,680.00?
That is a true fact. We also offer
redistribution services from our
Surplus Warehouse, 385-646-
5683. If you are looking for a
particular item and your money is
tight, you might want to check
with Dave Greer in the Surplus
Warehouse to see if he has a
used item that you are looking
for.
When Olympus High School and
Granger High School were
rebuilt, many items were moved
back to our Surplus Warehouse
for redistribution to other schools.
We collected over $34,126.00
from Granger High that was used
for distribution purposes. We
collected items valued at approxi-
mately $48,600.00 from Olympus
High available for distribution
purposes.
We had storage cabinets, book-
cases, secondary desks, file cab-
inets, screens, teacher desks,
office chairs, assorted types and
sizes of carts, drafting tables,
bulletin boards, executive chairs,
floor mats, lunch tables, risers,
elementary desks, tool carts and
many other items. Many schools
took advantage of this opportuni-
ty to use some of these used
items. Some of the items were
sold on publicsurplus.com. As a
Granite School District employee
you are able to bid on any of
these items that we put up for the
auction. You will not be able to
sign in to this web site on a
district computer but must use
your home or personal computer
you just go to publicsurplus.com
and then to the Granite School
District page.
If you have any questions, please
feel free to contact the ware-
house at 385-646-4286.
When entering your requisition in QCC, please use ALL CAPS. Your help will be greatly appreciated and will add to the efficiency of the purchasing process.
6
101012 Paper, 17” x 22”, Bond, 20#, Blue
171861 Rug Yarn, White
171863 Rug Yarn, Kelly Green
222518 Book Cards, White, 500/Bx
222605 Acetate Film for Overhead Projector Transparencies
301022 Lamp, Incandescent, 300M/00 300 W Med Base
301058 Lamp, Incandescent, 100 Watt, Frosted
301102 Lamp, Fluorescent F20T 12/D Bi-pin
301126 Lamp, Flood 300PAR/WFL Incandescent
402038 Diskette, 3 1/2” 1044MB, 10/Bx with labels
Items Deleted from Warehouse Stock
New Warehouse Stock Items
171738 Mat, Pre-cut, 12” x 16”, Raven Black
173090 Watercolor Paper, 9 x 12, 12 sheets/pad, 140 lb.
Strathmore 400 Series
173092 Watercolor Paper, 22 x 30, 10 sheets/pkg, 140 lb
Strathmore 500 Series
173095 Watercolor Paper, Student, 15 x 22, 90 lb. 100/pkg.
173097 Watercolor Paper, Student, 22 x 30, 90 lb. 100/pkg.
651080 Tackboard, Vinyl Covered, with frame, 4’ x 8’
651081 Tackboard, Vinyl Covered, with frame, 4’ x 12’
Do you have an Item that you would like to have stocked at the Warehouse? Request to stock new item form
Obsolete
7
“
Believe you can and you're
halfway there.
Theodore Roosevelt
What kind of information would you like to see in future issues?
We want this to be useful to you, so please send your comments
and/or suggestions to [email protected]
Thanks for reading!
What Do You Think?. .
Looking for Help?
Sometimes it can be confusing figuring out which buyer to call for
questions. This is a list of general product assignments:
Jared Gardner—ext. 4562 [email protected]
Professional training services, telephones and bleachers.
Aaron Cameron – ext. 4286 [email protected]
Surplus disposal contracts and school foods.
Dean Pope - ext. 4563 [email protected]
Computers, I-pads, marquees, scanners, construction and ware-
house, catalog sections 40, 50-51.
Rose Elkins – ext. 4562 [email protected]
Books, magazines, DVD’s
Rosemary Frenchwood – ext. 5678 [email protected]
Batteries, carpet, custodial, transportation equipment, upholstery,
vehicles, warehouse catalog sections 31-35, 66-94.
Debbie Smith – ext. 4565 [email protected]
Arts & crafts, blinds, copiers, fax machines, lamps, office supplies,
printers, software, stage drapes, warehouse catalog sections 15-
18, 22-25, 30, 60-65.
Paul Worthen – ext. 4552 [email protected]
Appliances, athletics, audio/visual, furniture, paper, planners,
playground equipment, smartboards, warehouse catalog sections
10-14,19-21, 26, 48 and 52.
You can view a complete list on our web page by clicking on this link:
Buyer Responsibilities