GSO - USEmbassy.gov · 2016. 6. 23. · CATE/OLYMPIAN GEP44-5, Three Phase 380VAC 50HZ 40KVA/32KW,...

U.S Embassy Phnom Penh GSO – SCB60016Q0016

TABLE OF CONTENTS

Section 1 - The Schedule

SF 1449 cover sheet

Continuation To SF-1449, RFQ Number SCB60016Q0016, Prices, Block 23

Continuation To SF-1449, RFQ Number SCB60016Q0016, Schedule Of Supplies/Services, Block

20 Description/Specifications/Work Statement

Section 2 - Contract Clauses


SECTION 1 - THE SCHEDULE SF-1449

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PAGE 1 OF 36

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

SCB60016Q0016

6. SOLICITATION ISSUE DATE

June 22, 2016

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Rebecca C. Raman

b. TELEPHONE NUMBER(No collect

calls)

8. OFFER DUE DATE/

LOCAL TIME

July 07, 2016 @ 4:00 pm 9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:____ % FOR:

U.S. Embassy Phnom Penh SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

# 1, Street 96, Phnom Penh, Cambodia HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

Tel: (855) 23 728 000

Email: [email protected]

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

Based on agreed maintenance

schedule (see Section 1)

General Services Office and Facilities Management Office

U.S. Embassy – Phnom Penh

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

U.S. Embassy Phnom Penh

Financial Management Office

# 1, Street 96, Phnom Penh, Cambodia

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Section 1 – The Schedule, Prices (see

attached)

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED ____________. YOUR

OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH

ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

Rebecca C. Raman

31c. DATE SIGNED

mailto:[email protected]

Page 2 of 36


SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER SCB60016Q0016

PRICES, BLOCK 23

I. PERFORMANCE WORK STATEMENT

A. The purpose of this firm fixed price contract is for the Provision of Preventive Maintenance Services for

Residential Generators and ATSs for U.S. Embassy, Phnom Penh in accordance with the

DESCRIPTION/ SPECIFICATIONS/PERFORMANCE WORK STATEMENT.

B. The contract will be for a one-year period from the date of the contract award, with four one-year

options to renew.

II. PRICING

This is an indefinite-delivery, indefinite-quantity, type contract with firm-fixed rates. The prices shall be

in USD only. Value Added Tax

Value Added Tax (VAT) is not included in the rates. Instead, it will be priced as a separate Line Item in

the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT;

this percentage is multiplied only against that portion. It is reflected for each performance period. If

required by local tax law, the portions of the solicitation subject to VAT are 10%. Pricing Schedule for Preventive Maintenance Services Residential Generators and ATSs: A). Base Year. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months. August 01, 2016 – July 31, 2017

CLIN Description Quantity of

Equipment

Type of

services

No. of

service

Unit price /

service ($)

Total per

year ($)

001

SDMO NS40, Three Phase

380VAC 50HZ,40KVA/32KW

Year 1992

10 Semi

annual 10

001-A



Year 1992

10 Annual 10

002


380VAC 50HZ 40KVA/32KW,

Year 1993

11 Semi

annual 11

002-A



Year 1993

11 Annual 11

003



Year 1994

3 Semi

annual 3

Page 3 of 36


003-A



Year 1994

3 Annual 3

004



Year 1995

1 Semi

Annual 1

004-A



Year 1995

1 Annual 1

005



Year 1996

10 Semi

Annual 10

005-A



Year 1996

10 Annual 10

006



Year 1998

2

Semi

Annual

2

006-A



Year 1998

2 Annual 2

007



Year 1999

1

Semi

Annual

1

007-A



Year 1999

1 Annual 1

008

SDMO JS40, Three Phase

380VAC50HZ 40KVA/32KW,

Year 1999

2

Semi

Annual

2

008-A



Year 1999

2 Annual 2

009



Year 2001

2

Semi

Annual

2

009-A



Year 2001

2 Annual 2

010

SDMO JM40, Three Phase


Year 2002

2 Semi

Annual 2

010-A



Year 2002

2 Annual 2

Page 4 of 36


011

SDMO J44K, Three Phase


Year 2005

7 Semi

Annual 7

011-A



Year 2005

7 Annual 7

012



Year 1994

1 Semi

Annual 1

012-A



Year 1994

1 Annual 1

013



Year 1996

1 Semi

Annual 1

013-A



Year 1996

1 Annual 1

014



Year 1995

1 Semi

Annual 1

014-A



Year 1995

1 Annual 1

015

COMINS CBA26, Three Phase


Year 2002

5 Semi

Annual 5

015-A



Year 2002

5 Annual 5

016

COMINS LTA10G3, Three

Phase 380VAC 50HZ

250KVA/200KW, Year 1996

1 Semi

Annual 1

016-A


Phase 380VAC 50HZ

250KVA/200KW, Year 1996

1 Annual 1

017

CATE/OLYMPIAN GEP44-5,

Three Phase 380VAC 50HZ

40KVA/32KW, Year 2010

4 Semi

Annual 4

017-A




4 Annual 4

018

OLYMPIAN GEP50-4, Three

Phase 380VAC 50HZ

49.7KVA/39.8KW, Year 2012

3 Semi

Annual 3

018-A OLYMPIAN GEP50-4, Three

Phase 380VAC 50HZ 3 Annual 3

Page 5 of 36


49.7KVA/39.8KW, Year 2012

019


Phase 380VAC 50HZ


2 Semi

Annual 2

019-A


Phase 380VAC 50HZ


2 Annual 2

020

KOHLER KD33, Three Phase


Year 2015

6 Semi

Annual 6

020-A



Year 2015

6 Annual 6

Total Base Year

VAT Amount (10%): _______________

Total Estimated Amount including VAT for a Base Year: ________________

Page 6 of 36


B). Option Year 1. The Contractor shall provide the services shown below for Option Year 1 of the contract,

and continuing for a period of 12 months. August 01, 2017 – July 31, 2018


Equipment

Type of

services

No. of

service

Unit price /

service ($)

Total per

year ($)

101



Year 1992

10 Semi

annual 10

101-A



Year 1992

10 Annual 10

102


380VAC 50HZ


11 Semi

annual 11

102-A


380VAC 50HZ


11 Annual 11

103


380VAC 50HZ


3 Semi 3

103-A


380VAC 50HZ


3 Annual 3

104


380VAC 50HZ


1 Semi 1

104-A


380VAC 50HZ


1 Annual 1

105


380VAC 50HZ


10 Semi 10

105-A


380VAC 50HZ


10 Annual 10

106


380VAC 50HZ


2 Semi 2

106-A


380VAC 50HZ


2 Annual 2

107


380VAC 50HZ


1 Semi 1

107-A


380VAC 50HZ


1 Annual 1

Page 7 of 36


108



Year 1999

2 Semi 2

108-A



Year 1999

2 Annual 2

109


380VAC 50HZ


2 Semi 2

109-A


380VAC 50HZ


2 Annual 2

110


380VAC 50HZ


2 Semi 2

110-A


380VAC 50HZ


2 Annual 2

111


380VAC 50HZ


7 Semi 7

111-A


380VAC 50HZ


7 Annual 7

112


380VAC 50HZ


1 Semi 1

112-A


380VAC 50HZ


1 Annual 1

113


380VAC 50HZ


1 Semi 1

113-A


380VAC 50HZ


1 Annual 1

114


380VAC 50HZ


1 Semi 1

114-A


380VAC 50HZ


1 Annual 1

115


380VAC 50HZ


5 Semi 5

115-A COMINS CBA26, Three Phase

380VAC 50HZ 5 Annual 5

Page 8 of 36



116


Phase 380VAC 50HZ

250KVA/200KW, Year 1996

1 Semi 1

116-A


Phase 380VAC 50HZ

250KVA/200KW, Year 1996

1 Annual 1

117




4 Semi 4

117-A




4 Annual 4

118


Phase 380VAC 50HZ

49.7KVA/39.8KW, Year 2012

3 Semi 3

118-A


Phase 380VAC 50HZ

49.7KVA/39.8KW, Year 2012

3 Annual 3

119


Phase 380VAC 50HZ


2 Semi 2

119-A


Phase 380VAC 50HZ


2 Annual 2

120


380VAC 50HZ


6 Semi 6

120-A


380VAC 50HZ


6 Annual 6

Total Base Year

VAT Amount (10%): _______________

Total Estimated Amount including VAT for an Option Year 1: ________________

Page 9 of 36


C). Option Year 2. The Contractor shall provide the services shown below for Option Year 2 of the contract, and continuing for a period of 12 months. August 01, 2018 – July 31, 2019

CLIN Description

Quantity of

Equipment

Type of

services No. of

service

Unit price

/ service

($)

Total

per year

($)

201 SDMO NS40, Three Phase 380VAC

50HZ,40KVA/32KW Year 1992 10

Semi

Annual 10

201-A SDMO NS40, Three Phase 380VAC

50HZ,40KVA/32KW Year 1992 10 Annual 10


50HZ 40KVA/32KW, Year 1993 11

Semi

Annual 11


50HZ 40KVA/32KW, Year 1993 11 Annual 11


50HZ 40KVA/32KW, Year 1994 3 Semi 3



















208


380VAC50HZ 40KVA/32KW, Year

1999

2 Semi 2

208-A


380VAC50HZ 40KVA/32KW, Year

1999

2 Annual 2

209 SDMO JS40, Three Phase 380VAC


209-A SDMO JS40, Three Phase 380VAC


210

SDMO JM40, Three Phase 380VAC

50HZ 40KVA/32KW, Year 2002

2 Semi 2

Page 10 of 36


210-A SDMO JM40, Three Phase 380VAC


211 SDMO J44K, Three Phase 380VAC


211-A SDMO J44K, Three Phase 380VAC














215



Year 2002

5 Semi 5

215-A



Year 2002

5 Annual 5

216

COMINS LTA10G3, Three Phase


Year 1996

1 Semi 1

216-A



Year 1996

1 Annual 1

217




4 Semi 4

217-A




4 Annual 4

218

OLYMPIAN GEP50-4, Three Phase

380VAC 50HZ 49.7KVA/39.8KW,

Year 2012

3 Semi 3

218-A


380VAC 50HZ 49.7KVA/39.8KW,

Year 2012

3 Annual 3

219



Year 2012

2 Semi 2

Page 11 of 36


219-A



Year 2012

2 Annual 2

220



Year 2015

6 Semi 6

220-A



Year 2015

6 Annual 6

Total Base Year

VAT Amount (10%): _______________


Page 12 of 36


D). Option Year 3: The Contractor shall provide the services shown below for Option Year 3 of the contract, and continuing for a period of 12 months. August 01, 2019 – July 31, 2020

CLIN Description

Quantity of

Equipment

Type of

services No. of

service

Unit price

/ service

($)

Total

per year

($)

301



Year 1992

10 Semi

annual

1

301-A



Year 1992

10 Annual 1

302



Year 1993

11 Semi

annual

1

302-A



Year 1993

11 Annual 1

303



Year 1994

3 Semi

3

303-A



Year 1994

3 Annual

3

304



Year 1995

1 Semi

1

304-A



Year 1995

1 Annual

1

305



Year 1996

10 Semi

10

305-A



Year 1996

10 Annual

10

306



Year 1998

2 Semi

2

306-A



Year 1998

2 Annual

2

307



Year 1999

1 Semi

1

307-A



Year 1999

1 Annual

1

Page 13 of 36


308



Year 1999

2 Semi

2

308-A



Year 1999

2 Annual

2

309 SDMO JS40, Three Phase 380VAC

50HZ 40KVA/32KW, Year 2001 2 Semi

2

309-A SDMO JS40, Three Phase 380VAC

50HZ 40KVA/32KW, Year 2001 2 Annual

2

310



Year 2002

2 Semi

2

310-A



Year 2002

2 Annual

2

311



Year 2005

7 Semi

7

311-A



Year 2005

7 Annual

7

312



Year 1994

1 Semi

1

312-A



Year 1994

1 Annual

1

313



Year 1996

1 Semi

1

313-A



Year 1996

1 Annual

1

314



Year 1995

1 Semi

1

314-A



Year 1995

1 Annual

1

315



Year 2002

5 Semi

5

315-A



Year 2002

5 Annual

5

Page 14 of 36


316



Year 1996

1 Semi

1

316-A



Year 1996

1 Annual

1

317




4 Semi

4

317-A




4 Annual

4

318


Phase 380VAC 50HZ

49.7KVA/39.8KW, Year 2012

3 Semi

3

318-A


Phase 380VAC 50HZ

49.7KVA/39.8KW, Year 2012

3 Annual

3

319


Phase 380VAC 50HZ


2 Semi

2

319-A


Phase 380VAC 50HZ


2 Annual

2

320



Year 2015

6 Semi

6

320-A



Year 2015

6 Annual

6

Total Base Year

VAT Amount (10%): _______________


Page 15 of 36


E). Option Year 4: The Contractor shall provide the services shown below for Option Year 4 of the contract, and continuing for a period of 12 months. August 01, 2020 – July 31, 2021


Equipment

Type of

services

No. of

service

Unit

price /

service

($)

Total

per

year ($)

401



Year 1992

10 Semi annual

1

401-A



Year 1992

10 Annual

1

402



Year 1993

11 Semi annual

1

402-A



Year 1993

11 Annual

1

403



Year 1994

3 Semi

3

403-A



Year 1994

3 Annual

3

404



Year 1995

1 Semi

1

404-A



Year 1995

1 Annual

1

405



Year 1996

10 Semi

10

405-A



Year 1996

10 Annual

10

406



Year 1998

2 Semi

2

406-A



Year 1998

2 Annual

2

407



Year 1999

1 Semi

1

Page 16 of 36


407-A



Year 1999

1 Annual

1

408



Year 1999

2 Semi

2

408-A



Year 1999

2 Annual

2

409



Year 2001

2 Semi

2

409-A



Year 2001

2 Annual

2

410



Year 2002

2 Semi

2

410-A



Year 2002

2 Annual

2

411



Year 2005

7 Semi

7

411-A



Year 2005

7 Annual

7

412



Year 1994

1 Semi

1

412-A



Year 1994

1 Annual

1

413



Year 1996

1 Semi

1

413-A



Year 1996

1 Annual

1

414



Year 1995

1 Semi

1

414-A



Year 1995

1 Annual

1

415 COMINS CBA26, Three Phase 5 Semi

Page 17 of 36



Year 2002 5

415-A



Year 2002

5 Annual

5

416


380VAC 50HZ

250KVA/200KW, Year 1996

1 Semi

1

416-A


380VAC 50HZ

250KVA/200KW, Year 1996

1 Annual

1

417




4 Semi

4

417-A




4 Annual

4

418


Phase 380VAC 50HZ

49.7KVA/39.8KW, Year 2012

3 Semi

3

418-A


Phase 380VAC 50HZ

49.7KVA/39.8KW, Year 2012

3 Annual 3

419


Phase 380VAC 50HZ


2 Semi 2

419-A


Phase 380VAC 50HZ


2 Annual 2

420



Year 2015

6 Semi 6

420-A



Year 2015

6 Annual 6

Total Base Year

VAT Amount (10%): _______________

Total Estimated Amount including VAT for Option Year 4: ________________

Page 18 of 36


Grand Total of Base plus All Option Years

Base Year Total

Option Year 1 Total

Option Year 2 Total

Option Year 3 Total

Option Year 4 Total

Grand Total of Base plus All Option Years

F). Repair option: Repairs are NOT included under this contract (see 4.1.3) and are to be done outside this

contract. However, we request for current labor rates in the event that there is an issue discovered during the

preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option

fields below. As stated in 4.1.3 any necessary repairs or parts will be submitted for approval and then billed

against a separate purchase order. The Contractor is not approved to do any additional work without approval.

Repair Labor Rates

Base Year $__________/hr

Option Year 1 $__________/hr




G). Delivery Schedule

The Embassy will issue task order for each year of required maintenance services, and will inform the

Contractor of the time schedule for the services.

H). SYSTEM FOR AWARD MANAGEMENT

The U.S Embassy Phnom Penh calls to your attention to the requirement of clause 52.204-7 – SYSTEM FOR

AWARD MANAGEMENT (JULY 2013) in the solicitation document. The contractor must register in System

for Award Management, and for registration, please follow the link: https://www.sam.gov/ portal/ public/SAM/. Please

see attached a quick-guide indicating steps of registration.

I). PAYMENT TERMS

Payment will be made via EFT within 30 days upon receipt of invoices and service completion in accordance

with the Embassy’s task order. Invoice shall be sent to:

Financial Management Officer

# 1, St. 96, Sangkat Wat Phnom, Daun Penh

Phnom Penh, Cambodia


https://www.sam.gov/%20portal/%20public/SAM/


Page 19 of 36


J). Notice to Proceed

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses

and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date

(a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on

which performance shall start.

K). Minimum and Maximum Amounts

During this contract period, the Government shall place orders totaling a minimum of $5,000 for each year.

This reflects the contract minimum for this period of performance. The amount of all orders shall not exceed

$ 60,000. This reflects the contract maximum for unscheduled services for this period of performance.

Task Orders

Task Orders under this contract shall contain the following information:

(a) Name of contractor,

(b) Contract number,

(c) Date of purchase,

(d) Purchase number,

(e) Number of vehicles,

(f) Unit price, and

(g) Total price.

The Contracting Officer may place orders orally, telephonically, by facsimile, or in writing. Oral orders shall be

confirmed in writing within three calendar days.

Page 20 of 36


CONTINUATION TO SF-1449,

RFQ NUMBER SCB60016Q0016

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK STATEMENT

1. EQUIPMENT AND PERFORMANCE REQUIREMENTS

The American Embassy in Phnom Penh requires the Contractor to maintain the following systems in a safe,

reliable and efficient operating condition. Please see equipment list included in “Exhibit A” for a more detailed

description.

1.1. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as

all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and

component replacement as required to maintain the systems in accordance with this work statement. Under this

Contract the Contractor shall provide:

The services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive

maintenance.

1.2. Performance Standards

The “Generators” should be clean and in good operating condition upon completion of the service. The

preventive maintenance service should result in the parts of the system serviced being in a condition to operate

efficiently and effectively.

2.0 HOURS OF PERFORMANCE

2.1. The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that

the staff can effectively perform their services without placing a burden on the security personnel of the Post.

The Contractor shall deliver standard services between the hours of 8:00 AM and 5:00 PM Monday through

Friday. No work shall be performed on US Government and local holidays. Below is a list of the holidays.

Page 21 of 36


3.0 ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

3.1 General. The Contractor shall designate a representative who shall supervise the Contractor’s

technicians and be the Contractor’s liaison with the American Embassy. The Contractor’s employees shall be

on-site only for contractual duties and not for any other business or purpose. Contractor employees shall have

access to the equipment and equipment areas and will be escorted by Embassy personnel.

3.2 Personnel Security. The Government reserves the right to deny access to U.S.-owned and U.S.-operated

facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all

Contractor personnel who shall be used on this Contract prior to their utilization. Submission of information

shall be made within 5 days of award of contract. No technician will be allowed on site without prior

authorization. Note: this may include cleared personnel if advance notice of visit is not given at least one week

before the scheduled visit.

3.2.1 Vehicles. Contractor vehicles will not be permitted inside the embassy compound without prior

approval. If you need to have vehicle access please submit your vehicle information (Make, Model, License

Plate #) along with a written justification as to why access is necessary. This should be submitted to the Facility

Manager at least one (1) week prior to the visit.

3.2.2 Government shall issue identity cards to Contractor personnel, after they are approved. Contractor

personnel shall display identity card(s) on the uniform at all times while providing services under this contract.

These identity cards are the property of the US Government. The Contractor is responsible for their return at the

end of the contract, when an employee leaves Contractor service, or at the request of the Government. The

Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

3.3 Security Clearances. All Work under this contractor that are designated as non-CAA areas may be

performed by un-cleared American or local workers. However, all work done in CAA and PCC areas shall be

performed by cleared American Construction personnel as needed to complete the services. The Contractor shall

work closely with the COR, the Post Facility Manager [FM] or the General Services Officer [GSO].

Jan 01 New Year's Day American

Jan 16 Birthday of Martin Luther King, Jr. American

Feb 18 President's Day American

Apr 14, 15, 16 Khmer New Year’s Day Cambodia

May 15 Birthday of His Majesty Preah Bat Samdech Preah Boromneath

NORODOM SIHAMONI, King of Cambodia

Cambodia

May 27 Memorial Day American

Jul 04 Independence Day American

Sep 02 Labor Day American

Oct 12 Columbus Day American

Oct 13 Pchum Ben Ceremony Cambodia

Nov 11 Veterans Day American

Nov 24, 25 Water Festival Cambodia

Nov 28 Thanksgiving Day American

Dec 10 International Human Right’s Day Cambodia

Dec 25 Christmas American

Page 22 of 36


3.4 Standards of Conduct

3.4.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct,

cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to

employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect

credit on themselves, their employer, and the United States Government. The Government reserves the right to

direct the Contractor to remove an employee from the worksite for failure to comply with the standards of

conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no

additional cost to the Government.

3.4.2 Neglect of Duties. Neglect of duties shall not be condoned. This includes sleeping while on duty,

unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and

refusing to render assistance or cooperate in upholding the integrity of the worksite security.

3.4.3 Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive

language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in

disruptive activities that interfere with normal and efficient Government operations.

3.4.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell,

consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

3.4.5 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain

circumstances. These circumstances include but are not limited to the following actions: falsification or

unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment

of material facts by willful omission from official documents or records; unauthorized use of Government

property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials;

security violations; organizing or participating in gambling in any form; and misuse of weapons.

3.4.6 Key Control. The Contractor will not be issued any keys. The keys will checked out from Post 1 by a

“Cleared American” escort on the day of service requirements.

3.4.7 Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or

potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

4.0 SCHEDULED PREVENTIVE MAINTENANCE

4.1. General

4.1.1. The Contractor shall perform preventive maintenance as outlined in “Exhibit A - STATEMENT OF

WORK”. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown

and deterioration when units are activated/running.

4.1.2. The Contractor shall inventory, supply and replace expendable parts as recommended in the scope of

work that has become worn down due to wear and tear. The Contractor shall maintain a supply of expendable

and common parts on site so that these are readily available for normal maintenance to include: hoses, belts, oil,

chemicals, coolant, filters (Air, Fuel, Oil), grease, sealant, thermostat, fuses; in addition to the appropriate tools,

testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye

Page 23 of 36


protection), MSDS, cleaning material and oil spill containment kits. The contractor should inventory the supply

after each visit and order replacement supplies and have them delivered on site.

4.1.3. Exclusion. This contract does NOT include repair of equipment and replacement of hardware (e.g.

bearings, pistons, piston rings, crankshaft, gears.) Hardware replacements will be separately priced out by

the Contractor for the Government’s approval and acceptance. The Government has the option to accept or

reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive

sources. If required by the Government, the Contractor shall utilize Government-purchased spare parts, if

awarded the work. Such repairs/replacements will be accomplished by a separate purchase order. However,

this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

4.1.4. Replacement/repair of any electronic or electrical parts must be approved by the COR prior to

installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR

approval, the Contractor shall de-install the parts at no cost to the Government.

4.2 Checklist Approval

The Contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the

Contractor plans to provide. The Contractor shall prepare this schedule and task description in a checklist

format for the COR’s approval prior to contract work commencement.

4.2.1. The Contractor shall provide trained technicians to perform the service at frequencies stated in “Exhibit

A” and on the equipment called out in this SOW. The technician shall sign off on every item of the checklist

and leave a copy of this signed checklist with the COR or the COR's designate after the maintenance visit.

4.2.2. It is the responsibility of the Contractor to perform all manufacturers’ recommended preventive

maintenance as well as preventive maintenance recommended by the manufacture technical manuals for the

respective equipment.

5.0 PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled

maintenance, safety inspection, and safety testing as required by this Contract. The Contractor shall provide all

of the necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained.

5.1 Contractor furnished materials will include but not limited to appropriate tools, testing equipment, safety

shoes and apparel for technicians, hands, hearing and eye protection, MSDS, cleaning material and oil spill

containment kit. Expendable/consumable items (e.g. hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil),

generator starting batteries, grease, sealant, thermostat, fuse), will be maintained in the onsite inventory. See

4.1.2.

5.2 Repairs. Repairs are not included in this contract. See Item 4.1.3. Exclusions.

5.3 Disposal of used oil, fuel, battery and other toxic substances. The Contractor is responsible for proper

disposal of toxic/hazardous substances. All material shall be disposed of according to Government and Local

law. After proper disposal the contractor must show proof of authorized disposal of these toxic/hazardous

substances.

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6.0 Software, Licenses and Passwords. Copies of any and all software and licenses needed to control or to

adjust the communications module shall be given to the post upon completion of the work.

7. DELIVERABLES

The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to

Names, biographic data, police clearance

on Contractor personnel (#6.2)

1 5 days after contract award COR

Certificate of Insurance (#10.2) 1 10 days after contract award CO

Checklist signed by Contractor’s

employee (#7.2.1)

1 After completion of each

maintenance service

COR

Invoice (#15) 1 After completion of each

maintenance service

COR

8.0 INSURANCE REQUIREMENTS

8.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this Contract The Contractor’s assumption of absolute liability is independent of any insurance policies. 8.2 Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance: Public Liability Insurance Bodily Injury $ 3,000 per occurrence $10,000 Cumulative Property Damage $ 3,000 per occurrence $20,000 Cumulative Workers’ Compensation and Employer’s Liability 8.3 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”). 9.0 LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated

authorities to insure compliance with this law or decree, the entire burden of this registration shall rest upon the

Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the

Contractor without Government reimbursement.

Page 25 of 36


10.0 QUALITY ASSURANCE PLAN (QAP).

10.1 Plan. This plan is designed to provide an effective surveillance method to promote effective Contractor

performance. The QAP provides a method for the Contracting Officer's Representative (COR) to monitor

Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer

of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management

and quality control to meet the terms of the Contract. The role of the Government is to conduct quality

assurance to ensure that Contract standards are achieved.

Performance Objective PWS Para Performance Threshold

Services.

Performs all services set forth in the

performance work statement (PWS)

1 thru 9 All required services are performed and no more

than one (1) customer complaint is received per

month

10.2 Surveillance. The COR will receive and document all complaints from Government personnel regarding

the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

10.3 Standard. The performance standard is that the Government receives no more than one (1) customer

complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting

Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and

Conditions-Commercial Items), if any of the services exceed the standard.

10.4. Procedures.

10.4.1 If any Government personnel observe unacceptable services, either incomplete work or required services

not being performed, they should immediately contact the COR.

10.4.2 The COR will complete appropriate documentation to record the complaint.

10.4.3 If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will

retain the annotated copy of the written complaint for his/her files.

10.4.4 If the COR determines the complaint is valid, the COR will inform the Contractor and give the

Contractor additional time to correct the defect, if additional time is available. The COR shall determine how

much time is reasonable.

10.4.5 The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

10.4.6 If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of

the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of

the complaint.

10.4.7 The COR will consider complaints as resolved unless notified otherwise by the complainant.

10.4.8. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is

received for the same deficiency during the service period, the COR will contact the Contracting Officer for

appropriate action under the Inspection clause.

Page 26 of 36


11. TRANSITIONS/CONTACTS

Within [7] days after contract award, the Contracting Officer may ask the contractor to develop a plan for

preparing the contractor to assume all responsibilities for preventive maintenance services. The plan shall

establish the projected period for completion of all clearances of contractor personnel, and the projected start

date for performance of all services required under this contract. The plan shall assign priority to the selection

of all supervisors to be used under the contract.

11.1 On site contact. The following are the designated contact personnel between the US Embassy and the

Contractor:

- Facility Manager

- Technical/Electrical/Mechanical Technician

12. SUBMISSION OF INVOICES

The Contractor shall submit an invoice after each visit for the provision of preventive maintenance service has

been performed and completed. Invoices must be accompanied by a signed copy of the Maintenance Checklist

for the work performed including parts replacement and break down calls, if any. Invoice for payment will be

submitted with the maintenance documentation certified by Facilities Management Office.

The Contractor should expect payment 30 days after completion of service or 30 days after receipt of invoice at

the Embassy's payment office, whichever is later. Invoices shall be sent to:

Attn: Financial Management Office

# 1, St. 96, Sangkat Wat Phnom, Daun Penh

Phnom Penh, Cambodia



Page 27 of 36


Exhibit A - STATEMENT OF WORK

I. GENERAL INFORMATION:

The United States Embassy in Phnom Penh requires professional services and contractor cost proposals to

perform preventive maintenance services of the facility’s emergency generator systems.

II. PROJECT REQUIREMENTS:

DESCRIPTION OF EQUIPMENT *:

*Please see attachment at the end of this sheet for more details

III. GENERAL REQUIREMENTS:

The contractor will be responsible for labor and materials (see 7.1.2) required to carry out all preventive

maintenance as outlined in this SOW. Embassy staff have service manuals for all Generators and ATS’s on-site.

IV. SCOPE OF WORK - - GENERATOR PREVENTIVE MAINTENANCE

The contractor shall provide all materials, supervision, labor, tools, and equipment to perform preventive

maintenance. All personnel working in the vicinity shall wear and /or use safety protection while work is

performed. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health

Officer (POSHO). Material Safety Data Sheets (MSDS) shall be provided by the contractor for all HAZMAT

materials. Copies will be provided to the COR for approval.

If any discrepancies are found with the generator systems that are not covered under this scope of work, the

contractor must provide the following:

1. Detailed report noting the discrepancy found.

2. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material

required and material lead time.

3. Price quote for repair labor.

At a minimum, the following work must be completed:

Notes:

Contractor must submit to the Contracting Officer’s Representative (COR) for review, work

sheet/checklist that will be used for performing maintenance service.

COR must immediately be made aware of any condition discovered that could result in equipment

failure.

Test and inspection report shall be submitted to the COR within three days of completing work.

Laboratory report for all chemicals (oil, coolant or fuel analysis) shall be submitted to the COR.

Page 28 of 36


Maintenance Interval Schedule

(Standby Generators)

Notes:

This is a basic generic list. Manufacturers recommendations should be followed and supersede

recommendations in this list. If available, the manufacturer’s maintenance schedule can be taken

directly from equipment operations and maintenance manual and placed here.

Before each consecutive interval is performed, all maintenance from the previous intervals must be

performed.

A. Semi-Annual Schedule

1. Conduct visual inspection around generator.

Check for evidence of leaks, damage, loose or missing hardware.

Inspect engine and generator wiring harness for wear and damages.

Inspect supports and spring isolators for soundness and stability.

Inspect unit for corrosion.

Hoses and Clamps - Inspect/Replace if needed.

Belts - Inspect/Adjust/Replace if needed.

Inspect all fuel, oil, and water piping for secure mounting.

Inspect exhaust piping and muffler insulation.

2. Batteries.

Battery charger – Inspect operation and clean.

Battery electrolyte level and specific gravity – Check and adjust. Add distilled water as needed.

Perform battery load test.

Clean battery terminals and lugs (apply grease on terminal connections).

3. Fluids and Filters.

Cooling System Coolant Level - Check and adjust.

Coolant conditioner (DCA/SCA) – Check and adjust to specs.

Jacket Water Heater - Check proper operation.

Engine Oil Level - Check and add if needed.

Fuel/water separators – Drain water.

Engine Air Cleaner Service Indicator – Check, clean filter if needed.

4. Generator Room.

Fuel tanks – Inspect and treat fuel if needed, check fuel level, drain water and sediment.

Automatic fuel system -Check operation and control panel.

Space Heater/Room exhaust fan - Check for proper operation.

Air intake/exhaust – Ensure nothing obstructs airflow; louvers are free and operate properly.

Exhaust condensate trap – drain condensate.

5. Control Panel.

Electrical Connections - Check tightness

Clean and remove dust from panel.

6. ATS.

Clean and remove dust.

Inspect seals.

Page 29 of 36


Note date of last battery change. (Replace if 2 years or older).

Tighten connections.

Check for hot spots.

7. Run unit – No load.

Run the generator with no load for 15 minutes.

Remote Start Panel-Inspect and test operation. Inspect and clean.

Check the generator for unusual conditions, such as: excessive vibration, leaks, excessive

smoke.

Verify all gauges and indicators are normal and functioning properly.

Check all indication lights, replace any defective bulbs.

8. Start unit and run under load for 1 hour.

Note: Unit should be run under facility load if permissible. If not, unit should be run with a

minimum 80% load with load bank.

Automatic Start/Stop – Inspect.

Check ATS operations and calibrate TDES, TDNE, TDEN, TDEC if necessary. Observe and

record retransfer/cool down time.

Check automatic open and close shutter-stats and thermatic fans.

Generator Set Vibration – Inspect.

Read and record all gauges/meters.

Record load readings – Voltage, amps, frequency, power factor.

Check exhaust for excessive black or white smoke.

Check turbocharger for vibrations or any abnormal noise during operation.

Check generator bearing for noise and overheating.

Check exhaust manifold, muffler, and piping for leaks and secure mountings.

9. Additional.

Ensure Generator/ATS is left in proper position for automatic start and transfer.

Clean generator and generator room. Wash radiator if necessary.

Annotate date, hours and maintenance in Generator log, fill out maintenance checklist and report

deficiencies to COR.

Perform any additional maintenance tasks as recommended in the manufacture’s operation and

maintenance manuals.

Submit Service Inspection and Test Report to COR.

B. Annual Schedule

1. Conduct Semi-Annual PM service

2. Engine Air Cleaner Elements – Replace.

3. Engine Crankcase Breather – Clean.

4. Engine Oil Sample - Obtain and perform analysis. Submit report to COR.

5. Engine Oil and Filter – Replace.

6. Fuel Filters and Water Separators – Replace.

7. Obtain fuel sample at day tank and storage tank for analysis.

8. Radiator – Clean (pressure wash).

9. Intake louvers and ducts – Inspect/Clean (pressure wash).

10. Fan Drive Bearing – Lubricate.

11. Magnetic Pickups - Clean/Inspect.

Page 30 of 36


12. Cooling System Coolant Sample - Obtain

13. Cooling System Supplemental Coolant Additive (SCA) - Test/Add

14. Coolant filter – Change if applicable

15. Crankshaft Vibration Damper - Inspect

16. Engine Protective Devices - Check

17. Engine Valve Lash - Inspect/Adjust

18. Turbocharger – Inspect/Check; Check end play and radial clearance on the turbine wheel and shaft.

19. Clean and lubricate fuel pump linkages if applicable.

20. Fan bearing – Inspect/Grease.

21. Clean dust and vacuum all the controls, meters, switching mechanism components, interior buswork,

Remote Start control panel, Annunciator and connecting lugs of the ATS.

22. Inspect/Check buswork and supporting hardware for carbon tracking, cracks, corrosion, or any type of

deterioration.

23. Check all control wiring and power cables (especially wiring between or near hinged door) for sign of

wear and deterioration.

24. Check the cabinet interior for loose hardware – tighten connections.

Page 30 of 36


Equipment List:

Equipment Manufacturer Make Model Specifications Location

Generator (10Units) SDMO Year 1992 NS40 3ph 380V50HZ, 40KVA/32KW Residence



Generator (1Unit) SDMO Year 1995 NS27 3ph 380V50HZ, 27KVA/21KW Residence




Generator (2Units) SDMO Year 1999 JS40 3ph 380V50HZ, 40KVA/32KW Residence

Generator (2Units) SDMO Year 2001 JS40 3ph 380V50HZ, 40KVA/32KW Residence

Generator (2Units) SDMO Year 2002 JM40 3ph 380V50HZ, 40KVA/32KW Residence

Generator (7Units) SDMO Year 2005 J44K 3ph 380V50HZ, 40KVA/32KW Residence



Generator (1Unit) SDMO Year 1995 NS90 3ph 380V50HZ, 90KVA/72KW Warehouse

Generator (1Unit) COMIN Year 1996 LTA10G3 3ph 380V50HZ, 250KVA/200KW CMR

Generator (5Units) COMIN Year 2002 CBA26 3ph 380V50HZ, 33KVA/26KW Residence

Generator (4Units) Cate/Olmpian Year 2010 GEP44-5 3ph 380V50HZ, 40KVA/32KW Residence

Generator (3Units) Olympian Year 2012 GEP50-4 3ph 380V50HZ, 49.7KVA/39.8KW Residence

Generator (2Units) Olympian Year 2012 GEP33-4 3ph 380V50HZ, 33KVA/26KW Residence

Generator (6Units) KOHLER Year 2015 KD33 3ph 380V50HZ, 30KVA/24KW Residence

END OF STATEMENT OF WORK

Page 31 of 36


SECTION 2 - CONTRACT CLAUSES

CLAUSES FOR PURCHASE ORDERS AND BLANKET PURCHASE AGREEMENTS

AWARDED BY OVERSEAS CONTRACTING ACTIVITIES (Current thru FAC 2005-75-83)

COMMERCIAL ITEMS

FAR 52.252-2 Clauses Incorporated By Reference (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference, with the same force and effect

as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far

DOSAR clauses may be accessed at: http://www.statebuy.state.gov/dosar/dosartoc.htm

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1) CLAUSES

NUMBER TITLE DATE

52.204-9 Personal Identity Verification of Contractor Personnel (if

contractor requires physical access to a federally-

controlled facility or access to a Federal information

system)

JAN 2011

52.212-4 Contract Terms and Conditions – Commercial Items

(Alternate I (MAY 2014) of 52.212-4 applies if the order

is time-and-materials or labor-hour)

MAY 2015

52.225-19 Contractor Personnel in a Diplomatic or Consular

Mission Outside the United States (applies to services at

danger pay posts only)

MAR 2008

52.227-19 Commercial Computer Software License (if order is for

software)

DEC 2007

52.228-3 Workers’ Compensation Insurance (Defense Base Act)

(if order is for services and contractor employees are

covered by Defense Base Act insurance)

JUL 2014

52.228-4 Workers’ Compensation and War-Hazard Insurance (if

order is for services and contractor employees are not

covered by Defense Base Act insurance)

APR 1984

The following clause is provided in full text:

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS – COMMERCIAL ITEMS (MAY 2015)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are

incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to

acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Dec 2014)

https://www.acquisition.gov/far

http://www.statebuy.state.gov/dosar/dosartoc.htm

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(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)(Public Laws 108-77 and 108-78

(19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has

indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders

applicable to acquisitions of commercial items:

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct

1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009

(June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and

Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013)

(Pub. L. 109-282) (31 U.S.C. 6101 note).

_X_ (5) [Reserved].

_X_ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of

Div. C).

_X_ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014)

(Pub. L. 111-117, section 743 of Div. C).

_X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred,

Suspended, or Proposed for Debarment. (Aug 2013) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013)

(41 U.S.C. 2313).

__ (10) [Reserved].

__ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

__ (ii) Alternate I (Nov 2011) of 52.219-3.

__ (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT

2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (JAN 2011) of 52.219-4.

__ (13) [Reserved]

__ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)).

__ (17)(i) 52.219-9, Small Business Subcontracting Plan (Oct 2014) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Oct 2001) of 52.219-9.

__ (iii) Alternate II (Oct 2001) of 52.219-9.

__ (iv) Alternate III (Oct 2014) of 52.219-9.

__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011)(15 U.S.C. 644(r)).

__ (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated Damages-Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15

U.S.C. 657 f).

__ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).


http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20


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__ (23) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business

(EDWOSB) Concerns (Jul 2013) (15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible

Under the WOSB Program (Jul 2013) (15 U.S.C. 637(m)).

_X_ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_X_ (26) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2014) (E.O. 13126).

_X_ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_X_ (28) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

_X_ (29) 52.222-35, Equal Opportunity for Veterans (Jul 2014)(38 U.S.C. 4212).

_X_ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

_X_ (31) 52.222-37, Employment Reports on Veterans (JUL 2014) (38 U.S.C. 4212).

_X_ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010)

(E.O. 13496).

_X_ (33)(i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O.

13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

__ (34) 52.222-54, Employment Eligibility Verification (AUG 2013). (Executive Order 12989). (Not

applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial

items as prescribed in 22.1803.)

__ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items

(May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-

shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition

of commercially available off-the-shelf items.)

__ (36)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O.s 13423

and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-13.

__ (37)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (JUN 2014) (E.O.s 13423 and

13514).


__ (38) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C. 8259b).

__ (39)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (JUN 2014) (E.O.s

13423 and 13514).


_X_ (40) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)

(E.O. 13513).

__ (41) 52.225-1, Buy American-Supplies (May 2014) (41 U.S.C. chapter 83).

__ (42)(i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (May 2014) (41 U.S.C.

chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-

182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

__ (ii) Alternate I (May 2014) of 52.225-3.

__ (iii) Alternate II (May 2014) of 52.225-3.

__ (iv) Alternate III (May 2014) of 52.225-3.

__ (43) 52.225-5, Trade Agreements (NOV 2013) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

_X_ (44) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and

statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).





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__ (45) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013)

(Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302

Note).

__ (46) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

__ (47) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42

U.S.C. 5150).

_X_ (48) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505,

10 U.S.C. 2307(f)).

__ (49) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 4505, 10 U.S.C.

2307(f)).

_X_ (50) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Jul 2013) (31

U.S.C. 3332).

__ (51) 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (Jul

2013) (31 U.S.C. 3332).

__ (52) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

__ (53) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

_X_ (54)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46

U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

__ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial

services, that the Contracting Officer has indicated as being incorporated in this contract by reference to

implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

__ (1) 52.222-17, Nondisplacement of Qualified Workers (May 2014)(E.O. 13495).

__ (2) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67).

__ (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41

U.S.C. chapter 67).

__ (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment

(Multiple Year and Option Contracts) (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (May

2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for

Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

__ (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for

Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).

__ (8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2014)(E.O. 13658).

__ (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C.

1792).

__ (10) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this

paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition

threshold, and does not contain the clause at 52.215-2, Audit and Records-Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller

General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving

transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and

other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or

for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this


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contract. If this contract is completely or partially terminated, the records relating to the work terminated shall

be made available for 3 years after any resulting final termination settlement. Records relating to appeals under

the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be

made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and

other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain

any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of

law.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the

Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a

subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as

required by the clause-

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all

subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small

business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor

must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required

in accordance with paragraph (l) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015)

(v) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Jul 2014) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(viii) 52.222-37, Employment Reports on Veterans (Jul 2014) (38 U.S.C. 4212)

(ix) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010)

(E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(x) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67).

(xi)

__(A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O

13627).

__(B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O 13627).

(xii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for

Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

(xiii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for

Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).

(xiv) 52.222-54, Employment Eligibility Verification (AUG 2013).

(xv) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2014) (Executive Order 13658).

(xvi) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013)

(Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302

Note).

(xvii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C.

1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xviii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C.

Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause

52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal

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DEPARTMENT OF STATE ACQUISITION REGULATION (48 CFR Chapter 6) CLAUSES

NUMBER TITLE DATE

652.225-71 Section 8(a) of the Export Administration Act of 1979,

As Amended (if order exceeds simplified acquisition

threshold)

AUG 1999

652.229-70 Excise Tax Exemption Statement for Contractors Within

the United States (for supplies to be delivered to an

overseas post)

JUL 1988

652.229-71 Personal Property Disposition at Posts Abroad AUG 1999

652.237-72 Observance of Legal Holidays and Administrative Leave

(for services where performance will be on-site in a

Department of State facility)

APR 2004

652.239-71 Security Requirements for Unclassified Information

Technology Resources (for orders that include

information technology resources or services in which

the contractor will have physical or electronic access to

Department information that directly supports the

mission of the Department)

SEP 2007

652.242-70 Contracting Officer’s Representative: The COR is

Electrical/Mechanical Technician, Facility Section.

AUG 1999

652.242-71 Notice of Shipments (for overseas shipment of supplies) JUL 1988

652.242-73 Authorization and Performance AUG 1999

652.243-70 Notices AUG 1999

The following clause is provided in full text, and is applicable for orders for services that will require contractor

employees to perform on-site at a DOS location and/or that require contractor employees to have access to DOS

information systems:

652.204-70 Department of State Personal Identification Card Issuance Procedures (MAY 2011)

(a) The Contractor shall comply with the Department of State (DOS) Personal Identification Card Issuance

Procedures for all employees performing under this contract who require frequent and continuing access to DOS

facilities, or information systems. The Contractor shall insert this clause in all subcontracts when the

subcontractor’s employees will require frequent and continuing access to DOS facilities, or information systems.

(b) The DOS Personal Identification Card Issuance Procedures may be accessed at

http://www.state.gov/m/ds/rls/rpt/c21664.htm.

(End of clause)

http://www.state.gov/m/ds/rls/rpt/c21664.htm

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