GTU – Enrollment Fee Process Of Enrolled Students

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TABLE OF CONTENTS

LOGIN PAGE ……………………………………………………………………………………………………………………………………………………………….2

STUDENT RECORD ………………………………………………………………………………………………………………………………………………………3

➔ Steps for Updating Student Details……………………………………………………………………………..…………….……………….……7

➔ Steps to Admit Students…………………………………………………………………………………………………….………………………….10

➔ Steps for Document Verification……………………………………………………………………………………………………………………13

➔ Steps for Handling Incorrect Document ………………………………………………………………………………………………………..17

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LOGIN PAGE Login with COLLEGE SUPERUSER credentials & click on sign in button.

STUDENT RECORD PURPOSE: The objective of the screen is to show the list of all registered/imported students record .

STEPS TO PROCEED:

1. Select Admission ->Student Record. Click on STUDENT RECORD menu.

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2. After clicking on the ‘Student Record’, the below screen will be displayed.

Note: College login id wise programs & students record will be displayed here.

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2. To see the applicant list as per search, In Basic Info, select all the mandatory fields & click on Search Button. Applicant

details will be listed down as per selected search parameters (as detailed below).

1. If user want to search by Program name ,then select program name from the drop-down and click on search

button.

2. If user want to search by student name /Roll No./Enrollment number, then enter the inputs in text field and

click on show button.

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3. If user want to search by Admission status, then select the status from drop down list and click on search

button.

5. After clicking on the search button, all imported student's records will be displayed in the list format along with

student details i.e student name, Email id, Academic period , program, semester, merit no. & roll no. as shown below.

Note : Email id will be the login id for all the students for the Enrollment.

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➢ Steps for Updating Student Details Note : If Email-id is not present for the imported students, then, in that case, enter the email id by following the

same process.

1. Select the radio button against the students for whom the email id needs to be updated.

2. Click on Verify Docs & Details button as shown below.

3. Once the user clicks on the verify document then the Upload Student Document page will open up with the list

of documents along with the Student name, Academic year, Admission category, Student category & Admission

quota.

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4. Scroll down to the bottom of the page to view the student email id, mobile no. & admission quota.

Note 1: Field - Email id, Mobile no. & Admission quota will show the auto-fetched values mentioned at the time of

importing the data but in case, if email id /mobile is not available, then user can update the email id /mobile in

the space provided as shown below.

Note 2: Edit option will always be allowed for Email id & Mobile No. (Partially verified documents/Email id/Mobile

no. can be saved. Once Form is Submitted, editing is NOT possible.)

Note 3: For imported students, the admin can enter an email id but in-case, if admin enters a duplicate email id then

the system will restrict the admin with a validation message as ‘Email Id already exists’.

Note 4 :If student category is VQ, a drop down will be displayed& the admin can change their student category.

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5. After entering all the details click on save button, ‘Data saved successfully.’ will pop-up on the screen.

Click on Ok button to Proceed further.

6. Updated email Id will be reflected under email Id column against that student.

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➢ Steps to Admit Student 1. Select Admit to All as shown below.

2. For any student if email id is not available, then after clicking on Admit All checkbox, system will be restricted

with a validation message as Email will not be sent to the students whose email id missing. &checkbox will

get auto checked for whose email id is present.

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3. Click on Ok button to proceed further.

4. Click on Save Admitted Status button as shown below.

5. After clicking Save Admitted status button, ‘Students Admitted Successfully.’ will pop-up on the screen.

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6. Click on Ok button to proceed further.

Note : On save, the admitted status students will get auto-update from Status -Applied to Admitted& will

reflected under Admitted filter.

7. Select Admission status as Admitted & click on search button & then all Admitted student list will reflect as

shown below .

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Note:If Admin wants to download student’s data along with student name, mobile no. email id, program etc then they

can click on Export to excel button and all records will be exported to excel.

8. Once the student is admitted, Registration Confirmation will be auto-triggered on the click of Save Admitted

Status button.

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➢ Steps for Document Verification

Pre-Requiste : The Documents which are uploaded by the students will only be seen in this window for

Document Verifcation.

1. Select the radio button against the students for whom the documents to be updated/viewed.

2. Click on Verify Docs & Details button as shown below.

3. Once the user clicks on the verify document then the Upload Student Document page will open up with the list

of documents along with the Student name, Academic year, Admission category, Student category & Admission

quota.

NOTE:

1. Streamwise/Programwise maintained documents in ‘Maintain documents’ screen will be displayed &

mandatory documents will be mark with asterisk (*) mark.

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8. After checking the document & viewing the uploaded documents the admin needs to update the document

verification status as "Verified/Not Verified/Incorrect document" in that same window (as shown below).

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14. Update documents status & click on save button.

15. After clicking save button, ‘Data saved successfully.’ will pop-up on the screen.

16. Click on ‘OK’ button to proceed further.

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➢ Steps for Handling Incorrect Document. 1. Check the uploaded document.

2. After viewing the uploaded documents the admin needs to update the document verification status as

"Incorrect document" in that same window (as shown below).

Note :If any document is tagged as Incorrect then admin will be able to write the comments as well as an email will

be auto-triggered from the system on save to the students along with the comments written by the admin in order

to correct the uploaded documents.

Pre-Requiste- Enter valid Email ID & click on save button.

2. Email of Eligibility Fail during Registration will be auto-triggered on the click of save button available on the same

view document window.

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Note:

1. Once the student have submitted their signature &photo, thenAll Doc Verify buttonwill get enabled& the admin can

submit the documents .

2. Once documents are submitted, editing of documents status/remarks are not permitted.

3. Click on Back button & come back to main screen as shown below.

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END OF MANUAL